Hospitality and Event Planning Network (HEPN)
16 April 2007
You are among 163 subscribers.
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at: http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
***Cossolotto — Freelance Speechwriting/Coaching/Podium Power Training
1. Accounting Coordinator; Professional Convention Management
Association; Chicago, IL
2. Education Specialist; Professional Convention Management Association;
Chicago, IL
3. Member Relations Specialist; Professional Convention Management
Association; Chicago, IL
4. Assistant, Operation; Professional Convention Management Association;
Chicago, IL
5. REGISTRATION ACCOUNT MANAGER; WYNDHAM JADE, LLC; PLANO, TX
6. Medical Meetings and Conference Manager; Cystic Fibrosis Foundation;
Bethesda, MD
7. Exhibits Manager; Hinman Dental Society; Atlanta, GA
8. Meetings Coordinator; Georgia Association of REALTORS®; Atlanta, GA
9. Annual Meeting Manager; American Society of Hematology; Washington,
DC
10. Sales Manager; ACCESS Destination Services; Los Angeles, CA
11. Sr. Coord. Director Services; Rotary; Evanston, IL
12. Gala Event Fund-raising Director – San Diego; Cystic Fibrosis
Foundation; San Diego, CA
13. Special Event Coordinator; Cystic Fibrosis Foundation; Austin, TX
14. Field Marketing Coordinator; Starwood Hotels & Resorts Worldwide,
Inc.; Aventura, FL
15. Sr. Field Marketing Manager; Starwood Hotels & Resorts Worldwide,
Inc.; Aventura, FL
16. Activity Coordinator – Speaker Bureau Operations; Medical Knowledge
Group (MKG) LLC; New York, NY
17. Senior Meeting Planning Associate; Prudential Financial; Newark, NJ
18. Conference Manager, Financial Services (Temporary Contract);
Confidential; New York, NY
19. Professional Development Coordinator; Magazine Publishers of
America; New York, NY
20. Marketing and Membership Manager; American Academy of Sleep
Medicine; Westchester, IL
21. Manager, Exhibit Programs; American Society of Plastic Surgeons;
Arlington Heights, IL
22. Assistant, Technical Exhibits; Radiological Society of North
America; Oak Brook, IL
23. Associate Director; American Bankers Association; Washington, DC
24. Meeting Planner; Casualty Actuarial Society; Arlington, VA
25. Meetings Associate; American Association of State Colleges and
Universities; Washington, DC
26. Housing Assistant; Hearth, Patio & Barbecue Association; Arlington,
VA
27. Professional Congress Organizer; International Monetary Fund and
World Bank Group; Washington, DC
28. Associate Director, Conference & Exposition Services; American
Physical Therapy Association; Alexandria, VA
29. Revenue Systems Manager; InterContinental Hotels group; Atlanta, GA
30. National Account Executive; Concepts Worldwide; Carlsbad, CA
31. Meeting Planner; Marketing Innovators Intl., Inc., Rosemont, IL
32. Conference Manager; Designing Events; Owings Mills, MD
33. Strategic Account Manager; Experient; Chicago, IL
34. Meeting & Event Manager; Experient; St. Louis, MO
35. Sales Account Executive; Metro Events, Inc.; San Francisco, CA
36. Director of Sales; Sonoma County Tourism Bureau; Santa Rosa, CA
37. Account Manager; SEI Meetings & Incentives; Irving, TX
38. Chapter Relations Manager; Meeting Professionals International;
Dallas, TX
39. Meetings Coordinator; Society for Human Resource Management;
Alexandria, VA
40. Account Executive; MAC Meetings and Events; St. Louis, MO
41. Conference Planner; Roomers, Inc.; Alexandria, VA
42. Event Production Manager; The Outstanding Directors Exchange;
Manhattan, NY
43. Special Event Coordinator; Town of Addison; Addison, TX
44. Certified Meeting Planner; INMEX; Washington, DC
45. Senior Meeting & Incentive Planner; BCD Meetings & Incentives; Los
Angeles, CA
46. Senior Meeting & Incentive Planner; BCD Meetings & Incentives;
Chicago, IL
47. Manager of Member Event Marketplaces; Meeting Professionals
International; Dallas, TX
48. Director of Member Events; Meeting Professionals International;
Dallas, TX
49. MICE Representative; Singapore Tourism Board; Dallas, TX
50. MICE Representative; Singapore Tourism Board; Seattle, WA
51. Senior Meetings Manager; The Choice, Inc.; Washington, DC
52. Director, MTLI Operations; AdvaMed; Washington, DC
53. Assistant Director, Special Events; National Fish and Wildlife
Foundation; Washington, DC
54. Manager of Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA
55. Meeting & Events Manager; SmithBucklin Corporation; Washington, DC
56. Executive Director, EAG; National Association of Manufacturer;
Washington, DC
57. Director of Conferences and Meetings; Association of Governing
Boards of Universities and Colleges; Washington, DC
58. Manager II, Conferences; Educational Services, Inc. (ESI); Bethesda,
MD
59. Conference Planner; walton-thomas international; Washington, DC
60. Summer Internship – Atlantic Live; Atlantic Media Company;
Washington, DC
61. Conference Specialist; Georgetown University; Washington, DC
62. Events Manager; DELTEK Systems; Herndon, VA
63. Events Specialist; DELTEK Systems; Herndon, VA
64. Director of Sales; Four Points by Sheraton; New Carrollton, MD
65. Director Of Catering Sales; DOUBLETREE ROCKVILLE HOTEL; Rockville,
MD
66. Franchise Sales Director; Choice Hotels International; Silver
Spring, MD
67. Director, Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.
*****Cossolotto — Freelance Speechwriting/Coaching/Podium Power
Training******
Dear HEPN Subscribers:
The ability to stand up and speak confidently and effectively to
audiences of all sizes is a widely recognized leadership and success
skill. My name is Matthew Cossolotto, president of Ovations
International and author of the forthcoming All The World's A Podium. A
former House-leadership congressional aide and senior executive
speechwriter at MCI, Pepsi-Cola International, and GTE, I have developed
speeches and/or coached speakers for a variety of prestigious venues,
including the Economic Club of Detroit, the National Press Club, Houston
Forum, Cleveland City Club, SuperComm, the Microsoft CEO Summit, and the
UN General Assembly. As The Podium Pro, I offer a range of personalized
leadership communications services to help leaders reach their Peak
Podium Potential:
Executive Speechwriting: I help leaders and senior executives develop
on-message speeches and presentations for an array of internal and
external audiences.
Presentation CPR: I administer emergency “Presentation CPR” by
injecting a healthy dose of verbal punch, creative restructuring, and
message clarity into boring PowerPoint presentations and lackluster
speech drafts.
One-on-One Speech Coaching: Developing a compelling presentation is
only half the battle. Even the best-written speech poorly delivered
will fall flat or bomb completely. There is a solution. Set up a few
one-on-one coaching sessions we me before your next speech. You and
your audience will be very glad you did.
Podium Power Executive Training Programs: I have created a series
> of Podium Power! speaking-skills workshops and forums that can be
> integrated into an organization's ongoing management development and
> leadership training efforts.
I look forward to hearing from you via phone (914-245-9721) or emailmatthew@ovations.com. Visit http://www.ovations.com for your free copy
of The
Power of SPEECH: The Six-Point Checklist for Powerful Presentations.
—————————–
Matthew Cossolotto
President
Ovations International
New York Office – 914-245-9721
Cell: 914-645-7228www.ovations.com
*************
1. Accounting Coordinator; Professional Convention Management
Association; Chicago, IL
The Accounting Coordinator is responsible for processing and maintaining
accounts payable and certain accounts receivable, general ledger
posting, and assisting the finance department with general clerical
functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
.Process accounts payable and issue checks on a weekly basis.
.Research and resolve vendor invoice or payment discrepancies.
.Post payments to customer accounts.
.Process credit card charge and credit requests for member dues,
customer orders, payments for miscellaneous invoices, and other credit
card charges upon receipt of proper documentation.
.Post standard and non-standard journal entries.
.Generate and distribute financial reports
.Perform other duties as requested by supervisor.
.Assist other members of the Finance Team during periods of overload.
KNOWLEDGE, SKILLS, AND ABILITIES
.Excellent working knowledge of computers, Microsoft Office
applications, and accounting software experience.
.Excellent interpersonal, oral and written communication skills.
.Excellent organizational skills.
.Ability to understand journal entries relate to specific area of
responsibility.
.Ability to complete and prioritize multiple tasks in an effective
manner.
.Ability to assume responsibility without direct supervision.
.Ability to provide excellent customer service to all clients, both
internal and external.
Fax: 312-423-7294resumes@pcma.org
2. Education Specialist; Professional Convention Management Association;
Chicago, IL
Responsible for assisting the Senior Director in the design,
development, implementation, and evaluation of assigned educational
programs; assist in the sales and marketing of educational programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
.Assist in the design, development, delivery and evaluation of
educational offerings
.Identify potential member programs and services
.Participate in site visits
.Secure facilities
.Identify, secure and prepare presenters
.Collaborate with content developers on program development
.Coordinate evaluation process including tabulation of results
.Assist in the sales and marketing of educational offerings
.Monitor revenue reports
.Make recommendations regarding marketing plan
.Assist in developing marketing message and monitor compliance with
marketing plan (internal/external audiences)
.Assist in the implementation of PCMA's Annual Meeting
.Manage CASE (Certified Association Sales Executive) program
.Coordinate course development with content developer
.Coordinate online course management
.Coordinate Chapter programs in cooperation with Chapter Representatives
.Monitor PCMA website for educational program information changes,
additions and deletions
.Monitor speaker database for changes, additions and deletions
.Monitor program revenues and expenses to budget
KNOWLEDGE, SKILLS, AND ABILITIES
.Must possess strong written and verbal communication skills.
.Must possess strong interpersonal skills.
.Must possess strong organizational skills and demonstrated ability to
multi-task.
.Must possess strong Microsoft Office computer skills.
.Ability to learn new software application with relative ease.
.Ability to think independently but know when to defer decision to
others.
.Ability to work under pressure and meet deadlines.
Fax: 312-423-7294resumes@pcma.org
3. Member Relations Specialist; Professional Convention Management
Association; Chicago, IL
The Member Relations Specialist is responsible supporting all membership
& retention efforts. This includes a primary focus on retention growth,
member engagement, renewals and customer service. This position will
assist with development of supporting resources or programs needed to
grow and maintain membership goals.
This candidate must be detail oriented, a team player, self-motivated,
and innovative; particularly in development of new programs. Skills
required for this position include strong customer service skills;
dedication, incredibly strong follow up, and creative problem solving
abilities.
Minimum of 2 plus years membership experience in associations preferred.
Fax: 312-423-7294resumes@pcma.org
4. Assistant, Operation; Professional Convention Management Association;
Chicago, IL
Responsibilities include but are not limited to the following: providing
administrative and project support as requested; management of all
incoming and outgoing mail, packages and shipments in an accurate and
timely manner; providing reception relief for receptionist; maintaining
an efficient and effective office environment by ensuring that staff has
all necessary supplies available at all times; managing the office
inventory, interfacing with multiple delivery services and vendors;
assisting with all office catering.
ESSENTIAL DUTIES AND RESPONSIBILITIES
. Provide administrative and project assistance to departments as
requested
. Including but not limited to: typing reports, memos, and
correspondence while proofreading for grammatical, typographical and
formatting errors
. Assembling, collating, and mailing binders for event packing,
volunteerism and upon request
. Process large copy jobs and mass mailings and shipments, while
ensuring proper billing/coding
. Effectively manage the daily operation of “Shipping and Receiving” of
all mail, faxes, and packages
. Maintain orderliness, organization, and flow of supplies and products
. Process requests from sales and sponsorship regarding Convene mailings
. Order, receive, stock, and maintain accurate inventory on all PCMA
general and kitchen supplies, stationery, gift center items
. Fulfill office catering orders
. Assist with meeting set-up and break-down for catering events inside
of PCMA
. Ensure proper billing, coding and payment of catering invoices
. Maintain Common Area Workstation, Staging Area in back room, and Fax
Area Workstation; ensure professional appearance and optimal supplies
are available for staff usage
. Oversee fulfillment of PCMA's online Marketplace sales orders in
timely and cost effective manner
. Primary reception relief during receptionist's breaks, lunch,
meetings, and upon request
. Perform other duties as assigned by Supervisor
MINIMUM QUALIFICATIONS
. High school diploma or equivalent
. Two (2) years of related experience in a similar position
demonstrating positive progressive growth and responsibilities
. Knowledge of office equipment, mailing and shipping regulations and
stipulations.
. Must be dependable and demonstrate a positive work ethic and stable
work history
KNOWLEDGE, SKILLS, AND ABILITIES
. Excellent phone manner, as well as verbal and written communication
skills
. Ability to work with multiple projects and deadlines simultaneously
. Strong computer skills; Microsoft, Excel, Outlook, email, etc.
. Experience maintaining a budget and analyzing cost and value
. Excellent time management skills
. Excellent customer relations skills with both internal and external
contacts
. Demonstrated ability to assume responsibilities without continual
direct supervision
Fax: 312-423-7294resumes@pcma.org
5. REGISTRATION ACCOUNT MANAGER; WYNDHAM JADE, LLC; PLANO, TX
This position will require the selected person to work as an Account
Manager on events assigned. Duties require client management, day to
day planning and execution of a show. Ability to put a plan together and
implement through onsite. This person must demonstrate strong
organizational and follow up skills and must be able to communicate
clearly and professional both verbally and via email.
1) Interface with Account Executive and Client in a professional and
courteous manner.
2) Work with Account Executive and Client to determine registration
needs for a particular event.
3) Develop and manage timelines for a particular event or project.
4) Lean Show Set – Building a database with all the business rules that
will enable an attendee to register for a particular event via a web
interface.
5) Work with Account Executive and Client to ensure the pre-on-site
phase is managed and executed. To include but not limited to; badge
programming, badge mailing production, network design and planning for
on-site, freight logistics, temp schedules, etc.
6) Work with the Account Executive and Client to manage the on-site
registration process. To include but not limited to; network set-up and
testing, pre-con meetings, temp training, management of registration
flow, reporting, freight logistics, etc.
7) Work with Account Executive on post show reporting and participate in
post show meeting with the client if necessary.
* Please note that the above responsibilities give a general outline of
the job requirements and by no means encompass all required tasks.
Contact: SANDRA SCOTT
Phone: 972-349-7340SSCOTT@WYNDHAMJADE.COM
6. Medical Meetings and Conference Manager; Cystic Fibrosis Foundation;
Bethesda, MD
Does your present job offer you.
· Team oriented and friendly environment
· Great benefits including 3 wks vacation, medical, dental, 401k,
others!
· Convenient location near Bethesda Metro, shops, restaurants & Crescent
Trail
Cystic Fibrosis Foundation, a large nonprofit healthcare organization is
looking for a Meetings Manager in the medical department of our Bethesda
based national office. Work closely with other team members to ensure
successful execution of our annual medical conference of 3000+ attendees
and several off-site pop up meetings of 25-150 attendees as needed.
Responsibilities include site research, hotel & vendor contract
negotiation, on-site/exhibit hall management, preparing & distributing
meetings materials/programs, creating logistics memos & disseminating
logistics information to speakers, sponsors and others, maintaining
meeting history, monitoring meeting expenditures and reconciliation of
meeting related invoices.
Qualified candidates will have 2-3 years experience with a high volume
of pop-up meetings (all phases of planning) or minimum of 2 years
experience with medical meetings of no less than 1000+ attendees.
Knowledge of all components of meeting planning process and industry
procedures is required. Candidate should be highly motivated, able to
set & shift priorities to meet deadlines, capable of handling multiple
projects simultaneously and have outstanding problem solving ability.
Must be able to work independently and be a strong team player, have a
professional demeanor, strong administrative skills and be proficient in
all MS Office applications. Workable database knowledge & MS Project is
a plus. Some travel is required.
Come and join our fast paced and fun organization that is making a
positive impact on our community!
Competitive salary and benefits package including medical, dental,
vision, 401k match, 11 paid holidays and more! . EOE Please submit your
resume and cover letter, indicating salary history, directly online to: www.cff.org under Employment Opportunities.
To apply now, click on link below or copy and paste to browser:http://www.prohire.com/candidates/default.cfm?szWID=10906&szCID=49079
7. Exhibits Manager; Hinman Dental Society; Atlanta, GA
The Hinman Dental Society, a non-profit professional organization
located in Atlanta, GA is seeking candidates for the Exhibits Manager
position. Successful experience in the convention/hospitality profession
and preferably in the area of trade show sales, operation and management
is preferred. Candidates should have a four-year college degree, good
negotiating and relationship-building skills, experience in training and
supervising other employees and be adept at short and long-range
planning. Other requirements include experience and working knowledge of
basic bookkeeping skills, accounting principles and computer knowledge
to include word processing, spreadsheets, database programs and general
ledger systems. Strong verbal and written communication skills are
needed as well as a professional appearance.
Contact: Sylvia Ratchford
Phone: (404) 231-1663sratchford@hinman.org
8. Meetings Coordinator; Georgia Association of REALTORS®; Atlanta, GA
The Georgia Association of REALTORS® is a voluntary member association
comprised of over 44,000 real estate professionals and industry
affiliates. The Meetings Coordinator is a position that provides
assistance to Director of Meetings and Conventions with advanced
administrative support and is responsible for processing registrations,
records maintenance and the logistical elements regarding events and
meetings taking place at the Headquarters office.
Job responsibilities include but not limited to knowledge of conference
and meeting planning processes; excellent administrative, organization
skills and exceptional people skills; ability to keep multiple projects
in process simultaneously; ability to consistently display a proactive,
positive, customer focus and demonstrate a dedicated sense of urgency in
serving association members interests; ability to effectively
communicate verbally and in writing; desktop publishing with Adobe
InDesign; knowledge and ability to use the appropriate job-related
Microsoft Office products and the Internet; attention to detail
imperative; flexible, upbeat attitude and ability to work on multiple
tasks with various members of staff and association volunteers; team
player attitude; willingness to learn new skills and methods of work;
ability to travel twice a year.
Send resume and cover letter to eshea@garealtor.com.
NOTES:
Local Residents Preferred (No Relo). Salary range in the upper 30's to
mid 40's based on experience.
9. Annual Meeting Manager; American Society of Hematology; Washington,
DC
The American Society of Hematology seeks an experienced Meeting Manager
to manage the logistics of its annual meeting and exposition. The annual
meeting attracts nearly 20,000 people from all over the world, and over
300 exhibitors participate in the annual meeting each year.
Key responsibilities include negotiating hotel and vendor contracts,
assigning meeting rooms, coordinating audio-visual equipment, food and
beverage and other requirements with vendors, serving as the contact
with the meeting facility and housing company, traveling to meeting
locations for site inspections, and coordinating individual and group
housing.
The ideal candidate must have a Bachelor's degree with six or more years
of experience in managing large citywide meetings/expositions including
hotel contract negotiations. Certified Meeting Professional (CMP)
designation is preferred. Additionally, the candidate must have strong
communication and leadership skills.
The Society offers an attractive benefit package and a good work
environment.
To apply for the position, please email cover letter, resume, and salary
requirements via email to: jobs@hematology.org or via mail to: Human
Resources, American Society of Hematology, 1900 M Street, NW, Suite 200,
Washington, DC 20036.
10. Sales Manager; ACCESS Destination Services; Los Angeles, CA
ACCESS Destination Services is a leading Destination Management and
Event Production Company, celebrating our 37th anniversary of designing
and managing program enhancements for our corporate, incentive and
association clients. We specialize in coordinating all aspects of
meeting enhancements such as transportation logistics, tours, partner
programs, shuttle systems, sporting activities, and distinctive themed
and special event production. We are currently seeking to fill the
position of Sales Manager based in the Los Angeles, California area.
Responsibilities for the position include, but are not limited to:
o Identify, solicit and cultivate new and current business
opportunities through:
o Development and maintenance of client relationships
o Establish and maintain relationships with hotel and
convention bureau contacts
o Enhance sales efforts through site inspections, familiarization trips
and special promotions
o Conduct research to evaluate client's program needs and
program objectives
o Design and develop creative proposals to meet clients
program objectives and budget considerations
o Keep abreast of potential venue and program options in
destination
The qualified candidate will possess the following attributes:
o Proven sales track record
o Self starter and highly motivated
o Passionate about Customer Service
o Clear and precise written and oral communication skills
o Multi-task oriented to maintain multiple account
relationships
o Team player
o Strong interpersonal and leadership skills
o Computer experience to include proficiency with Word,
Microsoft Office, Excel, ACT! Database Management and Internet
o Organized and thorough attention to details
o Prefer minimum of 1 year in hospitality industry sales (i.e.
DMC, hotel, attraction, special event or meeting planning company,
convention bureau, catering company)
o Work well under minimal supervision
Contact: Ilene Reinhart
Phone: 562-427-0414 Ext. 127
Fax: 562-988-1215i.reinhart@accessdmc.com
11. Sr. Coord. Director Services; Rotary; Evanston, IL
Rotary is a worldwide organization of business and professional leaders
that provides humanitarian service, encourages high ethical standards in
all vocations, and helps build goodwill and peace throughout the world.
We invite you to bring us your solid work ethic and unyielding
commitment for excellence and join our efforts to address the most
critical issues facing communities. Here is an excellent opportunity to
do so with our quality organization:
Senior Coordinator of Director Services
Interacting with all members of the Secretariat staff as well as our
president and other senior staff, you will coordinate board of director
meeting logistics, meeting materials, and expense reimbursements, and
provide various support services to our directors. Responsibilities
include assisting the supervisor of the Director Services section to
provide timely service to the directors at meetings and throughout the
year. In addition to traveling to off-site board meetings, you will:
. Assist in preparation of advance memoranda for Board meetings.
. Process director expense reimbursements and monthly director
allocation statements.
. Assist the Director Services supervisor with preparation of budgets.
. Process decisions during meetings in tandem with the supervisor,
including amending draft board decisions in the boardroom.
. Assist with preparing final board minutes.
. Assist with logistics at home and away meetings, including hotel
contract review, and liaison with hotel (rentals, banquets, meeting
rooms, master account review, preparation of daily schedules).
. Assist with director-elect orientation.
. Assist in Board budget preparations.
. Assist directors and directors-elect with travel arrangements through
RITS.
. Assist directors and directors-elect with laptop acquisition and
training.
. Assist in maintenance of the board portal.
. Act as backup to the trustee services coordinator.
Requirements include strong management, budgeting, organizational and
administrative skills, cultural awareness and strong attention to
detail. Other essentials include a bachelor's degree, the ability to
succeed under deadlines, strong grammar and typing skills, and
proficiency with Microsoft Office. Advanced proficiency in Microsoft
Word and experienced with nonprofits boards preferred. 1+ years of
administrative and budgeting experience, a background in meeting
planning and contract negotiation helpful.
Compensation
In addition to the satisfaction of knowing you are helping to improve
your local community and individuals around the world, Rotary offers a
competitive salary and benefits package.
Visit our careers website: http://careers.rotary.org/ to view a detailed
description of this position and APPLY ONLINE (NO phone calls). Use
reference # 000291.Only those candidates we wish to interview will be
contacted. EOE
12. Gala Event Fund-raising Director – San Diego; Cystic Fibrosis
Foundation; San Diego, CA
Does your present job offer you.
· Opportunity to apply your skills & learn new ones
· Team oriented, friendly and energetic environment
· Growth and advancement opportunities
· Great benefits including 3 wks paid vacation, 11 paid holidays,
medical, dental, vision, 401k, others!
Cystic Fibrosis Foundation has immediate opening for a creative,
enthusiastic, fund-raising professional to manage a variety of high-end
fund-raising events including a Black Tie Gala, Tennis Auction Ball and
Wine Opener. Individual will be responsible for recruiting and managing
committee members and volunteers, requesting funds from both the
corporate and private sectors and overseeing event logistics.
Qualified candidate will have at least 3-5 years experience in
non-profit fundraising and special event management; experience in
providing strategic direction and practical oversight to a full range of
special events including black tie events; excellent communication
skills and corporate contacts in San Diego and the surrounding areas.
EOE Competitive salary and benefits. Please submit resume with salary
history directly online to http://www.cff.orgunder Employment
Opportunities.
Click on link below or copy and past to browser:http://www.prohire.com/candidates/default.cfm?szCategory=JobList&szFormat=search&szWID=10906&szCID=49079
13. Special Event Coordinator; Cystic Fibrosis Foundation; Austin, TX
Extremely skilled, aggressive self-starter needed to work in a
high-energy environment in Austin, Texas. Primary emphasis is placed on
special event management and fundraising initiatives and a strong
administrative component pertaining to multiple logistics on a variety
of special events. Qualified candidate must have excellent computer
skills – HIGH LEVEL proficiency with Microsoft Word, Excel and Access,
as well as strong database management.
Candidate must possess minimal experience of verifiable success in
fund-raising/special events or marketing/sales, with the desire to
become a skilled and successful fundraiser/event coordinator through
proper training. Accountability will be placed on managing various
Great Strides walks and CureFinders Events, all of which total $75,000
event line.
As an employee of the Cystic Fibrosis Foundation you will enjoy a
competitive salary and excellent benefit package:
* Health Insurance through CIGNA
* Life, short term and long term disability insurance
* Generous vacation, sick leave
* 10 Paid holidays and 1 Floating holiday
* 401k Investments
Join us in our quest to add tomorrows every day to the lives of those
with CF! Summit cover letter w/salary requirement and resume to http://www.cff.org/ under employment opportunities.
14. Field Marketing Coordinator; Starwood Hotels & Resorts Worldwide,
Inc.; Aventura, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=1242105
15. Sr. Field Marketing Manager; Starwood Hotels & Resorts Worldwide,
Inc.; Aventura, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=1242098
16. Activity Coordinator – Speaker Bureau Operations; Medical Knowledge
Group (MKG) LLC; New York, NY
Medical Knowledge Group (MKG) LLC is a privately held holding company
based in New York City that is comprised of several best-in-class
organizations dedicated to the design and execution of creative and
compelling medical communications initiatives. Guided by unique
strategic insight, medical acumen, innovation, and client service, MKG
companies specialize in a broad range of health care marketing and
communication services.
Account Coordinator: Qualified candidates will be responsible for
assisting our faculty medical professionals in logistical support for
meeting attendance, including scheduling travel, assisting with internal
speaker contracts and ensuring payment.
Necessary skills include travel coordination, database management,
strong written and verbal communication skills, and the ability to
liaise with faculty and key opinion leaders.
Our Speaker Bureau Services team is a growing division of Medical Events
International. These positions offer an excellent opportunity for career
advancement. At MKG we take pride in offering a team-oriented
environment in which every individual is a key collaborator.
We offer highly competitive wages and excellent benefits, including
comprehensive health insurance, 401(k) and profit sharing. Interested
candidates should visit our web site at http://www.mkgny.com and click
on “submit a resume” at the bottom of the page or send a resume to Opportunities@mkgny.com
17. Senior Meeting Planning Associate; Prudential Financial; Newark, NJ
Meeting Planner accountable for the planning, coordination and delivery
of Prudential Financial's meetings and conferences ranging in size from
15 to 200 people. Responsibilities include, but are not limited to site
review and recommendation to business partners and/or senior executives,
contract negotiations with hotel sales representatives and other
vendors, budget development and management, coordination, planning and
supervision of meeting and conference logistical details, and on-site
execution.
This individual has responsibility for ensuring compliance with New York
State Insurance Department and NASD and IRS regulations and the
Enterprise Travel Policy for all meetings and conferences.
Individual will act in an advisory role with our business partners,
including senior-level executives, in interpreting the before-mentioned
guidelines.
Qualifications:
Minimum of 3 to 5 years prior corporate meeting and incentive conference
planning experience.
Possess understanding of hospitality industry, how it operates, how it
is organized and how to manage through the system efficiently and
effectively.
Understanding of the IRS, NASD and New York State Insurance Department
regulations as they relate to meetings and conferences a plus.
The successful candidate must have a proven track record in the
following areas:
Understanding and application of IRS regulations related to meetings and
conferences.
Management and development of all logistical components associated with
meetings and incentive conferences.
On-site leadership of meetings
Evaluation and procurement of outside resources within budget.
Domestic destination knowledge.
Development and ongoing management of meeting/conference budgets and
reconciliation.
Negotiation of vendor agreements.
Collaboration with teams in the development and delivery of meetings and
conferences.
Ability to cultivate strong relationships with key business partners and
vendors.
Persuasive communication skills and ability to exercise diplomacy
consistently.
Strong organization and time management skills; ability to remain
flexible and prioritize effectively; capacity to manage multiple
priorities meeting deadlines and responding to changing priorities.
The successful candidate must have demonstrated the following
competencies:
Judgment and problem-solving skills to resolve unique and/or
unanticipated problems.
Effective verbal and written communications.
Maintain composure and professionalism during stressful situations.
Creativity and effective strategic thinking. Ability to “think outside
the box” and be a change agent.
Initiative, strong work ethic and ownership of work.
High ethical standards; ability to maintain integrity in questionable
situations.
Ability to make sound decisions.
Team player, but able to work independently with limited direct
supervision.
Actively involved in the meetings/hospitality profession, with
established professional relationships with vendors.
Certified Meeting Professional (CMP) preferred.
Personal computer skills including proficiency in Word, Excel, and
PowerPoint.
Working knowledge of OnVantage a plus (our web-based meeting
registration program), with the expectation the successful candidate
will complete training within two months and mastery of the system
within six months.
Flexibility to work additional hours when needed.
Travel required. Weekend and holiday travel may be necessary at times.
raquel.adams@prudential.com
18. Conference Manager, Financial Services (Temporary Contract);
Confidential; New York, NY
Major financial services firm is searching for a high level professional
to interact and manage client and internal conferences and meetings.
This is a temporary contract position for up to 4 months.
The candidate will be responsible for developing, managing and
implementing marketing conferences (sponsored, product and business).
Candidate will work with internal clients (Directors, etc.) to develop
strategic, successful events as part of a larger marketing plan and to
ensure that business objectives are met.
Candidate will manage the conference and event process including:
strategy development that is consistent with business case for event,
theme and agenda development, speaker and panelist recruitment,
development of supporting creative materials (event collateral,
invitations, give-aways, speaker gifts, etc.), development of mailing
list, coordination of follow-up calls and rsvp management, coordination
of presentations, as appropriate, development of conference hand-outs
and literature, development of speaker introductions and brand
consistency.
Candidate will work as a cohesive team member to handle account
targeting efforts, content development, and social responsibility to
develop and implement an integrated marketing strategy.
Candidate will manage event budgets and timelines and work with internal
support departments and outside preferred vendors to ensure that the
firm's image and messages are appropriately communicated at all times.
Knowledge of conference and event planning is necessary to be
successful; this position requires strategic marketing skills. The
ability to make site recommendations/selections, menu planning,
transportation arrangements, audio/visual needs, production company
management and various other logistical arrangements are essential, with
a proven record of success and thinking “out of the box” to create
strategic solutions.
. 5+ years experience in planning and managing conference & events in
and for financial institutions.
. Experience in conference planning (sponsored, product and business)
. Good understanding of how the Events team fit with the other
communications disciplines
. Good industry and business understanding with experience of
translating commercial dynamics into value led business events
. Effective in developing creative solutions to satisfy client needs
. Project planning expertise which must include expertise in management
and time management
. Ability to operate effectively in a “virtual” team working environment
. Ability to solve problems using sound judgment and analysis
. Knowledge, relationships and experience of managing external suppliers
. Very IT web savvy – Excel, Word, Powerpoint, Access, On-line
Registration systems
. Excellent communication (written and verbal) skills.
. Creativity.
. Strong strategic project planning and management skills.
. Strong negotiating and organizational skills.
. Detailed project management.
. Poise under pressure.
. Ability to juggle multiple projects.
. Diplomacy and tact.
. Resourceful.
. Knowledge of print production.
. Detail-oriented.
Experience working for a financial services firm is strongly preferred.
Contact: Dawn Penfolddawn@meetingjobs.com
19. Professional Development Coordinator; Magazine Publishers of
America; New York, NY
Job Description:
Looking for a full-time coordinator to work with Director in
implementing a strong professional development program for the magazine
industry.
Responsibilities:
. Enter all registrations in a timely manner. . Keep registrations in
orderly files (chronological order, by event). . Send email
confirmations every day. . Check the Events mailbox and Membership
Voicemail. . Answer calls that come in through the Events hotline. .
Keep Events calendar up-to-date with event listings, reserving the
appropriate resources. . Prepare for events: order food, compile handout
materials, create badges, etc.). . Keep Board Room and Conference Room
orderly and stocked. . Keep iMIS listings up-to-date (job changes,
terminations, etc.). . Monitor attendance closely. . Greet speakers,
food delivery and speakers before event. Assist with any A/V needs. For
all day events, keep beverages and room refreshed during breaks. For
forums, set up conference call and produce webinar. . Assist Director in
creating promotional printed materials, email broadcasts, and
information on MPA website. . Post events on promotional websites. .
Review evaluation forms and assess needs. . Mail invoices once a month.
. Print individual invoices as requested. . Handle duplicate payments
(issue check request). . Handle past due invoices. . Log expenses and
assist Director with budget.
Qualifications:
College degree preferred; computer savvy; knowledge of iMIS ideal; any
database experience acceptable; customer-service oriented; willing to
work overtime when needed; pleasant telephone manner and very detail
oriented with great organizational skills.
Please send cover letter with present salary and resume to 212-872-3767
or email jobs@magazine.org.
20. Marketing and Membership Manager; American Academy of Sleep
Medicine; Westchester, IL
The American Academy of Sleep Medicine (AASM) has an excellent
opportunity for a creative marketing professional who desires an
influential role in a high profile department. We are a fast paced,
rapidly growing medical society located in the western suburbs seeking
an enthusiastic and self-motivated individual to lead the marketing and
membership department. This individual will be responsible for
developing marketing strategies and implementation plans to attract
sleep medicine professionals to our membership, products and services.
The AASM currently manages four separate medical associations. A
qualified candidate will also work with staff and members to provide and
communicate opportunities by identifying member and profession needs,
oversee management of staff, provide direction for new and current
initiatives, meet department budgetary goals, and ensure membership
activities are implemented in line with the strategic plans of the
organizations.
Duties
* Supervise the membership and marketing departments and establish
short and long-term strategic goals and initiatives to achieve
objectives.
* Develop, implement and monitor strategic marketing plans for
membership, educational courses, products, advertisements, and
sponsorships.
* Develop and implement an effective strategic membership retention
plans.
* Conceptualize, write, edit and produce marketing communications
materials in print and electronic format. Develop list serve
announcements, web postings, ads, brochures and promotional materials.
* Ensure that brand integrity and opportunities are fully
capitalized by partnering with colleagues in other departments.
* Ensure that all organizational websites are fully capitalized for
marketing purposes.
* Maintain and update an accurate membership database which includes
creation of new member records, member record updates and deletion of
duplicate records.
* Coordinate and process membership applications, membership
renewals, and expirations in a timely manner.
* Manage mass mailings to members and other constituents. Work
collaboratively with staff to plan and execute mailings.
* Collaborate with the database programmer on member database
management.
* Develop statistical reports to monitor membership recruitment and
retention goals.
* Responsible for monitoring departmental budgets. Review activity
reports and financial statements to determine progress and status in
attaining objectives; make revisions as necessary.
* Serve as staff support for organizational committees as assigned.
* This position requires some travel, which includes weekends.
Requirements
* Bachelor's degree (B.A. or B.S.) from four-year college or
university in Communications, Marketing or related field.
* Minimum three years related membership marketing experience in an
association environment.
* Prior management experience preferred.
* Requires working knowledge and understanding of Microsoft Office;
knowledge of Access a plus.
* Excellent written and oral communication skills.
* Superior customer service skills and positive attitude.
* Proven ability to initiate, develop, implement and evaluate
projects.
* Proven successes in membership development.
* Positive track record in developing marketing strategies to
promote products and/or services for membership organizations.
* Ability to effectively interact with volunteer leaders and staff.
* Experience setting up a marketing organizational structure.
* Experience with strategic planning and goal setting.
* Experience in working with committees.
* Strong organizational skills required.
Ability to manage and coordinate multiple projects at one time; strong
organizational skills required. The AASM offers a business casual work
environment and excellent benefits including health and dental
insurance, flexible spending account and generous PTO plan. For more
information on our association, visit our website at http://www.aasmnet.org. The AASM is an equal opportunity employer.
Fax: 708-492-0943hr@aasmnet.org
21. Manager, Exhibit Programs; American Society of Plastic Surgeons;
Arlington Heights, IL
The American Society of Plastic Surgeons (ASPS) is seeking an
experienced professional with extensive experience in the exhibits
industry to serve as Manager, Exhibits Programs. ASPS is the largest
organization of board-certified plastic surgeons in the world. With more
than 6,000 members, the society is recognized as a leading authority and
information source on cosmetic and reconstructive plastic surgery. ASPS
is comprised of more than 90 percent of all board-certified plastic
surgeons in the United States. Founded in 1931, the society represents
physicians certified by The American Board of Plastic Surgery or The
Royal College of Physicians and Surgeons of Canada. Conveniently located
in northwest suburban Chicago (Arlington Heights), close to O'Hare
Airport and just off the Northwest Tollway (Arlington Hts Road Exit). .
The society and meetings department has undergone significant change
and improvement over the past year. Along with completely renovated
offices and work environment, ASPS's meetings department has been given
additional support , resources and restructured under the direction of
Christopher Wehking, Director of Meetings & Exhibits. This position will
be responsible for the sales, strategic exhibit marketing & sales
plans-execution, new market development & prospecting, event growth &
improvement, customer satisfaction & exhibitor relations, operations &
logistics for the Societies current and future exhibitions (annual
meeting and symposia). Position operationally manages the key aspects of
the convention center exhibit hall during annual meeting, and exhibit
areas for over a dozen annual symposia and educational program. Manages
and works with the entire Meetings & Exhibits team and directly manages
a Sr. Exhibit Coordinator and Exhibits Coordinator to sell exhibit
space, manages General Contractor and suppliers, develop and manage
budgets; ensures high level customer service internally & externally;
Develops marketing opportunities in conjunction with Marketing
Department staff; Works closely with Director of Meetings & Exhibits to
research, negotiate, contract, and manage suppliers for hotels,
convention services; Primary staff liaison to Exhibits Committee and
Exhibitor Advisory Council.
Position Type: Full-Time Employee – Exempt
5-7 years exhibit-tradeshow sales, exhibit management-operations,
customer service background, general contractor management experience,
convention/meeting planning experience; Association or Medical Society
experience a plus.
Certifications: CMP, CMM or CEM preferred ASPS
offers an excellent benefits package including; vacation, holiday and
personal day schedule; medical, dental, vision, 401K, retirement plan
and business casual dress code.
For consideration please forward your resume to hr_jobs@plasticsurgery.org
22. Assistant, Technical Exhibits; Radiological Society of North
America; Oak Brook, IL
The Radiological Society of North America (RSNA) is headquartered in Oak
Brook Illinois and is a 40,000+ member medical specialty society with a
staff of 152 and a budget of $37 million. RSNA holds the largest medical
meeting in the world, with over 60,000 attendees, in Chicago each
November following Thanksgiving.
Under the direction of the Manager: Technical Exhibits, will assist in
the day-to-day communication with prospective and current exhibitors,
maintain exhibitor database, coordinate marketing communications and
market development for the Scientific Assembly and Annual Meeting. Also,
assist in the meeting logistics for other RSNA events.
Requirements:
. 1-2 years of exhibit space & meeting planning experience required
. Bachelor's degree preferred
. Excellent computer skills, including MS Word, Excel, Power Point, and
ability to learn new software
. Excellent written and verbal communication skills
. Ability to work well in a fast paced/multitask environment
. Attention to details and deadlines
. Ability to manage multiple projects
. Strong interpersonal skills, especially on the phone
Pay Base: $24,200 – $29,500
Contact: Jendra
Fax: 630-571-7837jjendra@rsna.org
23. Associate Director; American Bankers Association; Washington, DC
Incumbent is responsible for planning, managing, and delivering
professional development events that include residential schools and
conferences. Will provide content and project management leadership
including, but not limited to: the management of ABA advisory boards
that assist with content and event programming; boards outside
consultants, vendors, partners and other professionals. Collaborate
with internal project managers and administrative staff who assist in
the delivery of events. Refine marketing and promotional strategies as
well as provide input into the content of the promotional materials.
Consult with other areas of PDG/ABA including business development,
government relations staff, instructional designers, editors, contract
manager, market managers and certification staff.
BA/BS degree required; master's degree, a plus. Minimum 8 -10 years of
progressive work experience in developing, implementing and managing the
delivery of professional development events. Association event
management experience, a plus. Financial services experience, a plus.
Ability to manage complex projects that achieve budgeted
goals/objectives. Understands the value of professional development and
how it improves the performance of organizations. Must have excellent
communication skills — both verbal and written. Ability to work well
with senior representatives of the industry and think strategically as
well as tactically. Strong leadership skills, and the ability to
influence and lead teams to achieve goals/objectives. Analytical skills
to determine appropriate solutions and analyze effectiveness.
Understand the importance of customer service and can guide team members
to provide excellent customer service. Proven knowledge of event
industry standards and best practices. Demonstrate good business sense,
including the ability to make effective and efficient use of financial
resources to achieve objectives. Ability to work on cross-functional
teams to meet objectives and able to use the Microsoft Office Suite,
with advanced skills in PowerPoint as well as other appropriate
software. Salary range: 70-80K (salary commensurate with applicable
experience)
Please submit cover letter and resume with salary requirement to:
American Bankers Association
Human Resources
1120 Connecticut Avenue, NW
Washington, DC 20036hrcal@aba.com
fax: 202.828.5045
EOE/AA
24. Meeting Planner; Casualty Actuarial Society; Arlington, VA
A growing, established, not-for-profit professional society seeks
association Meeting Planner to support continuing education seminars and
related Society activities in the thriving Arlington, Virginia, located
at the Ballston Metro stop. The Meeting Planner will work as a team with
Director of Meeting Services and Assistant Meeting Planner, sharing the
workload to accomplish annual schedule. The ideal candidate with possess
a high level of initiative, independent judgment, exceptional customer
service skills, and the capacity to work well under pressure to produce
a seamless event.
Responsibilities:
Must be comfortable with meeting management responsibilities including:
site selection, contract negotiation, session coordination,
registration, budgeting, hotel logistics, volunteer committee
collaboration, and associated administrative tasks for meetings ranging
in size from 10-1,000 attendees.
Qualifications:
Bachelor's Degree required and a minimum of four years of association
meetings experience. Must have proven ability to handle multiple tasks
simultaneously in a fast-paced environment. Explemplary customer service
and communication skills required. CMP coursework preferred and/or event
management coursework a plus.
Please consult the CAS homepage at www.casact.org for more information
about our Society, and http://www.casact.org/about/MeetingPlanner.pdf
for a detailed position description outlining the scope of the Meeting
Planner position. Generous benefits include medical/dental, 401(k),
pension, flex schedule, and paid onsite parking or Metro reimbursement.
Interested candidates should send resume and cover letter with salary
history and requirements to the CAS via email to meetings@casact.org, or
via fax at 703-276-3108. No phone calls.
25. Meetings Associate; American Association of State Colleges and
Universities; Washington, DC
Education association in downtown DC seeks a skilled professional to
support the meetings management office.
Responsibilities include registration support for major meetings (up to
600 delegates), administrative support including maintaining databases
and conference histories. Some vendor liaison and budget tracking
required.
Superior customer service skills needed, exceptional phone and
interpersonal communications and multi-tasking skills, and must be able
to travel at least twice a year. The ideal candidate will be a
self-starter with several years of experience in conference registration
and have exposure to meeting logistics (preferably in an association
environment). Must be dependable, have strong organizational and
editing/proofreading skills, attentive to detail. Preference given for
skills in: advanced Excel, IMIS database experience, IMIS meetings
module and MS Word (including merges) and Internet proficiency.
Preferred Bachelor's Degree or equivalent experience in an office
discipline or related field. Salary range: low to mid-40s commensurate
with experience.
Excellent Benefits. Near Metro. For immediate consideration, email
cover letter, salary requirements and resume to HR@AASCU.org with
“Meetings Associate” in the subject line.
26. Housing Assistant; Hearth, Patio & Barbecue Association; Arlington,
VA
The Hearth, Patio & Barbecue Association in Arlington VA is seeking a
Housing Assistant to coordinate housing for annual EXPO and smaller
ancillary meetings. Act as liaison with housing bureaus and hotels.
Assist in negotiating hotel contracts. Handle routine convention
requirements concerning meeting room assignments, food and beverage
needs and spec sheets for all meetings. This position also assists
department in answering phones, coordinating and producing mailings and
provides clerical and support assistance as needed by the Director of
Meetings & Expositions.
Must have minimum of at least two years college or equivalent and at
least two years experience in the field. Excellent phone, oral
communication and typing skills. Willing to work overtime if necessary
and able to handle large workload. Proficient in Microsoft Excel, Word,
and Powerpoint. Available for limited travel.
The Hearth, Patio & Barbecue Association is the North American trade
association representing and promoting the interests of the hearth,
patio, and barbecue industries. The 2,600-member association provides
professional member services and industry support, including education,
statistics, government relations, marketing, advertising, and consumer
education.
Please send cover letter and resume.
Contact: Kelly
Phone: 7035220086 Ext. 113
Fax: 7035220548vandermark@hpba.org
http://www.hpbexpo.com
27. Professional Congress Organizer; International Monetary Fund and
World Bank Group; Washington, DC
The International Monetary Fund and the World Bank Group (the
Organizations) are seeking a Professional Congress Organizer who will
have a dual reporting relationship with the Organizations as an
Assistant Secretary for Conferences and Manager, Bank/Fund Conferences
Office, to work at their headquarters in Washington D.C. The primary
duties of the Professional Congress Organizer are to manage and oversee
the work of the Bank/Fund Conferences Offices and the Joint Secretariat
(comprised of seconded staff from the Organizations, limited-term
contract and vendor staff) which are responsible for the preparation
and implementation of all logistical arrangements for the Annual
Meetings (every two years in Washington D.C., and every third year at
the invitation of one of the Organizations' 185 member countries) of the
Board of Governors of the Organizations.
Qualifications
Candidate must have a graduate degree in economics, international
relations, communications, or similar fields, and/or 12 years of
experience with the organization and management of high-level and
complex conferences or events. They must possess proven strategic
planning, leadership, and effective management skills; excellent writing
skills and the ability to analyze, summarize, and present written
reports accurately, succinctly, and logically within tight deadlines;
excellent diplomatic, negotiating, and oral communications skills;
experience in budget preparation, monitoring, evaluating requirements
and setting priorities; sound knowledge of technology with a view to its
ability to streamline and automate practices; and demonstrated ability
to work independently, exercising sound judgment and consulting with key
players as necessary.
Qualified candidates are invited to apply online for Vacancy No. R07587
under Job Opportunities at http://www.imf.org/recruitment by April 30,
2007.
Further details about the role and function of the IMF and World Bank
Group are provided on their websites: http://www.imf.org/ and http://www.worldbank.org
28. Associate Director, Conference & Exposition Services; American
Physical Therapy Association; Alexandria, VA
JOB SUMMARY Manages all duties related to holding regional seminars,
workshops and meetings and is responsible for oversight of the APTA
Exposition at Annual Conference, Combined Sections Meeting and National
Student Conclave.
PRINCIPAL FUNCTIONS
-Responsible for production and on-site management of the exposition at
Annual Conference (AC), National Student Conclave (NSC) and Combined
Sections Meeting (CSM).
-Liaison to exhibit service contractor and exhibit services sales team.
-Liaison to Exhibitor Advisory Committee (EAC).
-Responsible for the development and management of APTA's sponsorship
program for AC and CSM.
-Develops food service needs for exhibit hall breaks and concessions for
AC, and CSM.
-Responsible for contract negotiations, advance and on-site logistical
management, and post conference activities for all regional workshops,
“Preview 2020” and seminars.
-Supervises Exhibits Coordinator.
-Liaison to APTA Seminar Team.
-Responsible for housing and travel arrangements for APTA staff
traveling to CSM, House of Delegates and Annual Conference.
-Negotiates contracts and serves as the liaison to convention housing
company.
-Responsible for management of housing block for AC, House of Delegates
and CSM.
-Responsible for reconciliation of invoices related to AC, House of
Delegates and CSM Housing.
-Responsible for advance and on-site logistical management of all
“special needs” related to conferences, seminars and workshops.
– All other duties as required by management related to the orderly,
efficient, and safe operation of APTA.
QUALIFICATIONS
-5+ years of meeting planning, exhibits and supervisory experience·
-Extensive experience and familiarity with hotel contract development
and negotiations
-Capable of working independently and in a team environment
-Detail oriented
-Excellent written and oral communication skills
-Ability to take initiative
-Proven organizational ability
-Ability to work well with staff, leaders, and members
-Experience with Microsoft Word, Excel, Power Point and Access
jobs@apta.org
29. Revenue Systems Manager; InterContinental Hotels group; Atlanta, GA
http://careers.hsmai.org/jobdetail.cfm?job=2540156&keywords=&ref=1
30. National Account Executive; Concepts Worldwide; Carlsbad, CA
http://careers.hsmai.org/jobdetail.cfm?job=2539317&keywords=&ref=1
31. Meeting Planner; Marketing Innovators Intl., Inc., Rosemont, IL
Marketing Innovators is a recognized leader in the People Performance
Management industry. Our customers include Fortune 1000 companies who
rely on our innovative solutions to inspire performance, reward loyalty
and recognize excellence. We are currently seeking a Meeting Planner to
join our Meeting, Incentive and Event Services department.
Job Overview:
Responsible for the planning, coordination and execution of corporate
meetings, events and incentive programs. Including destination
research, proposal writing, vendor negotiation, pre-trip planning,
on-site program operation, budgeting and final bill reconciliation. MPI
Certification desired.
In exchange for your expertise and dedication to our team we offer a
competitive salary, benefits, 401K, Paid Time Off, and additional perks.
Please forward resumes to hr_travel@marketinginnovators.com
Marketing Innovators is an Equal Opportunity Employer. Relocation or
sponsorship assistance is not available for this position.
32. Conference Manager; Designing Events; Owings Mills, MD
Designing Events is seeking an experienced Conference Manager to manage
association and corporate conferences.
Responsibilities include site selection, contract negotiations, budget
management, meeting logistics, onsite management and more.
Required Qualification
Must have 5+ years relevant association meeting planning experience.
Proficiency in MS Word, Excel, Outlook and Internet req'd. MS Access a
plus. Must be a team player, have excellent customer service skills and
be willing to travel.
We offer a competitive salary and benefits plus the opportunity for
growth in our fast paced, flexible environment. Send resume with salary
requirement to: frichards@designingevents.com. Please specify that you
are responding to the Conference Manager position. EOE
33. Strategic Account Manager; Experient; Chicago, IL
Experient is currently seeking a Strategic Account Manager at our
Chicago Office. Our Strategic Account Managers partner with our clients
to produce the highest quality meetings for some of the country's most
prestigious corporations. The duties include: providing leadership and
account management to all of their accounts, maximizing revenue
opportunities for Experient, consulting with clients to maximize meeting
objectives and providing onsite leadership to the meetings.
Required Qualification
Minimum of 5 years of hotel industry sales experience, however,
consideration will be given for CVB, association, meeting planning or
other industry-related work experience. Proven track record of
soliciting and prospecting for new accounts and for establishing and
maintaining client and supplier relationships. Effective negotiation and
customer service skills are a must. This position requires the ability
to travel 30% of the time.
To apply for this and other positions at Experient, please visit http://www.experient-inc.com/careers.html. EOE
34. Meeting & Event Manager; Experient; St. Louis, MO
Experient, formally Conferon Global Services is currently seeking a
Meeting and Event Manager for our St. Louis office. As a Meeting and
Event Manager, you will have direct responsibility for organizing and
managing meeting details with clients. Duties include consulting with
our clients to improve their meeting experience, recommending and
managing supplier products and services, and providing on-site meeting
leadership and support. Qualified candidate will have a minimum of two
years prior meeting planning experience for corporate or association
clients. Requirements include ability to travel, exceptional
interpersonal skills, strong leadership skills, decision-making
abilities and prior related experience. We offer a competitive
compensation and benefits package, along with a superior work
environment.
To apply for this and other positions at Experient, please visit http://www.experient-inc.com/careers.html. EOE
35. Sales Account Executive; Metro Events, Inc.; San Francisco, CA
Metro Events is a progressive event management company that creates
special events, executive conferences, product launches, incentives, and
grand openings for internationally recognized clients. We provide
solutions for our clients, partnering with them to create events that
exceed expectations for both the client and their audience. Metro's team
of seasoned event professionals brings meticulous planning, thoughtful
design and conscientious management to our clients events. The ideal
candidate is a highly motivated and effective sales professional who can
secure new clients as well as maximize existing client relationships.
Responsibilities
Identify and qualify prospective customers and penetrate major
significant target prospects
– Manage the RFP process, including building budgets and developing
proposals
– Work directly with client to outline parameters for all new programs
and communicate to internal departments
– Establish a pipeline of short and long term sales opportunities
– Achieve sales targets and maximize account growth
– Ensure client satisfaction in existing and new accounts
– Identify new business opportunities within existing accounts
– Develop and market creative solutions that will secure new business
opportunities
– Attend industry events and join industry associations
Required Qualification
– Minimum 5+ years sales management experience and knowledge of events
industry
– Consideration will be given to candidates from other industries who
have a strong history of meeting and exceeding sales goals
– Performance driven with high integrity and professionalism
– Strong prospecting, qualifying and closing skills
– Outstanding relationship-building skills
– Excellent verbal and written communication skills
– Professional history must include key account and client management
– Willingness to travel to both domestic and international destinations,
as required
– Third-party event company sales experience is a plus
– Established and extensive relationships throughout the industry
preferred
– Current pool of client contacts
– Works well in a small business environment; is a team player
Education
BS/BA preferred
Please submit your resume with cover letter to resumes@metrofx.com, and
enter Sales Account Executive in the subject line. No phone calls
please.
36. Director of Sales; Sonoma County Tourism Bureau; Santa Rosa, CA
SCTB Mission – The SCTB's mission is to promote Sonoma County's identity
as a premier overnight destination 'with unique and diverse experiences.
Summary:
The Director of Sales has the overall responsibility of attracting and
booking conventions, trade shows, conferences, group meetings, group
tours, leisure travelers and social groups to Sonoma County. The
Director of Sales will supervise all sales managers and sales support
staff. This position will include a geographic territory and account
responsibility.
Essential Duties and Responsibilities include but are not limited to the
following:
-Supervises staff within the sales department. Will assist the Sales
Managers in setting and reaching measurable goals.
-Ensure that annual marketing plans and budgets are developed, approved,
implemented and tracked for performance (accountability, measurability,
& results driven).
-Ensures that accurate record keeping processes are in place for booking
contracts, sales calls, correspondence, and expense accounts and for
other appropriate documentation.
-Maintains a close and active working relationship with General Managers
or Directors of Sales at area hotels/motels so as to develop cooperative
sales programs. Coordinates regular partner meetings in conjunction with
other Bureau departments.
-Works effectively with volunteers, Bureau Board of Director members,
committees, city and county officials, hoteliers and hospitality
industry staff in selling Sonoma County as a premier meeting and leisure
travel destination.
-Performs any other duties as assigned by the President/CEO.
Required Qualification
Minimum of 5 years senior level experience w/ a
convention/visitors/tourism bureau, hotel, convention center or
hospitality industry related business. Minimum of 2 years as a Director
of Sales for a convention/visitors/tourism bureau, hotel convention
center or hospitality industry related business.
Education
Bachelor's degree (B. A.) from four-year college or university with
academic course work in a relevant discipline (i.e., public
administration, communications, journalism, public information, business
administration or other closely related fields of study); or a range of
five to ten years related experience that results in equivalent
learning. He/She will also have a general management experience with
budget responsibility of at least $1 million.
Please send resume to Chuck@imstrackmeet.com and put “Director of Sales”
in the subject line no later than April 30th. No phone calls please. For
a copy of the full job description, please e-mail the same address and
put “request job description” in the subject line.
37. Account Manager; SEI Meetings & Incentives; Irving, TX
Position Description
Organize, oversee and operate incentive travel programs, sales meetings
and/or trade shows to include destination search, budget, proposal and
contract preparation (client and vendor), site inspections, program
planning, on site operations, accounting and final billing. Account
Manager/Executive is expected to self manage responsibilities and tasks
with little supervision.
Responsibilities
1. Destination research, budget preparation to include buy-in pricing
and optional tour pricing. Organize and travel with client on site
inspections to go over all details of the program.
2. Create program themes that enhance brand awareness and develop
marketing strategies for clients
3. Proposal, Budget and Contract preparation. Review and administer all
vendor and client contracts
4. Keep track of the budget by administering all payments in and out,
attrition (vendors and client) and collect all materials for final
billing.
5. Plan all components of incentive programs, sales meetings, and trade
shows. Coordinate client requests with the hotel, ground services and
air making sure that all client requests are fulfilled. Coordinate
program details in program specifications for client, vendors and travel
staff.
6. Supervise and meet with in-house and on-site team having first-hand
knowledge of all aspects of the program including air, creative, IT,
distribution, and accounting to make sure all deadlines are being met
and program is on schedule.
7 Administer program Administration Site to its fullest potential
8. On-site operation of the program taking the lead responsibility with
client, vendors and travel staff
9. Audit on-site accounting for preparation of the client final bill.
Complete final bill
10. Assist in Marketing Campaign and all collateral material before it
goes to print.
11. Gather information to help the Creative team design client logo
packaging to include all program collateral material
12. Take on Sales role for future programs with in house clients
13. Keep informed on the newest destinations, hotels, creative venues
and events
Required Qualification
1. Must be able to demonstrate a high degree of competency with computer
knowledge/skills. Proficient in Microsoft PowerPoint, Word, Excel, and
Adobe Photoshop or Paintshop.
2. Must display effective leadership skills.
3. Excellent communication skills required for working with clients
(includes Meeting Planners and Senior Executives), vendors and others
being comfortable in a work or social environment.
4. Creative thinker who can develop innovative campaigns and interpret
client objectives to provide creative solutions
5. Must exhibit strong attention to details and strong organizational
skills.
6. Experience in developing and designing incentive or rewards themes
that have increased brand awareness and maximized customer loyalty.
7. Must posses a polished and professional appearance at all times.
8. Proven record of successful planning/operating large incentive group
travel programs, sales meetings, or trade shows.
9. Must be able to tolerate and function in a stressful work
environment.
10. Must ensure continual accessibility to staff and clients before and
after published business hours and on weekends
11. High degree of energy and stamina are required
12. Must be able to confidently and proactively reach out to customers
13. Financial Management budgeting and negotiation skills
14. Ability to manage multiple projects and meet deadlines
15. Strong creative writing skills
16. Marketing background preferred.
Education
Bachelor's degree from a four year college and/or five years related
experience and training; or equivalent combination of education and
experience.
Please email a copy of your resume to cwelch@sei-mi.com.
38. Chapter Relations Manager; Meeting Professionals International;
Dallas, TX
http://www.mpiweb.org/CMS/MPIweb/JobBank/ViewIndividualJobs.aspx?PK_JOBID=5870
39. Meetings Coordinator; Society for Human Resource Management;
Alexandria, VA
The Meetings Coordinator will be the primary contact for our staff with
regards to all our internal meetings. The incumbent will also provide
support for seminars and certificate programs, future site selection,
and Annual Conference. In preparation of Annual Conference, the Meetings
Coordinator will manage housing & registration, support marketing
efforts, work with SHRM Travel Agency, and maintain all necessary
supplies.
Required Qualification
Minimum of 2 years meeting planning experience required.
High degree of organization, attention to detail and follow through.
Must be able to multi-task and handle stressful situations. Good
personal time management and high degree of personal productivity.
Positive professional attitude with customers, faculty, vendors,
volunteers and staff. Strong verbal and written communication and
interpersonal skills. Must be a team player and understand that position
is in a support role for department.
Ability and willingness to travel and work overtime when necessary.
Requires solid skills in Microsoft Office Suite packages or willingness
to learn.
Knowledge of association management software (TIMSS) preferred.
Education
Minimum of an associate's degree, bachelor's preferred or equivalent
experience, preferably in an Association or Adult Education environment.
For consideration, please go to http://www.shrm.org/jobs/career and
apply online.
For more information, visit us at: http://www.shrm.org
The Society of Human Resource Management is an equal opportunity
employer.
40. Account Executive; MAC Meetings and Events; St. Louis, MO
Title: Account Executive
Reports to: Director of Sales
The Account Executive is responsible for actively selling Destination
Management Services. The Account Executive will work the St. Louis CVC
Convention calendar by cold calls, letter and e-mail solicitation. The
Account Executive is responsible for developing and maintaining local
relationships with corporations and hoteliers to drive business
development.
CORE RESPONSIBILITIES
·Team with Director of Sales to create overall business plan for DMC
sales
·Create profitable business opportunities utilizing the CVC Convention
Book
·Build relationships with major St. Louis companies/hoteliers to drive
business to all facets of MAC Companies
·Follow up with all potential and past clients to develop future
business opportunities
·Identify and nurture new business leads for the MAC Group of Companies
·Maintain and expand sales team database
·Ensure that all contracts are fulfilled by working in conjunction with
the operations teams
·Responsible for sales call reports and attendance at weekly sales
meetings
SKILL SET
·Experience in all facets of meetings, events and destination management
·Self-motivated with ability to multi-task
·Excellent time management skills
·Ability to communicate efficiently through spoken, written and
electronic mediums
·Attention to detail, customer-service experience, and creativity in
problem-solving
·Ability to work within a team and to communicate in a clear fashion
EXPERIENCE/EDUCATION
·2-4 years experience in meeting, event or destination management sales
·Bachelor's or Associate's degree in management or business related
field is preferred
Please send cover letter and resume to: careers@macmeetings.com
41. Conference Planner; Roomers, Inc.; Alexandria, VA
Experienced government meeting planner who has worked with Federal
Government clients. Self-starter w/multi tasking skills & the ability to
work on own & meet strict deadlines. Experience includes day-to-day
contract administration, work plan preparation and implementation, and
overall performance development and reporting. Responsible for the
preparation of monthly, quarterly, and annual project reports, and also
oversees the prompt payments of reimbursements, honorariums, and other
fees. Develop meeting materials for events of various sizes and
duration, and will provide Federal project officers with up to the date
status reports on a regular basis. Coordinate/process registration,
hotel and travel requests. Provide on-site support, & handling daily
correspondence w/vendors & clients. Some graphic design/software
experience a plus (powerpoint, in-design, excel spreadsheets, and etc.).
Flexibility for travel & OT required.
Please fax your resume and salary requirements to (703) 518-0277.
42. Event Production Manager; The Outstanding Directors Exchange;
Manhattan, NY
The Outstanding Directors Exchange (ODX) organizes premiere events for
corporate directors of public companies. These events foster dialogue
between directors and give them actionable takeaways to improve their
governance of the companies on whose boards they sit. Attendees and
speakers at ODX conferences are high-level corporate leaders such as the
CEOs of McDonalds and Home Depot who appear regularly in the media.
Our team is seeking an Event Production Manager to spearhead the
production of all ODX conferences and functions and to support the ODX
staff. This position is critical to the success of the ODX program
because the Event Production Manager handles all details for ODX events
and is a public face for the program. Plus, s/he facilitates
communication within our small and dynamic team.
The Event Production Manager registers delegates for the events and
ensures all participants have the materials and arrangements they need
prior to each conference. S/He is responsible for collating the
components for each print program distributed at the events and for the
accurate production of all on-site materials, to include badges,
tentcards and handouts; in addition, s/he updates the ODX website. The
Event Production Manager is in charge of maintaining ODX's database of
contacts, and will be the team's liaison as we convert to SalesForce.
The Event Production Manager attends all ODX events around the country.
The ideal Event Production Manager candidate is comfortable speaking to
senior level executives and their assistants. S/He has administrative
and event coordination experience and a strong record in the successful
execution of multiple projects simultaneously. The Event Production
Manager must be a self-starter, flexible and work well in a team
environment.
The type of individual we need has experience working in a small company
or a desire to do so.
REQUIREMENTS
The ideal candidate will:
– Be self-motivated and driven to succeed.
– Have demonstrated success at juggling multiple, complex projects
simultaneously.
– Be meticulous with details and possess stellar follow-up skills.
– Possess an in-depth understanding of Word and Excel.
– Have excellent written and verbal communication skills.
– Be flexible and enjoy working with people.
– Exhibit a positive, can-do attitude.
EXPERIENCE
– Candidates must have experience successfully organizing events, or
– Candidates must have at least two years of related experience.
Candidates with prior experience as a sales assistant, departmental
assistant, or executive assistant will have an advantage.
The following additional experience is highly desirable:
– Facility with Photoshop and Adobe Acrobat
– Familiarity with or interest in corporate governance
Interested candidates should email a cover letter and résumé to resumes@TheODX.com.
43. Special Event Coordinator; Town of Addison; Addison, TX
Under direction of the Manager of Special Events, offers general and
administrative assistance in all activities and operations of the
special events and marketing division. Assists in coordinating, planning
and implementing all activities related to Town-produced and
Town-sponsored special events. In the absence of the Manager, serves as
liaison to outside organizations, sponsors and other persons related to
special events. Produces and supervises special events as assigned.
Assists with purchasing, renting or leasing materials, equipment, and
services as needed. Assists with soliciting and coordinating
participation of sponsors, restaurants, businesses, hotels, retail
stores and arts and crafts vendors. Assists in creation and compilation
of budget and tracks expenditures throughout the event process. Assists
in managing and updating the Town¿s Special Events web site to ensure
that timely and accurate information regarding the Addison Arts & Events
District appears on the web site. Develops and maintains positive
relationship with all volunteers and vendors guaranteeing support and
attention to detail. Researches special event opportunities and
competitive events. Keeps detailed records of all expenses, meetings and
activities; makes periodic written and oral reports to the Manager of
Special Events.
Bachelor's degree in marketing or related field, or equivalent
combination of education and related experience.
Prefer related work experience and computer literacy in Microsoft Word,
Excel and Outlook.
Must be extremely well organized, flexible, detail-oriented with the
ability to work on several projects simultaneously, and effectively
manage time and resources to meet multiple project deadlines.
Exceptional oral and written communication skills.
Ability to establish and maintain harmonious working relationships with
fellow employees, Town officials and the general public.
Ability to solicit cooperation and teamwork, to create innovative
approaches, and resolve problems diplomatically.
Valid Texas Driver's license.
Please download an application from our website at http://www.ci.addison.tx.us. Completed applications can be faxed to
972-450-2835.
44. Certified Meeting Planner; INMEX; Washington, DC
Informed Meetings Exchange, INMEX, is a growing non-profit organization
dedicated to the establishment of transparency in the meetings and
convention industry. We assist our subscribers with all aspects of
meeting and convention planning with the goal of avoiding disruption of
their event due to labor unrest and other conflicting factors that
impact site selection and meeting effectiveness.
Our growing Subscriber base consists of nearly 200 leading progressive
organizations involved in advocacy, environmental, political, economic,
religious, educational, labor and professional arenas, including the
NAACP, Sierra Club, American Library Association and the Democratic
National Committee among others.
We currently have an opening for a Certified Meeting Planner to assist
our subscribers with their meeting and convention-planning needs, from
site selection through post event audits as required.
This is an exciting opportunity to make your mark with a young and
dynamic organization. Additional responsibilities would include
development, training and planning as INMEX grows.
Required Qualification
Current CMP certification
All interested parties should forward a cover letter including salary
requirements along with their resume to: pdupuis@inmex.org
45. Senior Meeting & Incentive Planner; BCD Meetings & Incentives; Los
Angeles, CA
Are you looking for a new and exciting opportunity in Los Angeles with a
company that works hard, but knows how to have fun, too? Proud of our
fundamental commitment to our employees, you'll find that we have a
distinctly different company culture. And we offer EXCELLENT TRAVEL
PERKS!
BCD Meetings & Incentives (BCD M&I) is an independent operating unit of
BCD Travel the third largest travel management company in the world. BCD
Travel operates in more than 90 countries on five continents, with $12
billion in total sales and a combined worldwide workforce in excess of
12,000. BCD M&I is a division within BCD Travel that employs
approximately 350 employees worldwide specializing in meetings,
incentives, conferences and events. To find out more about our company,
check us out at http://www.bcdmi.com.
We currently have an exciting opportunity available in downtown Los
Angeles for a Senior Meeting & Incentive Planner. The Senior Meeting &
Incentive Planner is responsible for the development, planning and
overall operational execution of complex meetings, conferences,
conventions, high-level incentive travel programs, and/or special events
for customers. The Senior Meeting & Incentive Planner works on a variety
of programs simultaneously and serves as the day-to-day planning contact
for each respective client.
Responsibilities
-Plan and manage complex meetings, conferences, and/or conventions that
include multiple hotels/venues, audiences and agendas, and 20+ on-site
travel staff
-When required, work with Director, Business Development or Account
Director to create, develop, price and facilitate new and repeat
business proposals, including, but not limited to destination, hotel,
activity and event overviews
-Plan and manage high-level incentive travel programs, which include
multi-million dollar budgets, VIP audiences and complex level of details
-Work with the Director, Business Development and client to develop,
coordinate and implement travel program agendas and itineraries
-Day to day/main contact with client/decision-maker providing
consultative approach to program planning, ensuring the client has
identified clear objectives for the outcome of the meeting, conference
or program and determine steps to ensure these objectives are achieved
-Manage day-to-day internal and client version program budgets
Required Qualification
-Minimum of 8 years experience in planning meetings, incentives,
conventions, conferences and/or special events
-Minimum of 8 years experience managing outside vendors, sourcing and
negotiating contract services
-Minimum of 4 years experience in account/client management
-Proficiency in Microsoft Office applications
-First hand experience of domestic and international group travel
-Successfully planned and operated high-level incentive travel programs
and complex meetings both domestic and international with 1500+
participants with on-site Travel Staff of 20+
Education
-Bachelor's degree strongly preferred
-CMP certification strongly preferred
To express interest and apply for this position, please email your
resume and salary history and requirements to resumes@bcdmi.com or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.
46. Senior Meeting & Incentive Planner; BCD Meetings & Incentives;
Chicago, IL
Are you looking for a new and exciting opportunity in Chicago with a
company that works hard, but knows how to have fun, too? Proud of our
fundamental commitment to our employees, you'll find that we have a
distinctly different company culture. And we offer EXCELLENT TRAVEL
PERKS!
BCD Meetings & Incentives (BCD M&I) is an independent operating unit of
BCD Travel the third largest travel management company in the world. BCD
Travel operates in more than 90 countries on five continents, with $12
billion in total sales and a combined worldwide workforce in excess of
12,000. BCD M&I is a division within BCD Travel that employs
approximately 350 employees worldwide specializing in meetings,
incentives, conferences and events. To find out more about our company,
check us out at www.bcdmi.com.
We currently have an exciting opportunity available in our downtown
Chicago office for a Senior Meeting & Incentive Planner. The Senior
Meeting & Incentive Planner is responsible for the development, planning
and overall operational execution of complex meetings, conferences,
conventions, high-level incentive travel programs, and/or special events
for customers. The Senior Meeting & Incentive Planner works on a variety
of programs simultaneously and serves as the day-to-day planning contact
for each respective client.
Responsibilities
-Plan and manage complex meetings, conferences, and/or conventions that
include multiple hotels/venues, audiences and agendas, and 20+ on-site
travel staff
-When required, work with Director, Business Development or Account
Director to create, develop, price and facilitate new and repeat
business proposals, including, but not limited to destination, hotel,
activity and event overviews
-Plan and manage high-level incentive travel programs, which include
multi-million dollar budgets, VIP audiences and complex level of details
-Work with the Director, Business Development and client to develop,
coordinate and implement travel program agendas and itineraries
-Day to day/main contact with client/decision-maker providing
consultative approach to program planning, ensuring the client has
identified clear objectives for the outcome of the meeting, conference
or program and determine steps to ensure these objectives are achieved
-Manage day-to-day internal and client version program budgets
Required Qualification
-Minimum of 8 years experience in planning meetings, incentives,
conventions, conferences and/or special events
-Minimum of 8 years experience managing outside vendors, sourcing and
negotiating contract services
-Minimum of 4 years experience in account/client management
-Proficiency in Microsoft Office applications
-First hand experience of domestic and international group travel
-Successfully planned and operated high-level incentive travel programs
and complex meetings both domestic and international with 1500+
participants with on-site Travel Staff of 20+
Education
-Bachelor's degree strongly preferred
-CMP certification strongly preferred
To express interest and apply for this position, please email your
resume and salary history and requirements to resumes@bcdmi.com or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.
47. Manager of Member Event Marketplaces; Meeting Professionals
International; Dallas, TX
MPI has an immediate opening for a Manager of Member Event Marketplaces.
Primary responsibilities will include planning, managing, and executing
all MPI exhibits including booth sales, budget management, and all
exhibit related logistics. Manager will ensure that booth space and
marketplace revenues and expense targets are developed, met, and
managed. In addition, ideal candidate will play a key role in developing
new and creative marketplaces for meeting professionals and suppliers.
Required Qualification
Three to five years related meeting and/or exhibits experience as well
as three to five years progressive customer service work experience are
required. Prior experience in association and meeting management is
preferred and CEM designation is a plus. Ideal candidate will possess
excellent communication skills, a good business acumen, and the ability
to manage multiple projects. Strong attention to detail and computer
proficiency is a must.
Education
Minimum requirements include a Bachelor's degree or equivalent
experience.
Please reference the job code MPI-MEM via employment@mpiweb.org when
responding to this posting. Please include your salary requirements.
Resumes with salary requirements will receive first priority. No phone
calls please. Should an interview be deemed appropriate, we will contact
applicants via phone or email.
48. Director of Member Events; Meeting Professionals International;
Dallas, TX
MPI is seeking a Director of Strategic Events to implement and oversee
all events produced and directed by MPI including annual conferences,
tradeshows and ancillary events such as special VIP receptions, training
sessions and committee and board meetings.
This position will be directly responsible for managing a team meeting
professionals. Successful Director will be charged with the importance
of developing a remarkable experience for MPI members and will be an
expert meeting planner, balancing strong vendor and partner
relationships while maintaining a healthy P&L. Development of budget and
revenue models, project plans, and best practices are critical
components of the position.
Required Qualification
Five or more years of progressive meeting planning and/or convention
management experience, five or more years of production management
experience and five or more years of supervisory experience. Experience
planning international meetings and association management are highly
desirable. Certified Meeting Planner (CMP) or Certification of Meeting
Management (CMM) designations are preferred.
Minimum education and experience: a Bachelor's degree or equivalent
experience.
Please reference the job code MPI-DME via employment@mpi.org when
responding to this posting. Please include your salary requirements.
Resumes with salary requirements will receive first priority. No phone
calls please. Should an interview be deemed appropriate, we will contact
applicants via phone or email.
EOE
49. MICE Representative; Singapore Tourism Board; Dallas, TX
SINGAPORE EXHIBITION & CONVENTION BUREAU (SECB) SEEKS INTERESTED
APPLICANTS FOR THE POSITION OF MEETING INCENTIVE CONVENTION EXHIBITION
(MICE) REPRESENTATIVE
Other Information
– Successful candidate will be offered a fixed monthly retainer fee with
a bonus if target is met at year end.
– Candidate should not be representing another destination with
conflicting interest (i.e. any destination in Asia Pacific)
– The contract is for one year with an option for another year renewal
subjected to performance.
The suitable candidate will be responsible for the following:
1.) Business Development Responsibilities
– Research on key industries and companies to secure MICE business for
Singapore
– Solicit for new business through sales calls, tradeshows and roadshows
to build the pipeline
– Qualify leads generated, and input into centralized database
– Use ACT system to manage accounts/execute follow-ups
– Develop comprehensive proposal, working together with SECB, Singapore
HQ & industry partners in Singapore
– Pitch proposal to client and present on Singapore
– Co-ordinate with SECB and its Singapore HQ and other relevant parties
to ensure client event is successfully handled
– Develop new & existing channels (e.g. intermediaries, hoteliers,
airlines, etc.) to aid development and securing of business events
– Submission of regular weekly reports, and Engaging in monthly
communication platforms within the team & with SECB HQ
2.) Strategic Responsibilities
– Be part of the team to contribute to short-term and long-term market
development efforts to increase MICE business to Singapore from USA
– Collaborate in possible strategic partnerships with key channels such
as airlines, travel agents, media, government, hoteliers, event
organizers, etc., for initiatives in promoting and marketing Singapore
as a business exchange hub
– Keep abreast of market research and identify emerging customer needs
and preferences, and develop new business strategies
The candidate should possess:
– At least 5 years relevant MICE experience, preferably in developing
and securing MICE business
– USA work visa
– College /University Degree
– Good presentation skills
– Proficiency in Microsoft word, excel, powerpoint
Education
College/University Degree
For more information on Singapore Exhibition and Convention Bureau: http://www.visitsingapore.com/businessevents.
Interested parties please send your resume to Jean_Salvador@stb.gov.sg.
50. MICE Representative; Singapore Tourism Board; Seattle, WA
SINGAPORE EXHIBITION & CONVENTION BUREAU (SECB) SEEKS INTERESTED
APPLICANTS FOR THE POSITION OF MEETING INCENTIVE CONVENTION EXHIBITION
(MICE) REPRESENTATIVE
Other Information
– Successful candidate will be offered a fixed monthly retainer fee with
a bonus if target is met at year end.
– Candidate should not be representing another destination with
conflicting interest (i.e. any destination in Asia Pacific)
– The contract is for one year with an option for another year renewal
subjected to performance.
The suitable candidate will be responsible for the following:
1.) Business Development Responsibilities
– Research on key industries and companies to secure MICE business for
Singapore
– Solicit for new business through sales calls, tradeshows and roadshows
to build the pipeline
– Qualify leads generated, and input into centralized database
– Use ACT system to manage accounts/execute follow-ups
– Develop comprehensive proposal, working together with SECB, Singapore
HQ & industry partners in Singapore
– Pitch proposal to client and present on Singapore
– Co-ordinate with SECB and its Singapore HQ and other relevant parties
to ensure client event is successfully handled
– Develop new & existing channels (e.g. intermediaries, hoteliers,
airlines, etc.) to aid development and securing of business events
– Submission of regular weekly reports, and Engaging in monthly
communication platforms within the team & with SECB HQ
2.) Strategic Responsibilities
– Be part of the team to contribute to short-term and long-term market
development efforts to increase MICE business to Singapore from USA
– Collaborate in possible strategic partnerships with key channels such
as airlines, travel agents, media, government, hoteliers, event
organizers, etc., for initiatives in promoting and marketing Singapore
as a business exchange hub
– Keep abreast of market research and identify emerging customer needs
and preferences, and develop new business strategies
The candidate should possess:
– At least 5 years relevant MICE experience, preferably in developing
and securing MICE business
– USA work visa
– College /University Degree
– Good presentation skills
– Proficiency in Microsoft word, excel, powerpoint
Education
College/University Degree
For more information on Singapore Exhibition and Convention Bureau: http://www.visitsingapore.com/businessevents.
Interested parties please send your resume to Jean_Salvador@stb.gov.sg.
51. Senior Meetings Manager; The Choice, Inc.; Washington, DC
An international non-profit scientific society seeks a SENIOR MEETINGS
MANAGER to provide day-to-day assistance to the Director so that he/she
can devote time to long term objectives and committee activities.
Responsibilities
– ensures that department-wide documentation for procedures, policies,
and operations are current at all times
– maintains a list of department-wide activities
– assures that contracts and relevant information for expenses are
collected and evaluated so that income is projected in sufficient time
to set registration and exhibit fees for all meetings
– ensure that Chapman Conferences are well managed, working specifically
on the approval process
– conducts surveys, analyzes the data, and provides meaningful reports
in a timely manner
– develops departmental staff so they can meet their responsibilities
– serves as liason to Marketing Department to develop meetings campaigns
Required Qualification
– 6 – 10 years of meetings management experience with progressive
responsibility
– supervisory experience and an emphasis on project management
– experience in negotiating and contracting for meetings
– excelent verbal and written skills
– good analytical, mathematical and organizational skills
– excellent multitasking skills
Education
– college degree
– CMP designation preferred
Send your resume in word format along with a summary of how your
qualifications match what we're looking for! recruit@thechoiceinc.com
52. Director, MTLI Operations; AdvaMed; Washington, DC
AdvaMed seeks a highly organized and energetic professional to help
direct the association's education department known as the Medical
Technology Learning Institute (MTLI). AdvaMed member companies produce
the medical devices, diagnostic products and health information systems
that are transforming health care through earlier disease detection,
less invasive procedures and more effective treatments. Our members
produce nearly 90 percent of the health care technology purchased
annually in the United States and more than 50 percent purchased
annually around the world. AdvaMed members range from the largest to the
smallest medical technology innovators and companies. MTLI develops and
runs in-person and audio conferences to help companies understand the
regulatory, reimbursement, and operational issues involved in bringing
medical products to market.
Candidates should have experience with project management, have
excellent communication skills, be extremely detail-oriented, and have
the ability to work well under pressure and with competing deadlines.
The position is responsible for a variety of duties, including but not
limited to: managing approximately 25 on-site meetings with attendance
ranging from 40 to 120 attendees, managing approximately 25 audio
conferences annually, negotiating contracts with hotels, vendors,
caterers, and restaurants and coordinating all meeting logistics with
these stakeholders, and track revenue and expenses from the seminars to
report to accounting. Position will supervise the marketing specialist.
Candidate must have a bachelor's degree with five years experience.
Profit and loss responsibility, marketing, budget management and
supervisory experience preferred. Experience with project management,
particularly in meeting planning or event planning which include
contract negotiations, site selection, and menu planning is helpful.
Candidate should have expertise with the MS Suite, including Word,
Excel, and PowerPoint at advanced levels and be comfortable using
database and web-based systems.
Please email cover letter, resume and salary requirements to mtlidirector@advamed.org. E.O.E.
53. Assistant Director, Special Events; National Fish and Wildlife
Foundation; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2540339&keywords=&ref=1
54. Manager of Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA
The American Society of Travel Agents (ASTA), located in Old Town
Alexandria, is seeking a Manager of Meeting Sales. The candidate will
design and implement sales and marketing strategies to build attendance
at ASTA's conferences and trade shows. The candidate will work closely
with other departments and outside vendors to coordinate the timely
execution of multiple marketing and promotional efforts. Sales efforts
include direct mail, email, advertising, collateral design, partner
marketing and direct contact with prospective attendees.
This position requires a minimum of three years work experience, and
proficiency in MS Word and Excel. Knowledge of MS Front Page and
database software is a plus. Travel may be required.
Send cover letter with resume and salary requirements to resumes@astahq.com; or fax to 703-739-8798. ASTA is an EEOC/AA employer
and offers an excellent compensation/benefits package.
55. Meeting & Events Manager; SmithBucklin Corporation; Washington, DC
Courtesy Associates is a recognized leader in delivering turnkey
conference, meeting and event management services worldwide. Our clients
benefit from the experience and continuity of our best-in-class,
senior-level staff, who are dedicated to serving government, academia,
technical and medical societies, corporations and foundations. We are
committed to working proactively, effectively and efficiently to exceed
client expectations, maximize budgeted dollars and deliver our clients
peace-of-mind. Learn more about The Courtesy Way.
As a result of our continued expansion, we are looking for an
experienced Meeting & Events Manager for our DC office.
Essential Responsibilities:
* Manage development, maintenance, and growth of all
convention/meeting related programs for clients.
* Manage all aspects of annual conferences, meetings and seminars
(pre-planning, on-site execution, and post event wrap up, research and
recommendations for future sites, and conference promotions).
* Lead team members, and serve as key interface with other team
members, internal account team members, and external clients (vendors)
maximizing productivity and delivering high quality conventions/trade
shows.
* Ensure effective meetings as evidenced by early problem
resolution, positive attendee and client feedback.
* Ensure critical deadlines and budgetary guidelines are adhered to,
and response expectations and quality standards are met.
* Effectively manage complex and multiple projects, budgets,
meetings, and work activities and increase profit through expense
management, efficient operations, effective negotiations, and smart time
management.
* Manage crisis situations effectively. Demonstrate ability to learn
and adapt to changing procedures, methods or processes and assist in
teaching team.
* Demonstrate industry knowledge by contributing effective and
innovative ideas to client strategic planning and analysis processes.
* Directly supervise staff.
Professional Experience/Requirements:
* BA/BS required
* Minimum 5 years experience in meeting/event planning industry; 3
years supervisory experience
* PC experience with Windows operating system and a variety of
software programs (Microsoft Office, and/or exhibit software)
* Excellent knowledge of industry terminology and trends
* Ability to work as team leader, team member, and independently to
best serve client
* High level of professionalism
Contact Information:
Please send your resume & salary requirements to:
Courtesy Associates, Inc.
Attn: HR Recruiter
2025 M Street N.W. Suite #800
Washington, DC 20036-3309
Fax: 202-367-2193
E-mail: WashingtonHR@smithbucklin.com
EOE/M/F/D/V NO PHONE CALLS PLEASE
56. Executive Director, EAG; National Association of Manufacturer;
Washington, DC
Premier national trade association is seeking an Executive Director to
head up its Employer Association Group.
Responsibilities include working with the EAG and leadership to set
annual goals and objectives for the EAG, coordinate implementation of
shared goals for EAG and NAM; plan and coordinate member communications
and plan and direct semi-annual conferences.
Qualified candidates will possess a Bachelor's degree in business with
relevant experience with at least 3-5 years experience in trade
associations. A successful candidate must be an excellent communicator,
writer, and have experience with trade associations.
We offer a competitive salary, attractive benefits and a convenient
location close to Metro. For consideration, submit resume to National
Association of Manufacturers, Attn: HR/EAG Executive Director, 1331
Pennsylvania Avenue, N.W., Washington, DC 20004 or email to jobopenings@nam.org or fax to 202-637-3182.
NOTES:
Local Residents Preferred (No Relo). We offer a competitive salary,
attractive benefits and a convenient location close to Metro.
57. Director of Conferences and Meetings; Association of Governing
Boards of Universities and Colleges; Washington, DC
The Association of Governing Boards of Universities and Colleges seeks
an individual to be responsible for program and on-site logistics of all
association meetings, including the annual national conference. Duties
include researching, inspecting, recommending, and negotiating terms for
meetings sites; creating and monitoring budgets for meetings;
establishing registration procedures; and managing all details for
meetings and programs (12-15 per year). Characteristics of successful
candidates include 3-5 years experience in meeting management, strong
written and oral communication skills, ability to manage multiple
priorities in fast-paced environment, and attention to detail.
Requirements
. Experience with all facets of meeting planning and management,
including site selection, contract negotiations, registration processes,
on-site logistics, and the like. . Strong communications skills and
desire to work as a team member. .Knowledge of the hotel industry.
.Ability to work effectively under pressure. .Ability to handle multiple
tasks simultaneously and with close attention to details. .Willingness
to travel.
Please send letter and resume to juditha@agb.org. For additional
details, see www.agb.org.
58. Manager II, Conferences; Educational Services, Inc. (ESI); Bethesda,
MD
http://asi.careerhq.org/jobdetail.cfm?job=2538710&keywords=&ref=1
59. Conference Planner; walton-thomas international; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23485771&jobSummaryIndex=0&agentID=
60. Summer Internship – Atlantic Live; Atlantic Media Company;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23467661&jobSummaryIndex=75&agentID=
61. Conference Specialist; Georgetown University; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23454251&jobSummaryIndex=79&agentID=
62. Events Manager; DELTEK Systems; Herndon, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23457661&jobSummaryIndex=100&agentID=
63. Events Specialist; DELTEK Systems; Herndon, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23457611&jobSummaryIndex=103&agentID=
64. Director of Sales; Four Points by Sheraton; New Carrollton, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23484911&jobSummaryIndex=6&agentID=
65. Director Of Catering Sales; DOUBLETREE ROCKVILLE HOTEL; Rockville,
MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23486531&jobSummaryIndex=13&agentID=
66. Franchise Sales Director; Choice Hotels International; Silver
Spring, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23447351&jobSummaryIndex=21&agentID=
67. Director, Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23448561&jobSummaryIndex=22&agentID=
********************************
Today's theme song: “I Will Survive”; Diana Ross; “In & Out”
Past and present issues can be read at http://lists.topica.com/lists/hepn/read. Issues from November 27 onward
will be posted at http://sonjahepn.livejournal.com/.
To contribute your job opportunities or questions/issues for comments by
the network, send an e-mail to sonjahepn@comcast.net.
Share the love! Invite your friends and colleagues to join the network
by sending a blank e-mail to hepn-subscribe@topica.com.
If you want to change your e-mail address or not receive the network
e-mails any more, send a blank e-mail to hepn-unsubscribe@topica.com.
This network is brought to you by:
Sonja Johnson
Arlington, VAsonjahepn@comcast.net
Leave a Reply
You must be logged in to post a comment.