Hospitality and Event Planning Network (HEPN)
30 April 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Heres how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted athttp://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This weeks edition includes:
*** The Short Self-Pitch (SSP)
1. Program Coordinator; The Canadian Tourism Commission; Arlington, VA
2. Director of Special Events; Travel + Leisure; New York, NY
3. Conference Developer; National Rural Utilities Cooperative Finance
Corporation (CFC); Herndon, VA
4. Manager, Conference Services; NAV CANADA; Cornwall, ON, Canada
5. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,
DC
6. International Travel Coordinator; Air Serv International; Virginia
7. Director of Learning Experiences; International Association of
Exhibitions and Events; Dallas, TX
8. Meeting Planner – Long Term Temporary; IEEE; Piscataway, NJ
9. Group Sales Manager; Sheraton Denver West; Lakewood, CO
10. Pastry Chef; The Landings Club; Savannah, GA
11. Conference/Sales Services Manager; Delta Lodge at Kananaskis;
Kananaskis Village, Alberta, Canada
12. Sous Chef; The Mayan Adventure; Sandy, UT
13. Executive Chef; Galloway Ridge, Inc.; Pittsboro, NC
14. Manager of Education & Research; International Foodservice
Distributors Association; Falls Church, VA
15. Meetings and Special Programs Coordinator; American Society of
Landscape Architects; Washington, DC
16. Programs Manager; AIA Colorado; Denver, CO
17. Full Time Meeting Planner / Manager; S&D Productions; Equipped Home
Office within the United States
18. Vice President for Meetings, Events and Exhibits; American
Association of Colleges for Teacher Education; Washington, DC
19. Meetings Assistant/Registrar; ACEC; Washington, DC
20. Manager, Machinery & Moldmakers Divisions; The Society of the
Plastics Industry, Inc.; Washington, DC
21. Event Planner – Trade Shows; Confidential; McLean, VA
22. President/CEO; Alexandria Convention & Visitors Association;
Alexandria, VA
23. Associate Director – Logistics, Annual Scientific Session, & i2
Summit; American College of Cardiology; Washington, DC
24. Senior Specialist, Meetings, Events and Logistics Support; American
College of Cardiology; Washington, DC
25. Continuing Education and Meetings Coordinator; American College of
Osteopathic Surgeons; Alexandria, VA
26. Conference Manager; Nielsen Business Media; Chantilly, VA
27. Event Marketing Manager; Countrywide; Westlake Village, CA
28. Meeting and Convention Coordinator; Dynetech; Orlando, FL
29. Conference and Event Planning Manager (Corporate / Delaware / LFD);
Lincoln Financial Distributors; Philadelphia, PA
30. Exhibitor and Member Services Manager; U.S. Geospatial Intelligence
Foundation (USGIF); Herndon, VA
31. Meeting Planner; American Bankruptcy Institute (ABI); Alexandria, VA
32. Manager of Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA
33. Sales Manager; The Virginian Suites; Arlington, VA
34. Sales Manager; The Quincy; Washington, DC
35. Corporate Sales Manager; Wynnwood Hospitality; Dallas, TX
36. Event Coordinator; Cornerstone Gardens; Sonoma, CA
37. Conference Specialist; Georgetown University; Washington, DC
38. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,
DC
39. Director, Meeting & Event Planning; NRECA; Arlington, VA
40. Sales Manager; GES Exposition; Minneapolis, MN
41. Sales Manager; GES Exposition; Chicago, IL
42. Executive Producers; AVW-Telav; Dallas, TX
43. Event Planning Coordinator; Non-profit Conference Center;
Washington, DC
44. Conference Coordinator; COUNCIL FOR INDEP. COLLEGES; Washington, DC
45. Meeting Planner; American Physical Therapy Association (APTA);
Alexandria, VA
46. Director Of Revenue Management; Sofitel Layfayette Square Hotel;
Washington, DC
47. Meeting Planner; Ultramar Travel Management International; Rochelle
Park, NJ
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
**************
1. Program Coordinator; The Canadian Tourism Commission; Arlington, VA
The Canadian Tourism Commission located in Arlington, VA is seeking a
Program Coordinator to join its team. The Program Coordinator is
responsible for assisting both in the preparation, organization and
execution of all activities designed to ensure the success of the
Meeting, Convention and Incentive Travel and Media/PR Programs.
Experience in the hospitality, tourism or meetings industry is
preferred.
This can-do individual has a strong knowledge of Microsoft Office and
has an aptitude for learning other applications. This team player must
have excellent written and verbal communication skills. The ideal
candidate embraces technology and leverages it to create efficiencies in
a fast-past environment. Organizational skills are a must, as this
candidate will need to juggle multiple tasks under pressure.
This full-time position has a salary in the high 30's to low 40's to
commensurate with experience and full benefits. Located near the Orange
Line Metro in Ballston. Please e-mail cover letter/resume to Neil
Loewentritt at Loewentritt.neil@ctc-cct.ca.
********From Michael Pina, via Ned Lundquist********
2. Director of Special Events; Travel + Leisure; New York, NY
Responsibilities
The Director of Special Events for Travel + Leisure is responsible for
the conception, execution and management of all signature T+L event
platforms. Execution of events includes, but is not limited to, expert
venue knowledge, extensive stylist resources, event collateral design
knowledge and external catering resources. Must be able to execute cross
platform events that involve online components, in-book sections,
television and other media. He/she is responsible for developing
relationships with external third party partners to further extend the
T+L brand message. Execution of merchandising events as needed.
Required Qualifications
Five years in related event management field. Prior management and
project management experience. Highly organized. Keen design eye. Must
be able to juggle several projects concurrently to meet tight deadlines.
Must be able to create and manage budgets. Ability to sell event
concepts to marketing managers. Team player. Prior Consumer Magazine
experience preferred.
QUALIFIED CANDIDATES SHOULD APPLY ONLINE GO TO:http://www.americanexpress.com. Scroll to bottom of page and select the
link Jobs@American Express. Click on ''Search Jobs'', then click on
''Search Openings'' at the bottom of the screen, hit ''Clear'', enter
''83838BR'' in ''Keyword'' and follow the on-line prompts. Only those
candidates who PROVIDE SALARY REQUIREMENTS and meet minimum
qualifications will be contacted. No paper resumes will be accepted.
An Equal Opportunity Employer.
Mike Pina
1714 Tilton Dr
Wheaton, MD 20902
(301) 592 8912
mikepina@comcast.net
******From Carol Campbell******
3. Conference Developer; National Rural Utilities Cooperative Finance
Corporation (CFC); Herndon, VA
Join an industry leader and help our team create compelling conferences!
Cooperative Finance Corporation is a $20 billion financial institution
that provides low-cost funding and innovative solutions to our member
rural electric and telephone cooperatives throughout the US.
We have an excellent opportunity for an experienced Conference Developer
to join our team. Reporting to the VP,
Corporate Communications, this individual will be relied upon to
conceptualize and implement rich meetings content for all CFC and NCSC
membership meetings.
Description: Reporting to the VP, Corporate Communications, the
Corporate Relations Group has an opening for a Conference Developer to
conceptualize and implement rich meetings content for all CFC and NCSC
membership meetings.
Responsibilities will include:
-Plans content for all of CFC membership meetings, including CFC Annual
and District meetings, as well as CFC Forum and Independent Borrowers
Executive Summit.
-Creates thematic approaches to meetings; identifies, negotiates with
and contracts with speakers to attend meetings; develops agendas and
ensures rich business content to all planned membership meetings.
-Writes scripts and oversees conference content flow. Provides on-site
coordination with speakers/presenters. Coordinates and participates in
rehearsals and pre-meeting conference calls.
-Oversees development of marketing materials for conferences; handles
all promotion of meetings through various media (e-mail; broadcast fax;
website promotion, etc.). Also oversees development of on-site
promotional materials, such as signage, banners, agendas, staff guides,
and displays.
-Coordinates CFCs participation in industry meetings and corporate
sponsorships.
-Contracts with and coordinates on-site involvement with audio-visual
firms to provide state-of-the-art audio-visual technology and hands-on
conference support (including image magnification, sound enhancement,
video recording, and power point support).
-Participates in coordination of CFC Director Selection Process (part of
District Meeting process): works with nominating committees,
develops/reviews candidate biographical information, ensures process
complies with CFC bylaws.
-Manages administration of NASBAs continuing professional education
(CPE) credit program for CFC conferences. Coordinates with NASBA;
provides information to conference attendees; distributes certificates
to credit applicants.
-Represents CFC on various industry committees and boards.
Education/Experience:
-Bachelor's degree in Communications or Marketing.
-Experience to include 5 to 7 years of gradually increasing
responsibility for handling various aspects of membership meetings –
particularly developing content, writing scripts and contracting with
speakers.
-Knowledge of speakers bureau industry a must. Strong corporate
communications skills required
-Knowledge of electric cooperative and utility industry essential.
Skills:
Computer skills to include:
-MS Office Suite and Lotus Notes.
-Internet skills.
Other skills to include:
-Excellent organization and prioritization skills are essential.
-Detail-oriented with strong verbal and written communications skills.
-Highly motivated, and able to work under tight deadlines and
significant on-site pressure.
-Able to work independently and exercise good judgment.
– Ability to travel to conference locations as needed.
CFC is an Equal Opportunity Employer committed to workforce diversity
We offer a friendly, casual work environment in addition to a
comprehensive benefits package including medical, dental, and vision
plans; long-term and short-term incentive plans; pension plan;
401(k) with company match; tuition reimbursement; a generous leave
policy, a fitness center and more.
To learn more about CFC, please visit our website: www.nrucfc.coop
Carol S. Campbell, SPHR/ Employment Manager
National Rural Utilities Cooperative Finance Corporation (CFC)http://www.nrucfc.coop
Northern Virginia Family Services CARE Award Winner
Direct Dial: 703.709.6703
Fax: 703.709.6773
Carol.Campbell@nrucfc.coop
***********
4. Manager, Conference Services; NAV CANADA; Cornwall, ON, Canada
Who We Are
NAV CANADA, the country's civil air navigation services provider, is a
private sector, non-share Capital Corporation financed through
publicly-traded debt. With operations coast to coast, NAV CANADA
provides air traffic control, flight information, weather briefings,
aeronautical information services, airport advisory services and
electronic aids to navigation.
Overview
The main role of the Manager, Conference Services is to manage the
conference planning process/ delivery and develop and implement an
integrated “Customer Retention Plan” designed to increase repeat
business through customer satisfaction levels. Accountabilities also
include the management of financial and human resources allocated to the
Unit and the Hotel Service Provider contract.
Accountabilities
Participates annually with General Manager and Manager Sales & Marketing
in development of revenue targets and monthly forecasting.
Revenue contract signing authority as per DFA levels
Accountable to manage expense budget allocated to the unit as per DFA
levels
Fully accountable for a staff of 4 Conference Planners including the
responsibility to hire, assign priorities, assess performance, provide
coaching and career development.
Develops and executes Customer Retention plan to ensure a positive
customer experience and to encourage repeat business and referrals
Monitors adherence to Customer Standards for key customer contact areas
including the facility overall, front desk, guest rooms, dining rooms,
banquet rooms, Wellness centre, meeting rooms, bar, tuck shop and
continuous coffee service
Tracks customer service levels through regular targeted surveys
Performs regular facility inspections
Coordinates customer service training for all departments
Responsible for maintaining the IACC standards
Monitors adherence to terms and conditions and service standards of
contracted service providers.
Acts as the conference planner to VIP and other events
Develops and implements departmental policies, standards, and ensures
training is provided for affected staff relating to conference planning
process
Provides leadership in protecting revenue and converting current
business into future bookings in partnership with the Manager Sales &
Marketing
Identifies and tracks Key Customers and updates at Marketing meetings
Requirements
Graduate of post secondary institution of a Hotel and Restaurant
Management program or equivalent experience
Strong knowledge of Conference and Hotel current market expectations
Knowledge of standard hotel operation procedures including conference
planning, front desk, food & beverage and housekeeping.
Ability to interpret contract language, specifically RFP's and responses
to RFP's
Knowledge of MS Word, Excel and Visual One hotel management system
Successful track record of customer satisfaction, resolve and recovery
levels
Basic financial skills including the ability to manage and analyze
monthly expense reports and manage expenses
Knowledge of legislation and guidelines affecting the operation of a
hotel including the Ontario Innkeeper's Act, Liquor Control Board of
Ontario and tax legislation.
A minimum of 3 years experience as a Conference Services Manager in a
hotel or conference centre environment.
Formal leadership training and experience managing sales staff
Team spirit and cooperative leadership style including the ability to
foster cooperation with other departments and contractors in order to
achieve objectives
Ability to successfully provide feedback in a productive manner
Openly fosters and promotes company values of respect, excellence and
service
Must be willing to work flexible and irregular hours
Bilingual
Please forward your resume by e-mail to jobs@navcanada.ca no later than
April 30, 2007. Please refer to Reference Number M07-11984 in your
subject line.
The successful candidate must meet the security requirement of the
position and be legally able to work in Canada.
NAV CANADA is committed to building a skilled, diverse workforce
reflective of Canadian society. As a result, it promotes employment
equity and encourages candidates to indicate voluntarily on their
application if they are a woman, an Aboriginal person, a person with a
disability or a member of a visible minority group.
NAV CANADA is committed to developing inclusive, barrier-free selection
processes and work environments. If contacted regarding this
competition, please advise the interview coordinator of accommodation
measures you may require.
We thank all applicants for their interest; only those selected for an
interview will be contacted.
5. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,
DC
Courtesy Associates is a recognized leader in delivering turnkey
conference, meeting and event management services worldwide. Our clients
benefit from the experience and continuity of our best-in-class,
senior-level staff, who are dedicated to serving government, academia,
technical and medical societies, corporations and foundations.
As a result of our continued expansion, Courtesy Associates is looking
for an experienced Meeting & Events Coordinator for DC office.
Demonstrated Experience:
* Develop on-site logistics requirements such as meeting room
set-up, audiovisual requirements, inspection timetable, and management
of assigned subsections of meeting with limited supervision.
* Assist with development and management of conference program,
event budget and other related components.
* Conduct preliminary site research and investigations for sleeping
rooms, meeting facilities, event venues and work with supervisor to
finalize selection and negotiation of contracts.
* Supervise and train on-site registration and hires on-site staff.
* Act as liaison between vendors.
* Assist with research for proposals and sales outreach events.
* Coordinate transportation and tours for clients.
* Manage and coordinate the promotion of exhibits including but not
limited to selling and assigning booth space, collecting payment,
liaison to the committee and liaison on site.
Qualifications:
* A team player with 3+ years of relevant experience
* Excellent oral/written communication skills
* Ability to prioritize, meet deadlines and make productive use of
time under pressure
* Must be detail-oriented and able to balance several projects
simultaneously
* Previous experience planning government meetings a plus
* College degree required
SmithBucklin is proud to offer the following benefits that include but
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance.
To learn more about SmithBucklin Corporation, click here and visitwww.smithbucklin.com .
Please use the following guidelines to ensure your resume is quickly and
accurately processed:
* Salary requirements must be included
* Format resume as either a MS Word doc or PDF doc
* E-mail preferred method of retrieval
We are an EOE M/F/D/V employer.
SmithBucklin Corporation
Attn: Human Resources
2025 M Street, NW Suite 800
Washington, DC 20036
E-Mail: washingtonHR@smithbucklin.com
Courtesy is a wholly owned subsidiary of SmithBucklin Corporation.
6. International Travel Coordinator; Air Serv International; Virginia
PURPOSE OF POSITION: Organizing all Employee/Field Travel. Coordinate
Visas and passports on a global basis for multi-national employees.
Interface with travel agency and other vendors for cost effective
practices and budget management.
REPORTS TO: Support Services Director
SALARY GRADE/RANGE: 5
RESPONSIBILITIES:
* Coordinate travel reservations commercial and private aircraft for
all Air Serv International staff.
* Maintain working relationship with CIBT and process all travel
visas based upon country criteria.
* Return and track all unused tickets to travel agency for refund.
* Ensure passports for field staff and certain Home Team staff are
updated and new pages are added.
* Monitor and evaluate travel agency performance annually.
* Code invoices associated with travel to programs through Travel
Authorization documentation.
* Ensure all required invitations/sponsor letters are secured from
certain countries.
* Record and monitor all travel visa costs to appropriate programs.
* Evaluate and monitor all travel related vendors yearly for audit
purposes.
* Evaluate and monitor travel cost and apply humanitarian contracts
under Fly America Act.
* Perform hotel site inspections of local hotels.
* Arrange and track direct billing with vendors
* Monitor health requirements for various program locations and
update employees.
* Conduct presentations at candidate classes on travel and health.
* Ensure staff receives current vaccination certificates for travel.
* Research and rectify travel issues that arise.
MINIMUM QUALIFICATIONS:
* High School Diploma
* 5 years working in the International travel environment
* Sabre experience or Amadeus Required
* Experience in Africa/Middle East planning preferred
SKILLS, KNOWLEDGE AND ABILITY:
* Excellent verbal communication skills
* Able to multi-task continually
* Strong planning and organizational skills
* Interface with Executive Management
* Detail oriented
* Work well under pressure
* Experience in international business entities
* Experience in Humanitarian NGO preferred
PHYSICAL QUALIFICATIONS:
* Lifting
* Bending
* Stooping
IF INTERESTED PLEASE CONTACT LISA VAJDA – LVAJDA@AIRSERV.ORG
NO PHONE CALLS PLEASE. THIS POSTING IS CLOSED ON MAY 7 2007 DO NOT
SUBMIT YOUR RESUME AFTER THAT DATE.
7. Director of Learning Experiences; International Association of
Exhibitions and Events; Dallas, TX
JOB SUMMARY:
The Director of Learning Experiences will own the operational delivery
and execution of knowledge and education value to members. Directs all
areas of IAEE education and program content development for continuing
education, including but not limited to: the annual meeting, CEO forums,
senior executive roundtables, and any other educational programming.
Manages, in coordination with the CEM Program Manager, IAEEs
professional designation, Certified in Exhibition Management Learning
Program, CEMTM.
DUTIES
1) Based on analyses of needs assessments and discussion and
interaction with appropriate committees, identifies and recommends
subjects and topics for educational and professional development
programs
2) Develops format, content, and curriculum outlines for Association
workshops, seminars, video training programs, and other professional
development offerings for review by appropriate bodies.
3) Manages and develops in coordination with the Education Committee
session descriptions and secures speakers and moderators for all
appropriate educational programs.
4) Works with speakers and moderators on adult education principals,
AV and room set up requirements, contracts, expenses, and all other
speaker logistics such as handouts and gifts.
5) Collects relevant historical information on speakers and
education programs (number of attendees at sessions, rating of speakers,
etc.)
6) Ensures all orders that affect the education program are correct
and have been submitted (audio visual orders, catering orders, telephone
line orders, etc.)
7) Prepares all education materials and session code sheets for
shipping.
8) Works in coordination with appropriate staff, managing the CEM
professional designation program
9) Develops and gathers information for the pre-show promotional
brochures and on-site show program as assigned.
10) Serves as staff liaison and support person for committees,
commissions, and other entities as directed and as appropriate on a
project basis.
11) Develops and proposes budgets for educational programs and
professional development activities, monitors conformance with approved
budgets, and reports variances
12) Other duties as assigned.
Relevant Experience:
· Five to ten years of experience in administration, developing
program content for educational programs using adult learning
principles.
· Proven communication skills, both oral and written, and
excellent organizational abilities.
Skill Requirements:
· Requires a high level of planning and organizational skills;
time management discipline; office procedures; correspondence forms;
competency in communication skills and computer literacy
· Creative in approach, ensuring that learning experiences are of
the highest quality
Behavior and Attitude:
· Maintain a professional, service-oriented attitude with staff,
members, non members, the press, and the general public
· Possess excellent telephone etiquette skills
· Respond positively to directions
· Participate as a cooperative team player with the staff, and
possesses a team-oriented, collaborative philosophy
· Able to work independently and utilize personal initiative and
creativity
· Personal accountability and a passion for exceeding expectations
· Respect office policies and procedures
Director, Human Resources
Fax: 972-458-8119
HRAdmin@iaee.comhttp://www.iaee.com
8. Meeting Planner – Long Term Temporary; IEEE; Piscataway, NJ
The IEEE, the world's largest professional technical organization with
over 370,000 members worldwide, produces 30 percent of the world's
published literature in electrical engineering, computers and control
technology. Through the dedication of our members, we're proud to be the
worlds leading authority in technical areas. We are seeking a long-term
temporary Meeting Planner in our Piscataway, NJ facility with a minimum
of 2-3 years experience.
Responsibilities:
– Plan, develop, and manage conference logistics and other meetings as
required
– Responsible for budgeting of up to 25K
– Accommodate the conference needs as requested by the conference
organizers.
Qualifications:
– Experience in overall accountability for the logistics and operation
of meetings; including but not limited to: contract negotiations, site
selection, meeting announcements, registration, meeting room layout,
food and beverage, A/V, and final bill reconciliation.
– Must be articulate and possess excellent interpersonal skills.
– Must be able to work independently and handle multiple tasks in a fast
paced environment.
Although we are not offering benefits with this position, we offer a
competitive pay of $20-$25 per hour based on experience and a business
casual environment.
If you are interested in this position, please apply online by going to
this URL to apply: https://home.eease.com/recruit/?id=16688.
Only those resumes that go through the link from the web address above
will be considered. NO AGENCIES PLEASE. Equal Opportunity Employer
M/F/D/V.
9. Group Sales Manager; Sheraton Denver West; Lakewood, CO
Sheraton Denver West Hotel is seeking a dynamic, goal driven Group Sales
Manager. This IACC Certified property provides a spectacular view of the
Rocky Mountain foothills and Downtown Denver from both its newly
renovated guest rooms and conference center. Sheraton Denver West boasts
over 18,000 square feet of meeting space, with state-of-the-art
audiovisual and production services. We are a full service hotel with
restaurant serving breakfast, lunch and dinner at the Red Rocks Grille
as well as room service. Please visit our website athttp://www.Sheraton.com/denverwest for more details on the property.
The Group Sales Manager is to assist in maximizing hotel revenue and
profitability through effective prospecting, contracting and servicing
new and existing hotel accounts. Maintain high levels of service and
quality while working directly with key contacts for major volume
accounts, hotel customers, hotel associates and community influencers.
Build and strengthen relationships with new hotel accounts through and
on-going account solicitation schedule. Handle account details so that
all pertinent aspects of solicitation and closing are complete and
documented. Conduct local outside sales calls, site inspections and
travel out of town to solicit business in feeder cities.
The Sales Manager will report directly to the Director of Sales and
Marketing. Be a part of Starwood's 2006 Sales Team of the year.
Additional incentives available through Starwoods pay for performance
programs including the grand prize trip to Thailand.
The ideal candidate must posses a successful proven record of obtaining
and exceeding sales revenue goals. Two years of hotel/resort sales
experience preferably with some government sector experience. Excellent
oral and written communication skills, strong organizational skills,
creativity, computer skills and attention to detail are essential.
Delphi experience is a plus.
Education
Some college preferred
This position is based in Denver, Colorado. Local candidates preferred;
no visa sponsorship or relocation assistance available.
For consideration, please submit your resume and salary requirements as
an attachment in MS Word format only to prendon@rdamanagement.com.
Submissions Received Without Salary Requirements Will Not Be Considered.
Candidates selected for the final interview process will be required to
satisfactorily pass an in-depth background, driving and reference check.
EOE
NO PHONE CALLS OR THIRD PARTIES PLEASE
10. Pastry Chef; The Landings Club; Savannah, GA
http://careers.ises.com/c/job.cfm?site_id=553&jb=1281727
11. Conference/Sales Services Manager; Delta Lodge at Kananaskis;
Kananaskis Village, Alberta, Canada
Scope: The successful applicant is accountable for detailing group
business and executing repeat programs from start to finish.
Responsibilities:
-Handle conferences, events and social catering as assigned.
-Receive all details for the meeting/function from the client and
prepare proposals & contracts.
-Handle calls from the clients from beginning to end, processing all the
information pertaining to the booking and disseminating this information
to the appropriate departments.
-Will be responsible for a room night quota.
-Assist in creative theming of events and meetings.
-Responsible for detailed information from the client on meeting room
setups.
-Liaise with all departments to ensure smooth transition and execution
of information.
-Conduct pre-conference meetings with department heads and organizers in
attendance.
-To daily yield bedroom and meeting space revenue to effectively manage
guest room and meeting room inventory and subsequent revenues.
-Client interaction while on site throughout the entire event.
-Actively re-solicit client upon departure and inquire for future
opportunities.
-To deliver all programs according to the Meeting Maestros requirements
and guarantees that encompass the Hallmark Deliverables.
Education and Qualifications:
-Post Secondary education in a Hospitality/Tourism related field is a
definite asset.
-Minimum 2 years experience in hotel catering/sales or conference
services, additional experience in the hospitality industry an asset.
-Food and beverage experience and proven ability to plan and execute
events effectively with a strong sense of detail.
-Working knowledge of Delphi, Windows, Microsoft Word, Excel and Lanmark
programs is an asset.
-Knowledge of current hospitality industry trends.
-Some experience on the convention/banquet floor is also an asset.
-Ability to multi-task and handle multiple priorities effectively
-Strong presentation and communication skills.
Contact: Amanda Coon, Recruitment Manager
Fax: 403-591-7269
livetheadventure@deltahotels.comhttp://www.livetheadventure.ab.ca
12. Sous Chef; The Mayan Adventure; Sandy, UT
Assist the chef with the following:
* Manage the kitchen to ensure proper sanitation levels.
* Train kitchen staff on culinary skills necessary to deliver a high
quality product.
* Maintain food and labor costs at or below budget.
* Generate food requisitions for the commissary area.
* Make recommendations and requests for BOH staffing needs.
* Oversee preparation of food products.
* Ensure associates meet correct grooming and appearance standards.
* Maintains adequate security on food and beverage products at all
times.
* All other tasks as assigned.
Job Requirements:
We seek an experienced and creative Sous Chef with a minimum of three
years experience who is capable of leading the staff and assisting the
Executive Chef at our high volume independent theme restaurant.
Ideal candidate will possess some background in high volume restaurants
or hotel kitchens.
Formal culinary training a plus.
Must have an introductory level of technology skills, the ability to
multi task and prioritize in a dynamic business environment and a well
balanced management style.
Excellent opportunity for career advancement with a growing company.
Salary commensurate with experience.
Contact: Dorian Kidd
Phone: 435-671-0533
dkidd@themayan.com
13. Executive Chef; Galloway Ridge, Inc.; Pittsboro, NC
http://careers.ises.com/c/job.cfm?site_id=553&jb=1278577
14. Manager of Education & Research; International Foodservice
Distributors Association; Falls Church, VA
The International Foodservice Distributors Association seeks a
professional to serve as Manager of Education & Research who will report
to the Director of Education & Research.
This position is responsible for leading the associations efforts in;
Planning & executing educational web seminars; developing workshop
content at the IFDA Sales & Marketing Conference; HR & IT educational
tracks at the Distribution Conference; and day-to-day management of
Center for Distribution Excellence
Locate qualified speakers, develop agendas, prepare materials, and
coordinate presentations for major educational events.
Develop marketing plans and strategies for major educational programs.
Develop surveys to identify member educational needs, as well as
post-event surveys to identify member perception of take home value.
Requirements
Bachelors degree preferred, ideally in English, Marketing, Education, or
Instructional Design; 3 years of successful related experience;
excellent written/verbal/interpersonal skills; strong planning,
organizational, and project management skills; detail and deadline
driven; ability to work independently on multiple tasks; Microsoft
Office, database and web proficiency; superior skills in editing and
reviewing material for accuracy and content; ability to work in a highly
collaborative team-based environment. Some travel required.
IFDA offers competitive salary & an excellent benefits package, 401(k) &
profit sharing.
To be considered for this position please send resume, cover letter &
salary requirements to jhunt@ifdaonline.org or fax to 703/538-4673. No
phone calls please.
Visit http://www.ifdaonline.org for more information about IFDA.
NOTES: Local Residents Preferred (No Relo)
15. Meetings and Special Programs Coordinator; American Society of
Landscape Architects; Washington, DC
Position provides logistical and administrative support for ASLA
meetings, chapter programs, and the Council of Fellows.
* Plans and implements all logistical aspects of onsite meetings and
events.
* Supports the department director in the administration of the
Chapter Presidents Council and Council of Fellows programs.
* Maintains/updates departmental web pages.
* Provides logistical support for the ASLA Annual Meeting and
meetings of the Executive Committee and Board of Trustees, including
non-routine annual meeting inquiries, leadership registration, and other
VIP special services.
Strong verbal, written, and interpersonal communication skills a must,
as well as excellent organizational skills with attention to detail.
Ability to balance workload with short- and long-term project deadlines,
address changing priorities, and work well under pressure. Microsoft
Office computer applications required; experience with Adobe, Macromedia
Dreamweaver, and basic html programming helpful.
Send resume w/cover letter, writing samples, and salary requirements to:
ASLA HR, 636 Eye St., NW, Washington, DC 20001; fax 202-842-0861; email
ggarcia@asla.org.
Contact: Gloria Garcia
Phone: 2022162325
Fax: 2028420861
ggarcia@asla.org
16. Programs Manager; AIA Colorado; Denver, CO
The Programs Manager is responsible for facilitating the effective
planning and facilitation of programs and activities of the four local
Chapters and the state.
Program and Committee Responsibilities:
-Provide support to all AIA Colorado and local chapter committees and
committee chairs as requested by the committee member, chair, or the
Executive Director
-Advise program committees and committee chairs on budgets, timelines,
and general program operations
-Serve as liaison between committee and site or facility coordinator for
each program or event
-Make preliminary catering, A/V, equipment and facility arrangements for
programs and events as needed/assigned
-Attend and support committee meetings, programs and events as needed
-Participate as needed in technical assistance visits to each of the
local chapters to provide program assistance
Sponsorship/Fundraising Responsibilities:
-Coordinate the event/program sponsorship/fundraising efforts of each of
the four local Chapters and the state
-Participate (together and in coordination with local Chapter
representatives and the Executive Vice President) in meetings with
potential and existing sponsors to maintain and develop relationships
Reporting/Supervisory Responsibilities:
-This position reports to the Director of Local Chapters and the
Executive Director.
-This position manages the Programs and Membership Coordinator.
Relevant Professional Experience:
-Three years of progressive program and/or association management
experience
-Experience in organizational development and planning, including
working with volunteer committees and a volunteer Board of Directors
-Strong understanding of financial issues and ability to develop,
implement and maintain budgets
-Demonstrated ability to communicate effectively, both verbally and in
writing
-Ability to work well within a team environment
-Interest in architecture and the design profession
Education: Undergraduate degree in a field relevant to association
management, marketing and/or business.
Email cover letter, resume, salary requirements to sonia@aiacolorado.org
or fax to 303-446-0066 by Friday, May 4.
17. Full Time Meeting Planner / Manager; S&D Productions; Equipped Home
Office within the United States
Want to work in an exciting industry for a fast growing company?
Corporate Meeting and Event planning company is seeking a highly
organized self starter with excellent communication skills to support
senior planners. We offer competitive compensation and growth
opportunities.
Formed in 1998, S&D Productions, Inc. is your full service event and
meeting planning company. With backgrounds ranging from event planners
and producers to financial advisors and hospitality specialists, our
talented staff prides itself on developing successful and memorable
events for our clients.
We are dedicated to providing exemplary customer service, which is
accomplished through the efforts of a hard working team.
S&D Productions is an Equal Opportunity Employer.
Qualified applicants must be able to manage deadlines, work
independently, travel frequently, support the planners in the execution
of meetings up to 150 people, and demonstrate excellent written and
verbal communications skills.
Required Qualification
Proven proficiency in Word, Excel, Outlook and Power Point. A Bachelors
degree or CMP accreditation is preferred.
Email resume and salary requirements to Careers@sndproductions.com
No phone calls please.
18. Vice President for Meetings, Events and Exhibits; American
Association of Colleges for Teacher Education; Washington, DC
General Description: This position oversees the Associations meetings,
events and exhibits programs in order to provide professional
development opportunities to the membership, and revenue generating
opportunities for the association. These activities include the Annual
Meeting and Exhibits, the Academy for Leadership and Development and the
Awards Program. The incumbent will be responsible for the coordination
of all travel arrangements for the staff, Board of Directors, committee
members and conference workshop and seminar attendees. Duties will be
performed in consultation with the senior management team.
SPECIFIC RESPONSIBILITIES
Annual Meeting and Exhibits
* Work with the Committee on Membership Development and Capacity
Building, including the call for papers, major speakers, special events,
and other program components
* Lead a team of the President/CEO and Senior Director of Meetings
to make site selections and negotiate contracts
* Research, identify and coordinate with consultants and
contractors regarding bids for activities and products to be outsourced
* Develop and maintain budgets for department events and products
* Supervise the in-house and on-site registration process and the
maintenance of the registration database
* Coordinate the marketing and promotion of the conference,
including developing marketing collateral, maintaining mailing lists,
developing and placing advertisements, creating an annual meeting web
page, and other miscellaneous marking activities
* Supervise the preparation of the conference program and resume.
Work with the senior leadership team to ensure accuracy, inclusion and
the meeting of deadlines
* Oversee all aspects of the Exhibits program, including developing
marketing collateral, maintaining mailing lists, recruiting exhibitors,
advertisers and sponsors, processing applications, designing the floor
plan, contracting with drayage firms, and coordinating on-site
activities and operations
* Oversee the arrangements for the on-site staff schedules as well
as travel and hotel accommodations
* Supervise preparations for and the conduct of all on-site
logistics
Academy for Leadership Development
* Supervise the design and conduct of all Academy programs,
including the New Deans Institute and other institutes as planned each
year
* Design additional programs and resources to support the agenda of
the Academy, and work with appropriate committees and Institute planning
teams in conducting these activities
* Create and maintain appropriate budgets
* Negotiates hotel contracts
Awards Program
* Plan and implement an annual awards program
* Set policies to guide the awards program
* Coordinate the work of association staff to make the awards,
recognize winners and conduct an awards ceremony
QUALIFICATIONS
1. The ability to plan, prioritize, supervise, complete and evaluate
work on a continuing basis
2. Demonstrated experience in the areas of meetings and exhibits
management, marketing, program development, budget planning and
committees/planning teams liaison work
3. Experience with staff supervision and management
4. High level oral and written communication skills
5. Excellent organization and interpersonal skills
A minimum of an undergraduate degree (Masters degree preferred). A
minimum of five years meeting planning experience
Contact: Trisha Goldman
Fax: 202-457-8095
HR-resumes@aacte.orghttp://www.aacte.org
19. Meetings Assistant/Registrar; ACEC; Washington, DC
Excellent position for recent college grad interested in planning
meetings and events!
National trade association in Washington, DC is seeking a “superstar” to
enhance and support busy conventions department in a team environment.
Key responsibilities include: Set up and maintain database to capture
participant, program, pricing, speaker, exhibit and other data. Provide
information to registrants. Process registrations, resolve problems and
issue confirmations. Assemble badges and rosters. Prepare and send
supplies and registration materials. Lead all registration matters for
national events and education seminars. Create, update and report
ongoing registration statistics. Respond to and resolve registration
issues raised by members and staff. Work on-site registration desk and
trouble shoot problems as required. Act as department liaison for
netFORUM database conversion. Perform other related duties as assigned.
Required Qualification
Demonstrated skills in organization, customer service, attention to
detail, communication, follow-through, adaptability, self-initiative and
problem-solving. Ability to multi-task, adhere to deadlines and work
well under pressure. BA/BS required. Proficiency in MS Word®, Excel® and
PowerPoint ®, Outlook and internet navigation skills required. Excellent
oral and written communication skills, strong editing skills, attention
to detail and ability to “multi-task” required. Experience with
relational database (AVECTRA) a plus. Competitive salary, excellent
benefits and Metro location.
Education
High School and 4-Year Degree.
E-mail resume and cover letter, including salary requirements to:
khidalgo@acec.org or fax 202-682-4361.
20. Manager, Machinery & Moldmakers Divisions; The Society of the
Plastics Industry, Inc.; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2547559&keywords=&ref=1
21. Event Planner – Trade Shows; Confidential; McLean, VA
The Event Planner will work on a project basis to help coordinate and
manage trade shows.
Job Duties (include but not limited to):
The Event Planner will work on a project basis to help coordinate and
manage various trade shows as well as other corporate events.
Responsibilities include coordination of our corporate trade show
program, including booth logistics, marketing activities and management
of our show schedule. The Event Planner will also assist with corporate
event coordination including managing and overseeing event logistics,
food & beverage, room blocks, technical provisioning, vendor
coordination and management, pre-event logistics/operational details and
on-site event management. Assist department in meeting business
objectives for lead generation from conferences, events, seminars and
trade shows. Proven ability to manage trade show program, manage
projects independently, drive projects to completion and produce events
under budget. Ideal candidate will possess a minimum of 2-3 years
dedicated trade show and meeting planning experience including work on
event marketing campaigns. Must have thorough knowledge of Microsoft
Office products, including advanced skills in Excel and Access as well
as a great aptitude for organization, planning and follow through.
Job Requirements:
Bachelor's Degree
Experience managing an in-house trade show program
Detail oriented
Organized
Self-starter
Very creative
Proactive attitude
Ability to work to deadlines while handling multiple projects
Strong analytical & problem solving skills
Knowledge of Microsoft Office
Ability to travel internationally & domestically; approximately 25%
travel
Additional Desirable Qualities:
Out-going & personable
Team Player
CMP Credentials
Corporate event planning experience preferred
Career Inquiry ID#2142141913: Event Planner
jobs@microstrategy.com
22. President/CEO; Alexandria Convention & Visitors Association;
Alexandria, VA
The Alexandria CVA is seeking a President and CEO to work directly with
the Board on policy making strategies for the organization and will act
as a primary spokesperson for the organization. He or she will direct
the top department heads of Sales, Membership, Finance/Administration,
Communications and Tourism departments. The President and CEO is
responsible for overseeing administrative, operating and marketing
functions of the Association and will be accountable for overall project
management of the organization. He or she must be a collaborative thread
within the community, establishing and maintaining ongoing effective
communication with key stake holders. The President and CEO will report
to the Board of Directors. Four-year degree from an academic
institution; marketing, sales, or business major preferred, however,
extensive experience in one or all areas may be substituted. Previous
experience with historic sites or destinations preferred plus 5-7 years
of marketing/tourism and branding experience.
Contact: Mike Gamble
gamble@searchwide.comhttp://www.searchwide.com
23. Associate Director – Logistics, Annual Scientific Session, & i2
Summit; American College of Cardiology; Washington, DC
The ACC is recruiting for an exciting new position of Associate Director
of Logistics, Annual Scientific Session and i2 Summit. This will be an
excellent opportunity to join our growing Events and Logistics staff.
Our new Associate Director of Logistics, Annual Scientific Session and
i2 Summit will manage two talented staff and a team of seasoned
contractors to contribute in the production of a high quality 28,000+
attended annual meeting.
Major Duties:
1. Responsible for the operational planning and integration of the
complex logistics for the i2 Summit and for ensuring the most efficient
logistical and operational synergies with the Annual Scientific Session
and exposition.
2. Ensures that the Annual Scientific Session and i2 Summit retain their
cutting edge with logistical approaches that support an innovative
education program through review and consideration of evaluations and
feedback from all key components (attendees, industry, vendors, focus
groups, staff) and for keeping a constant eye on industry market trends.
3. Oversees the direction, management, implementation, and onsite
execution of the logistical components for the Annual Scientific Session
and i2 Summit from set-up through dismantle.
4. Builds effective partnerships with key vendors to ensure that
vendors services enhance the Annual Scientific Session and i2 Summit
through superlative provision of services. Ensures continued
functionality and that best practices are maintained and implemented
5. Accountable for the management of the ACC Convocation,
Presidents/New Fellows Reception, and VIP hospitality events at annual
meeting and i2 Summit including Grand Opening Reception, Past
Presidents Dinner, Executive Committee dinner, i2 faculty reception,
Spouses Brunch, Chapter Reception and Presidents private reception.
6. Works in cross-divisional working groups to ensure integrated
approaches and services that will maintain the integrity of the Annual
Scientific Session and i2 Summit whilst at the same time maximizing
managerial and operational efficiencies and effectiveness. (Note; Such
areas include, but are not limited to, registration
approaches/projections; budget approaches, on site support services, new
educational initiatives/presentation, marketing and communications
plans, corporate development/sponsorship strategy and targets, website
development, logistical planning for the Annual Meeting, Exposition and
i2 Summit)
7. Directs the production and dissemination of the 800-page Annual
Scientific Session and i2 Summit function book which provides the road
map for ACC staff and vendors to ensure efficient and cost-effective
implementation of all plans on show site.
8. Manages and ensures the provision of accurate logistical information
for promotional pieces as per agreed marketing plan and timeline, for
publications including Advance Program, Final Program, facility guide,
and for reviewing/approving appropriate promotional pieces prior to
finalization
9. Supervise, train and manage work flow of two direct reports to ensure
output according to a consistent level of quality standards,
responsiveness and agreed upon timetable of deliverables.
10. Manage 2-6 meetings industry professional consultants for special
projects and to supplement current staff.
11. Oversee in-house procedural systems used to process Annual
Scientific Session and i2 Summit.
12. Also serves on teams needed to determine viability of a city to host
Annual Scientific Session and i2 Summit where a situation has arisen
that could have a major impact of the ability of ACC to host a future
successful series of meetings, e.g. New Orleans post-Katrina.
13. Participates and plans agendas for departmental planning site visits
as requested to ensure that all issues are covered in a timely way by
all staff and vendors during the planning process.
14. Directs the planning of ACC meetings during the American Heart
Association and other meetings as required.
15. Assists with overall departmental activities and other duties as
assigned.
Requirements:
1. Minimum seven to ten years meeting management experience; five years
supervisory experience
2. A degree in a related field
3. Ability to work in a team environment, and to be able to lead and
mentor staff so that they can effectively achieve job responsibilities
4. Ability to handle stressful situations with composure and to work
with minimal supervision
5. Aptitude for information management, prioritizing, details, and
organization.
6. Ability to structure work and to plan for contingencies. Must be goal
oriented and deadline driven.
7. Strong presentation skills
8. Flexibility to travel and willingness to work overtime to achieve
goals and objectives in accordance with agreed timelines
PREFERRED QUALIFICATIONS:
1. Previous health care association experience
2. Large meeting management experience
3. A recognized player in the field of city-wide convention management.
Please apply via our website:http://tbe.taleo.net/NA2/ats/careers/requisition.jsp?org=ACC&cws=1&rid=33
24. Senior Specialist, Meetings, Events and Logistics Support; American
College of Cardiology; Washington, DC
The American College of Cardiology (ACC), a 33,000-member nonprofit
professional medical society and teaching institution, is the leading
organization dedicated to advocating for quality cardiovascular care
through education, research promotion, development and application of
standards and guidelines and to influence health care policy. ACC's
250+ staff members enjoy a stimulating, exciting, fast-paced,
high-profile, and diverse environment, which encourages flexibility and
creativity. ACC offers competitive salaries and excellent benefits,
including fully paid medical, dental and vision insurance for individual
employee coverage, a generous 403(b) retirement plan, excellent sick
leave and vacation plans and more.
Scope and Function:
The Senior Specialist will be responsible for assisting the MELs
Department with all meeting planning functions, including, but not
limited to: analysis, negotiation, facilitation, housing and catering
coordination of internal and external meetings and events. Work with
all parties to help execute successful meetings and events within the
Heart House and outside venues.
While the exact requirements for each of the various meetings may vary,
the Senior Specialist is accountable for assisting with the management
of the conference center, recommending site locations, coordinating all
meeting details i.e. budget, contract negotiations, service negotiations
and physical arrangements, etc. to ensure flawless executed meetings and
events.
Duties and Responsibilities:
Manage meeting/function space assignments as follows:
* Manage MELs meeting calendar, checking for conflicts, set-up and
catering orders and approval. Interface with hotels to confirm
available function space, verify, capacities, and identify any unique
problems or concerns.
* Review meeting and event requests to assign appropriate space.
* Prepare detailed logistical meeting specifications.
* Review hotel options and discuss/distribute to the responsible
staff as needed.
* Provide on-site assistance in the conference center and outside
venues.
* Review and confirm all invoices for services rendered.
* Assist with overall departmental activities and other duties as
assigned.
* Provide on-site logistical support as needed for internal and
external meetings and events (function space requirements, housing
lists, registration and troubleshooting).
Responsible for hotel and vendor management process as follows:
* Develop operational practices and timelines.
* Work with industry contacts to determine preferred site locations.
* Review hotel RFPs and select best locations for meetings and
events.
* Produce and submit standardized agreements for current and future
years.
* Negotiate contracts with hotels and other related vendors from an
institutional perspective
Required Qualifications and Skills:
This position requires a Bachelors Degree in a related field and at
least 5 years of experience in conference and meeting planning. Our
selected candidate will be results-oriented, organized, and professional
with a proven ability to manage a multitude of event-related projects.
Specifically, the candidate will have:
* Strong organization skills
* Excellent communication skills and the demonstrated an ability to
interact well with internal and external clients.
* The ability to juggle multiple tasks and responsibilities under
tight timeframes is also essential.
* Proven experience with analysis, negotiation, and implementation
of hotel and other vendor contact agreements is required.
* The flexibility to work evenings and weekends.
* The ability to travel.
* Dedication to detail, accuracy and meeting event deadlines, including
an ability to effectively manage project costs to budget and complete
projects within specified timeframes.
* Strong computer skills, including MS Word, Excel, PowerPoint and
Internet applications
* A flexible work style and be able to work well in a collaborative
environment, managing the requirements of multiple departments and
projects simultaneously
* Ensure a positive, effective workflow for all projects.
* The ability to proactively provide any appropriate suggestions for
the improvement of workflow processes.
Please apply via our website:http://tbe.taleo.net/NA2/ats/careers/requisition.jsp?org=ACC&cws=1&rid=38
25. Continuing Education and Meetings Coordinator; American College of
Osteopathic Surgeons; Alexandria, VA
National medical association in Old Town Alexandria seeks a Continuing
Education and Meetings Coordinator to support multiple
conferences/seminar activities. Responsibilities include processing
conference/meeting registrations; managing scientific exhibits and
posters; recording CME credits for meeting attendees; on-site management
assistance of annual meeting and exposition; and on-site support at
college meetings.
Requirements include excellent time management and organizational
skills; proficient in use of the Microsoft Office Suite; and excellent
verbal and written communication skills. Strong proofreading skills and
meeting or association experience are a plus. Ability to coordinate with
more than one staff person, handle different personalities and multiple
tasks. Experience in adult learning/continuing education is desirable.
Some travel is required.
This position has excellent opportunities for professional growth and
advancement. ACOS is a non-smoking environment with a competitive salary
and excellent benefits. Interested applicants should send cover letter
with salary requirements and resume to csmith@facos.org or by fax to
(703) 684-3280. Local residents only, no relocation. No telephone
inquiries, please.
26. Conference Manager; Nielsen Business Media; Chantilly, VA
Nielsen Business Media is a leading market-focused provider of
integrated information and sales and marketing solutions, helping
businesses go to market more effectively and efficiently.
Serving seven major market groups, and 30 individual markets, spanning
the entertainment, media and marketing, retail, travel and performance,
design, and life sciences industries, Nielsen Business Media provides
business-to-business products and services in print, online and in
person.
With 42 publications, over 60 trade shows and 185 digital products and
services, Nielsen Business Media offers insight, analysis and
face-to-face contacts to help professionals better understand their
markets, sell and service their customers, and grow their businesses.
Nielsen Business Media's portfolio includes market leaders such as
Billboard, The Hollywood Reporter, Adweek, National Jeweler, Progressive
Grocer, and Successful Meetings.
The Nielsen Company is a privately held company that provides millions
of people around the world with the insight, intelligence, and
information they need to make smarter business decisions. We hold market
leading positions with world-renowned and widely recognized brands and
businesses including ACNielsen, Nielsen Media Research, and Billboard,
Adweek, and The Hollywood Reporter…to name a few.
Description:
Planning and executing expositions and conferences
Managing, communicating and ordering show requirements with vendors,
facilities, staff and partners
Managing exhibitors, speakers and sponsors
Creating RFPs, tracking, analyzing and recommending/negotiating
vendor/site selection
Creating operations web pages and maintenance
Fulfilling sponsorship and on-site supplies
Ensuring budget integrity with line item expenses and rebates
Responsibilities:
* Negotiate vendor contracts, as deemed necessary by Operations
Director
* Perform site inspections of event facility(s) for all areas
* Maintain coordination of all other departments regarding show
operations
* Participate in event kick-off and planning meetings
* Develop Action Calendar and monitor
* Gather information, develop and update event budgets for approval
* Arrange and negotiate all show details as appropriate (audio
visual, computers, decorations, electric, telephones, food and beverage,
floral, invitations, etc
)
* Review and approve bills for payment and submit to Operations
Director. Ensure commissions are fully collected
* Post all operational information on websites and monitor weekly
* Fulfillment of applicable sponsorship benefits and correspondence
* Coordinate meeting room assignments at facility
* Coordinate speaker participation (audio visual, air, hotel, etc.)
* Generate function book and/or service kit
* Monitor hotel pickups weekly and report to Operations Director
* Develop post event critique
* Draft schedule and order on-site temporary staff as necessary
* Correspond with exhibitors, attendees and speakers as needed
* Log on to ACD and answer show emails daily
* Travel pre-show and on-site as deemed necessary
* Any other duties deemed necessary by Operations Director
Qualifications:
– 2-4 years direct trade show experience
– Negotiator – Budget knowledge and line item control
– Good verbal and written communications skills
– Computer
– Customer Service
– Multi-tasker
– Detailed oriented
– Able to travel
Please apply online athttp://appclix.postmasterlx.com/track.html?pid=402881bd122753d30112299fa1911409&source=pcma
We offer dynamic careers that give you the opportunity to contribute and
the room to grow. You can create a wide career path across all of our
businesses. Nielsen promotes and enforces a policy of Equal Employment
Opportunity (EEO) for all individuals.
27. Event Marketing Manager; Countrywide; Westlake Village, CA
Position Description
Manage and produce divisional events including incentives, conferences,
sponsorships, client programs and other special projects as assigned.
Support Event Marketing upper management. Strategically develop and
manage events within budget, while meeting division's objectives.
Responsibilities
Strategically develop and manage value-added events and sponsorship
programs for CFC and business divisions to enhance corporate reputation
and govern spend enterprise-wide. Support Event Marketing upper
management. Skills needed include: self-direction, critical thinking and
initiative. Develop event campaigns to support divisional marketing
strategies that support customer, trade, business partner, and internal
marketing initiatives. Manage external providers of advertising, sales
support, point-of-sale merchandising, collateral media and production
services.
Required Qualification
5+ years of Marketing/Event Planning related experience. Experience
managing budgets. Ability to travel and work independently. Ability to
manage multiple projects at one time.
Education
College degree preferred. Industry training (i.e. meeting certificates,
CMP, etc.) a plus.
Apply on our website @ http://www.countrywidecareers.com, search for job
#10024021 and apply.
28. Meeting and Convention Coordinator; Dynetech; Orlando, FL
Dynetech Corporation has been rated as one of the Best Places to Work in
2005 & 2006 by the Orlando Business Journal.
We opened for business in July 2000 with just 52 employees and only one
product. Today, it is a $200 million a year enterprise development and
technology company with more than 550 employees. In the past 5 years,
Dynetech reported consistent 100% annual revenue growth, making it one
of America's fastest-growing companies list and the Inc 100 Private
Central Florida Companies list.
As a high performance organization, we value our associates talents and
offer growth opportunities to help them develop skills and advance their
careers. With one of the lowest employee turn over rates in the
industry, we are dedicated to sustaining an open communication policy,
aligning our associates with Company goals, maintaining a unique family
environment, and exceeding our associate's expectations.
We have an exceptional opportunity available for Meeting and Convention
Coordinator. To organize the logistics for multiple large scale events,
seminars and conferences. Candidates must have 4+ years of
Meeting/Convention experience planning large scale events, with
excellent negotiation and problem solving skills. Production experience
preferred.
Dynetech offers attractive compensation and employer paid benefits
including:
Employer Paid Medical and Dental insurance!
Short term and long term disability!
Company match 401K!
Paid time off- even get your birthday off!
Exciting downtown location!
To apply, please submit your resume to HR@dynetech.com or fax it to
407-206-6565
29. Conference and Event Planning Manager (Corporate / Delaware / LFD);
Lincoln Financial Distributors; Philadelphia, PA
http://www.mpiweb.org/CMS/MPIweb/JobBank/ViewIndividualJobs.aspx?PK_JOBID=5920
30. Exhibitor and Member Services Manager; U.S. Geospatial Intelligence
Foundation (USGIF); Herndon, VA
Join the team that brings together the myriad disciplines of the
geospatial intelligence tradecraft with its innovative educational
programs, exciting membership events, and significant community
gatherings.
The U.S. Geospatial Intelligence Foundation (USGIF) is looking for a
motivated and energetic full-time exhibitor and member services manager
to support the exhibitors, sponsors and members of USGIF at its Herndon,
Va., office.
Key responsibilities include:
Exhibitor Services for annual events to include registration, housing
and sponsorship fulfillment Produce invoices for exhibits,
sponsorships, advertising and memberships Maintain exhibitor and
membership files consisting of correspondences, invoices, payment stubs
and bios Maintain database of roughly 5000 contacts Support
tradeshow presence and company events Execute other customer service
direction set forth by the Director of Business Development and Director
of Event Operations
The successful candidate will have:
Excellent verbal and written communication skills Excellent
attention to detail Excellent rapport building ability with clients
Ability to multi-task, prioritize and meet deadlines Proficiency in
Microsoft software applications: Word, Excel, PowerPoint Experience
working in tradeshow industry/meeting planning a plus Knowledge of
ACT! database, ExpoCad a plus
Company benefits:
Competitive salary commensurate with experience Excellent health and
dental benefits Matching 401(k) Retirement Plan Vacation, Personal
and Sick leave Paid Holidays
How to apply:
Please email a cover letter with salary requirements, résumé, and three
references to jeff.ley@usgif.org with Exhibitor & Membership Services
Manager in the subject line, or mail to Jeff Ley, Director of Business
Development & Outreach, USGIF, 2325 Dulles Corner Blvd., Suite 500,
Herndon, VA 20171.
NOTES: Local Residents Preferred (No Relo). Salary Negotiable based on
experience
31. Meeting Planner; American Bankruptcy Institute (ABI); Alexandria, VA
The American Bankruptcy Institute (ABI) is seeking a Meeting Planner to
join its 4-person event planning department. The planner serves as the
lead on several educational conferences with other planners providing
support. ABI holds 15+ meetings, conferences or seminars annually.
Specific areas of responsibility will include:
# Management of Continuing Legal Education credit program including
filing applications for credit approval with state agencies, reporting
attendance and providing information to members
# Lead meeting planner for 2-3 meetings including site selection, BEO's,
optional events, hotel & vendor negotiation/interface and onsite
direction
# Manages registration process
# Coordinates educational materials development and production
# Involved in marketing and planning of programs including sponsorship
opportunities
# Liaison with volunteer leaders and speakers
# Assists and supports 5+ other annual and special events in conjunction
with other meeting planners
# Coordinates online education programs/distance learning availability
The successful candidate will have 2-3 years experience preferably at a
non-profit in a similar position and a Bachelors degree. Overnight
travel: about one event per month.
They will need excellent computer skills including Excel and Access.
Familiarity with database software such as iMIS and reporting software
such as Crystal Reports a plus.
Please submit your cover letter, resume and salary requirements via
e-mail (jobs@abiworld.org), fax (703-739-1060) or mail (44 Canal Center
Plaza, Ste. 404, Alexandria, VA 22314).
Please no phone calls or in-person resume drop-offs. Thanks.
32. Manager of Meeting Sales; American Society of Travel Agents (ASTA);
Alexandria, VA
The American Society of Travel Agents (ASTA), located in Old Town
Alexandria, is seeking a Manager of Meeting Sales. The candidate will
design and implement sales and marketing strategies to build attendance
at ASTA's conferences and trade shows. The candidate will work closely
with other departments and outside vendors to coordinate the timely
execution of multiple marketing and promotional efforts. Sales efforts
include direct mail, email, advertising, collateral design, partner
marketing and direct contact with prospective attendees.
This position requires a minimum of three years work experience, and
proficiency in MS Word and Excel. Knowledge of MS Front Page and
database software is a plus. Travel may be required.
Send cover letter with resume and salary requirements to
resumes@astahq.com; or fax to 703-739-8798. ASTA is an EEOC/AA employer
and offers an excellent benefit package.
33. Sales Manager; The Virginian Suites; Arlington, VA
http://careers.hsmai.org/jobdetail.cfm?job=2547855&keywords=&ref=1
34. Sales Manager; The Quincy; Washington, DC
http://careers.hsmai.org/jobdetail.cfm?job=2548003&keywords=&ref=1
35. Corporate Sales Manager; Wynnwood Hospitality; Dallas, TX
Culinary Art Expressions at the Dallas Museum of Art
Paintings are not the only works of art skillfully showcased at the
Dallas Museum of Art. Wynnwood creates beautiful culinary art
expressions for your wedding reception or special event. From event
design to innovative catering solutions, we orchestrate each detail with
artful creativity and detailed precision.
Prospect for new clients and build relationships with existing clients
to obtain additional business. Determine what meetings and/or events
they are doing and either sell them with Wynnwood or to one of our other
companies.
Meet with prospective clients to match their needs with our features and
benefits, and then create proposals for those needs.
Communicate with prospective/existing clients to negotiate the final
cost and arrangements before signing contract. Present proposals with
an event cost estimate and contract.
Create actual banquet orders by developing food and beverage planning,
any necessary follow-up until the event occurs, then thank you
communication.
Manage event status with menus, A/V, set-up, payment, schedule and any
other related details necessary.
Continued development of industry knowledge through networking and
developmental classes; in addition to, remaining aware of the
competition, in regard to pricing and service.
Network with any of the industry related organizations for the purpose
of creating awareness and sustaining contacts for Wynnwood within the
event industry; in addition to, maintaining an existing industry
association membership.
When necessary, attend any sold events and supervise the service
director/event manager to insure that what was sold occurs.
WORK EXPERIENCE: 3 + years experience in the hospitality industry.
Caterease and Meeting Matrix knowledge is preferred.
BUDGET CONTROL/RESPONSIBILITY: Expected to strive to meet monthly and
personal sales goals. Responsible for creating and proposing estimated
event budgets to clients and supervisors.
PERFORMANCE STANDARDS: Good team work behavior, computer skills,
time-management skills, selling and closing skills, pleasant social and
organizational skills. Banquet production knowledge, event production
knowledge and strong food & beverage knowledge as well as an
understanding of sophisticated lifestyles (based on clientele) and a
working knowledge of selling to non-profit organizations is preferred.
Tenacity, sense of humor, good team player, outgoing personality, a good
memory but understands the necessity of documentation and notes, multi
tasking, knowledge and experience with local vendors, and finally
willingness to understand all department coordination necessary to pull
an event together and make it successful.
Contact: Allison Jacobs
ajacobs@swres.comhttp://www.wynnwood.com
36. Event Coordinator; Cornerstone Gardens; Sonoma, CA
The Special Events Coordinator is responsible for the coordination and
execution of special events for Cornerstone. Cornerstone Gardens is a
unique and contemporary location that combines avant-garde landscape
with the pure romance that only the Sonoma Valley can provide. Inspired
by the Festival of Gardens in Frances Loire Valley, Cornerstone is
composed of museum-style garden installations designed by
internationally renowned landscape architects and set amongst
beautifully landscaped grounds.
It is anticipated that this position will successfully manage up to
approximately 10 events per month.
DESCRIPTION OF DUTIES
Essential Functions·
Manages all aspects of private events from the first inquiry call,
through the planning and execution phases, concluding with the final
billing of the program·
Responds to event inquiries, fulfills collateral requests, services site
inspections, negotiates contracts, updates and manages event database·
Sells and/or up-sells the services of the in-house catering company
(Cornerstone Catering)·
Maintains internal files and records on all activities related to
events, site tours, VIP requests, and hospitality administration·
Coordinates the implementation of special events to assure smooth
execution, including working with internal and external vendors,
staffing and budgeting·
Conducts site visits to special event customers as well as assist with
site visits for other departments (garden tour groups) on an as needed
basis·
Maintain and update event database (Reserve) on a regular basis·
Works closely with event client & outside event planner to ensure that
event timeline is developed and communicated to the appropriate people·
Supervise and assist with vendor set-up on day-of event·
Act as Event Manager (aka Event Captain) for special events which
includes supervising the catering staff and other external vendors,
answering guest questions about the site and event, and routinely
checking the status and cleanliness of site restrooms·
Supervises and assists in the break-down of equipment and materials
following an event·
Close the facility after evening events when on duty as the Events
Manager ·
Works closely with in-house catering department on implementation,
set-up, staffing, and execution for all events catered by Cornerstone·
Provides updated information for Events Department/Calendar to post on
the website·
Coordinates distribution of event calendar to all Cornerstone tenants·
Works with Cornerstone management to set and reach revenue, attendance
and budget goals·
Manage all functions of three-bedroom guesthouse, which includes
reservations and bookings, check-ins, housekeeping, maintenance and
increasing revenue stream.
QUALIFICATION REQUIREMENTS
Minimum 21 years of age.·
The ability to work in an efficient and organized manner, with highly
developed time management skills.·
Excellent verbal and written communications skills in English·
Creativity, enthusiasm and poise, with professional appearance and
demeanor at all times, particularly with clients and their guests·
Excellent relationship-building skills, including the ability to
negotiate positive outcomes and to work well with diverse people·
Ability to sell and up-sell events and services·
Proficient in the use of personal computers; intermediate skills in
Microsoft Office Suite; experience updating and maintaining databases·
Experience using reservation software, preferably Reserve·
Ability to juggle many aspects of a project at one time, prioritize and
meet deadlines·
Routinely available to work additional hours, evenings, weekends and
holidays when necessary·
Must have experience in a supervisory capacity, with the ability to
train new staff, while maintaining standards of excellence. ·
A strong ability to communicate articulately in conversation and through
phone communications and e-mail. ·
Flexibility to change in a diverse, challenging and fast-paced work
environment
Contact: Dave Aquilina
Fax: 707-933-3856
events@cornerstonegardens.com
37. Conference Specialist; Georgetown University; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23547481&jobSummaryIndex=6&agentID=
38. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,
DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23497401&jobSummaryIndex=0&agentID=
39. Director, Meeting & Event Planning; NRECA; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23540876&jobSummaryIndex=3&agentID=
40. Sales Manager; GES Exposition; Minneapolis, MN
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=1317043
41. Sales Manager; GES Exposition; Chicago, IL
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=1317036
42. Executive Producers; AVW-Telav; Dallas, TX
Making the impossible possible. That's the attitude we take while
producing events for thousands of organizations every year. Since 1927,
we've been producing expositions, conventions, corporate events and
exhibits for a wide array of clients. And even after all those years,
our goal remains the same – to bring people together – to inform, to
inspire, to promote business, and to build relationships, face-to-face.
The Freeman family and our family of employees have worked hard to earn
a reputation for quality, integrity, innovation and a commitment to our
industry.
So, what are Freeman and AVW-TELAV people like? We're tenacious,
ambitious and driven to go above and beyond to deliver on our customers
expectations. We're also principled, with an approach to outstanding
service guided by unwavering genuine values. We look for people who have
these qualities and if you're creative, passionate and driven to
succeed, why not consider bringing your talents to Freeman? We have a
lot to offer.
The good news is that we are growing and we have 3 brand new Executive
Producer Positions to be based here in Dallas, Texas. Don't live here?
Not a problem, we would be open to relocation. Interested?
General Job Description:
* Facilitates designated teams to execute the creative strategy set
by the Creative Director
* Participate in the sales process where required to strategically
position AVW-TELAV as a strategic customer partner
* Effectively communicate with the customer at all levels to define
expectations and ensure those expectations are met or exceeded
* Lead and supervise the on-site execution team
* Insures proper communication between Business Development Group,
National Sales Group, National Operations Center and Freeman team
members during each phase of development
* Coordinates, schedules and tracks all tasks associated with the
development of projects
* Implements Strategic Plan as outlined by Creative Director in the
development, solicitation and execution of shows, events and business
responses
* Deliver and present a professional and robust sales response that
will successfully position AVW-TELAV throughout the sales cycle to
senior level executives and key decision makers
* Manage all event production aspects, including outsourcing, job
costing, labor management and facility coordination
* Manage communication strategy that will provide efficient planning
and coordination to the customer throughout the pre-event, on-site and
post-event process
* Manage the implementation of the creative direction of RFP
responses, pitches and other creative projects consistent with the
Creative Development Process
* Provide assistance to the Creative Director as it relates to
identifying and acquiring corporate business opportunities in all of our
primary markets
* Other duties and task as may be assigned from time to time
Minimum Qualifications:
* Bachelor's Degree from a four(4)-year College or University; or
eight (8) years related experience and or training; or an equivalent
combination of education and experience
* Five (5) years of experience as an Executive Producer>Proficiency
in Microsoft Windows, Word and Excel and Salesforce.com
* Must be familiar with multimedia, scenic design, video, exhibit,
and special event production
* Strong prior experience as a Project Manager leading a diverse
team
* Excellent customer service skills
Work Schedule:
Business hours are Monday – Friday, 8:00 am to 5:00 pm. This position
requires availability beyond assigned office hours including evenings
and weekends. Travel is required.
We offer a competitive compensation and benefits package, 401K plan with
company match, and ESOP. If you want further information about our
company, please visit our website at http://www.freemanco.com/careers
and apply today.
We are an Equal Opportunity M/F/D/V, Drug Free Employer.
Contact: Michael Goldberghttp://www.freemanco.com/careers
43. Event Planning Coordinator; Non-profit Conference Center;
Washington, DC
Seeking an Event Planning Coordinator to work at a non-profit Conference
center in Washington DC. This position acts as a liaison between our
internal clients and the operation staff, to facilitate all stages of
the planning process, inquiry, follow up, room set up, A/V equipment,
menu planning and event execution. Must be able to coach client through
the difference Planning phases of a conference and utilize sales skills
and customer service skills to book all aspects of a meeting. Must be
available to handle client requests and be on-site during all meetings.
The chosen applicant should be a service oriented Professional, with
knowledge in the planning process. They must be detail oriented and have
strong organization, communication and time management skills.
Experience Preferred. For consideration for this position, please send
Resume and cover letter to: sswerdlow@IMF.org or fax to (202) 589-8356.
44. Conference Coordinator; COUNCIL FOR INDEP. COLLEGES; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23557791&jobSummaryIndex=1&agentID=
45. Meeting Planner; American Physical Therapy Association (APTA);
Alexandria, VA
The American Physical Therapy Assn is looking for a dynamic,
detail-oriented, individual with 5+ yrs meeting planning, exhibits &
supervisory experience. Must be familiar w/hotel contract development &
negotiations. Excellent written & oral comm. skills a must. MS Office
exp required. Individual will manage all duties related to holding
regional seminars, workshops & meetings. APTA offers great benefits and
a fantastic atmosphere! Send resume/cover letter/salary desired to:
jobs@apta.org EOE
46. Director Of Revenue Management; Sofitel Layfayette Square Hotel;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23557091&jobSummaryIndex=2&agentID=
47. Meeting Planner; Ultramar Travel Management International; Rochelle
Park, NJ
http://204.202.2.177/jobs/view.php?job_id=5104&auth_sess=16347f27df68e39e433254b53e1c340b
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