Hospitality and Event Planning Network (HEPN)
25 June 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Meetings Coordinator; American College of Radiology; Reston, VA
2. Conference Manager; ASPPA; Arlington, VA
3. Meeting Planner; Association of American Medical Colleges;
Washington, DC
4. Sr. Manager, Event Marketing; Abbott Laboratories; North Chicago, IL
5. Exhibit Sales Manager; National Restaurant Association; Chicago, IL
6. Regional Sales Director; StarCite, Inc.; VIRTUAL, PA
7. Special Projects Coordinator; Corporate Education Resources Inc.;
Flower Mound, TX
8. Meetings and Communication Coordinator; Association Management
Strategies; Washington, DC
9. Assistant Director of Conference Planning; Tax Executives Institute;
Washington, DC
10. Sr. Specialist, Education; American College of Cardiology (ACC);
Washington, DC
11. Spec., Operations, i2 Summit; American College of Cardiology (ACC);
Washington, DC
12. Vice President of Sales & Marketing; Richfield Hospitality;
Greenwood Village, CO
13. Event Manager; Georgia Tech Alumni Association; Atlanta, GA
14. Manager of Special Events; New Jersey Symphony Orchestra; Newark, NJ
15. Event Project Manager; Tribble Creative Group; Charlotte, NC
16. Conference Registrar & Marketing Coordinator; NACDS; Alexandria, VA
17. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
18. Manager of Special Events; Starlight Starbright Children's
Foundation; Washington, DC
19. Front Office Manager/Guest Services; Sheraton College Park;
Beltsville, MD
20. Sales Manager; Crowne Plaza Rockville; Rockville, MD
21. Marketing Events Assistant; Inland Real Estate Group, Inc.; Oak
Brook, IL
22. Director of Conventions and Meetings; Confidential; Alexandria, VA
23. Member Relations Specialist; Professional Convention Management
Association; Chicago, IL
24. Database Analyst; Professional Convention Management Association;
Chicago, IL
25. Meetings and Expositions Coordinator; American Pharmacists
Association; Washington, DC
26. Workshop Manager (part-time); Creative Capital; New York, NY
27. Meeting Manager; Viva Productions; Rockville, MD
28. Global Head of Events, Sponsorships and Partnerships; Reuters; New
York, NY
29. Section Administrator; Los Angeles County Bar Association; Los
Angeles, CA
30. Regional Director of Sales; Prestige Resorts & Destinations, Ltd.;
Kansas City, MO
31. Education and Meetings Manager; Biscuit and Cracker Manufacturers'
Association; Columbia, MD
32. VP, Education, Professional Development, Training; Intl. Assn. of
Amusement Parks and Attractions; Alexandria, VA
33. Meeting and Event Planner; Greater Reston Chamber of Commerce;
Reston, VA
34. Director of Sales; John Daly International, Inc.; Las Vegas, NV
35. National Sales Manager; Pennsylvania Convention Center Authority;
Philadelphia, PA
36. Senior Operations Manager; GES Exposition Services; Washington, DC
37. Conference & Events Internship; U.S. Green Building Council;
Washington, DC
38. Director, Conference Services; AAA National; Lake Mary (Orlando), FL
39. Meetings Manager; Talley Management Group; Mt. Royal, NJ
40. Conference Manager; Texas Medical Association; Austin, TX
41. Conference Center Coordinator; Thompson & Knight LLP; Dallas, TX
42. Deputy Director of Meetings Management; Envision EMI; Vienna, VA
43. Meeting Planner; Integrated Solutions and Services; Knoxville, TN
44. Program Planning Specialist; District of Columbia Bar; Washington,
DC
45. Event Sales Manager; Expoships LLLP; Bonita Springs, FL
46. Meeting Coordinator; American Society of Hematology; Washington, DC
47. Annual Meeting Coordinator; American Society of Hematology;
Washington, DC
48. Meetings Manager; American Student Dental Association (ASDA);
Chicago, IL
49. Coordinator — Meetings and Membership; American Waterways
Operators; Arlington, VA
50. Trade Show Manager; Boston Scientific Corporation; Fremont, CA
51. TEAM LEADER; American Express; Milwaukee, WI
52. Sr. Meeting Planner; AAA National; Lake Mary, FL
53. Director, Conference Services; AAA National; Lake Mary, FL
54. Marketing and Events Manager; Novell, Inc.; Provo, UT
55. Meetings Assistant; AACTE; Washington, DC
56. Senior Meeting Professional; EDJ Associates; Reston, VA and
Rockville, MD
57. Director of Annual & Regional Meetings; National Rural Electric
Cooperative Association (NRECA); Arlington, VA
58. Director of Meetings and Exhibits; International Association of
Operative Millers (IAOM); Leawood, KS (Kansas City metro area)
59. Director of Events and Donor Stewardship; Elizabeth Glaser Pediatic
AIDS Foundation; Washington, DC
60. Meetings Coordinator; National Academies; Washington, DC
61. Meetings Assistant; American Assn of Colleges for Teacher Education;
Washington, DC
62. Sales Management Opportunities; Holiday Inn Central; Washington, DC
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
***************
1. Meetings Coordinator; American College of Radiology; Reston, VA
The American College of Radiology (ACR), a professional association for
radiologists, is seeking a Meeting Coordinator to work closely with
staff in the Association and Meeting Services department. This busy
department is responsible for the management of four associations and
more than 50 meetings per year.
The Meeting Coordinator will be responsible for:
* RFP's and hotel recommendations for all small meetings
* Catering and housing arrangements for all small meetings, local
and national
* Communicating meeting specifications and reservation needs to
hotels
* Tradeshow logistics for ACR's exhibit booth at multiple shows
* Housing and vendor coordination for the annual meeting
* Arranging shipments for all meetings and exhibits
* Maintaining department supplies, files, and databases
Qualifications
* Bachelor's degree or equivalent experience
* 1-2 years related experience in association meeting and event
planning
* Excellent organizational, communication, and customer service
skills
* Ability to manage multiple concurrent projects and deadlines
* Computer skills including MS Office and ability to learn new
software
* Some travel and weekend work required
If you would like to put your experience to great use in a professional
team-oriented environment, please send your cover letter, resume, and
salary expectations to:
American College of Radiology
1891 Preston White Drive
Reston, VA 20191
Email: hrdept@acr.org
Fax: 703-648-2514
ACR offers competitive compensation and an exceptional benefits package
including a defined contribution pension plan, 403B, paid vacation, paid
personal days, paid holidays and sick days, all major insurances – life,
health, dental, prescription, AD&D, short and long term disability, LTC,
flexible spending, tuition reimbursement, health club benefit, a
business casual/people friendly work environment and more! ACR is an EOE
M/F/D/V
2. Conference Manager; ASPPA; Arlington, VA
Association in Arlington near Ballston Metro is looking for an
experienced Conference Manager to work with professional conference
staff to coordinate 15-20 meetings of various sizes each year. Three Two
to four years experience with all aspects of meeting planning, budgets
and contract negotiation is required. Must be detail-oriented, organized
and have excellent written and oral communication skills. Association
experience required; iMIS experience recommended. Some travel required.
Excellent benefits. Salary commensurate with experience. Send cover
letter, resume and salary requirements to Job Code CONF0607, 4245 N
Fairfax Dr Ste 750, Arlington, VA 22203, or fax to 703.516.9308. No
phone calls please. EOE/M/F/V/H.
Contact: Meg Hammerstrom
Phone: 7035169300 Ext. 127
Fax: 7035169308
mhammerstrom@asppa.org
3. Meeting Planner; Association of American Medical Colleges;
Washington, DC
The Meeting Planner will provide full logistical support for
professional development seminars, conferences and workshops.
Responsibilities include all facets of meeting planning including:
prepare & supervise distribution of meeting programs & printing of all
meeting-related materials, coordinate all hotel functions (a/v, f&b,
setup, etc.), coordinate with program staff and speakers, prepare
budgets, monitor expenditures & reconcile invoices, and onsite
logistical support. Significant travel required.
Requirements: Bachelor's degree or equivalent experience, Word & Excel
skills, and meeting planning experience (2-3 years preferred) required.
Association experience preferred. Excellent attention to detail,
communication and organizational skills a must.
To apply, send resume and cover letter referencing 'HR1328 – Meeting
Planner' to recruitment@aamc.org or fax (202) 862-6212. We value a
diverse workforce.
Contact: Warren White
Fax: 202-862-6212
recruitment@aamc.org
4. Sr. Manager, Event Marketing; Abbott Laboratories; North Chicago, IL
Follow your aspirations to Abbott for diverse opportunities, competitive
salaries, great benefits, a 401(k) retirement savings plan, a company
paid pension plan and profit sharing, all with a company providing the
growth and strength to build your future.
Description:
Lead Manager, Event Marketing has direct managerial responsibility for 8
employees in conjunction with the Department Manager. While managing
events in his/her teams' designated product areas, he/she will also have
supervisory oversight and budget responsibility for external
consultants, depending upon need and circumstance. He/she will also have
primary responsibility for managing vendor relationships for designated
projects and events. The Lead Event Manager also interacts directly with
multiple layers of management, including general managers, and
commercial directors for designated product group. The Lead Event
Manager also interacts with representatives from multiple disciplines,
including Product Managers, Public Affairs, Training, IT, Finance,
Legal, Regulatory, AI Event Marketing team members, Event Management
personnel from other Abbott divisions and other Companies.
Qualifications:
Must be able to understand key business drivers and develop appropriate
strategies to address specific business needs for assigned clients. Must
possess strong thought leadership and ability to develop frameworks for
analyzing complex business problems. Must have solid analytical skills
and be able to develop ROI assessments and work with robust financial
models. Must have the ability to effectively handle multiple projects
with different vendors, functional requirements and deadlines. Must be
able to analyze problems, assess issues and make quick decisions. Must
be able to prioritize projects and effectively allocate resources.
Education:
Bachelor's degree required. MBA or equivalent experience and/or
management experience in an Event Planning department or functional area
preferred
Abbott welcomes and encourages diversity in our workforce. EEO/AA
To apply for this position, please visit us at:
http://appclix.postmasterlx.com/track.html?pid=402881bd132dfa3e0113312568a10c5c&source=pcma&p=codes=PCM
5. Exhibit Sales Manager; National Restaurant Association; Chicago, IL
Summary of Position:
Under the direction of the Director of Exhibit Sales, responsible for
the management of Account Executive sales team, management of exhibit
sales effort of the annual trade show, including key account sales
responsibilities; and execution of sales & marketing plans.
Basic Skills, Education, Credentials, and Job-Related Experience
Required:
Education: Bachelor's degree in business or hospitality related field
required or sales management in trade show environment.
· Minimum 6 years total sales experience; minimum 3 years
managing sales team.
· Success in strategic selling, project management, business
plan development and execution.
· Success selling an intangible
.· Creation and delivery of effective sales presentations.
· Ability to lead, coach and develop individuals and to provide
exceptional sales service.
· Demonstrated ability to develop and build relationships,
partnerships and alliances to grow the business. Strong negotiation and
closing skills required.
· Strong organizational skills and ability to meet deadlines.
· Excellent computer, writing, verbal, interpersonal,
teambuilding and analytical skills required. Experience with a tradeshow
industry organizer preferred.
Scope and Effect in Relation to Association's Goals: Manage exhibit
sales and reach target revenue goals of exhibit and sponsorship sales in
order to support the Association's mission to represent, educate and
promote the foodservice industry.
Major Duties, Responsibilities, with Expected Time % for Each:
1. Develop key account relationships with current and prospective
suppliers in the restaurant/hospitality industry for the purpose of
exhibit sales and customer service. (30%)
2. Hires, trains and manages part-time sales staff. (25%)
3. Administration responsibilities including; database management,
AE commission and timesheets, sales reporting, and other required daily
functions. (15%)
4. Develop sales leads from competitive shows, web, directories,
trade organization, trade publications, and any other quality resources
for exhibit sales effort. (10%)
5. Assist the Vice-President of Exhibitor Services and Account
Executive with space assignments including renewal period, review of
space options, international space requests and general floor plan
management. (10%)
6. In conjunction with Director of Exhibit Sales and marketing
department develop and implement sales and marketing plans (5%)
7. In conjunction with Director of Exhibit Sales develop and
implement sponsorship sales program. (5%)
8. Other duties as assigned. (up to 100%)
Contact: Eric G. Rude
Phone: 312-853-2537
erude@dineout.org
6. Regional Sales Director; StarCite, Inc.; VIRTUAL, PA
StarCite is the world's largest and fastest growing provider of
marketing, sales and technology solutions for the $300 billion meeting
and events industry. The StarCite International Destination Marketing
Division assist corporate, incentive and group travel planners with
international meeting needs. We provide suppliers with marketing and
sales solutions while driving efficiencies and cost savings to both
corporate buyers and suppliers with the world's leading technology
solutions.
We are in search of dynamic and entrepreneurial individuals to join our
International Sales team as Regional Sales Directors in the Atlanta,
Boston, Chicago, Dallas, Detroit, Houston, Kansas City, Las Vegas, Los
Angeles, Miami, New York, Phoenix, San Francisco, St. Louis, Toronto and
Washington, DC markets.
Responsibilities
Regional Sales Director's major task is to solicit and book groups to
StarCite Global Suppliers. The candidate will represent and sell over 60
partners consisting of DMCs, airlines and hotels in 28 countries.
Specific tasks include:
-Customer Prospecting and Development
-Information Compilation and Delivery
-Presenting StarCite Global Supplier portfolio and StarCite technology
solution products
-Generating RFPs for StarCite Global Suppliers
-Generating leads for StarCite Technology Solutions
As a StarCite Regional Sales Director, you will:
-Earn a larger share of commissions versus other business models
-Advance commissions, no limit on income
-Receive a comprehensive program of in-depth training and best practices
guidelines
-Benefit from guidance of a senior and experienced Regional Vice
President
-Participate in Meetings and Conferences which provide motivation,
inspiration and business training
-Enjoy StarCite's outstanding reputation in the industry that opens
doors
-Get printed materials including letterhead, business cards and
collateral
-Have your own territory with fewer competing associates in your region
-Be part of world's leading technology company in the MICE industry
-Generate leads for StarCite Technology Solution products and earn extra
commissions
Qualified candidates will have a minimum of three years experience in
either group travel planning, meeting- and/or incentive planning, hotel
or DMC sales or have worked for a National Sales Office, Airline or
Convention Bureau. Word, Basic Excel and Power Point computer skills and
experience with Salesforce.com a plus.
The ideal candidate will currently work out of their own home office
with a portfolio of clients and an extensive network.
For consideration, please send cover letter to include salary
requirements in via confidential fax at 415-727-5309 or e-mail at
careers@starcite.com. Please reference REGIONAL SALES DIRECTOR in the
subject line of the e-mail. No phone calls please. StarCite, Inc. is an
Equal Opportunity Employer. StarCite supports diversity in the
workplace.
7. Special Projects Coordinator; Corporate Education Resources Inc.;
Flower Mound, TX
A 30-year old association management company specializing in educational
clients is seeking a detail-oriented Special Projects Coordinator for
two association clients. Events vary in size from committee meetings of
25 to annual conferences of 5,000. The candidate must have the ability
to work independently on multiple projects, utilize resources
effectively and efficiently and be willing to assist with all aspects of
association management. The successful applicant must be highly
organized, able to solve problems quickly and represent the company with
the highest degree of professionalism.
Job Requirements:
– Excellent organization skills
– Proficiency in MSWord, Excel, Powerpoint and Illustrator
– Excellent telephone etiquette
– Superior written and verbal communication skills
– Must be able to take responsibility and ownership of assigned
projects, and see them through from start to end
– Must be able to work under pressure and handle a fast pace work
environment
– Tenacity and a sense of humor a must
– Must possess excellent follow-up skills
– Ability to travel to national events
Salary is negotiable with experience. Please include your salary
requirements. All resumes should be e-mailed to kkoenin@ceri-net.com or
fax to 972.874.0063.
8. Meetings and Communication Coordinator; Association Management
Strategies; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2596120&keywords=&ref=1
9. Assistant Director of Conference Planning; Tax Executives Institute;
Washington, DC
Washington, DC-based professional association seeks an Assistant
Director of Conference Planning to manage education programs drawing
between 75-700 people. Reports to Director of Conference Planning and
oversees work of Conference Planning Coordinator. Responsible for
logistical planning of 8-10 seminars, courses, telephone seminars and
web programs a year, including site selection, contract negotiation,
vendor liaison, budget preparation, meeting specs preparation, on-site
management, billing review, report preparation, speaker management, and
overseeing preparation of meeting materials. Travel 40-50 days a year.
The successful candidate will be a strong individual performer with a
minimum of 4 years meeting planning experience (preferably in an
association environment); knowledge of meeting industry standards and
practices; excellent organizational, communication, and writing skills;
strong customer service orientation; extreme attention to detail, and
ability to interact with top corporate executives. Advanced proficiency
in Microsoft Office applications required; association management system
experience a plus. Tax Executives Institute provides an outstanding work
environment and excellent benefits, near Metro Center. Email cover
letter, resume and salary requirements, to: meetings@tei.org. No phone
calls, please.
10. Sr. Specialist, Education; American College of Cardiology (ACC);
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2596328&keywords=&ref=1
11. Spec., Operations, i2 Summit; American College of Cardiology (ACC);
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2596342&keywords=&ref=1
12. Vice President of Sales & Marketing; Richfield Hospitality;
Greenwood Village, CO
http://careers.hsmai.org/jobdetail.cfm?job=2595090&keywords=&ref=1
13. Event Manager; Georgia Tech Alumni Association; Atlanta, GA
http://careers.ises.com/c/job.cfm?site_id=553&jb=1858124
14. Manager of Special Events; New Jersey Symphony Orchestra; Newark, NJ
SUMMARY:
Responsible for the overall strategic direction and implementation of
NJSO Special Events activities.
PRINCIPAL RESPONSIBILITIES:
1. Manage the planning and implementation of current Special Events,
including major fundraisers, donor cultivation events, donor stewardship
receptions, and volunteer-driven activities.
2. Secure Special Event vendors when necessary.
3. Develop and oversee design and production of Special Event printed
materials, i.e. invitations, signage.
4. Oversee the creation of mailing lists for Special Event
invitations and tracking of invitation responses.
5. Interface with NJSO Operations for the logistic and performance
needs for Special Events.
6. Recruit volunteers.
7. Maintain budget accounting and reporting for Special Events.
8. Prepare update reports on Special Event progress.
9. Maintain Special Events files.
10. Prepare Special Event related donor invoices.
SKILLS AND ABILITIES:
1. Bachelor's degree and a minimum of one year related experience or
equivalent combination of education/training and experience.
2. Knowledge of the Microsoft Office suite with proficiency in Excel.
3. Must be well organized with great written, verbal and
interpersonal communication skills.
4. Must be creative and imaginative and able to translate ideas into
action and programs.
5. Must be able to multi-task several projects at once and establish
priorities amongst competing interests.
6. Must be proactive when problem solving.
Note: The employee may be required to perform the essential functions of
the job during evening or weekend hours, and travel to performance
venues.
Please send cover letter, resume and salary requirements to:
agolembo@njsymphony.org
Contact: Alice Golembo
Phone: 973-624-3713 Ext. 220
Fax: 973-624-2115
agolembo@njsymphony.org
15. Event Project Manager; Tribble Creative Group; Charlotte, NC
http://careers.ises.com/c/job.cfm?site_id=553&jb=1826778
16. Conference Registrar & Marketing Coordinator; NACDS; Alexandria, VA
Conference registrar/marketing coordinator is need for a lively and
energetic national trade association located in Alexandria, VA. Position
is responsible for the accurate registration of all conference
exhibitors and attendees for association conferences, as well as,
assisting in the development and delivery of marketing materials for the
events. This includes pre-conference registration, providing telephone
and electronic customer service, badge preparation, program book
listings and, as directed, the conduct and management of the on-site
registration process and related accounting functions including post
conference accounting reconciliation. Key contact for all registration
related inquiries and for supervising long and short term temporary
personnel at meetings. Position assists in developing marketing
strategies for conferences and meetings, drafting various marketing
collateral material, including print and electronic media, and
implementing marketing plans and logistics. Associate or Bachelors
degree desired with three or more years in a similar position handling a
high volume of registrations both pre-and during the meeting. Excellent
data entry, proofreading, phone manner and customer service skills,
deadline driven and excellent attention to detail needed. Supervisory
experience a plus. We offer excellent salary and benefits package
including paid parking. Send cover letter, resume and salary history to
getajob@nacds.org and reference Conference Registrar Coordinator.
17. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23571011&jobSummaryIndex=1&agentID=
18. Manager of Special Events; Starlight Starbright Children's
Foundation; Washington, DC
Responsibilities of the position:
. Responsible for planning, coordinating, and executing various special
events, including chapter's largest fundraiser Taste of the Stars gala
. Assist co-chairs and help oversee event committees
. Event responsibilities will include administrative duties such as
overseeing event mailings and managing invite list, Maestrosoft data
entry, website updates, coordinating raffles, silent and live auctions,
overseeing inventory, and various pre and post event responsibilities as
needed
. Draft and maintain correspondence related to events, including to/from
sponsors, donors, committee members, volunteers, vendors, staff, members
of the Board of Directors, guests, and media
. Manage guest database and online auction website
. Oversee event budget; help secure in-kind donations/significant
discounts of all event-related equipment and materials
. Recruit, screen, train, and coordinate event volunteers
. Oversee and coordinate inventory logistics
. Coordinate publicity for events
. Handle post-event activities, including thank you letters/gifts,
submitting figures for budgets, etc.
. Create a Starlight Spring/Summer signature event and manage the
logistics
. Assist with logistics for annual golf tournament
. Serve as the point of contact for community based and turnkey events
. Work with Director of Development and leadership to develop
fundraising strategies
. Other duties as assigned
Education and Training Required:
Bachelor's degree
Experience Required:
Minimum of two years related experience. Silent auction experience
necessary.
Special Knowledge, Skills, Abilities:
. Strong organizational skills, communication and interpersonal skills
necessary
. Must be able to prioritize, be dependable and manage a heavy workload
. Needs to be flexible, courteous, patient and an enthusiastic team
player
. Should be able to adapt easily to constantly changing situations, be
creative and able to produce prompt and effective results
. Should be proactive in coordinating and managing events and be willing
to take on responsibilities when needed
. Possess a demonstrated ability to perform job duties and interact with
the public in a professional manner
. Ability to handle sensitive information discreetly and maintain
confidentiality
. Flexible schedule; able to work weekends and evenings as needed for
events
. Special event planning and auction experience is required
. Computer proficiency is required; knowledge of Maestrosoft a plus
Position reports to Executive Director.
This is a full-time, exempt position with benefits. Send resume, cover
letter highlighting experience, salary requirements and three
professional references to:
Starlight Starbright Children's Foundation – MidAtlantic
2020 K St., NW
Suite 800
Washington, DC 20006
Or email to cara.martin@starlight-midatlantic.org
19. Front Office Manager/Guest Services; Sheraton College Park;
Beltsville, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23895806&jobSummaryIndex=0&agentID=
20. Sales Manager; Crowne Plaza Rockville; Rockville, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23896061&jobSummaryIndex=2&agentID=
21. Marketing Events Assistant; Inland Real Estate Group, Inc.; Oak
Brook, IL
Inland Real Estate Investment Corp. is seeking a full time meeting
planner for the headquarters Oak Brook, Illinois office. This is an
excellent opportunity for an experienced professional in the travel or
meetings industry to assist and coordinate event participation including
the coordination of dinner events, educational meetings logistics,
conferences and tradeshows, and other marketing events as assigned.
While this position provides occasional administrative support to
supervisor, the majority of the workday will be spent organizing group
travel and performing meeting logistic responsibilities. The successful
candidate will be highly organized and extremely detail oriented.
Motivated employee needed to prepare, track, and monitor travel and
registration information, provide onsite support for educational
meetings and quarterly sales meetings (all local, no travel required),
and maintain continuing education documentation and certificates.
Position will be in contact with national sales team as well as assorted
vendors to coordinate events. Candidate will work closely with and be
under the supervision of the Marketing Events Manager. Selected
candidate will enjoy a professional and friendly team oriented
environment within a rapidly growing industry leader.
Candidate Qualifications
* Position requires college degree
* Proficiency in Microsoft Office
* Must be multi-task oriented with excellent communication and
interpersonal skills with the ability to work with various levels of
staff
* Exceptional follow up and proactive approach are a must
* Hospitable personality needed
* 3+ years experience as s a meeting planner, event planner, or
conference and tradeshow coordinator
* CMP, CMM, CAE, or CSEP professional industry designation preferred
Please fax resume with salary requirements Attn: MS at 630-954-5693 or
email hrresume@inlandgroup.com
22. Director of Conventions and Meetings; Confidential; Alexandria, VA
Director of Conventions and Meetings – Health care organization in
Alexandria, VA seeks experienced professional and energetic meeting
planner to oversee the association's convention of 4,000 plus attendees
and other meetings. Responsibilities include managing the financial and
operational aspects of event planning, site selection, hotel contracts,
logistics, and management of exhibits.Must have excellent interpersonal
communication and organizational skills able to handle multiple tasks,
be responsive to requests, computer skills, ability to evaluate and
negotiate vendor services and to work with planning teams. 5+ years of
conventions management experience required. Excellent benefits; salary
commensurate with experience. Send resume, cover letter and salary
requirements to Beverly.Martin@ncpanet.org. Resumes received without
salary requirements will not be considered.
Contact: Beverly Martin
Phone: 703-838-2685
Fax: 703-836-7149
beverly.martin@ncpanet.org
23. Member Relations Specialist; Professional Convention Management
Association; Chicago, IL
The Member Relations Specialist is responsible for supporting all
membership retention and engagement efforts. This includes a primary
focus on increasing retention rates, effectively communicating member
benefits throughout the year, member engagement and year-long renewal
efforts. This position will assist with development of supporting
resources, projects, and programs needed to grow and maintain membership
goals. The winning candidate must be:
* Detail oriented
* Team focused
* Self motivated
* Innovative thinker
* Dedicated
* Reliable
* Creative problem solver
* Database experience
* Project management skills
* Strong communication skills: polished verbal and written skills,
engaged listener
* Organized
* Thoughtful
* Ability to work in a fast-paced environment
* Ability to prioritize workload
* Ability to grasp new projects quickly and execute details
* Past experience with membership organization or customers
Fax: 312-423-7294
resumes@pcma.org
24. Database Analyst; Professional Convention Management Association;
Chicago, IL
The Professional Convention Management Association is currently seeking
a Database Analyst.
We are seeking a bright, energetic and responsible database analyst who
will assist us with the on-going configuration and administration of our
newly implemented association management system (AMS).
Responsibilities include serving as the primary resource for the
association's database systems, assisting the Director of IT with the
setup of data structures using the GUI based AMS, maintain relational
database design and integrity, maintain database policies and
procedures, creating and designing very simple to very complex reports
for the association.
This position will interface with departmental groups regularly to
capture requirements for creating, maintaining, and enhancing reports
created in Crystal Reports.
The potential candidate must be proficient in Crystal Reports Enterprise
Version/Business Objects XI and have an in-depth understanding of SQL
with the ability to write complex queries.
This position will become a key player in our small but innovative IT
team, and will participate in a large web redesign project involving a
new CMS with integration to our AMS, and other modern technology
projects, initiatives and tasks as assigned.
Position requires a computer science or information systems degree with
comprehensive experience with databases.
Experience with the Aptify AMS a plus but not required
Experience working in a professional association a plus
Experience with Microsoft .Net Framework 2.0 a plus
Only local candidates will be considered.
Must include salary history.
Email your resume, cover letter, and salary history to:
Reggie Swanigan
Director of Information Technology
Professional Convention Management Association (PCMA)
resumes@pcma.org
Fax: 312-423-7294
25. Meetings and Expositions Coordinator; American Pharmacists
Association; Washington, DC
C healthcare association representing pharmacists has an immediate
opening for a Meetings and Exposition Coordinator. We are looking for a
team player with a positive “can-do” attitude and excellent customer
service and organizational skills. Responsibilities include providing
on-site meeting management, fielding member enquiries and information
fulfillment, coordinating housing requests, database management and
assisting with correspondence. Visit http://www.aphameeting.org/ for
more information. Seeking candidate with at least two years of
administrative experience in a meetings capacity and extensive
experience with MS Office. Some travel required. Preference to
candidates with meetings experience. Recent college graduates
considered. Salary is in the mid 30's. Send resume, cover letter, and
salary requirements to APhA, HR Dept., 1100 15th Street, NW; Suite 400,
Washington, DC 20005; or fax 202/638-3783; or e-mail with Meetings in
subject line to hr@aphanet.org. EOE
26. Workshop Manager (part-time); Creative Capital; New York, NY
The Professional Development Program (PDP) delivers skills-building
opportunities to diverse communities of artists across the country
through one-day and weekend-long workshops focused on strategic
planning, PR/marketing and fundraising for individual artists. The
Workshop Manager will implement all aspects of production for 10-12
workshops per year, including workshop coordination and planning,
workshop calendar, and managing workshop personnel and will report to
Creative Capital's Associate Director/Professional Development Program
Director. This is a great part-time opportunity for someone with
extensive program and events production experience.
Specific Responsibilities include:
– Produce all weekend and one-day workshops including: contracts,
travel, all workshop related logistics and communication with presenting
partners, participants and leaders, materials preparation and shipping,
and all post workshop follow-up.
– Coordinate all workshop related personnel including presenting
partners, consultants, artist leaders and program assistant. This could
be up to 30 workshop leaders and presenting partners at any given time.
– Manage and prepare leader team and partner for on-site workshop
production.
– Maintain workshop calendar with Program Director.
– Maintain current curriculum materials and administrative systems for
the workshops while developing ways to further streamline the
administration of the current workshop offerings.
Requirements:
– Applicant must enjoy working with artists in a service capacity, have
strong interpersonal skills and work well independently.
– Minimum 8 years administrative experience in not-for-profit arts
and/or event production/management.
– Experience with conference or event planning contracts, management and
production a MUST.
– Strong people management and communication skills necessary.
– Demonstrated organizing skills a MUST.
– Excellent writing, editing and phone skills essential.
– Must enjoy problem solving and seeing projects through to completion.
– Must have experience working in complex, fast paced and high-pressure
situations with a wide range of personnel.
– Knowledge of Microsoft Word and Excel required. Knowledge of
PowerPoint/DVD presentations, slide and LCD projectors helpful, but not
required.
– Applicant must be willing to travel occasional long weekends for
workshops.
– Candidate must have a valid driver's license and be comfortable
driving in urban locations.
The Workshop Manager will work in the Creative Capital office but should
be prepared to travel and work long weekends at workshops when
necessary. Part-time position = 24 hrs. per week @ $28.84 per hr +
benefits. Seeking applicant with flexibility for up to 32hrs hours per
week as needed.
TO APPLY: E-mail resume, cover letter, & references to: Helen Street at
Helen@creative-capital.org
DEADLINE: July 2, 2007. START DATE: July 2007. No phone inquiries,
please.
***************
Creative Capital is a national organization that supports artists
pursuing innovative approaches to form and content in the media,
performing arts, visual arts, innovative literature and emerging arts
fields.
Creative Capital is committed to working with artists in long-term
partnerships, providing advisory services and professional development
assistance in addition to financial support.
Creative Capital is committed to diversity in all its forms.
Please visit our website at www.creative-capital.org for further
information about Creative Capital
27. Meeting Manager; Viva Productions; Rockville, MD
Meeting Manager Position Available Immediately (3 month contract)
Event Management firm seeking Senior Level Meeting Manager for a 3 month
contract position (PT for first 5 weeks, FT for remainder of contracted
time) in our Rockville, MD office.
Responsibilities include:
· Expert coordination of all hotel logistics, including F & B, meeting
room set-up, placement of signage, etc
· Management of accurate and timely delivery of all printed conference
materials, including conference books, signs, name badges, etc
· Troubleshoot potential problems and act quickly to resolve issues that
may arise
· Professional management of pre-registration and on-site registration
for 1,000+ attendees Lead meeting management team at frequent client
meetings
Candidates MUST have AT LEAST 10 years of professional experience
coordinating large scale corporate events/conferences (government event
experience a plus but not necessary).
Positive, can-do attitude required. Proven ability to operate
effectively under time constraints and MEET DEADLINES is essential. You
must have a track record of delivering legendary client service No is
not in your vocabulary. You must also have the ability to remain calm,
maintain perspective, and respond in a professional manner when faced
with tough situations. Above all, you must have a great sense of
personal responsibility and accountability for high quality of work. Of
course, you are incredibly organized and understand that large scale
events/conferences require precise and accurate planning.
This position requires FT on-site work in Rockville, no telecommuters
please. Salary commensurate with experience. This project begins
immediately. SERIOUS APPLICANTS ONLY, CMP REQUIRED.
Please email resume, cover letter, and 3 professional references to
handerson@getviva.com. Message Subject line should read: Meeting Manager
Applicant.
28. Global Head of Events, Sponsorships and Partnerships; Reuters; New
York, NY
The Global Head of Events, Sponsorships, and Partnerships position is
part of the Brand team, under the overall direction of the CMO. Other
groups within the Brand team include the Creative Studio, Marketing
Services and Advertising & Media. The overall structure and remit of the
central Marketing team are currently being refined following the arrival
of a new CMO.
The role is accountable for working with a global team to develop and
manage each geographic region's events plan and budget in support of
local marketing campaigns designed to drive leads and generate brand
awareness as part of the quarterly sales campaign process. Over $5m per
annum is currently invested by Reuters in face-to-face marketing and
sponsorship, and this is an exciting opportunity to bring new strategic
vision and creative expertise to this critical customer communications
channel. The role involves the direct management of a team of 15
professionals operating in the main financial centres (London, NY,
Geneva, Paris, Copenhagen, Hong Kong, Tokyo and Singapore). The role
will be expected to provide specialist skills covering project
management and the procurement and utilization of local marketing
services suppliers. The role will also direct Reuters partnerships and
sponsorship strategy, including existing properties (like Formula One,
World Economic Forum etc) and industry associations, and preparing
recommendations for extending partnerships and opening up new
opportunities in the future. The individual will need to combine
strategic visionary capabilities with an ability to support day-to-day
implementation, working closely with a broad group of internal
stakeholders as well as interacting directly with external customers at
events.
The ideal experience would be: 10+ years experience in a high performing
marketing environment with a track record of implementing innovative
approaches to event management and building effective affiliations with
third parties and partners. Someone who is immersed in a company's brand
dynamics and development, constantly seeking ways of pushing the brand's
reach. 5+ years experience leading a remotely-managed team,
demonstrating the establishment of effective matrix management processes
to leverage dispersed resources and maximise team impact. Proven
leadership skills with ability to motivate a cross-function group of
vested interests, and to be comfortable managing complex projects
through persuasion and influence rather than direct control. Specialist
understanding of customer data gathering methods via events is critical,
as is experience at working with industry associations and trade bodies
to leverage brand impact.
To apply for this position: visit our career site:
www.reuters.com/careers – look for the “View Jobs Around the World”
section (top right), select “Americas” to find the list of open jobs,
find the position and apply.
29. Section Administrator; Los Angeles County Bar Association; Los
Angeles, CA
The largest local voluntary bar association in the country, the Los
Angeles County Bar Association seeks a Section Administrator to work
directly with its substantive law sections and volunteer attorneys in
meeting their professional development objectives in serving Los Angeles
lawyers. The Section Administrator position involves extensive event
planning (educational programs and social events) as well as project and
relationship management. For a high-energy event planning professional
seeking to increase their experience, this is an ideal opportunity to
master all aspects of event/program planning from A-Z, as well as
independent project management.
Responsibilities
Extensive MCLE (Mandatory Continuing Legal Education) program and event
planning, production of marketing collateral, budget preparation, venue
selection, contract negotiations, program staffing, on-site event
management, project management, analysis and oversight. Responsible for
working directly with the leadership boards of various sections to plan
education and social events, as well as other annual projects.
Required Qualification
Requires a solid understanding of all aspects of event planning and
meeting management, as well as excellent organizational, oral,
interpersonal and written communication skills. Relationship management
skills are critical. Strong analysis, problem solving and customer
service. Ability to multi-task is a must. Knowledge of MCLE or CME
(Continuing Medical Education) a plus, but not required. Must have solid
computer skills in Word, Excel and QuarkXpress (preferred.) Will provide
training in desk top design programs and principles, as well as HTML
e-burst design, both of which are used in the production of our
marketing collateral.
Education
B.A. or B.S. degree or C.M.P. or equivalent work experience in event
planning and/or development of continuing education programs.
Please send resume and salary history to Director of Continuing Legal
Education, Los Angeles County Bar Association, P.O. Box 55020, Los
Angeles, CA 90055. We offer competitive salary, overtime opportunities,
excellent benefits and a respectful, flexible and team-oriented working
environment. No phone inquiries, please.
30. Regional Director of Sales; Prestige Resorts & Destinations, Ltd.;
Kansas City, MO
Regional Director of Sales representing our global collection of
resorts, hotels, DMC's and cruise division and in turn building strong
meeting planner relationships to serve as their regional advocate and
support.
Responsibilities
Call and cultivate meeting planner relationships within the greater
Kansas and Missouri market areas.
Required Qualification
10 years background in hospitality sales or related or in a meeting
planning or meeting purchasing role.
Education
4 year degree preferred or equivalent with industry association
certification/training or equivalent.
Email resume to dpeterson@prestigeresorts.com
31. Education and Meetings Manager; Biscuit and Cracker Manufacturers'
Association; Columbia, MD
The Biscuit and Cracker Manufacturers' Association is seeking an
Education and Meetings Manager to manage and run all aspects of
conferences, training workshops, webinars and other educational
programs. This includes developing, marketing, implementing,
administering, and evaluating the events. Individual needs experience in
conference planning, hotel and vendor negotiations, leading and working
with volunteer committees and speakers to develop topics/programs,
on-site management, exhibit coordination and sponsorship marketing.
Individual must have strong meeting planning, project management and
writing skills, be very attentive to detail, have strong customer
service and communication skills. Individual must be able to work under
pressure/deadlines and handle multiple tasks. Association/food industry
experience, educational program development and computer skills (Word,
Excel and web design knowledge) a plus. Some travel required. Cover
letter, resume and salary requirements to E&MM Search, B&CMA, 6325
Woodside Court, Ste. 125, Columbia, MD 21406
32. VP, Education, Professional Development, Training; Intl. Assn. of
Amusement Parks and Attractions; Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?job=2596967&keywords=&ref=1
33. Meeting and Event Planner; Greater Reston Chamber of Commerce;
Reston, VA
http://asi.careerhq.org/jobdetail.cfm?job=2597031&keywords=&ref=1
34. Director of Sales; John Daly International, Inc.; Las Vegas, NV
http://careers.ises.com/c/job.cfm?site_id=553&jb=1880651
35. National Sales Manager; Pennsylvania Convention Center Authority;
Philadelphia, PA
The Pennsylvania Convention Center Authority (PCCA) seeks a dynamic
National Sales Manager to secure future events for this prominent
hospitality leader. The National Sales Manager will conduct sales
activities to include but not limited to: Generating customer contact
with new and existing clients, selling short term events, preparing
licenses, coordinating filing and follow-up activities, and such other
functions and duties that will maximize revenue for the PCCA. The
National Sales Manager reports to the Director of Sales. Background in
hotel or convention sales is preferred.
Requirements: Minimum two (2) years of experience. A college degree is
preferred with emphasis in business or management. Additional years of
experience may be substituted for formal education. Must possess
ability, flexibility, and willingness to work irregular hours in a
fast-paced environment. Position offers a competitive salary with a
comprehensive benefits package.
Please forward cover letter, salary history, and resume in MSWord format
to jobs@paconvention.com, or mail this information to the attention of
Human Resources Department, Pennsylvania Convention Center Authority,
1101 Arch Street, Philadelphia, PA 19107-2299. No telephone calls
please! Pre-employment reference and background check is required of
all successful applicants. PCCA is an Equal Opportunity Employer.
36. Senior Operations Manager; GES Exposition Services; Washington, DC
GES Exposition Services, a leading tradeshow and event marketing
company, is seeking a high-energy, growth-oriented professional with
demonstrated leadership abilities, integrity and passion for hassle-free
service for the position of Senior Operations Manager at our Washington
D.C. location.
Duties and Responsibilities:
. Manage show portfolio cost and departmental overheads cost that are
directly related to show operations at or below plan.
. Proactively develop fully Integrated Implementation plans for assigned
show portfolio to ensure planned labor and show margins are met or
exceeded.
. Ensure proper billing practices and proper documentation of materials,
labor, and rental equipment is performed to ensure accurate invoicing,
for the purpose of capturing all revenue.
. Manage departmental A/R per company policy to ensure that collection
goals are achieved maintaining 99% or higher credit cards on file for
show portfolio.
. Achieve assigned percentages and recommendations on client surveys and
quality service tracking quality goals within show portfolio.
. Provide leadership of the Operational Show Team to ensure full
participation in the JUMP process. The Operational Show team is to
provide a Productivity Improvement Plan, a service plan, assist in the
development of revenue enhancement plans, and clearly document operation
process improvement opportunities in the post show meetings.
. Provide targeted telemarketing list to Exhibitor Service Executives
formulated from prior show order-level summaries in order to maximize
revenue and operational efficiencies in identified areas.
. Manage, supervise and schedule assigned operations staff to include
objectives and goals, developmental action plans and employee reviews
for direct reports (assigned General Foremen and Operations AEs).
Administer performance appraisals in correlation with the ABC
Performance Management Program.
. Implement SOP and Best Practices, and pro-actively develop, test and
share process improvements.
. Working in conjunction with Account Managers, assist in the
preparation of the annual plan relative to assigned show portfolios. The
Senior Operations Manager is to be specifically tasked with planning
Labor Costs, Show Purchases, Equipment Rental costs and to assist in the
development of revenue projections.
. Assist the Director of Operations in the development of capital
budgets and Investment Proposals. Research and suggest equipment and
inventory that can reduce labor expenditures, improve productivity, and
enhance revenue.
. Participate in grievance process and contract negotiations.
. Ensure compliance with OHSA, DOT and Safety Requirements.
. Ensure Damage and Loss reports are documented in adherence with
company practices.
. Coordinate activities with vendors and subcontractors.
. Coordinate activities with the house and logistics carriers.
. Review and approve all labor calls and staffing plans to ensure they
are fact based and in alignment with the Implementation Plan, the show
budget, and service requirements.
. Manage the labor and productivity tracking and reporting process.
. Obtain and disseminate labor-tracking reports to operational team.
Make on-site plan adjustments to ensure show margins are achieved.
. Manage all operations involving Union personnel within the guidelines
and spirit of the current contract.
. Other duties as assigned by the Director of Operations.
Give yourself the opportunity to grow with a progressive company
offering excellent compensation and benefits. To discover the advantages
that come with industry leadership, apply on-line at www.ges.com and
click on Careers, then click on apply on-line. No phone calls please.
EOE M/F/V/D Pre-employment substance abuse testing required.
Resumes must be submitted by July 21, 2007.
37. Conference & Events Internship; U.S. Green Building Council;
Washington, DC
The U.S. Green Building Council, a Washington, DC-based national
nonprofit organization of over 9,000 corporate and organizational
members from every sector of the building industry united to transform
the building marketplace to sustainability, is currently seeking an
aspiring meeting and event planner to support the Conference & Events
department in administering conference, committee and retreat
details-with a special focus on supporting the Greenbuild International
Conference & Expo-from summer 2007 through the completion of the 2007
Greenbuild in Chicago.
This internship will provide the selected individual with experience in
coordinating many logistical aspects and administrative needs of
professional corporate meetings and a major industry tradeshow.
Specific Responsibilities Include:
* Coordinate conference room calendar and staff programming
* Coordinate office tours and schedule evening sponsor events
* Assist in coordination of meeting logistic planning for all USGBC
Committee meetings, trainings, retreats and staff events specifically:
Travel agency air manifest, attendee list coordination and communication
and rooming list changes
* Track expenses and reconcile vendor bills for Greenbuild and
Committee meetings (Event invoice notebooks and Post conference/Event
reports)
* Assist in coordination of meeting logistic planning for
Greenbuild, specifically:
* Continuing education unit (CEU) administration and reporting
* Bookstore assistance
* Signage tracking
* Pre/post conference seminar administration
* Pre/ post survey administration
* Merchandise assistance
* Run of show documents
* Shipping
* Assist in the coordination of Conference communication:
Newsletter, website, e-vites, e-mail
* Serve as main contact for e-mail and phone customer service
* Assist in updating Conference & Events timelines
* Handle fulfillment of all mailings, event list and invitations
* Lend administrative support to Greenbuild Subcommittees
Qualifications/Skills:
* High school diploma or equivalent required, some college in
relevant subject area preferred.
* Interest in learning overall knowledge of all aspects of
conference planning, including exhibits, registration, logistics, CEUs,
program development, audio visual and housing.
* Experience with use of advanced communication techniques like
email, web-sites
* Excellent written communication
* Strong strategic, tactical, and linguistic skills
* Creative, innovative approach
* Deadline-oriented, multi-tasking
* Exceptional Computer skills including demonstrated proficiency
with MS Word, Excel, PowerPoint, database management, internet, e-mail
* Appreciation for USGBC mission
Application Instructions: Please submit résumé and letter of interest
via email to jobs@usgbc.org or fax to 202-478-5046, attn: E. Tarring.
38. Director, Conference Services; AAA National; Lake Mary (Orlando), FL
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=1888498
39. Meetings Manager; Talley Management Group; Mt. Royal, NJ
Talley Management Group, a leading provider of comprehensive association
management services since 1987 is currently seeking to expand its
Meetings Division. We are seeking a dynamic professional meetings
planner with at least 5 years experience. Preferred candidates must be
experienced at managing multiple projects, negotiating contracts,
planning and managing facility logistics, managing/creating budgets, and
excellent presentation skills. Experience with web-based abstract
submission and data management is a plus. Key abilities also include
proficiency with Microsoft Office, excellent organizational skills and a
strong customer focus. Travel is required. CMP preferred. Competitive
compensation with benefits including health, dental, paid leave and
401(k) with match! Interested candidates please email resume and salray
requirements to careers@talley.com
40. Conference Manager; Texas Medical Association; Austin, TX
The Conference Manager serves as the logistics manager for TexMed, the
Texas Medical Association's premier conference which includes more than
200 events, 3,400+ attendees, and a 150-booth exhibit hall. As a key
member of the TexMed team, this position will manage all logistics,
coordinate housing accommodations, and work with CVBs, hotels, speaker
bureaus, members, TMA staff, third party contractors, etc. to establish
conference needs. This position also will assist with planning and
production of the association's Fall and Winter Leadership Conferences
and other programs as assigned.
Responsibilities 1. Plan and execute logistics for TexMed including:
room assignments and set up, menu selection, meal guarantees,
audiovisual requirements, shuttle service, decorating, signage, and
staffing needs.
2. Prepare RFPs and assist the director with negotiation and monitoring
of TMA's conference vendor contracts. This includes serving as an
in-house consultant to review and negotiate contracts for other TMA
departments.
3. Coordinate expense budget preparation, monitoring and reporting for
TexMed, and work with TMA's finance department to reconcile and allocate
TexMed expenses to appropriate cost centers and negotiate financial
disputes with conference vendors.
4. Work with TexMed marketing, registration, and CME development teams
to coordinate meeting schedules, registration hours, housing deadlines,
and city/facility information for the TMA Web site and conference
promotional materials.
5. Process correspondence/reports including housing pickup, attendee
preferences and spending patterns, revenue and expenses, attendance
analyses, and conference evaluations.
6. Manage other aspects of TexMed production including but not limited
to: production schedules, conference diaries, and preparation of
information packets for TMA staff, CMS and specialty society executives,
CME program chairs, and other TexMed VIPs.
7. Provide staff support for the TexMed Executive Committee including
development of agendas, liaison with the physician Chair, preparation of
minutes, and handbook/board reports.
8. Serve as a member of the production team for TMA's Fall and Winter
Conferences where assignments will include back-up logistics
coordination, on-site staffing, and development of conference
programming.
Knowledge and Experience:
Requires concentrated understanding of a specialized area of knowledge
normally acquired through attainment of college degree in related field,
and 3 to 5 years experience. Experience in meeting management, hotel
catering and sales. Knowledge of Microsoft Office Suite. Certified
Meeting Professional (CMP) or equivalent designation preferred.
Please send your resume to resumes@texmed.org
41. Conference Center Coordinator; Thompson & Knight LLP; Dallas, TX
This newly created position includes a wide range of responsibilities
associated with conference coordination and scheduling of all conference
rooms. Overall day-to-day responsibility for provision of food services
within a conference center, scheduling and set-up of conference rooms.,
as well as providing a high level of customer service, event planning
and support to attorneys and staff for meeting rooms.
Responsibilities
Strong leadership skills to serve as a liaison with office services,
receptionists, housekeeping, support staff, clients and attorneys.
Responsible for provide catering, hospitality set up and clean up, AV &
other equipment, experience with space management and strong customer
service skills with directing a team and resolving conflicts in
schedules, rooms, etc.
Essential Qualifications:
Candidate must be a highly polished, well spoken individual with a high
level of self-motivation and demonstrated capacity for independent
judgment, planning, evaluation, decision making. Able to complete
projects and support events independently with a high level of success.
Strong client-centered orientation and delivery of customer service as
well as demonstrated ability to work successfully with a diverse
clientele. Demonstrated ability for teamwork and collaboration.
Demonstrate strong organizational skills. basic knowledge of
audio-visual, and sound equipment and a proficiency with a PC, Microsoft
Office, email, Internet literate. Must be flexible and have ability to
work on more than one project at a time. Problem solving and conflict
resolutions skills and a strong attention to detail and accuracy is
critical to position.
Min. 4yrs office administration exp. Min. 2 years conference and meeting
coordination exp.
Education
Bachelor's degree preferred
Please send resume to Melissa Eubanks melissa.eubanks@tklaw.com
42. Deputy Director of Meetings Management; Envision EMI; Vienna, VA
Envision EMI, LLC has been a national leader in the development and
execution of educational conferences for over 15 years. Our talented
team members are responsible for Educating, Motivating and Inspiring
over 45,000 students per year through national and international
leadership conferences.
The Deputy Director of Meetings Management is responsible for supporting
the strategic relationships and operational aspects of contract
negotiation, preparation and implementation for Envision and its
clients. This position reports to the Sr. Director of Contracting and
Vendor Relations and provides strategic support for the Director and
department/program leads.
Responsibilities
– Assist the Sr. Director of Contracting and Vendor Relations in various
stages of the event and meeting management process, including:
evaluating event and meeting needs, researching venues, identifying
vendors and evaluating pricing, proposals and contracts.
– Assist in the negotiation, implementation and management of vendor
contracts, including transportation organizations, hotels, universities
and other establishments.
– Build and maintain positive relationships with outside vendors, assist
in the identification of new vendors, products and services as needed.
– Build and maintain relationships with business units to fully
understand and incorporate their needs and requirements as related to
conference management.
– Maintain conference database and client conference calendar and
contract files.
The ideal candidate will have 4+ years experience in meetings and event
management including first hand experience in contract negotiation,
vendor interaction and budget preparation. This position will interact
across all levels of staff as well as with external vendors, so a proven
record of excellent internal and external customer service is important.
You must be organized and attentive to detail with the ability to manage
simultaneous projects in a fast-paced, cross-functional environment.
This position requires travel (~30%).
To learn more about Envision EMI and to apply online, visit our website
at www.envisionemi.com or click on the following link:
https://env.ats.hrsmart.com/cgi-bin/a/highlightjob.cgi?jobid=290
43. Meeting Planner; Integrated Solutions and Services; Knoxville, TN
Local company expanding their meeting and event planning department to
support governmental clients locally and nationwide. The successful
candidate will be experienced, well-organized, detail-oriented and able
to prioritize deadlines and projects. Computer proficiency and excellent
communication skills a must.
Responsibilities may include, but not limited to:
– Site selection
– Estimates
– Contract negotiations
– All vendor arrangements
– BEOS
– Logistics (such as rooming list)
– Budget updates and invoice reconciliation
Required Qualification
CMP, CMM, other industry recognized certification, or ability to secure
certification in the immediate future a must. Competitive salary and
benefits package. Full and part time employment available.
Education
High school degree, College graduate preferred
Please send résumé to hr@intsolutions.net.
44. Program Planning Specialist; District of Columbia Bar; Washington,
DC
D.C. Bar has an opening in its Continuing Legal Education (CLE)
Department to assist w/ planning & developing courses; handle room &
equipment reservation requests & facility set-up & support needs; handle
marketing & promotion, online course offerings, publications, & mailing
lists; maintain marketing databases; & responsible for CLE web and
on-line content.
Requirements
BA/BS from accredited college or university with a min. 2 yrs. relevant
work exp.; 5+ yrs. exp. in an education, meeting, or planning
environment w/o degree. Exp. in program planning or marketing and
promotions strongly desired. 3 yrs exp. in MS Excel and Word and
PowerPoint; web-based publishing strongly desired. Excellent verbal,
written and customer service skills and ability to work with minimal
supervision. Must commit to work one evening a week.
Send cover letter, resume to: HR/CLE-PS, DC Bar, 1250 H Street, NW, 6th
Floor, Washington, DC 20005, or hr@dcbar.org, or fax to 202-824-1863.
NOTES: Local Residents Preferred (No Relo). Salary – high 30s to low
40s.
45. Event Sales Manager; Expoships LLLP; Bonita Springs, FL
http://careers.ises.com/c/job.cfm?site_id=553&jb=1886980
46. Meeting Coordinator; American Society of Hematology; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23648841&jobSummaryIndex=1&agentID=
47. Annual Meeting Coordinator; American Society of Hematology;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23598036&jobSummaryIndex=2&agentID=
48. Meetings Manager; American Student Dental Association (ASDA);
Chicago, IL
The American Student Dental Association (ASDA) has an immediate opening
for an experienced Meetings Manager. Qualified candidates should be
able to plan, coordinate and manage all logistics for approximately 15
meetings per year. Responsibilities include site research for meetings
ranging in size from 20 to 350 attendees; evaluating hotels, vendors and
speakers and negotiating all contracts; developing agenda and program
content for meetings with the assistance of planning committees;
coordinating commmunications with all exhibitors and sponsors;
developing and managing all meeting budgets; reconciling meeting bills;
reviewing meeting evaluations and making recommedations for
improvements. This position reports to the Executive Director.
Candidate must have a minimum of five years experience in meeting
planning and be a detail-oriented team player with strong verbal and
written communication skills; excellent organizational abilities; strong
problem solving skills; meeting planning and negotiation skills; ability
to prioritize work and manage a number of projects simultaneously.
Please submit a letter, detailing your professional experience as it
relates to this position, along with your salary requirements.
The American Student Dental Association is a national student-run
organization which protects and advances the rights, interests, and
welfare of students pursuing careers in dentistry.
Contact: Nancy Honeycutt
Fax: 312-440-2820
nancy@asdanet.org
49. Coordinator — Meetings and Membership; American Waterways
Operators; Arlington, VA
Position Objective: Effectively coordinate all AWO and alliance partners
meeting planning needs and provide excellent membership services for
existing and prospective members of AWO.
Essential Job Functions:
Meeting Planning: ·
* Utilizing adult learning techniques and information from past
meetings, plan, organize, and facilitate the details of all meetings
(national, regional, safety, fundraising, and any other type of AWO
member/staff gathering, including those of alliance partners, as
requested), which includes sleeping rooms (if needed), meetings rooms
and all associated function space, audiovisual arrangements, and
transportation (if needed)·
* Interact with vendors, hotel contacts and others who provide
meeting services·
* Coordinate all AWO equipment (laptops, overhead projectors, etc.)
to be used at meetings to ensure staff equipment needs are covered·
* Negotiate site contracts to ensure excellent, cost-effective
meetings·
* Use C-vent, or other meeting planning software, to improve
coordination and planning to improve invitations, registration,
sponsorships and recordkeeping·
* Solicit sponsorships and develop creative signage to acknowledge
member support·
* Compile current and complete information on meeting registration
as it becomes available in a useable format that is accessible to all
members of the AWO staff·
* Create and maintain a meeting calendar, readily accessible to all
AWO staff, at least one year in advance, of all AWO and alliance partner
meetings·
* Coordinate staff debriefings to collect lessons learned and
opportunities for improvement·
* Train staff in effective presentations methods that will increase
member interest, involvement, and retention·
* Provide on-site meeting management and facilitation to ensure all
functions, personnel, and equipment are properly coordinated.
Membership:·
* Maintain the AWO membership database to ensure its information is
current and correct, which includes periodically soliciting updates from
members to ensure accuracy·
* Manage the prospective member process:
* Provide membership information to prospective members
* Coordinate with accounting and safety departments on verification
of eligibility of prospective member for AWO membership
* Update the new member packet
* Make “welcome to AWO” orientation calls to new members
* Make six-month follow-up calls to new carrier members
* Act as the point of contact for members who have questions about
how to access other services or information available from AWO·
* Manage and maintain the distant member program·
* Ensure constant membership services improvement for AWO staff and
the association as a whole.
Qualifications: Knowledge, Skills, and Ability:
Self-starter with excellent interpersonal skills that include a love of
learning, and the ability to anticipate member and staff needs;
assertiveness; attention to process, people, and content; and, who is
constantly looking for new ways to make our meetings and member services
better.·
* Ability to handle multiple tasks, projects, and priorities
effectively and professionally·
* Strong oral and written communications skills, including excellent
telephone manner Education and
Training:
Bachelor's degree preferred.
Experience:
Five years experience in all facets of meeting planning and member
services in an association environment. Proficiency in Microsoft Office
suite: (Outlook, Word, Excel, PowerPoint). Experience with a Web-based
association management and database software desirable.
Working Environment/Physical Activities:
Office Environment
Travel:
Limited domestic travel
Contact: Robert Clinton
Phone: 703-841-9300 Ext. 253
Fax: 703-841-0389
bclinton@vesselalliance.com
50. Trade Show Manager; Boston Scientific Corporation; Fremont, CA
Position Overview:
Initiates, develops and executes tradeshows and supervises professional
programs that are aligned with Events & Communications Programs,
Marketing, and Sales objectives.
Specific Duties and Responsibilities
1. Leads the development and execution of strategic tradeshows that
support initiatives; recommending appropriate messages and tactics.
Applies product and market knowledge throughout the process.
2. Produces tradeshows ensuring consistency and collaboration while
following established guidelines, processes and tools. Educates cross
functional teams, provides direction and establishes solutions where
appropriate.
3. Supervises the management of domestic and international Professional
Programs; recommending appropriate sponsorship and participation levels,
messages, and tactics.
4. Communicates proactively to all levels of management and
stakeholders. Champions tradeshow & professional program strategies
throughout the organization.
5. Fosters strong relationships with key customers, both internal and
external. Participates in project teams outside of Events &
Communications. Serves as a liaison and event resource for initiatives.
6. Partners with and manages vendors to ensure that initiatives meet
objectives. Directs and initiates solutions in support of continuous
improvement.
7. Defines, tracks, and maintains budgets. Ensures cost saving measures
and spending within allocated amount. Participates in the development of
department and franchise budgets adhering to corporate priorities.
8. Applies finance principles to the development of department and
franchise budgets.
9. Analyzes program impact and metrics for projects and/or launches.
Provides recommendations and creates plans for continuous improvement.
10. Maintains and enhances knowledge of tradeshow and event industry
trends and best in class practices as related to responsibilities.
Actively participates on the Tradeshow Council providing strategic
input.
Qualifications Required:
Experience: Minimum 6-9 years of experience trade show and event
planning.
Education: BA Degree
http://www.bostonscientific.com
51. TEAM LEADER; American Express; Milwaukee, WI
When you represent a name like American Express, you have an immediate
professional advantage … respect.
You will be responsible for leading a team of meeting managers,
providing leadership, feedback and direction to staff by assessing skill
levels and overall readiness. You will also act as a conduit for
communication, ensuring that direct reports are well informed about
issues which affect them and their customers while managing change
effectively to motivate and retain employees.
Qualifications:
* Familiar with hospitality industry
* 3+ years experience with procurement/contract negotiation
* 5 years leadership experience managing a team whose responsibilities
include meeting planning
* Strong knowledge of group industry, destinations, hotels and suppliers
* Excellent verbal/written communication skills
* Ability to work within budgetary parameters and handle multiple
projects
We offer top compensation and exciting benefits including
medical/dental/vision from day one, 401(k) + company match and much
more!
To join our winning team, please visit
http://www.americanexpress.com/traveljobs and enter req # 85127BR in the
keyword field. EOE
52. Sr. Meeting Planner; AAA National; Lake Mary, FL
Position Description
Plans and manages all aspects of meetings and conferences including
contract negotiation, management and reconciliation of budget, and
details of conference logistics (VIP events, transportation, and
tradeshows). Collaborates with the client to ensure meeting expenses are
within or below established budget. Develops general session staging and
design and coordinate all production elements. Writes, edits, and
processes conference information for intranet and the Internet.
Responsibilities
1.Researches and develops hotel options, off-site venues, and speakers
based on client's program format and budget. (15%)
2.Negotiates contracts for hotels, off-site venues, drayage companies,
transportation, destination management companies, audio-visual suppliers
and production companies. (15%)
3.Plans and manages all details of conference logistics to include
program planning, off-site events and trade shows. (20%)
4.Develops and balances business line conference budgets in excess of
$400,000 including developing and managing sponsorships. (15%)
5.Travels and manages logistics of conference on-site events. (15%)
6.Provides communication skills to assist attendees in understanding
meeting details via the intranet. (10%)
7.Provides analytical skills to develop and evaluate technical
applications that support departmental operations. (10%)
Required Qualification
-Bachelor's degree and two (2) to four (4) years experience coordinating
group functions in a hotel or association/corporate environment
-CMP certification or ability to earn the CMP within 2 years
Please apply online at aaa.com/jobs.
53. Director, Conference Services; AAA National; Lake Mary, FL
Position Description
Directs the development of speakers and workshop leaders, meeting format
and agenda, budgeting, promotion, registration, production,
entertainment and on-site coordination of events. Events consist of
business line conferences, board meetings, committee meetings, trade
shows, and special events sponsored by the National Office. Develops and
administers meeting and housing budgets. Hires, trains and directs staff
and suppliers in all aspects of meeting development and execution to
achieve maximum operational and budgetary effectiveness. Negotiates and
approves contracts with suppliers such as hotels, airlines, car rental
companies, speakers and workshop leaders, production services, and
entertainment providers.
Responsibilities
1.Directs preparation of education and meeting formats, schedules, room
assignments, layout preparation, menus, guarantees, function
specifications, scripting and related details to ensure seamless on-site
management of events. (25%)
2.Negotiates and approves all contracts and agreements between hotels,
transportation companies, speakers and all suppliers. (15%)
3.Conducts and oversees post-meeting evaluations, recommends and
implements areas for improvement, potential cost savings, and potential
revenue producing areas of interest. (10%)
4.Provides direction to departments and staff in development of
individual meeting goals and objectives, meeting content and scheduling.
(10%)
5.Directs development and administration of all meeting budgets,
processing and approval of payments, revenue, hotel master accounts and
development of financial analyses. (10%)
6.Develops and approves RFPs, proposals and agreements for staging,
production, design, creative elements, lighting, sound and audio usage
for meetings and conferences. (10%)
7.Develops guidelines and entitlements for sponsorships and ensures
departments are in compliance. Directs and coordinates the activities or
product disbursement of sponsored areas. (5%)
8.Provides direction and training to staff on customized electronic
database for processing of attendee and suppliers on-line registration.
(5%)
9.Develops executive summaries and necessary reports and recommendations
for senior management and individual departments to affect procedural
changes or cost saving activities. (5%)
10.Formulates and maintains clear communication and professional
relationships between AAA and professional and industry organizations,
as well as hotels, suppliers, partners, clubs and related interests.
(5%)
Required Qualification
-Thorough knowledge of meeting planning techniques
-Strong knowledge of general finance and budgeting
-Experience in staging, production and audio-visual logistics
-Basic understanding of contractual law
-Strong knowledge of hotel operation and operating procedures
-Strong negotiating skills
-Ability to direct and monitor multiple programs and activities
-Strong background and knowledge of sponsorship opportunities and
solicitation
-Experience in marketing, printing and promotions
-Basic understanding of Web-based information systems
-Detailed oriented, but able to see the big picture
-Able to communicate effectively with all effectively levels of
management, staff, attendees and suppliers
Education
-Bachelor's degree and six (6) to eight (8) years of meeting planning in
an association environment and hotel convention management or related
experience
-Or Bachelor's degree, four (4) to six (6) years of meeting planning in
an association environment and hotel convention management or related
experience and Certified Meeting Professional (CMP) certification
Please apply online at aaa.com/jobs.
54. Marketing and Events Manager; Novell, Inc.; Provo, UT
Position Description Responsible for providing leadership, direction
and management of specific corporate programs, events and/or projects in
a timely and efficient manner. May be responsible for developing project
plans and ensuring program schedules and budget constraints are
effectively managed. Aggressively manages and monitors program from
project initiation through delivery. Is responsible for ensuring that
events are completed within established budget and quality guidelines.
Required to work closely with internal departments and outside vendors
to ensure project completion.
Responsibilities
* Assist management in planning all aspects of events. This includes the
development of operating and marketing plans and resource requirements.
A significant responsibility will be identifying, preparing, planning
and executing C-level events.
* Actively coordinate with appropriate internal groups, as well as
strategic partners, on the execution of key deliverables.
* Assist in the development and implementation of communication
strategies for company initiatives. This includes internal and external
communications via print, electronic and other methods.
* Monitor the business environment for issues and opportunities that
affect company initiatives and work with management to minimize
potential conflicts and maximize opportunities.
* Monitor, manage, and prepare budgets on a regular basis.
* Focus on maximizing the effectiveness of team processes and
documenting these processes.
* Maximize event & meeting opportunities; align opportunity with
Novell's strategy and direction.
* Manage all aspects of the Global Event Calendar (both internal and
external).
* Provide marketing support to Corporate Events Team. Liaise with
Corporate Marketing, MARCOM, and Product Marketing, to ensure proper
messaging is delivered at events.
* Develop overall corporate show strategies, marketing and processes.
Required Qualification
* Minimum 3 years Event Management experience
* Must possess superior organizational and project management skills
* Solid marketing background (preferably in high technology) with
experience in a variety of marketing mediums (print, online, event)
* Excellent verbal and written communication skills
* Excellent presentation skills
* Proven track record planning and executing events
* Must be detail oriented and creative
Education
* Experience in high tech desirable
* Bachelor Degree in Marketing or related field
Please send email with resume attached to mmorgan@novell.com.
55. Meetings Assistant; AACTE; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2599086&keywords=&ref=1
56. Senior Meeting Professional; EDJ Associates; Reston, VA and
Rockville, MD
http://asi.careerhq.org/jobdetail.cfm?job=2599096&keywords=&ref=1
57. Director of Annual & Regional Meetings; National Rural Electric
Cooperative Association (NRECA); Arlington, VA
http://asi.careerhq.org/jobdetail.cfm?job=2599310&keywords=&ref=1
58. Director of Meetings and Exhibits; International Association of
Operative Millers (IAOM); Leawood, KS (Kansas City metro area)
http://asi.careerhq.org/jobdetail.cfm?job=2599365&keywords=&ref=1
59. Director of Events and Donor Stewardship; Elizabeth Glaser Pediatic
AIDS Foundation; Washington, DC
http://careers.ises.com/c/job.cfm?site_id=553&jb=1903229
60. Meetings Coordinator; National Academies; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23936696&jobSummaryIndex=12&agentID=
61. Meetings Assistant; American Assn of Colleges for Teacher Education;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23927191&jobSummaryIndex=11&agentID=
62. Sales Management Opportunities; Holiday Inn Central; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23942666&jobSummaryIndex=4&agentID=
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