Hospitality and Event Planning Network (HEPN) for 5 March 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
***CBI and Medical Meetings Magazine's 3rd Annual Pharmaceutical Meeting
Planners Forum
1. President and CEO; Greater <?xml:namespace prefix = st1 ns = “urn:schemas-microsoft-com:office:smarttags” />Houston Convention & Visitors Bureau;
Houston, TX
2. Meeting Planner; Casualty Actuarial Society; Arlington, VA
3. Meetings Manager/Planner; National Recreation & Park Association;
Ashburn, VA
4. Event Planner; Human Rights Campaign; Washington, DC
5. Meeting Planner/Program Manager; AASCU; Washington, DC
6. Meetings Assistant; Management Solutions Plus, Inc.; Rockville, MD
7. Manager of Regional Meetings and Travel; American Physical Therapy
Association; Alexandria, VA
8. Assistant Director of Event Excellence; MPEA; Chicago, IL
9. Conference Associate; National Association for the Education of Young
Children; Washington, DC
10. Manager, Exhibits & Meeting Services; American Academy of
Pediatrics; Elk Grove Village, IL
11. Manager – Latin America/Caribbean Activities; Administaff Client
Company; Richardson, TX
12. Sales and Events Manager; Mosteller Mansion; Hickory, NC
13. Planner Meetings & Groups; American Express Inc; Markham, ON, Canada
14. Star Ratings Assistant; Expedia; Bellevue, WA
15. Meeting Services Manager; University of Maryland; College Park, MD
16. Meeting and Events Specialist; Exactech, Inc; Gainesville, FL
17. Meeting Planning Coordinator; The Capital Group Companies, Inc.; Los
Angeles, CA
18. Conference/ Meeting Planner; Toronto Rehab; Toronto, ON, Canada
19. Education & Meetings Coordinator; American College of
Gastroenterology; Bethesda, MD
20. Event Manager; International Association of Software Architects
(IASA); Austin, TX
21. Membership & Exposition Director; NYC Based National Trade
Association; New York, NY
22. Meetings Coordinator; Independent Petroleum Association of America;
Washington, DC
23. Meetings Manager; Kellen Company; Atlanta, GA
24. Group Sales Manager; The Talbott Hotel; Chicago, IL
25. Meetings Coordinator; American Association of Immunologists;
Bethesda, MD
26. DIRECTOR, CHOICE PRIVILEGES PARTNERSHIPS & COMMUNICATIONS; Choice
Hotels International; Silver Spring, MD
27. Director of Client Relations; CompuSystems; Broadview, IL
28. Consultant/Trainer; Resource Associates Corporation; Multiple
Locations
29. Conferences & Conventions Coordinator; Organization Management
Group; Virginia Beach, VA
30. Registration & Housing Lead; MicroStrategy; McLean, VA
31. Sales manager; WCTC; Washington, DC
32. Event Planner – Trade Shows; MicroStrategy; McLean, VA
33. CONFERENCE PROGRAM SPECIALIST; American Academy of Nurse
Practitioners; Austin, TX
34. Event Producer; Creative Impact Group; Northbrook, IL
35. Association Meeting Planner; Washington Association of Realtors;
Olympia, WA
36. Event Planner – Tradeshows; Autodesk, Inc.; San Rafael, CA
37. Producer; Minding Your Business, Inc.; Chicago, IL
38. Registration Coordinator; PlanNet; Arlington, VA
39. Sales Manager; Vermont Convention Bureau; Burlington and Rutland, VT
40. Trade Show & Event Specialist; Ingram Book Group; Lavergne, TN
41. Project Manager; The Expo Group; Irving, TX
42. Senior Manager, Convention Marketing; Novo Nordisk, Inc.; Princeton,
NJ
43. Event Coordinator; Hornblower Cruises & Events; San Francisco Bay
Area, CA
44. Sales Manager; Hornblower Cruises & Events; San Francisco Bay Area,
CA
45. Sr Mgt Coordinator / Research Manager; San Antonio Convention &
Visitors Bureau; San Antonio, TX
46. Executive Director; Bend Visitor & Convention Bureau; Bend, OR
47. Convention Sales Manager; Oklahoma City CVB; Oklahoma City, OK
48. Executive Director; Destination Worcester; Worcester, MA
49. Executive Director; Statesville Convention and Visitors Bureau;
Statesville, NC
50. Coordinator, FDCPMC & Safety Awards Program; Society of the Plastics
Industry; Washington, DC
51. Revenue Manager; Host Hotels & Resorts, Inc.; United States
52. Development Events Coordinator, Special Event; Georgetown
University; Washington, DC
53. Corp. Relations Director, Wine Auction Event; American Heart
Association; Washington, DC
54. Administrative Assistant / Event Coordinator; Georgetown University;
Washington, DC
55. Director Of Catering/Assistant Front Office; SHERATON-RESTON HOTEL;
Reston, VA
56. Catering Director; Private country club; Chevy Chase, MD
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
*******CBI and Medical Meetings Magazine's 3rd Annual Pharmaceutical
Meeting
Planners Forum******
CBI and Medical Meetings Magazine's 3rd Annual Pharmaceutical Meeting
Planners Forum, scheduled for March 26 – 27, 2007 in Philadelphia, PA,
continues its tradition of bringing together the industry's leading
experts in pharmaceutical meeting planning. The program features
insightful round table discussions, detailed case studies from some of
the industry's leading organizations and provides you with the
information and knowledge to assume a leadership role within your
company. For more information or to register, call: 800-817-8601 or
visit http://www.pharmameetingplanners.com. HEPN members will review a
$50 discount off the price of attending the conference. Mention code:
MEN957.
**************
1. President and CEO; Greater Houston Convention & Visitors Bureau;
Houston, TX
Alive with energy and rich in diversity, Houston is a dynamic mix of
imagination, talent and first-class attractions that makes it a
world-class city and is the fourth largest city in the U.S. The CVB is
seeking a new leader responsible for the growth of tourist and
convention business segments by developing and executing effective
marketing and sales strategies as well as providing strategic leadership
and oversight of the organization in all aspects of its operations and
mission. This highly visible position will interface with key community,
government, media and tourism leaders to represent the tourism industry
and demonstrate its positive impact on the Greater Houston Area.
Extensive knowledge of the meetings and tourism industry, its
distribution channels, its customer base and the key channels that drive
the business is required. A minimum of 10 years experience at the
executive level and 20 years overall experience a must. Ideal candidates
will have volunteer or direct experience with Boards of not-for-profit,
membership organizations that utilize public funds. Will need to form
strong and meaningful relationships with all stakeholder groups and
evaluate their input and concerns. Develop and implement a short and
long term plan for the entire destination as well as evaluate current
International sales and marketing efforts and positioning.
Contact: Mike Gamble
gamble@searchwide.com
2. Meeting Planner; Casualty Actuarial Society; Arlington, VA
A growing, established, not-for-profit professional society seeks
association Meeting Planner to support continuing education seminars and
related Society activities in the thriving Arlington, Virginia, located
at the Ballston Metro stop. The Meeting Planner will work as a team with
Director of Meeting Services and Assistant Meeting Planner, sharing the
workload to accomplish annual schedule. The ideal candidate with possess
a high level of initiative, independent judgment, exceptional customer
service skills, and the capacity to work well under pressure to produce
a seamless event.
Responsibilities:
Must be comfortable with meeting management responsibilities including:
site selection, contract negotiation, session coordination,
registration, budgeting, hotel logistics, volunteer committee
collaboration, and associated administrative tasks for meetings ranging
in size from 10-1,000 attendees.
Qualifications:
Bachelor's Degree required and a minimum of four years of association
meetings experience. Must have proven ability to handle multiple tasks
simultaneously in a fast-paced environment. Exemplary customer service
and communication skills required. CMP coursework preferred and/or event
management coursework a plus.
Please consult the CAS homepage at www.casact.org for more information
about our Society, and http://www.casact.org/about/MeetingPlanner.pdf
for a detailed position description outlining the scope of the Meeting
Planner position. Generous benefits include medical/dental, 401(k),
pension, flex schedule, and paid onsite parking or Metro reimbursement.
Interested candidates should send resume and cover letter with salary
history and requirements to the CAS via email to meetings@casact.org, or
via fax at 703-276-3108. No phone calls.
3. Meetings Manager/Planner; National Recreation & Park Association;
Ashburn, VA
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=1182312
4. Event Planner; Human Rights Campaign; Washington, DC
The Event Planner is responsible for organizing the activities and
events of the facilities program of the Administration Department within
the Operations division. Working in tandem with the Director for
Facilities and the Associate Director of Conferences & Events, the
position's focus is on planning and producing internal and external
events and meetings, concentrating on customer satisfaction and quality
events management. Specific duties of the position are as follows:
Position Responsibilities:
. Lead staffer on most internal and external meeting and special events:
. Will cultivate strong working relationships with food and production
vendors in the greater Washington, DC metro-area;
. Execute the timely set-up and breakdown of the Conference Center and
Equality Forum;
. Create and administer the customer satisfaction program for all guests
and internal HRC customers of the Equality Center;
. Manage the day to day scheduling, functioning and appearance of HRC's
Equality Center and public spaces (Lobby, Conference Center, Action
Center and Equality Forum);
. Administer the calendar of events for the Equality Center;
. Track and report on organizational C(3) and C(4) usage of ground floor
facilities;
. Oversee the activities and duties of program intern(s);
. Others duties as assigned.
Position Qualifications:
The successful candidate should possess experience in event planning and
superb customer service skills. Three to five years of experience with
receptions, conferences and catering. This position requires sound
organizational and communication skills, and excellent attention to
detail. Bringing into the position solid relationships with local
catering and production vendors is a plus. Flexibility and dependability
are essential attributes for this position. Bachelor's degree and / or
certified event planner preferred. Evening and weekend hours are
required.
To apply, please forward cover letter, resume and salary requirements to
careers@hrc.org. Please put the job title in the subject line.
Applicants should have a clear understanding of HRC's mission & vision.
5. Meeting Planner/Program Manager; AASCU; Washington, DC
Higher education association seeks experienced individual to plan and
implement division's three annual multi-day national meetings for
150-300 university administrators. Responsibilities include preparing
RFP's, conducting site visits, designing meetings with the vice
president, coordinating arrangements with the hotel or meeting site,
managing all meeting activities, preparing and managing budget, and
serving as liaison to association's Meetings Office in finalizing
contracts and coordinating promotional efforts. Individual also makes
hotel and other arrangements for several smaller meetings throughout the
year.
Program Management duties include preparation and coordination of
promotional efforts for a faculty development program with international
focus. Responsibilities include managing the annual competition process,
developing and monitoring the budget, monitoring the program on-site,
conducting annual evaluations, and preparing the annual report. In
addition, the program manager edits and proofreads most formal written
documents produced in the division.
Program Manager reports to the Division Vice President.
Qualifications: Bachelor's degree required. Graduate education
preferred. Minimum 6 years relevant experience (10 years preferred).
Substantial meeting planning experience. CMP Certification desirable.
Contract review and supervisory experience preferred. Strong
organizational and planning skills, attention to detail, and the ability
to handle numerous projects under tight deadlines. Excellent verbal and
written communication skills. Proven editing and proof reading skills a
must. Skilled in PC applications such as Microsoft Office, excel and
database programs.
Salary Commensurate with experience. Excellent benefits, near Metro.
Phone: 202-293-7070
Fax: 202-296-5819
HR@aascu.org
6. Meetings Assistant; Management Solutions Plus, Inc.; Rockville, MD
Management Solutions Plus, Inc. is a fast-paced, full service
association management company located in Rockville, MD. MSP offers
services including: board governance, membership promotion, financial
management, marketing, meeting and exposition management, program
development, publications production, public relations, and government
affairs.
MSP is proud to be one of a handful of association management companies
to earn accreditation from both the American Society of Association
Executives (ASAE) and the AMCi (Association Management Companies
Institute).
MSP has the following job opening:
Meetings Assistant
Management Solutions Plus, Inc. is looking for a bright, enthusiastic
individual who would like to learn about meeting planning and
association management. The Meetings Assistant will work closely with
the Vice President of Meetings and assist two other planners in all
logistical operations from site selection, meeting set-ups, food and
beverage, registration, exhibits and sponsorships for small meetings
ranging from 10 to 1,500 attendees.
Qualified candidate must have excellent organizational, oral and written
communication and project management skills. Candidate must be able to
juggle multiple tasks, prioritize and work independently. Some travel.
Mac, Filemaker (database), and Microsoft Office (Word, Excel,
Powerpoint) experience a plus. Hospitality industry-related degree
preferred.
Excellent benefits. Please email resume with salary requirements to
Grace L. Jan, CMP, Vice President, Meetings, at gjan@mgmtsol.com.
Contact: Grace L. Jan, CMP
Phone: 240.404.6479
Fax: 301.990.9771
gjan@mgmtsol.com
7. Manager of Regional Meetings and Travel; American Physical Therapy
Association; Alexandria, VA
Job Summary:
Manage all duties related to holding regional seminars, workshops and
meetings to include several two day up to one week meetings/conferences.
Key Role:
Contract negotiations, advance and on-site logistical management and
post conference activities for all regional workshops, seminars, and
local meetings. Conduct negotiations with hotels; responsible for
housing and travel arrangements for staff and members; liaison to
convention housing department; liaison with Association's travel agency.
Qualifications:
Willing to travel
Strong contract negotiation skills
3-5 years meeting planning experience
Experience with travel industry/related field
Detail oriented/organized/strong communication skills
jobs@apta.org
8. Assistant Director of Event Excellence; MPEA; Chicago, IL
INIMUM QUALIFICATIONS: Bachelor's Degree in Facility, Marketing or
Business Management. Minimum of five (5) years experience as
show/meeting manager, contractor or facility convention services
manager. Minimum of three (3) years supervisory experience over large
personnel group, with proven ability to supervise effectively. Must have
strong, verbal, written and interpersonal communication skills. Must
have excellent problem solving and customer relations skills and ability
to maintain effective client communications in pressure situations.
Proven ability to organize and prioritize effectively to meet deadlines.
Proficient with various computer software packages including Word, Excel
and e-mail.
DUTIES: Assists the Director in administrative responsibilities and
policy development. Supervises Event Managers in the coordination of
events, both internal and external. Trains and monitors the technical
and professional development of the Event Manager to meet goals of
expertise growth and customer satisfaction. Oversees customer contact
program to meet Director's goals to achieve high levels of customer
satisfaction through proactive planning and scheduling of information
flow. Maintains verbal and written communication with event customers
when required. Develops and manages personnel event assignments to
maximize coverage while balancing earned time off. Acts as key liaison
with Scheduling Department to review events and assign personnel on
timely basis. Assists Director with the implementation of computerized
event management systems. Prepares and develops reports as requested by
Director. Consults with Development and Operations Departments regarding
any renovation, new construction and/or facility repairs as it relates
to event activity. Performs other duties as assigned. PLEASE INCLUDE
SALARY HISTORY
RESUMES ALONG WITH MPEA APPLICATONS MUST BE SUBMITTED AT THE TIME OF
APPLICATION.
Applications available in the Human Resources Office or at
PLEASE FAX ALL RESUMES TO 312-791-6001, ATTN: HUMAN RESOURCES or mail to
301 E. Cermak Rd, Chicago, IL 60616, Attn: Human Resources
Contact: Jeanine Gillen
Fax: 312-791-6001
gillen@mpea.com
9. Conference Associate; National Association for the Education of Young
Children; Washington, DC
The National Association for the Education of Young Children, an early
childhood education association with a citywide annual conference, seeks
an associate to assist with room scheduling, setups, catering, and
hotel/convention center logistics. BA/BS required. Ability to follow
through on assignments and meet deadlines is essential. Must be a team
player with excellent organizational skills; extremely
detailed-oriented, comfortable with databases and proficient in Word and
Excel. Good oral and written communications skills required. Entry
level, excellent benefits, pleasant work environment, great opportunity
to work with an outstanding team! Near Metro. Send resume and salary
history to HR/Conference, NAEYC, 1313 L St., NW, Suite 500, Washington,
DC 20005 or fax 202-328-1846. EOE
hr@naeyc.org
10. Manager, Exhibits & Meeting Services; American Academy of
Pediatrics; Elk Grove Village, IL
The Division of Convention and Meeting Services at the nation's leading
advocacy organization for children is seeking a leader with exhibits
experience in addition to a meetings background who can demonstrate
proof of success throughout their career.
Reporting to the Director, Division of Convention and Meeting Services,
this individual will supervise an Exhibits Coordinator and Assistant
while managing all aspects of national and regional exhibitions, as well
as, manage the educational activities for all meetings assigned,
including solicitation and negotiation of contracts for hotels and other
applicable suppliers.
Qualified candidates will have negotiation, exhibit, meeting management,
and budget management background, a Bachelor's Degree, or equivalent
exhibit and meeting management experience (professional certification
preferred), 7 years related experience and supervisory experience
required, and exquisite communication, interpersonal, PC, and
organizational skills necessary. Travel and weekend work required.
The AAP offers an excellent work environment, competitive salary, and a
comprehensive benefits package. Additionally, we are an Equal
Opportunity Employer (M/F/D/V) that values the strength diversity brings
to our workplace. As a reaffirmation to our employee-focused culture, in
2005 & 2006 the AAP was named one of the 101 Best and Brightest
Companies to Work for in the Chicagoland area.
Interested candidates should submit their resume, cover letter, and
salary requirements to:
American Academy of Pediatrics
ATTN: HR/PCMA/095
141 Northwest Point Blvd.
Elk Grove Village, IL 60007
Fax# 847-228-5099 or E-mail: resumes@aap.org
Contact: Karyn Crider
Phone: 847-434-4000
Fax: 847-228-5099
resumes@aap.org
11. Manager – Latin America/Caribbean Activities; Administaff Client
Company; Richardson, TX
About Us:
We are a prestigious professional association of more than 73,000
members in 110 countries. We provide technical information, programs and
services to the oil and gas exploration and production industry through
our publications, conferences and website.
Manager – Latin America/Caribbean Activities
The Job:
The Manager of Latin America/Caribbean Activities will assist in the
planning and implementation of Latin American/Caribbean activities,
including workshops and other events, member development initiatives and
other assigned programs.
Responsibilities
– Manage the planning and on-site implementation of assigned events
– Responsible for financial results for meetings assigned
– Works with internal company personnel to obtain remittance information
– Direct event program committees in development of technical program.
Proactively help committee secure speakers
– Set up meeting and event schedules, organize materials, review
transportation itineraries and book venues and services
– Support registration process of industry and members in Latin America
and Caribbean in Spanish
– Assist Meetings Manager with research and communications to
hotels/event facilities, vendors and contractors
– Coordinate catering, audio-visual and other special technical
programming requests
– Coordinate with Marketing Department to ensure marketing strategies
are identified and completed
– Coordinate with Registration requirements and logistics
– Assist in updating meeting web site and provide updated information
and materials
– Produce and coordinate materials required for Conference Previews, On
Site Programs and other event specific printing needs
– Assist Meetings Manager with budgetary process as required
– Attend assigned events to support program committee, handle on-site
registrations, to ensure all logistics and catering as planned and to
coordinate any last-minute adjustments
– Prepare Staging Guides using established template and Visio software
for room-set diagrams
Required Qualification
Knowledge and proficiency in Microsoft Word, Outlook, Excel and Visio
Software in conjunction with the ability to type 60 wpm required.
Individual must be self-motivated, detail and project oriented and a
service oriented team player. Ability to work independently with little
supervision, good communication skills, adaptability and flexibility of
assigned tasks required. Candidate must have a willingness to work
overtime and travel as required.
Education
The ideal candidate must have a Bachelors degree and three years related
experience or equivalent combination of education and experience.
To respond to this opportunity, please go to:
http://www.MyChoiceEngine.com/Role/32201
12. Sales and Events Manager; Mosteller Mansion; Hickory, NC
We are looking for an individual that is dynamic and an excellent sales
person.The successful candidate would have a can do attitude and great
people skills; not only for external clients, but also with the staff.
The candidate must have the following abilities:
Must have excellent selling skills
Must have effective time management skills with abilities to multi-task
Must have good oral and written communication skills with the ability to
work in a professional manner
Must have strong knowledge of PC Software-Act 2006, Outlook, Word,
Excel, and Power Point
Responsibilities
*Market the mansion
*Sale the venue to social and corporate clients
*Create and write proposals for venue space
*Oversee the execution of events booked
*Attend networking events and tradeshows
*Prepare monthly sales reports
Required Qualification
*2 or more years of hospitality or hotel sales experience required
*Some college required
*PC software knowledge-Act 2006, Word, Outlook, Excel, and Power Point
*Event planning experience required
Education
*Some college required
Please send resume to
Sales and Event Manager Position
Delphi Development
1998 Mosteller Mansion Estate Avenue SE
Hickory, NC 28602
or
FAX to 828.324.2524
13. Planner Meetings & Groups; American Express Inc; Markham, ON, Canada
http://www.mpiweb.org/CMS/MPIweb/JobBank/ViewIndividualJobs.aspx?PK_JOBID=5714
14. Star Ratings Assistant; Expedia; Bellevue, WA
Position Description:
The Star Ratings Team determines and activates hotel star ratings for
Expedia.com and Hotels.com. The Star Rating Assistant's key job duties
are to compute Expedia star ratings as directed by the Hotel Star
Ratings Manager with the primary focus on hotels in North America, and
secondary focus on the Caribbean and South America.
Expedia star ratings are completely independent of all other rating
sources. To compute our ratings a strong knowledge of hotels is
required, with emphasis on the upscale hotel market. Other key job
duties include: communicating star rating updates with hoteliers and
market managers, resolving rating disputes via email, and traveling to
key destinations in North America to update hotel star ratings.
Responsibilities:
– Compute ratings for new build hotels and properties new to the Expedia
sites
– Resolve rating disputes via email with hoteliers and market managers
– Inform market managers of star rating updates
– Conduct star rating trips to key destinations in the Americas to
update hotel ratings
– Complete star rating reports for all hotels visited on star rating
trips
– Maintain integrity of star ratings as a customer-based feature
– Keep abreast of trends and developments within the lodging industry
Qualifications:
– Travel industry experience, preferably a management or supervisor role
within a 4 or 5 star hotel, or hotel ratings-related capacity.
– Minimum 3 years experience in a supervisor or manager role in an
upscale hotel or high end travel related business.
– Wide travel experience a must.
– Knowledgeable of upscale hotel product (4 and 5 star hotels)
– Experience in customer service with emphasis on resolving disputes
– Minimum 3 years experience resolving customer disputes.
– Familiarity with hotels and independent hotel rating systems.
– Keen eye for aesthetic detail.
– Excellent writing ability and communication skills.
– Proficiency in Microsoft Office required; experience with content
databases and management tools a plus.
– Detail oriented.
– Ability to comprehend multiple sources of information at one time.
– Strong organizational and quality assurance skills.
– Time management skills and ability to prioritize projects.
– Ability to thrive in a fast-paced environment with competing
priorities.
– Fluent Spanish speaking and writing skills preferred, but not
required.
– University degree required, Degree in Hospitality Management or
Business preferred.
Please email Sheri Ulrich, sulrich@expedia.com
15. Meeting Services Manager; University of Maryland; College Park, MD
Position Description
Develop on line registration sites, handle customer relations and
oversees registration process. Directs the data collection, fund
accounting, on site processes and post program closeouts of conference
registration services.
Responsibilities
Develop and manage on-line registration sites and registration web sites
to provide detail regarding registration procedures and local
accommodations through use of an Application Service Provider. Evaluate
work load and develop conference timeline in consultation with client
and Assistant Director. Monitor adherence to the conference timeline.
Assist in documenting all registration procedures and policies into a
registration services manual. Assist with and insure that all
registration materials are prepared, assembled and delivered prior to
conference. Train, direct and supervise student and part time staff, as
needed, to provide meeting planning services including data entry,
pre-conference and on-site services. Insure timely and accurate close
out of each conference account with Business Manager.
Required Qualification
Knowledge and competency in ASP registration software is highly
desirable.
Education
Bachelors Degree and two years meeting experience. Additional experience
may be substituted for the degree
Send letter of application, resume and contact info for three
professional references to : Meeting Service Manager Search, Conferences
and Visitor Services, 8400 Baltimore Ave., Suite 100, College Park, Md.
20740
16. Meeting and Events Specialist; Exactech, Inc; Gainesville, FL
Come join a rapidly growing and publicly traded medical device company,
in a Meeting and Event Specialist position. This is an excellent
opportunity for career development and to work in a team-based
environment. Responsibilities include coordinate corporate tradeshows;
plan and execute program for VIP visitors; & assist in the planning of
national meetings and events. Marketing, Public Relations degree &
experience in Corporate Marketing preferred. Must have excellent
computer, written and oral communication skills.
Based in Gainesville, Fla., Exactech develops and markets orthopaedic
implant devices, related surgical instruments and biologic materials and
services to hospitals and physicians. The company manufactures many of
its orthopaedic devices at its Gainesville facility. Exactech¿s
orthopaedic products are used in the restoration of bones and joints
that have deteriorated as a result of injury or diseases such as
arthritis. Exactech markets its products in the United States and in
more than 25 countries in Europe, Asia, Australia and Latin America.
Send cover letter, resume and salary history to
human.resources@exac.com. To learn more about Exactech and this
opportunity please visit http://www.exac.com.
17. Meeting Planning Coordinator; The Capital Group Companies, Inc.; Los
Angeles, CA
We're The Capital Group Companies, a 75-year-old investment management
company that prides itself on creating an environment in which our
associates feel they can succeed and be valued for their contributions.
We're the home of American Funds, one of the three largest mutual fund
families in the United States. The benefits of working at Capital
include interesting work, exceptional colleagues, a comfortable
workplace, competitive salaries and bonuses, and health and life
benefits from day one.
The Meeting Planning Coordinator for American Funds Distributors, Inc.
is responsible for the comprehensive planning and execution of Adviser
Forums and other large national and small-scale meetings and events.
Responsibilities include the coordination of all meeting-related
details, including site determination, selection of vendors, contract
negotiations, and preparation of correspondence and meeting materials.
Some travel is required, as is attendance at both daytime and evening
functions to oversee all aspects of the meetings and to ensure that
quality service is provided.
Required Qualification
Minimum of three years corporate meeting and event planning experience,
including site selection, contract negotiations, and invoice
reconciliation is required. A proactive and flexible team player with
excellent organizational, interpersonal and communication skills, and a
commitment to providing superior customer service is necessary.
Must be able to work independently as well as in a team environment and
balance multiple priorities. Some travel and attendance at evening and
weekend functions are also required. Strong computer skills and exposure
to financial services industry or meeting planning background is
strongly desired.
Education
A Bachelor's degree is strongly preferred.
Please apply on-line at www.capgroup.com
18. Conference/ Meeting Planner; Toronto Rehab; Toronto, ON, Canada
Conference/Meeting Planner, Temporary Full-Time
DETAILS: 1 Position, 1 year contract, Conference Services
SALARY: $43, 578 $51, 749 per year
START DATE: March 15th 2007
REPORTS TO: Manager, Conference Services
Responsibilities
With the events Planning Committees and the Conference Services Manager,
establishes event plans, including program, objectives, speaker
research, etc.
Researches and contacts sites, reviews and negotiates contracts ensuring
timeliness and accuracy, becomes contact person for each event site
Ensures all logistical concerns (catering, site management, security,
audiovisual requirements, registration, administrative details, etc.)
are addressed without conflict
Manages and maintains beneficial and cost effective relationships with
suppliers
With the Conference Services Manager, develops budget for each event,
including fee structure; maintains financial control during event
process
Liaises with the Marketing & Sponsorship Officer and the Events
Coordinator to implement the event marketing plans
Liaises with the Marketing & Sponsorship Officer and the Conference
Services Manager to determine the needs of sponsors per conference.
Properly evaluates venue space capacities against requirements
Contacts guest speakers, negotiates contracts; obtains speaker
information, travel and audiovisual requirements, biographical
information and presentation materials
Keeps accurate and updated files for each event
Follows up after each event, including correspondence, committee wrap-up
activities
Produces an event summary evaluating the venue and services for each
event
Coordinate all shipping materials and ensure delivery to venue
Required Qualification
Minimum of five years of meeting planning and catering experience
Proven ability to effectively plan events according to their scope
Proven and exceptional negotiating and conflict-resolution skills
Strong organizational skills and ability to prioritize workload
Excellent oral and written communication, and interpersonal skills
Ability to function well independently and in a professional manner
Strong attention to detail, deadline and results oriented, dependable,
mature and flexible, with initiative and capacity to handle a complexity
of tasks simultaneously
Excellent computer skills: MS Word, Excel, PowerPoint, Outlook, Event
Planner Software an asset
Education
Certificate Meeting Professional required
Interested and qualified candidates should apply online or to:
Human Resources
Toronto Rehabilitation Institute
550 University Avenue
Toronto, ON, M5G 2A2
Fax: (416) 597-6626
19. Education & Meetings Coordinator; American College of
Gastroenterology; Bethesda, MD
The American College of Gastroenterology (ACG), a national physician
specialty society founded in 1932, is seeking an Education and Meetings
Coordinator to assist team of marketing, education and meetings
professionals. Will assist with coordination of regional and annual
meetings, development of educational syllabi, marketing, and more.
Seeking a person with 2+ years experience in an education or meetings
environment. Bachelor's degree in English, Liberal Arts, Marketing or
Communications preferred. Proficient in MS Office and some knowledge of
design programs. Position is located in Bethesda, Md.
Please submit resume w/cover letter via email to: hr@acg.gi.org
20. Event Manager; International Association of Software Architects
(IASA); Austin, TX
http://asi.careerhq.org/jobdetail.cfm?job=2511303&keywords=&ref=1
21. Membership & Exposition Director; NYC Based National Trade
Association; New York, NY
http://asi.careerhq.org/jobdetail.cfm?job=2511295&keywords=&ref=1
22. Meetings Coordinator; Independent Petroleum Association of America;
Washington, DC
The Independent Petroleum Association of America is an exciting national
trade association representing domestic oil and natural gas explorers
and producers on Capitol Hill. In addition to its government relations
efforts, the association staff is responsible for developing outstanding
financial\informational programs and regional business development
events as well as updating its more than 50,000 grassroots members on
important issues that impact the future of America's oil and gas
industry.
The association is looking to hire a Meetings Coordinator to process
registrations for its 4 financial symposia and semi-annual membership
meetings (ranging in size from 100 to 1600 attendees) and organize and
manage smaller events throughout the year. Duties include: database
system development/design and website programming of online
registration, serving as primary response line for the department,
processing conference registration forms using Protech's CRM4M database,
payment processing, credit approval verification and credit/refund
issuing, creating in-house registration forms; consulting on the design
of conference registration materials and maintaining inventory of all
departmental\conference supplies.
The ideal candidate will have a Bachelor's degree with past experience
in computer\database work, an ability to accurately resolve financial
discrepancies, ensure timely processing of all conference registrations,
be proficient in Microsoft Suite products, travel to meetings and events
to manage on-site registration, be personable\customer service oriented,
and have the desire to work autonomously and as part of a team.
IPAA offers a great benefits package including: health, dental, vision,
401(k), and paid federal holidays. The office is conveniently located
near the McPherson Square Metro station (Orange\Blue lines). Visit IPAA
online at www.ipaa.org for a closer look at this exciting opportunity to
work for a great American association.
Interested candidates should send a resume and cover letter via e-mail
(thamlin@ipaa.org) to Tina Hamlin, Vice President of Meetings, IPAA,
1201 15th St., NW, Ste. 300, Washington, DC 20005.
23. Meetings Manager; Kellen Company; Atlanta, GA
An unique opportunity is open with an eminently professional North
Atlanta employee-owned management company as a Meetings Manager in a
fast-paced & growing department. This position is to support the
planning and executing of successful and profitable meeting programs
while maintaining a high level of customer service to program
participants and the client. Plans and coordinates meetings, conferences
and client functions.
RESPONSIBILITIES:
Manages client expectations by demonstrating the following:
Builds strong client relationships
Creates and completes operations checklist
Creates and meets deadlines on that checklist
Driving the Meetings Management process
Site Selection Process:
Maintain accurate RFP for clients
Assist in the research of properties in select locations
Assist with contacting properties and secure proposals by RFP
Provide proposal reports to clients for their final selection
Keeps effective communications with possible hotel sites
Notify hotels that were not selected
Helps develop scheduled events during meetings:
Spouse tours
Tournaments
Off-site events
Meeting Programs:
Completes boiler-plate information on all programs
Addresses
Local weather
Transportation
Proofreads all text for accuracy
Designs consistent registration forms for contracted associations.
Orders any collateral materials i.e. hotel brochures
Helps monitor publication process with the art department, printer and
P&D
Meeting Registration:
Coordinates or inputs information in badge program/data base
Provides weekly status reports on registration numbers
Track payments from participants.
Content Development:
Working with clients to help select speakers
Work with internal and external sources for scripting and speech writing
Interact with Creative Department for theming and branding
Provides on-going support on the following tasks:
Menu selection
Room setups
A/V and technical production
Estimated numbers of participants
Provides on-site coordination and support when appropriate. Keeps the
highest level of quality, professionalism and integrity with all
customers, internal and external.
Operate registration desk
Check all set ups
Act as program coordinator for hotel and participants
Account information/data:
Updates historical records to include:
previous sites
number of participants
actual number of sleeping rooms used (pick-up numbers)
attendees individual charges
Coordinates evaluation process with internal/external customers.
Compiles results and provides the Director with reports.
QUALIFICATIONS
Minimum of five years of meeting planning experience, a CMP designation
preferred
Experience with association meetings, events and trade shows a must
Sophisticated verbal skills; conscientious interest in problem-solving
and initiative, creativity and determination to evolve successful
solutions.
Team player who is accountable for initiating and monitoring projects
through to completion.
High energy, versatile and multi task oriented, self-directed and good
analytical and organizational skills with consistent attention to
detail.
Computer literate with the “Can Do” approach to different and diverse
software packages including Access, Word, PowerPoint, Excel.
Must be able to learn new software as we use the Aspire event management
web based system.
Excellent written communication skills with the required skills to
provide professional proofing and editing.
Must be a positive team player in a challenging and changing
environment; includes working with and being dependent upon a broad
range and levels of personnel.
Flexibility under competing time requirements and changing deadlines.
Excellent focus and a good sense of priorities.
For additional corporate information: http://www.kellencompany.com and
http://www.kellenmeetings.com; please forward your resume and salary
expectations to hr1@kellencompany.com
24. Group Sales Manager; The Talbott Hotel; Chicago, IL
SKILLS/KNOWLEDGE:
1. College graduate, with hotel sales management background preferred
2. Professional appearance, energetic, dynamic personality
3. Excellent verbal and written communication skills
4. Organization and prioritization skills
5. Ability to set and meet deadlines
6. Ability to multi-task and manage different projects/accounts at once
7. Ability to sell an luxury hotel product to a variety of different
clients
8. Must have knowledge and experience with Word, Excel and PowerPoint.
Preferred knowledge and experience with Delphi.
9. Minimum of 2 years hotel sales experience required
DUTIES:
1. Outside sales calls on a regular basis
2. Telephone solicitation for new business from large existing database
and other necessary tools needed to find new business opportunities.
3. Participate in sales trips and tradeshows as approved by Director of
Sales & Marketing (DOSM)
4. Prospecting telephone solicitations daily.
5. Client entertainment, both on property and off.
6. Completing daily call reports in Delphi
7. Completing monthly sales recap reports
8. Develop quarterly action plans
9. Writes and send contracts and proposals to clients
10. Conduct hotel site inspections
11. Greet all in-house clients and then follow up with them after
meeting concludes
12. Continued knowledge of competitive set and industry trends
13. Membership in Meeting Professionals Int'l (MPI)-attend monthly
functions and networking
14. Supervision and teamwork with sales coordinator
15. Work with BTSM to cross-sell the hotel to clients who have both
transient and group opportunities.
16. Perform miscellaneous duties as directed by DOSM and General
Manager,
17. Create & maintain corporate group database and update it on a
regular basis
18. Off-site presentations to potential and existing clients.
Contact: Heidi Edinger, CMP
Phone: 312-397-3611
Fax: 312-397-3614
hedinger@thetalbott.com
25. Meetings Coordinator; American Association of Immunologists;
Bethesda, MD
The American Association of Immunologists, a professional biomedical
association, seeks a motivated, organized individual to coordinate &
provide support for the management of meetings & courses. Bachelor's
degree preferred; 2-3 years meeting and registration experience in
not-for profit a plus. Strong verbal, writing, & interpersonal skills
required. Must have strong computer skills (MS Word, Excel, PowerPoint,
Access). Beautiful campus, excellent benefits & free parking. Please
send resume with cover letter & salary requirements to: FASEB/AAI, Human
Resources, 9650 Rockville Pike, Bethesda, MD 20814 or FAX: 301-634-7354,
or hr@faseb.org. EOE. www.aai.org
*****From Marissa Osheff******
26. DIRECTOR, CHOICE PRIVILEGES PARTNERSHIPS & COMMUNICATIONS; Choice
Hotels International; Silver Spring, MD
I Strategize to Create Loyalty For A Global Franchisor.
IF I CAN, YOU CAN TOO!
Utilize your loyalty marketing strategy skills for Choice Hotels
International. We're a world leading franchisor of popular hotel brands
including Quality, Sleep Inn, and MainStay Suites. Right now our
corporate headquarters in Silver Spring, MD seeks this high quality
executive to take our loyalty generation and maintenance strategies to
the next level.
In this key directorship role, you will:
.Develop loyalty program marketing plans and related strategies to
generate more than $750M in returns
.Identify, negotiate and implement earn/redemption partnerships
.Emphasize Elite Benefits and other product features/enhancements
.Oversee the production of member communications/newsletters and manage
communications budget of $2M (for member base of $5M)
.Ensure quality, standards and timely implementation of campaigns/new
product features, plus recognition initiatives
.Liaison with international partners to develop loyalty programs
.Assist with other projects as needed
To qualify, you must have a BS in Marketing or Finance (MBA preferred),
7-10 years of related marketing background, plus proven multitasking,
problem-solving and interpersonal/written communication skills. Must be
proficient in Word, Excel, PowerPoint and the Internet. Ability to
coordinate multiple projects a plus.
The Silver Spring corporate office appeared in the two most recent
Washingtonian Magazine's “Great Places to Work” issues (November, 2003 &
2005). You too can join an organization that offers “a relatively small
office with big-company perks”.
Choice was recognized for providing excellent work-life balance, career
development, a company subsidized gym & cafeteria and more! When you
join Choice, you can enjoy career growth potential, along with
attractive compensation and benefits, including a 401(k), Employee Stock
Purchase Plan and more.
Please apply today for Job Req. #291672 at:
http://erecruit.choicehotels.com/index.html?&JOB_REQ_NBR1=291672
EOE, we value diversity. All qualified candidates are encouraged to
apply.
We'll see you there.
CHOICE HOTELS INTERNATIONAL
*******************
27. Director of Client Relations; CompuSystems; Broadview, IL
CompuSystems, a leader in trade show registration and exhibitor services
for more than 30 years, is seeking an outgoing, enthusiastic, customer
oriented Director of Client Relations to join our dynamic team.
Position Summary: Provide professional, accurate and customer
service-oriented skills to our clients within the tradeshow industry.
Overall Responsibilities:
. Assist Sales with presentations and or proposals, including possible
presenting of said materials to potential clients
. Assist in the internal and external implementation of clients
including the preparation of appropriate documents and planning of said
planning meetings
. Create client renewal strategy with sales team
. Create client renewal contracts and presentations
. Negotiate client renewals
. Maintain constant communications with clients and internal departments
monitor client satisfaction; communicate all CSI services available,
problem solve when needed
. Assist in daily management of client requests
. Attend industry tradeshows, when needed
. Travel on-site to various shows as needed to interface with the client
. Organize post-event wrap-up meetings including the preparation of
appropriate documents and planning of said wrap-up meetings
. Manage announcement of new clients, client renewals or other note
worthy information internally
Requirements:
. College Degree
. 5+ years of travel/hospitality industry experience preferred
. Excellent Customer Service skills are required
. Excellent communication and analytical skills are required
. Strong interpersonal and management skills are required
. Working knowledge of Microsoft Word and Excel
. Requires strong written and verbal communication skills
. Ability to effectively prioritize multiple projects and deadlines
. Ability to learn additional software as needed, with appropriate
training
Contact: Katie Jelinek
katie.jelinek@compusystems.com
28. Consultant/Trainer; Resource Associates Corporation; Multiple
Locations
Expanding international consulting firm needs independent consultants to
be part of our team. We provide the finest tools available today to work
with Strategic Planning, People Development and Process Improvement.
There are also opportunities for Life Coaching and working with Youth.
Very high income potential and return. Extensive training and unlimited
support. Consultative Sales experience helpful. Nationwide opportunities
available. Email resume or brief personal history to:
Resource Associates Corporation
e-mail: success@rac-tqi.com ATTN: Dept. PCMA/JT-CT
(800) 799-6227 ask for Dept. PCMA/JT-CT
FAX: (610)775-9686 ATTN: Dept. PCMA/JT-CT
29. Conferences & Conventions Coordinator; Organization Management
Group; Virginia Beach, VA
Meetings division of Association Management Company seeks full-time
professional meeting planner. Requires 3 years meeting planning
experience, CMP preferred.
Duties & Responsibilities: Coordinate conferences and conventions for
OMG clients, while working with members and other staff to ensure
success. Perform a wide variety of meeting planning tasks requiring
mature judgment, confidentiality, and ability to work with little
supervision.
Qualifications: Develop and adhere to budgets, strong organization
skills, attention to detail, and the ability to work under pressure on
multiple meetings. Computer skills are essential. Experience with
managing trade shows. Looking for a take-charge attitude, while
maintaining good judgment, tact, and initiative. Able to work
effectively with volunteers and many different personality types. A
professional appearance and positive attitude. Requires out-of-town
travel.
Contact: Rosie Bugarin
Phone: 757-473-8701
Fax: 757-473-9897
rbugarin@managegroup.com
30. Registration & Housing Lead; MicroStrategy; McLean, VA
The Registration & Housing Lead/Manager will manage and coordinate the
registration and housing processes for all corporate and marketing
events.
Job Duties (include but not limited to):
The Registration & Housing Lead/Manager will manage and coordinate the
registration and housing processes for all corporate and marketing
events. This includes creating registration web sites, processing
registrations, generating registration reports, reconciling registration
records with financial transactions, creating event badges and other
materials. Duties also include managing on-site registration logistics
for all events (computer requirements, attendee check-ins, on-site
reporting, badges, and managing registration staff). The Registration &
Housing Lead/Manager will also create and manage housing web sites for
internal events, optimize room block usage, act as housing liaison to
hotel and manage employee and attendee housing requests/changes. Duties
also include managing on-site housing logistics for all events (managing
changes, room block optimization). Additional responsibilities include
acting as liaison between internal functions such as finance and
information systems and as liaison with external vendors such as travel
agents and hotels. Ideal candidate will possess a minimum of 3 years
dedicated registration and/or meeting planning experience. Must have
thorough knowledge of Microsoft Office products, including advanced
skills in Excel and Access as well as a great aptitude for organization,
planning and follow through.
Job Requirements:
. Bachelor's Degree
. Detail oriented
. Organized
. Self-starter
. Proactive attitude
. Ability to work to deadlines while handling multiple projects
. Strong analytical & problem solving skills
. Knowledge of Microsoft Office including Microsoft Access
. Experience with databases, reporting and registration systems
. Ability to travel internationally & domestically; approximately 25%
travel
Additional Desirable Qualities:
. Out-going & personable
. Team Player
Work Conditions:
Travel: This job does require some travel.
Physical Demands: This job requires no extraordinary physical demands.
Examples: standing, walking, lifting/moving objects > 25 pounds, vision
req., noise level, etc. The physical demands described here are
representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the
essential functions.
recruiting@microstrategy.com
31. Sales manager; WCTC; Washington, DC
1. Generate bookings for meetings and conventions according to the
priorities outlined in the marketing plan or more specifically meet
certain seasonal and market segment factors.
2. Coordinate and participate in local promotional events and local
industry trade shows with a view towards developing Washington, DC
business interests.
3. Produce sales leads for destination hotel partners.
4. Follows up on lead sources by inquiry, through trade shows and trade
publications.
5. Converts leads into confirmed business; prepares proposals including
quoted costs at the Washington Convention Center as well as executing
and overseeing client site inspections.
6. Assist the direct sales effort by attending sales missions, meetings,
trade shows and other industry-related functions.
7. Maintain good product knowledge of the destination including the area
(attractions, recreation, climate, etc.), convention center, hotels and
services.
8. Maintains awareness of industry trends and competing cities (ie.
through trade journals, industry participation and travel)
9. Manage client relationships to ensure adequate account servicing.
10. Execute all other duties as assigned by the Director of Sales and
Vice-President of Convention Sales & Services.
hr@washington.org
32. Event Planner – Trade Shows; MicroStrategy; McLean, VA
The Event Planner will work on a project basis to help coordinate and
manage trade shows.
Job Duties (include but not limited to):
The Event Planner will work on a project basis to help coordinate and
manage various trade shows as well as other corporate events.
Responsibilities include coordination of our corporate trade show
program, including booth logistics, marketing activities and management
of our show schedule. The Event Planner will also assist with corporate
event coordination including site selection, managing and overseeing
event logistics, food & beverage, room blocks, technical provisioning,
vendor coordination and management, pre-event logistics/operational
details and on-site event management. Assist department in meeting
business objectives for lead generation from conferences, events,
seminars and trade shows. Proven ability to manage projects
independently, drive projects to completion and produce events under
budget. Ideal candidate will possess a minimum of 3-5 years dedicated
meeting planning experience including work on trade shows and
internal/external event marketing. Must have thorough knowledge of
Microsoft Office products, including advanced skills in Excel and Access
as well as a great aptitude for organization, planning and follow
through.
Job Requirements:
Bachelor's Degree
Experience managing an in-house trade show program
Detail oriented
Organized
Self-starter
Very creative
Proactive attitude
Ability to work to deadlines while handling multiple projects
Strong analytical & problem solving skills
Knowledge of Microsoft Office
Ability to travel internationally & domestically; approximately 25%
travel
Additional Desirable Qualities:
Out-going & personable
Team Player
CMP Credentials
Corporate event planning experience preferred
Career Inquiry ID#2142142734: Event Planner
recruiting@microstrategy.com
33. CONFERENCE PROGRAM SPECIALIST; American Academy of Nurse
Practitioners; Austin, TX
Responsibilities include but are not limited to development, editing and
administration of industry grants that support educational programs.
Minimum requirements: Associate degree or equivalent exp (Bachelor's
degree preferred); 2 yrs exp. grant preparation & administration; 3 yrs
exp. professional healthcare meetings; strong document editing and
writing skills (test given with interview); proficient in Word & Excel;
excellent communication (verbal & written); critical thinking and
organizational skills; ability to travel. Full-time with excellent
benefits pkg. Salary commensurate with experience. Forward resume and 3
professional references to: AANP, c/o ISP, PO Box 12846, Austin, TX
78711, Fax: 512-442-6469, Email: jobs-isp@aanp.org
34. Event Producer; Creative Impact Group; Northbrook, IL
Established North Suburban production/events company seeks experienced
producer (minimum of 3 years) for corporate events. Must have good
people skills and the ability to develop or maintain corporate
relationships. Background in entertainment, event, meeting planning or
public relations is required. Producer must be able to write proposals,
research talent, and go on-site to run events, including celebrity
shows. Ideal candidate is creative, highly computer proficient and able
to work independently. This position presents an opportunity for growth
in a creative business.
Responsibilities
Produce events
Generate and develop proposals
Research talent
Run events
Drum up new business where appropriate
Required Qualification
Several years producing events
Creative talent
Knowledge and experience in entertainment business
Computer proficiency (Word, Excel, Outlook)
Education
Preference for an undergraduate degree in business or creative field.
Marketing or PR training and education a plus.
Email your resume to both addresses:
quinnqhrs@sbcglobal.net
jbrooks@creativeimpactgroup.com
35. Association Meeting Planner; Washington Association of Realtors;
Olympia, WA
Non-profit Association Seeks Experienced Meeting Planner: Successful
candidate will have 5+ years meeting and event planning experience,
including travel logistics, site selection, facility contracts, and
management of on-site details. Must excel in a team environment and
possess exceptional organizational and time management skills; excellent
verbal and written communication skills; and a strong customer service
background. Travel and flexible work schedule required for this
position. Salary DOQ. EOE. Resumes accepted until March 19.
Please send resume and letter of interest to Stacie.Davis@warealtor.org
or Washington Realtors, PO Box 719, Olympia, WA 98507. Attention Stacie
Davis.
36. Event Planner – Tradeshows; Autodesk, Inc.; San Rafael, CA
Autodesk, Inc. (NASDAQ: ADSK) is wholly focused on ensuring that great
ideas are turned into reality. With seven million users, it¿s not
surprising that 100% of Fortune 100 firms are Autodesk customers. For
the eleventh consecutive year, Autodesk clients have won the Academy
Award for Best Visual Effects. Autodesk is the world's leading software
and services company for the manufacturing, infrastructure, building,
media and entertainment, and wireless data services fields. Autodesk's
solutions help customers create, manage, and share their digital assets
more effectively. As a result, customers turn ideas into competitive
advantage by becoming more productive, streamlining project efficiency,
and maximizing profits.
Founded in 1982, Autodesk is headquartered in San Rafael, California.
For additional information about Autodesk, please visit
Title: Event Planner #61055
Location: San Rafael, CA
Role/Purpose:
Supports sales efforts by planning, executing, and coordinating
logistics for all phases of conferences, trade shows, sales recognition
programs, road shows, seminars, executive briefings, user events,
regional and national meetings and special events. Collaborates with
partners to increase awareness, consideration, and demand of company
brands, products and solutions. Ideal candidates will have a minimum of
4+ years experience managing large tradeshows with a booth size of 20×20
or larger; and have a background in event marketing and sales execution
event planning.
Requirements:
# Min 4+ years experience specifically managing tradeshows with booth a
booth size of 20×20 or larger is required
# Experience in event marketing and sales execution event planning
# Strong ability to multitask, managing several events at one time
# Strong communications skills. Experience with leading team meetings
with marketing managers, application engineers and sales managers
# Self motivated and responsive
# Good working relationship with peers and other internal groups
# Excellent follow-through
# Flexibility in a fast-paced, changing environment
# High level of customer service
# Position requires 50% travel
To Apply:
https://autodesk.recruitmax.com/ENG/candidates/default.cfm?szCategory=jobprofile&szOrderID=61055
If you are an extraordinary person who strives for excellence, please
apply at http://www.autodesk.com/careers– Job 61055. Autodesk is proud
to be an equal opportunity employer that is committed to a diverse
workforce.
37. Producer; Minding Your Business, Inc.; Chicago, IL
Minding Your Business, Inc., a full service, strategic meeting and event
production agency, is seeking a Manager, Event Productions with at least
5 years of experience. This position will be responsible for producing
live events for our clients including General Sessions, attendee events
such as receptions, product launches, galas, etc.
Key Responsibilities:
1.Plan and produce live experiential events for corporate and
association clients incorporating the latest technologies in staging,
lighting, scenic and entertainment.
2.Liaison with clients and manage accounts as appropriate.
3.Direct and lead internal planning team ensuring that creativity and
strategy are infused to meet and exceed client's objectives.
Responsibilities
-Assume primary role in designing, planning, developing and executing
events tailored to meet clients objectives from proposal stage through
pre-planning, on-site and post-program reconciliation.
-Serve as day-to-day liaison with client and internal team to ensure all
client needs are met on time and on budget, managing client expectations
and acting as a client-advocate and consultant.
-Create and manage all production and event planning documents such as
project planning timelines, budgets production schedule, show flows, and
other team communications as well as all on-site materials for the team
and client.
-Source, negotiate and manage vendor partners and technical staff
including but not limited to audio/visual, lighting, rigging, décor,
entertainment, keynote and other speakers, venues, décor, signage,
catering, production crews and freelance staff; handle all vendor
contracts and billing according to company procedure; hold vendors
accountable for contracted services
-Assist client in speaker management pre-event and on-site as necessary
-Works on show content, execution and presentation, providing content
guidance and scripting consultation, when applicable.
-Play key role with sales team in developing and writing innovative,
creative and strategic, event and event production proposals, including
budgets.
-Actively participate and lead creative brainstorming sessions.
-Communicate proactively, clearly and appropriately to clients, upper
management and MYB team members.
-Ability to manage multiple people and projects simultaneously (full
time staff and ICs)
-Proactively oversee, manage and operate all facets of events and
meetings as required.
-Reconcile vendor bills and efficiently handle all program wrap-up in a
timely manner.
-Maintain a high level of visibility in the industry and stay current on
trends, issues, technology, etc.
Required Qualification
-5 or more years of progressive experience in live event production with
previous experience at a major agency, communications or production
company
-Understanding of strategic positioning and event branding and ability
to relate that to event/event production.
-Logistical and technical expertise to take a theme from concept through
execution.
-Experience in designing, planning and implementing a variety of
programs, with multiple facets including facility management, off-site
events, video production, etc.
-Knowledge in vendor contract negotiation, the ability to minimize
contractual liability and risk, protect MYB and clients and demonstrate
this value to clients.
-Excellent business and report-writing skills.
-Working knowledge of US meeting and event destinations, hotels and
facilities; International experience a plus.
-Strong organization and project management skills; demonstrated ability
to work effectively in fast paced environment with limited supervision
and an ability to multi-task and manage multiple projects
simultaneously.
-Creative thinker, successful troubleshooter, project manager with
excellent communication and organizational skills.
-Ability to work both independently and as part of a team.
-World-class confidence in managing and growing client relationships.
-Flexibility and willingness to travel and work evenings and weekends
when necessary.
-Strong knowledge of Microsoft Office applications (WORD, EXCEL,
PowerPoint)
-Ability to bring an event alive in an experiential way and bring a
client's message to is essential
Please note: this is not a Meeting Planner position, only candidates
with demonstrated experience in Production will be considered.
Education
-Bachelor's Degree in communication, broadcasting, radio/TV/film,
business, or theater production.
Please submit resume to:
Minding Your Business, Inc.
Hiring Director
900 N. Franklin St., Ste. 850
Chicago, IL 60610
email: hr@myb.net
fax: 312-751-8762
phone: no phone calls please
Only resumes with salary history will be considered.
38. Registration Coordinator; PlanNet; Arlington, VA
This is a great opportunity for you if you want a more rewarding and
challenging experience with opportunity for a career path. This position
requires a can-do attitude with a creative solution mentality.
Additionally, you must be enthusiastic, efficient, organized, a logical
thinker, extremely detail oriented, and a self-starter who possess a
high degree of initiative. If you are right for this position, you will
be able to demonstrate excellent communication skills, and assertive
(not aggressive) traits. You should have a professional,
customer-oriented attitude, as well as the confidence to ask many
questions when learning new things. You must have a positive contagious
personality and be willing to go the extra mile for anyone. We offer
above industry compensation, benefits and an incentive program where you
are compensated for achieving goals and client satisfaction. As an
emerging business in our 15th year in business, this job is what you
make of it, and we expect candidates who have the drive and enthusiasm
to have what it takes to contribute to this growing operation. After 2
years of successful delivery of more than meeting the job expectations
and being a positive force in the office, there are many opportunities
for advancement. The hours are 8:30a-6:00p. The key is being the person
we count on as the office constant. Making sure the office is open for
business each day (lights on, front office open and in order, coffee
brewing, etc), is here to get the phones, and meet any visitors. This
position would be based out of our headquarters in Arlington, Virginia.
The job has two primary functions, office Administrative Assistant and
Registration Coordinator. Advanced Microsoft aptitude is a must, and
training will be provided for the Registration Coordinator
responsibilities. Hands-on experience working with tools like: cvent,
OnVantage, Starcite, Microsoft FrontPage, SharePoint Designer or
Macromedia Dreamweaver are a huge plus. In the Administrative Assistant
role, you will work closely with all departments to ensure web site
information is up-to-date and database procedures are closely followed.
You will be responsible for monitoring and instilling Best Practices and
Standard Operating Procedures for the office. In the role of
Registration Coordinator, you will serve as a technical support person
for the primary Registration Managers and Project Leaders. Additionally,
you would be in a customer/attendee service role to service customer
emails and calls. You will be expected to multi-task well, and
effectively handle several projects simultaneously.
Required Qualification
1. Strong Communications Skills a must.
2. Must be proficient in the advanced features of MS Word, Excel, and
Outlook (Office 2003 at a minimum).
3. Database skills are a plus (not just having entered data into
fields).
4. Dreamweaver/FrontPage/SharePoint Designer skills a significant plus.
5. Someone who knows Excel and Word well enough that they are looked at
as the go-to person in the office for learning the most efficient way to
develop high quality documents.
6. Mature enough to understand roles & responsibilities and will not get
caught up in their compensation or their hours vs. others in the office.
7. General Office responsibilities: Intranet updates, maintain reporting
data, checking our main voice & fax mailbox a few times a day.
8. General administrative: Answering phones, greeting and welcoming
visitors (at most 8-10 a week), keeping the plants watered and kitchen
organized.
9. Managing calendars, preparing for meetings, overseeing information in
and out of the office. Managing general client correspondence like thank
you notes, birthday cards, database maintenance, handling requests to
book travel, update documents, etc. from team members, coordinating
sales materials, ordering and managing supplies, scheduling and
time/facilitator of our weekly team meetings, and management of our time
and needs, and coordinating with the Building Manager to ensure all
office maintenance is performed.
10. Keeping the office in order (supplies and files in place in
particular, printers and copiers are in order and are used based on
specifications).
11. Attitude and enthusiasm are critical. Must be someone who will
ensure the beat of the office stays positive.
12. Must understand Business Attire and be able to adhere to such
expectations.
13. Work closely with the Office Manager on best ways to support the
office needs.
14. Other duties as assigned.
Please email resume/biography, current compensation (itemize salary,
bonus, benefits, parking, etc.), and why you feel this job is perfect
for you, to HumanResources@YourMeeting.com.
39. Sales Manager; Vermont Convention Bureau; Burlington and Rutland, VT
Position Description
Persuade out-of-state planners to book meetings, conferences and events
in Vermont
Responsibilities
Rutland Office: Sell Vermont to the sports, social, military,
educational, faith-based, fraternal and Vermont association markets;
organize and staff trade shows and sales events; coordinate the Vermont
Sports & Events Council.
Burlington Office: Sell Vermont to the corporate market, with an
emphasis on pharmaceutical and environmental engineering meetings;
organize and staff trade shows and sales events; serve as content editor
of http://www.VermontMeetings.org.
Required Qualification
Required: demonstrated passion for selling
Desirable: knowledge of hospitality industry
Dave Hakins
Executive Director
Vermont Convention Bureau
60 Main Street, Suite 100
Burlington, VT 05401
T: 802-863-3489, x230
F: 802-863-1538
dave@vermont.org
40. Trade Show & Event Specialist; Ingram Book Group; Lavergne, TN
Position Description
Successfully leads the execution of event marketing and trade show
program plans comprised of 70-85+ annual events for assigned Ingram
Distribution Holdings companies and/or divisions (up to 5). Partners
with sales, marketing, and creative services, as well as executives, to
determine event initiatives and objectives. Utilizes critical thinking
skills to plan strategically and tactically. Determines the best
approach to achieve requirements, managing details and deadlines, as
well as vendor relationships, to insure successful completion. Executes
appropriate contracts within established parameters. Utilizes
hospitality industry best practices in all planning. Ensures maintenance
of high Ingram image and brand at all events. Manages fiscal
requirements and $500K event budgets.
Basic Qualifications:
– Bachelor's degree required
– Three (3) years meeting and/or event coordination experience in a
project leader role in a medium to large size company
Preferred Qualifications:
– Experience to include comprehensive knowledge of trade show events and
working knowledge of hospitality industry.
– CMP (Certified Meeting Professional) or CMP-candidate preferred.
– Prefer Bachelor's degree with emphasis in Hospitality, Business or
similar curriculum.
– Demonstrate strong organizational, detail management, and project
planning skills.
– Must have strong negotiation and diplomacy skills.
– Must be able to communicate effectively to a wide range of audiences.
Please apply on-line at www.ingrambook.com
41. Project Manager; The Expo Group; Irving, TX
Position Description
Manage projects while interacting closely with clients and within budget
constraints.
Responsibilities
Develop and maintain strong team constraints
Budget maintenance and data input
Work order preparation (writing and distributing)
Prepare and facilitate team meetings
Participate in contract renewals
Labor Management
Required Qualification
Must have:
Multi-tasking skills, excellent interpersonal skills, leadership skills,
strong computer skills and experience with CoPro, Excel, Word, Outlook,
Powerpoint and other project management related software, superb
customer service skills including phone etiquette.
Education
Bachelor degree required.
Apply directly to: hr@theexpogroup.com
MUST include salary expectation to be considered.
42. Senior Manager, Convention Marketing; Novo Nordisk, Inc.; Princeton,
NJ
PURPOSE:
This position is responsible for the development and implementation of
the convention plan. This position manages the convention strategic
planning process for the Diabetes, BioPharmaceuticals, HT, Managed
Care/Trade and overall Novo Nordisk business units and is responsible
for the successful execution of these plans. This position oversees more
than 50 events a year and supervises a team of 2 Convention Planners.
RELATIONSHIPS:
Reports to the Associate Director, Strategic Meeting & Event Management.
Works closely with Sales Operations, Brand Managers for Diabetes,
BioPharmaceuticals, HT, Managed Care/Trade and the Executive Office.
Other internal units within Diabetes/BioPharmaceutical Marketing, MCT&G,
Sales Operations, Regulatory, Medical, Human Resources, SBO and Legal.
Also interacts with International Brand Management to reinforce NNAS
global image here in the US market. External relationships include
relations with professional services vendors and brand agencies.
STRATEGY & EXECUTION:
National/Regional Trade Show Strategies & Program Execution
(National/Regional Conventions)
– Develop and execute the annual strategic convention plan for the
Diabetes/BioPharmaceutical/HT/MCT&G teams. This includes working with
Brand Management for all therapeutic areas, Sales Operations Team and
key internal business units to ensure in-depth analysis of
goals/strategies are met.
– Development and communication of the pre-convention planning template,
post convention summary reports for all required shows
– Execute the effective integration of various marketing support teams
including medical education, advertising, public relations, sales force
and patient education when coordinating conventions and meetings
– Develop and present solid meeting/convention plans.
– Analyze ROI of all convention programs
– Ensure incorporation of the roll-out of the ¿Corporate Branding
Initiative¿ for all National Conventions
– Manage the development and creation of effective pre-show training
programs
– Manage the preferred partner relationship for convention planning and
execution
BUDGET MANAGEMENT:
– Develop and manage fiscal budget for all National Conventions and
Meetings.
– Develop and execute plans within allocated budget. Ensure expenses
remain within budgetary guidelines.
DEVELOPMENT OF PEOPLE:
– Coordinate cross functional team of interdepartmental members for
overall planning purposes and assures strategic alignment.
– Manage, Coach and Evaluate team to consist of 2 Convention Planners
OTHER:
– Minimum 20-40% overnight and weekend travel required.
EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS
Bachelor's Degree Required
8 Years Convention Marketing Experience
Managed/Developed fiscal budgets
Planning, development, and execution of strategic annual plan
Pharmaceutical industry experience preferred
At least 3 years of people management experience is required
Please apply to: kvma@novonordisk.com
43. Event Coordinator; Hornblower Cruises & Events; San Francisco Bay
Area, CA
Hornblower Cruises & Events, a full service event planning and yacht
charter company, is looking for an Event Coordinator. Hornblower Cruises
& Events has been an industry leader in the Dining Cruise business for
over 26 years. We are a full service event planning and charter yacht
company, and we're hiring! We are looking for an Event Coordinator, who
would be responsible for helping clients bring their special event to
fruition. Must be willing to work with a great group of people in a
fast-paced environment where everything we sell is fun! You will design
the best event for your client based on their needs, while working
closely with vendors, food & beverage and entertainment departments to
ensure a successful event. This is a full time position based in the Bay
Area. Candidate must be willing to work occasional weekends,
pre-employment drug testing required.
We are looking for an Event Coordinator, who would be responsible for
helping clients bring their special event to fruition. We are looking
for someone with event planning or industry experience. The right
candidate will be responsible for planning events that will exceed their
client's expectations. This individual will be responsible for revenue
generation by means of up-selling and additions to already booked
business as well as face to face meetings with clients to view yachts
and review program details.
Required Qualification
Minimum 2 years hospitality industry or event coordinating experience a
plus
Education
Bachelor's degree
To apply for this position, please visit our website at
http://www.hornblower.com or call toll free (866) 263-2685
44. Sales Manager; Hornblower Cruises & Events; San Francisco Bay Area,
CA
Hornblower Cruises & Events, a full service event planning and yacht
charter company, is looking for an experienced Sales Manager. This
individual will be responsible for increasing revenue through inside and
outside sales efforts including trade shows and direct interaction with
customers to coordinate their events and meetings. Successful candidate
will feel comfortable in a fast-paced, friendly environment. Must be
willing to work with a great group of people selling a fun product! Must
be organized, detail-oriented, outgoing and have the patience to work
closely with clients. This is a full time position based in the Bay
Area, pre-employment drug testing required. Candidate must be willing to
work some evenings and weekends as the position hours expand and
contract according to client needs.
Job responsibilities include: – Lead generation through inbound and
outside sales efforts – Lead follow-up, fulfillment and sales closing –
Designing the best event for client based on their needs – Closely
working with vendors, food & beverage and entertainment departments to
ensure successful event – Face to face meetings with clients to view
yachts and review program.
Required Qualification
Minimum 2 years of sales, hospitality or event planning. Previous work
with the meetings industry, DMC's and the Convention market also a plus.
Education
Bachelor's degree
To apply for this position, please visit our website at
http://www.hornblower.com or call toll free (866) 263-2685
45. Sr Mgt Coordinator / Research Manager; San Antonio Convention &
Visitors Bureau; San Antonio, TX
Responsibilities:
Responsible for complex professional level projects and management of
research program for the SACVB including production of budget,
conducting research, providing data, analyzing results, making
recommendations, and implementing solutions. May exercise supervision.
Qualifications:
4-Year degree major coursework in Public or Business Administration, or
related field; 4 years experience in municipal government, business, or
a related field
Compensation:
Negotiable. For more information go to:
https://ww4.sanantonio.gov/jobs/jobVacs/jobDescription.aspx?objid=30014623
Contact:
Brenda Evans
City of San Antonio
111 Plaza de Armas
San Antonio, TX 78205
210-207-8108 (phone)
46. Executive Director; Bend Visitor & Convention Bureau; Bend, OR
Responsibilities:
Responsible for the effective day-to-day leadership, management and
operation of the Bend Visitor & Convention Bureau. Will serve as the
primary marketing coordinator to promote Bend as a year round-round
visitor destination while ensuring that programs and services contribute
to the bureau's mission and fulfill the strategic direction set by the
VCB Advisory Board.
Qualifications:
.Bachelor's degree in business administration or public administration
preferred. .Minimum of five (5) years successful managerial or
association experience required. .Marketing and sales experience
required. .Successful budget management experience necessary.
Compensation:
$60,000-$70,000 DOQ plus attractive benefit package.
Contact:
Maureen Mattingly
Bend Visitor & Convention Bureau
917 NW Harriman
Bend, OR 97701
maureen@visitbenc.com
http://www.visitbend.com/edposition/default.aspx
47. Convention Sales Manager; Oklahoma City CVB; Oklahoma City, OK
Responsibilities:
Identifying prospective leads, preparing proposals and booking
organizations interested in meetings and conventions in Oklahoma City.
Qualifications:
*College degree preferred. *1-3 years hospitality sales or CVB
experience. *Strong written/verbal communication skills. *Strong
organization and administrative skills. Self starter with ability to set
and achieve sales goals. *Reliable transportation and valid drivers
license. *Must be willing to travel as required.
Compensation:
We offer a competitive compensation and benefit package. Email resume to
kspringer@okcchamber.com by March 15. No phone calls please.
Contact:
Karen Springer
Greater OKC Chamber
123 Park Avenue
Oklahoma City, Oklahoma 73102
kspringer@okcchamber.com
48. Executive Director; Destination Worcester; Worcester, MA
A start up organization, “Destination Worcester” is seeking a dynamic
Executive Director to provide the foundation necessary to ensure the
long term success for Worcester in the meeting, event, sporting, tourism
and hospitality industry, and to provide enhanced communication between
businesses and attractions, and a definable increase in economic impact
for the city.
Qualifications:
Bachelor's degree (Masters preferred); 4-8 years of industry experience
with proven ability to create and sustain a comprehensive marketing and
sales program; ability to manage volunteers; excellent communication
skills, both oral and written.
Compensation:
Competitive compensation. Send resume to:
careers@destinationworcester.org
Contact:
Sandra Dunn
Destination Worcester
50 Foster St.
Worcester, MA. 01608
careers@destinationworcester.org
http://www.destinationworcester.org
49. Executive Director; Statesville Convention and Visitors Bureau;
Statesville, NC
The Statesville CVB is seeking a motivated individual to serve as
Executive Director. The position includes working with product
development, strategic planning, leadership, sale & marketing,
budgeting, consensus-building in a variety of settings, communication
and organizational management.
Qualifications:
A four year college degree in Hospitality and Tourism Management,
Marketing, Business, or some related field. A minimum of two years
experience working in a management position Destination Mgt.
Organization or other hospitality-related organization is preferred.
Compensation:
$40,000 to $50,000 & benefits package. Send resumes by April 6th to:
searchprojects@execquest.com
Contact:
Statesville CVB Search Team: Attn: Dr. Dana Clark
Statesville Convention and Visitors Bureau
111 Depot Lane, PO Box 1109
Statesville, NC 28117
704-878-3480 (phone)
704-878-3489 (fax)
searchprojects@execquest.com
50. Coordinator, FDCPMC & Safety Awards Program; Society of the Plastics
Industry; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2513642&keywords=&ref=1
51. Revenue Manager; Host Hotels & Resorts, Inc.; United States
http://careers.hsmai.org/jobdetail.cfm?job=2514759&keywords=&ref=1
52. Development Events Coordinator, Special Event; Georgetown
University; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23246276&jobSummaryIndex=0&agentID=
53. Corp. Relations Director, Wine Auction Event; American Heart
Association; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23237821&jobSummaryIndex=51&agentID=
54. Administrative Assistant / Event Coordinator; Georgetown University;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23234096&jobSummaryIndex=57&agentID=
55. Director Of Catering/Assistant Front Office; SHERATON-RESTON HOTEL;
Reston, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23248356&jobSummaryIndex=3&agentID=
56. Catering Director; Private country club; Chevy Chase, MD
Private country club in Chevy Chase/Bethesda is seeking a qualified
indiv to assist w/the coordination & implementation of all member
private functions as well as the planning & development of club events.
Candidate must be knowledgeable in all areas of the catering operation
inclu sales, service, admin aspects & menu design. Candidate must
possess strong organizational & commun skills, be detail-oriented &
exhibit a professional demeanor. Bachelor's Degree in Hospitality
Management & min 3 yrs hotel/club exp desired. Full benes offered.
Salary commensurate w/exp. Email resume, cover letter & salary
history/reqs to rstebbins@columbiacc.org
********************************
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