Hospitality and Event Planning Network (HEPN)
30 July 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Event Manager; FSA Group; Louisville, KY
2. Associate Program Manager Groups; BCD Travel; Austin, TX
3. Registration Manager; Vindico Medical Education; Thorofare, NJ
4. Coordinator; Lions Clubs International; Oak Brook, IL
5. Meetings Manager; American Society for Reproductive Medicine (ASRM);
Birmingham, AL
6. Education and Meetings Manager; Biscuit and Cracker Manufacturers'
Association; Columbia, MD
7. Meetings Assistant; Geological Society of America; Boulder, CO
8. Meetings and Exhibits Manager; Society for Healthcare Epidemiology of
America (SHEA); Arlington, VA
9. Meetings Assistant, Meetings & Incentives Department; Travel
Destinations Mgmt Group; Owings Mills, MD
10. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD
11. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings
Mills, MD
12. Conference Planner; Association of Performing Arts Presenters;
Washington, DC
13. Group Sales Manager; Westin Galleria, Dallas; Dallas, TX
14. Meetings Assistant/Registrar; American Council of Engineering
Companies; Washington, DC
15. Director – Executive Meetings & Events; American Express; New York,
NY
16. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ
17. Conference Coordinator; American Securitization Forum (ASF); New
York, NY
18. Meetings Coordinator; Academy of Managed Care Pharmacy (AMCP);
Alexandria, VA
19. Account Manager (Senior Level); MVP NY; New York, NY
20. Director of Catering; Haute on the Hill; Washington, DC
21. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,
DC
22. Associate Director of Education & Meetings; ASCPT; Alexandria, VA
23. Site Visit Coordinator; American Psychological Association;
Washington, DC
24. Catering Sales Manager; Ovations Food Services; Mesa, AZ
25. Operations Specialist; Grantmakers for Effective Organizations;
Washington, DC
26. Sr. Specialist, Education; American College of Cardiology;
Washington, DC
27. Senior Meeting and Event Planner; National Rural Electric
Cooperative Association (NRECA); Arlington, VA
28. Manager, Meetings & Exhibits; American Association for Cancer
Research; Philadelphia, PA
29. Account Executive; TBA Global LLC; Vancouver, BC, Canada
30. Convention Meetings Coordinator; American Society of Plastic
Surgeons; Arlington Heights, IL
31. Meeting Planner; International Trade Association; New York, NY
32. Travel Manager; STG, Inc.; Reston, VA
33. Sales Agent; IMG Speakers; New York, NY
34. Training Coordinator; Society of Competitive Intelligence
Professionals (SCIP); Alexandria, VA
35. Director Of Sales; MPEA; Chicago, IL
36. Operations Manager; Production Transport, Inc.; Culver City, CA
37. Trade Show Sales Coordinator; SmithBucklin Corporation; Washington,
DC
38. Training and Events Coordinator; University of California at
Berkeley-Center for Child and Youth Policy; Berkeley, CA
39. Meetings Associate; National Council for Community Behavioral
Healthcare; Rockville, MD
40. Partnerships Sales Associate; Washington, DC Convention & Tourism
Corporation; Washington, DC
41. Sales Manager / National & Leisure Sales; Ojai Valley Inn & Spa;
Ojai, CA
42. Catering/Sales Manager; Phil Stefani Signature Services; Illinois
43. Senior Events Manager; Georgetown University; Washington, DC
44. Sales Executive; Travel Technology Group; Chicago, IL
45. General Manager; GES Exposition Services; Phoenix, AZ
46. Meetings Coordinator; American Association of School Administrators;
Arlington, VA
47. Senior Meeting Planner – RJFS Meetings & Conventions; Raymond James
Financial Services, Inc.; St. Petersburg, FL
48. Continuing Education/Events Coordinator; ASME; New York, NY
49. Director of Sales & Marketing; Benchmark Hospitality International
at Naples Bay Resort; Naples, FL
50. Conference Coordinator; Prime Placements, Inc.; Washington, DC
51. Meeting Planner, Mid; Booz Allen Hamilton; McLean, VA
52. Hotel Group Sales Manager; Hilton Crystal City; Arlington, VA
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
********
1. Event Manager; FSA Group; Louisville, KY
This position is responsible for the project management of the various
conferences and events handled by the department including event
development, material development, administrative details, (AMS and
other) system knowledge, administration of sponsorship benefits,
logistics both advance and on-site, including management of registration
desk, event logistics, speaker coordination and other duties as
assigned. The position exists to execute the above duties, as well as to
interact with our clients in the planning process. The major end result
is the smooth project management of the event from the planning phase
through event execution and post-event evaluation. High-quality events
should be the final product.
Responsibilities
Assist the Director and Senior Event Manager in all aspects of
conference and event planning for the various clients (internal and
external) of the department.
Coordinate and research the various event components for each client
providing options to execute the client's vision for each event.
Coordinate the facility management of each event site including tracking
guest room block, room sets, coordination of food and beverage, shipping
and receiving of event materials, sponsor product donations, sponsor
benefits and recognition, trade show coordination and other pertinent
event logistics. Serve as liaison between department clients, hotels and
other event venues, as well as sponsors.
Work within established event budgets, providing alternative cost saving
options (when available). Coordinate the reconciliation of vendor and
hotel invoices to ensure accurate billing to the department's clients.
Oversee the coordination of speaker needs including A/V requirements,
handouts and other needs.
Coordinate and assist in producing the various printed materials
required for the marketing and implementation or production of each
conference or event. (FSA)
Work with trade show manager and sponsors to develop and coordinate
trade show logistics, etc.
Develop the production timelines for the various events, including
scheduling of deadlines, print production deadlines, hotel cut-off dates
and other event milestones. Serve as the liaison to Registration
Management on the registration tracking and management of events.
Assist in the development of evaluation processes for each event.
All other duties as assigned.
Required Qualification At least 3 years of event/trade show management
experience
Experience with the following highly desirable:
Facility management.
Manages deadlines for sponsors and other vendors for the various events.
Works independently with trade show vendors and exhibitors.
Liaisons with department clients, hotel and convention center staff, as
well as other venues.
Oversees speaker logistical needs.
Oversees the management system set-up of the various events handled by
the department.
Provides recommendations on alternative cost saving items.
Education
BA Degree
Send resume and cover letter (with salary requirements) to
resume3@unitmanager.com.
Job Code: FSA/Event
2. Associate Program Manager Groups; BCD Travel; Austin, TX
Position Description
Responsible for the development, planning, and overall operational
execution of meetings, conferences, conventions, incentive travel
programs, and/or special events for customers. The Program Manager works
on a variety of programs simultaneously and serves as the day-to-day
planning contact for each respective client.
Responsibilities
– Plan and manage complex meetings, conferences, and/or conventions that
include multiple hotels/venues, audiences and agendas, and 15+ on-site
travel staff.
– Plan and manage high-level incentive travel programs, which includes
multi-million dollar budgets, VIP audiences and complex level of
details.
– Work with the Account Manager and client to develop, coordinate and
implement travel program agendas and itineraries.
– Manage day-to-day internal and client version program budgets.
– Work with Account Manager to increase program profitability over
original priced program received at pre-sale turnover.
– Manage and utilize an internal and client version program timeline.
Meet deadlines accordingly.
– Develop and conduct client site inspections and follow up with site
inspection notes, revised estimated budget, program itinerary and
program timeline.
– Facilitate the creative direction and overall development timeline of
program web sites, proofread, present and gain client approval.
– Schedule, prepare and facilitate weekly team meetings with respective
program teams for each assigned program. Prepare meeting recaps and
distribute to respective team following each team meeting.
– Facilitate the creative direction and fulfillment of program related
participant and host communication materials, including, but not limited
to save the dates, registration announcements, room gifts, pre trip and
on site materials, including program signage and participant name
badges.
– Negotiate and purchase ground transportation, entertainment and décor
elements via preferred Destination Management Companies and/or direct
vendors.
– Devise on-site program operations staff recommendations based on
specific role and responsibility, scope of program and continuity with
respective client. Direct budget allocation and logistics.
– Direct the Air Purchas
Required Qualification
– At least 3 years meeting planning experience.
– First hand experience in domestic group travel.
– Proficiency in word processing and Microsoft Office applications.
– Successfully planned and operated at least two (2) incentive travel
programs and/or two (2) business meetings.
Education
– Bachelor's degree preferred.
Please email resume to west.jobs@bcdtravel.com, or fax to 469-522-5686,
and indicate job number 16239.
Equal Opportunity Employer/m/f/d/v
3. Registration Manager; Vindico Medical Education; Thorofare, NJ
Seeking a Registration manager to be responsible for development,
processing, on-site and finalization of all registration components
related to meetings – approx. 60 annually. Design registration form,
coordinate programming with data department, process daily mail, prepare
weekly registration reports, coordinate confirmation mailings.
Required Qualification
Supervisory skills and computer knowledge a must. Occasional travel
required.
Education
College degree preferred.
If interested, forward resume and salary requirements to: Vindico
Medical Education Inc., 6900 Grove Road, Thorofare NJ 08086, fax
856-848-6091 or email to resume@slackinc.com. EOE.
4. Coordinator; Lions Clubs International; Oak Brook, IL
Position Description
Assist in coordinating various aspects of planning and implementing
arrangements for international and local meetings.
Responsibilities
Responsible for negotiations with suppliers and hotels.
Required Qualification
Minimum 2-5 yrs. exp. Self starter, detailed oriented, exc.
organization, oral and written communication skills. Highly proficient
in Microsoft Office Suite
Education
BA degree in hotel management or related field.
Please send resume and cover letter with salary requirements to: (no
calls please and use only one method of submission)
Human Resources Department
Lions Clubs International
e-mail: humanresources@lionsclubs.org
or fax to: 630-571-8890
or mail: 300 W. 22nd Street
Oak Brook IL 60523-8842
equal opportunity employer
5. Meetings Manager; American Society for Reproductive Medicine (ASRM);
Birmingham, AL
http://asi.careerhq.org/jobdetail.cfm?job=2625264&keywords=&ref=1
6. Education and Meetings Manager; Biscuit and Cracker Manufacturers'
Association; Columbia, MD
The Biscuit and Cracker Manufacturers' Association is seeking an
Education and Meetings Manager to manage and run all aspects of
conferences, training workshops, webinars and other educational
programs. This includes developing, marketing, implementing,
administering, and evaluating the events. Individual needs experience in
conference planning, hotel and vendor negotiations, leading and working
with volunteer committees and speakers to develop topics/programs,
on-site management, exhibit coordination and sponsorship marketing.
Individual must have strong meeting planning, project management and
writing skills, be very attentive to detail, have strong customer
service and communication skills. Individual must be able to work under
pressure/deadlines and handle multiple tasks. Association/food industry
experience, educational program development and computer skills (Word,
Excel and web design knowledge) a plus. Some travel required.
Cover letter, resume and salary requirements to E&MM Search, B&CMA, 6325
Woodside Court, Ste. 125, Columbia, MD 21406
7. Meetings Assistant; Geological Society of America; Boulder, CO
PURPOSE:
Assists with and supports various projects and tasks in the Meetings
Department. Works with GSA staff, volunteer and elected leadership to
produce successful meetings for GSA.
ESSENTIAL DUTIES/RESPONSIBILITIES:
. Assist reconciling and settling accounts, send invoices and
statements, follow up to collect unpaid accounts.
. Travel to and work at annual meeting in a support staff capacity.
. Initiate and respond to various requests for information from members,
vendors and customers via telephone, mail and email.
. Perform a variety of data entry and report production tasks.
. Maintain and update department files and manuals, including the
statistics book.
. Attend Annual Program Committee meetings to take minutes and
coordinate housing for committee members.
. Maintain neat department work area.
. Coordinate and/or assist with various Annual Meeting projects
including the VIP mailing, crate delivery and scheduling, signage,
photography, bureau orders, copier orders, student travel fund,
technical session projects, and the student volunteer program.
. Coordinate GSA Today and Annual Meeting Program with Editorial Staff.
. Assist the director and department with various projects.
OTHER DUTIES/RESPONSIBILITIES:
. Other administrative tasks as directed.
. Collate, stuff, label and mail department mailings.
. Process blast emails.
. Receive, process and deliver mail daily.
. Maintain stock of office supplies and materials for the department.
. Assist with various Section Meeting tasks as assigned.
. Create back labels for Abstracts with Programs books.
SUPERVISION:
. Does not supervise others.
JOB QUALIFICATIONS:
Knowledge, Skill and Ability:
. Three years in a team-oriented, professional business environment.
. Working knowledge and trouble-shooting experience with standard office
equipment.
. Knowledge of Microsoft Office Products (Word, Excel, Access, Outlook);
knowledge of iMIS and Corel Draw a plus.
. Ability to multi-task, balance several projects, organize and set own
work priorities with proven ability to follow through on details and
work in progress.
. Member- and customer-service orientation.
. Ability to communicate with scientists and other professionals in a
business environment.
. Excellent oral and written communication skills.
. Understanding of basic office and business practices.
. Professional behavior and appearance required.
Education or Formal Training:
. High School diploma or equivalent required.
. Three years in a business environment or business/office management
training.
. Associate or Bachelor's degree preferred
Working Environment/Physical Activities:
. Overtime work required periodically.
. Extensive phone and computer use. Sitting several hours at a time
. Moving and lifting luggage, computer equipment and supply boxes.
. Work annual meeting for two weeks per year requiring extensive hours
and walking.
. Some travel required.
Contact: Kelly Wintenburg
hr@geosociety.org
8. Meetings and Exhibits Manager; Society for Healthcare Epidemiology of
America (SHEA); Arlington, VA
General Description
Under the direct supervision of the Executive Director, manages and is
accountable for all activities related to the annual scientific meeting
and other courses. The Meetings and Exhibits Manager oversees
logistics, contracts and programming related to all SHEA meetings as
well as budgeting, vendor management, exhibits and corporate support.
The Manager serves as the primary liaison with relevant Board
Committees.
Responsibilities
Meeting Management and Logistics
* Manage logistics for annual meeting and other SHEA meetings.
* On-site supervisory role as well as serve as staff
representative at various functions.
* Staff liaison with convention services personnel.
* Construct and update meeting resume/ facilitate change orders
* Assist with site selection and provide history to potential
conference sites.
* Handle all inquiries and requests for information about the
annual meeting regarding exhibits as well as assist with answering
general annual meeting inquiries.
* Maintain relationships with contributors and sponsors.
* Coordinate with communications staff on the production of the
preliminary program, final program, exhibitor guide and other print
communications.
* Manage on site temporary staff/room monitors and on-site speaker
related issues and speaker registration process.
* Oversee A/V, decorator and convention service instructions.
* Reconcile final invoices/post meeting reporting.
Exhibitors/Vendors
* Prepare RFP's and submit vendor recommendations based on
proposals.
* Work with executive director to develop and manage all aspects
of exhibit sales & corporate support for SHEA meetings including
marketing, follow-up, communications, invoicing and future growth.
* Collaborate with executive director to design, initiate and
manage corporate support program.
* Secure all letters of agreement for support following ACCME
requirements.
* Coordinate exhibit registration.
* Various vendor oversight.
* Prepare RFP's and submit vendor recommendations based on
proposals.
* Respond to inquiries for exhibitor prospectus and other
general questions regarding the exhibits program.
* Manage booth space assignments.
* Provide exhibitor assistance on-site.
* Oversee administrative staff in all exhibitor mailings, and
other exhibitor correspondence and maintaining exhibitor mailing list
and exhibitor files.
Programming
* Serve as the primary liaison for the Annual Meeting Planning
Committee, Education Committee, CME Committee and Awards Committee.
* Ensures quality of and consistent communication with the Society's
invited faculty, abstract presenters, vendor partners and exhibitors.
* Supervise timely correspondence to all speakers, abstract
presenters and moderators involved with the program.
* Serve as primary liaison with and directs the Society's abstract
management vendor. Works with vendor to develop and manage timelines
for related activities.
* Manages award process for other abstract related awards.
* Manages administrative staff in completing CME credentialing,
compliance and related processes. Ensures compliance with ACCME
guidelines.
· Perform other assigned duties and assist the SHEA team when
needed
Preferred skills:
– Working knowledge of ACCME guidelines preferred.
– Strong logistical skills and ability to handle multiple tasks and
develop timelines.
– Detail oriented and able to meet and manage multiple deadlines.
– Self-starter with ability to prioritize tasks.
– Proficient with Excel and related Microsoft Office products.
– Excellent writing, oral communication and customer service skills.
– Proven ability to manage vendors and other contract relationships.
sheahq@shea-online.org
9. Meetings Assistant, Meetings & Incentives Department; Travel
Destinations Mgmt Group; Owings Mills, MD
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=2213177
10. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=2213180
11. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings
Mills, MD
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=2213165
12. Conference Planner; Association of Performing Arts Presenters;
Washington, DC
The Association of Performing Arts Presenters is seeking a highly
skilled and experienced professional to serve as Conference Planner for
its 51st Annual Members Conference. The Conference Planner will be
responsible for the pre-conference planning; on-site management of Arts
Presenters Annual Members Conference, which attracts over 4000 delegates
from throughout the international performing arts industry; and planning
and coordination for other seminars and meetings scheduled throughout
the year.
The conference exhibit hall contains approximately 360 booths located on
three floors of exhibit space exceeding 30,000 square feet. The
conference also includes over 40 learning sessions, interest group
meetings and special events. Arts Presenters also promotes the more than
1,000 performance showcases as part of this annual event. The conference
will be held on January 11 – 15 2008 in New York City at the New York
Hilton Hotel and Towers and the Sheraton New York Hotel and Towers.
Other special events take place outside the headquarters hotels. The
Planner will work with Arts Presenters Conference Consultant and Line
Producer on aspects of the conference. Responsibilities include
direction and management of Conference and meeting planning and
development, including:
* Scheduling
* Budgeting and budget forecasting for conference and other
meetings;
* Speaker contracting,
* Logistics servicing, and communications;
* Food and beverage planning
* A-V planning;
* Site logistics and set ups;
* Exhibit hall development and decor;
* Special events planning and operations;
* Volunteer scheduling.
Applicant must have at least 10 years experience managing all aspects of
a large scale national conference with complex multi-faceted
programming. CMP certification is required. Candidate must be highly
organized and proficient in conference management software and Microsoft
Office. The Conference Planner must be able to manage multiple projects
of the conference while working independently as well as being a team
leader.
Please send information along with compensation requirements and
references to:
Arts Presenters
Attention: HR-Conference Planner
1112 16th St., NW
Suite 400
Washington, DC 20036
Or email to: hr@artspresenters.org with HR-Conference Planner in the
subject line.
13. Group Sales Manager; Westin Galleria, Dallas; Dallas, TX
The hotel sales & marketing department is responsible for identifying
customers with group business or volume accounts and booking their
rooms, food and beverage and ancillary revenues into the hotel. The
sales department is the heart of the hotel in that their business
decisions affect all of the departments and is critical to the overall
success of our individual hotels, our portfolio of brands and Starwood
as a whole.
Ideal Starwood candidates are driven by the excitement and success of
contracting group room revenue into the hotel. They are self-motivated
to reach individual goals while contributing to team goals. A successful
sales associate is confident, technologically savvy, and effective at
proactively identifying problems and offering solutions. They understand
the importance of strategically placing business in the hotel to
maximize overall revenue while maintaining positive professional
business relationships with their customers.
Leadership positions within Sales are oftentimes filled from qualified
Sales Managers that exhibit leadership potential, high levels of
competence and a desire to succeed. Some Sales Managers prefer to remain
in a selling role, as they are motivated by our pay for performance
structure. We also encourage continued development and training to keep
them motivated and rewarded.
Job Summary:
To generate maximum sales efficiencies, while maintaining or exceeding
targeted net sales volume. Must promote and support all aspects of
customer service and enhancement. They utilize effective sales and
customer service practices, behaviors, and results. Must maintain a
professional and personal image that upholds the Starwood standards of
integrity, quality and service to customers.
As part of the Sales team, you would strive to meet the hotel's revenue
goals in rooms and food and beverage. The Sales Manager's
responsibilities include maintaining relationships with business
accounts and sourcing new business opportunities, solicit new and
existing accounts to meet/exceed revenue goals through telephone
solicitation, outside sales calls, site inspections and written
communication.
The ideal candidate would be highly motivated, organized, and enjoy
interacting with guests.
A true passion for people, both internal and external customers, and a
desire to grow with a growing hotel and its parent company.
Prior Hotel Experience is a requirement; Preferably in Sales
Education
High School Diploma is required; College Degree preferred, not
necessarily in Hotel Management
Please email Andrea.sorensen@westin.com
14. Meetings Assistant/Registrar; American Council of Engineering
Companies; Washington, DC
Perfect position for recent college graduate! National trade association
in Washington, DC is seeking a `superstar to enhance and support busy
conventions department in a team environment.
Key responsibilities include: Set up and maintain database to capture
participant, program, pricing, speaker, exhibit and other data. Provide
information to registrants. Process registrations, resolve problems and
issue confirmations. Assemble badges and rosters. Prepare and send
supplies and registration materials, assist with packing and unpacking
meeting shipments, order all department supplies. When necessary, attend
conferences to facilitate on-site registration services. Lead all
registration matters for national conventions and education seminars.
Create, update and report ongoing registration statistics. Respond to
and resolve registration issues. Act as principal department liaison for
netForum conversion. Oversee on-site registration desk and trouble shoot
problems as required. Assist other team members with educational
seminars and events. Perform other related duties as assigned.
Required Qualification
Demonstrated skills in organization, customer service, attention to
detail, communication, follow-through, adaptability, self-initiative and
problem-solving. Ability to multi-task, adhere to deadlines and work
well under pressure. BA/BS required. Proficiency in MS Word®, Excel® and
PowerPoint ®, Outlook and internet navigation skills required. Excellent
oral and written communication skills, strong editing skills, attention
to detail and ability to “multi-task” required. Experience with
relational database (AVECTRA) a plus. Competitive salary, excellent
benefits and Metro location.
Education
4-year degree
E-mail resume and cover letter, including salary requirements to:
khidalgo@acec.org or fax 202-682-4361. Only candidates selected for
interviews will be called.
15. Director – Executive Meetings & Events; American Express; New York,
NY
This position will create and direct a diverse range of large scale
meetings and events for members of the Global Network Services, American
Express Bank, Global Staff Groups leadership and other groups as
necessary, including offsite employee business meetings, incentive
meetings and client entertainment events, in support of the company's
business objectives. Principal accountabilities include: Assisting VP,
Executive Meetings & Events, in developing meetings/events strategies
for the GNS, AEB and Global Staff Groups leadership; Creating and
executing high quality meetings and events (including offsite employee
business meetings, incentive events and client entertainment) for senior
leaders that meet key business objectives; Identifying and managing
freelancers and vendor relationships in the delivery of meeting
production services (e.g., production companies, decor, etc.); Managing
budgets totaling approximately $3-5 million annually and assuring
compliance with company policies on meetings.
This position requires strong organizational skills, superb
interpersonal/relationship management skills, and flexibility to deal
with the many details associated with running complex, high-level
meetings and events. The incumbent must have demonstrated skill in
planning high-level meetings for senior corporate executives, and must
have strong negotiation, communication and influencing skills in dealing
with vendors, colleagues and senior leaders. The incumbent must also be
creative and capable of designing programs that effectively deliver key
messages and build important relationships with employees and clients.
Finally, the incumbent must also be able to effectively select and
manage vendors and freelancers in the execution of company programs,
demonstrate sound judgment in decision making and comply with all
relevant policies.
QUALIFIED CANDIDATES SHOULD APPLY ONLINE GO TO: americanexpress.com.
Scroll to bottom of page and select the link Jobs@American Express.
Click search jobs (Req #: 86940BR) and follow the on-line prompts. Only
those candidates who PROVIDE SALARY REQUIREMENTS and meet minimum
qualifications will be contacted. No paper resumes will be accepted. EOE
16. Meeting Planner – Temporary to Permanent; IEEE; Piscataway, NJ
The IEEE, the world's largest professional technical organization with
over 370,000 members worldwide, produces 30 percent of the world's
published literature in electrical engineering, computers and control
technology. Through the dedication of our members, we're proud to be the
world's leading authority in technical areas. We are seeking a Temporary
Meeting Planner in our Piscataway, NJ facility with a minimum of 2-3
years experience.
Responsibilities:
– Plan, develop, and manage meetings of the IEEE Standing Committees,
customer appreciation special events, and other meetings as required
– Accommodate the individual needs of the attendees and clients as
requested.
– Responsible for budgeting of up to 150K
Qualifications:
– Experience in overall accountability for the logistics and operation
of meetings; including but not limited to: contract negotiations, site
selection, meeting announcements, registration, meeting room layout,
food and beverage, A/V, and final bill reconciliation.
– Must be creative, articulate and possess excellent interpersonal
skills.
– Must be able to work independently and handle multiple tasks in a fast
paced environment.
– Extensive experience with international meetings, including
contracting and logistics coordination with overseas properties is
required.
Although we are not offering benefits with this position, we offer a
competitive rate of pay of $30-$35 per hour based on experience and a
business casual environment. This position has the potential to become
permanent in the future.
If you are interested in this position, please apply online by going to
this URL to apply: https://home.eease.com/recruit/?id=21143.
Only those resumes that go through the link from the web address above
will be considered. NO INDEPENDENT/THIRD-PARTY PLANNERS WILL BE
ACCEPTED. NO AGENCIES PLEASE. Equal Opportunity Employer M/F/D/V.
17. Conference Coordinator; American Securitization Forum (ASF); New
York, NY
The American Securitization Forum (ASF) is a broadly-based,
not-for-profit professional forum through which participants in the U.S.
securitization market advocate their common interests on a number of
important legal, regulatory and market practice issues. ASF also
sponsors a variety of informational and educational conferences,
seminars and meetings on securitization market topics. The ASF is a
forum of The Securities Industry and Financial Markets Association.
The ASF is seeking a Conference Coordinator who will report directly to
the Director of Events and Marketing. The Conference Coordinator will
assist in coordinating and administering conferences and events, with
particular emphasis on logistical support and registration processes.
The Conference Coordinator will assist in planning and executing
in-house, local and national events. This includes all meeting logistics
as assigned, vendor sourcing and management, sponsor and exhibitor
arrangements, menu planning, audio-visual coordination, collateral
development, guest room arrangements, venue logistics, and coordinating
all other resources and services needed to ensure the success of each
event. The Conference Coordinator will be accountable for all
registration processes, including payment processing, invoicing,
preparation of registration materials and response to telephone and
email inquiries.
The successful candidate will be a highly motivated self-starter and
strong-performing team player. With superior attention to detail, an
orientation towards quality customer service and advanced organizational
and multi-tasking skills, this individual will be able to interact with
top corporate executives, meeting planning professionals and ASF
colleagues in a professional manner and contribute to the success of the
organization through the fluid execution of its programs.
Responsibilities
-Coordinate conferences and events as assigned. Manage pre-planning and
on-site logistics and coordinate with vendors and on-site staff. Work
with vendors to ensure all deadlines are met.
-Research products, facilities and vendors as requested, make
recommendations and order materials and services based on identified
criteria.
-Plan menus and order food and beverages for events, including reviewing
banquet event orders and invoices.
-Manage the assembly and shipment of materials for events. Maintain
inventory of conference supplies.
-Work with sponsors, exhibitors, speakers and other participants to
obtain and/or disseminate needed conference information, such as program
or sponsorship materials, AV information, speaker biographies, hotel
room information, deadlines, etc. Act as liaison between ASF
professional staff and participants as necessary.
-Prepare supporting documents, spreadsheets and other materials for a
variety of event/conference tasks and processes. Create or edit email
messages, letters, reports, charts, and other correspondence and
documents.
-Respond to emails and phone calls from event/conference registrants
regarding upcoming or past events. Questions include but are not limited
to locations, dates, program information, fees, payments, status of
registrations, invoices or receipts needed, and sponsorship or speaking
opportunities. Email, fax or mail related materials as needed.
-Handle all registration processes, including setting up the online
registration specifications for each meeting, processing and verifying
registrations, and processing payments and invoices for event
registrants as needed. Process and track sponsor contracts and payments.
-Manage contact database and conference sponsor spreadsheets. Maintain
integrity of a variety of separate lists within the database.
-Screen phone calls, forwarding to appropriate parties when needed.
-Format and post information on ASF's website as needed
Required Qualification
– Exceptional organizational skills and attention to detail
– Advanced multi-tasking abilities
– Strong written and oral communication skills
– Superior prioritizing and time management skills, and the ability to
meet deadlines consistently
– Strong customer service orientation
– Self-starter with high motivation and initiative, and excellent
problem-solving skills
– Ability to learn quickly and apply skills to new tasks
– Good telephone and email etiquette
– Proficient in Outlook, Word, PowerPoint and Excel, and in applying
Internet search processes
– 2-4 years experience in meeting or event planning, with basic to
moderate understanding of all meeting planning processes, emphasizing
registration processes & logistics
– Must be able to work some overtime as necessary
– Must be able to travel a total of 2-3 weeks per year
– ASF is a dynamic, growing and collegial work environment in which all
employees work closely together as a team and rely heavily on each other
to achieve success in all goals. All employees are required to help out
when short-handed or in emergency “crunch situations.”
Education
Minimum educational requirement of an Associates degree
Please forward cover letter, resume and salary requirements to the
Director of Events and Marketing at:
tpetersen@americansecuritization.com.
18. Meetings Coordinator; Academy of Managed Care Pharmacy (AMCP);
Alexandria, VA
The Academy of Managed Care Pharmacy (AMCP), a national professional
association of pharmacists and other health care practitioners who
practice in managed care settings, is seeking a Meetings Coordinator.
Under the supervision of the Assistant Director of Meetings, the
Meetings Coordinator assists in the management of all AMCP meetings and
exhibit programs. The Meetings Coordinator assists with the planning and
implementation of all logistical portions of AMCP's national meetings
including catering, audio visual, shuttle, floral, signage, shipping
etc. to ensure timely execution of such services; assists with
preparation of materials for national meetings site inspections; assists
with processing of requests for all industry affiliate meeting
operations during national annual meetings (i.e., ancillary meeting
space requests, off-site events, and any other events held in
conjunction with annual meetings); responds to requests for
meeting-related information; processes all exhibitor applications and
payments; assists in the development of promotional copy for conference
promotional material, exhibit prospectus and sponsorship brochure;
facilitates communications with exhibitor contacts for booth
confirmations and details regarding booth set-up and service kit
dissemination and completion; tracks and maintains a history of
exhibitor activity; assists with the preparation and receipt of and RFPs
for ancillary service vendors for all meeting-related services
including, but not limited to security, shuttle buses, floral,
first-aid, novelty gifts, and photography where needed, and assists in
the execution of services for meetings; assists with the planning and
execution for all association committee meetings; assists in the
management of conference sponsorship programs.
Requirements
You should offer 3-5 years experience in meeting/event planning with
direct and relevant hands-on experience in the successful coordination
of meetings and events; have knowledge and understanding of exhibition
and sponsorship programs with the ability to compose well-written
promotional and sales literature; you should be self-motivated and
self-directed; have the ability to manage and follow through on
multiple, often unrelated projects in a team oriented, deadline driven
environment with a good working knowledge of word processing software,
spreadsheets, and Internet-related computer applications.
AMCP offers an excellent salary and benefits package which includes,
health and dental insurance, life insurance, long term and short term
disability, tuition reimbursement, 401(k) plan after one year of
service, parking, flexible spending account, vacation, medical and
personal leave, and an attractive holiday schedule.
Please respond with a cover letter and résumé to: Human Resources, AMCP,
100 North Pitt Street, Suite 400, Alexandria, VA 22314. Email to
HR@amcp.org.
19. Account Manager (Senior Level); MVP NY; New York, NY
http://careers.hsmai.org/jobdetail.cfm?job=2626099&keywords=&ref=1
20. Director of Catering; Haute on the Hill; Washington, DC
Haute on the Hill is seeking a talented and experienced Director of
Catering. Haute on the Hill is an award winning caterer (ISES Best
Cuisine) that is the preferred caterer at the U.S. House of
Representatives and the exclusive caterer at the Pentagon. Haute on the
Hill performs over 5,000 events annually with the majority of sales
coming from internal sources like member and military offices. We are
currently looking for an individual with a proven track record of
significant leadership in the catering/food services industry to manage
the Sales departments. Individual should have experience in working in
senior management and excel in formulating & implementing innovative
event management strategies.
* Manage the day to day operations of the House and Pentagon sales
department, which produces up to 100 events a day generating over $10
million dollars in sales. This encompasses management of 6-7 full time
Event Designers whose majority of sales comes from internal sources like
member and military offices.
* Manage budget for all events and work with staff on reviewing
monthly financial reports, revenue goals and reconciling any
discrepancies.
* Work with parent company to develop innovative marketing
strategies for sales development and prospecting, utilizing contacts
from over 5,000 annual on-site events.
* Ensure that each event's production is in keeping with Haute's
strategic direction.
* Collaboration with internal departments and parent company,
monitoring and troubleshooting on issues.
* Provide oversight and strategic direction on key events,
maintaining budget oversight, menu planning, event logistics and
analysis of all aspects of the event proposal.
* Remain current on Congressional and military developments, and
help to identify potential opportunities and threats.
Candidates must have a bachelor's degree and at least 5-7 years of
related experience and a proven track record of managing staff.
Experience in budget development and management, as well as experience
and expertise in maximizing existing client and host relationships.
Candidates must be highly organized, detail-oriented and able to handle
multiple projects simultaneously in a fast-paced environment. Candidates
must also have excellent writing skills, computer proficiency, and
strong verbal communication skills.
Contact: Eric Conroy
Fax: 202-225-5575
jobs@hauteonthehill.com
http://www.hauteonthehill.com
21. Meeting & Events Coordinator; SmithBucklin Corporation; Washington,
DC
Courtesy Associates is a recognized leader in delivering turnkey
conference, meeting and event management services worldwide. Our clients
benefit from the experience and continuity of our best-in-class,
senior-level staff, who are dedicated to serving government, academia,
technical and medical societies, corporations and foundations.
As a result of our continued expansion, Courtesy Associates is looking
for an experienced Meeting & Events Coordinator for DC office.
Demonstrated Experience:
* Develop on-site logistics requirements such as meeting room
set-up, audiovisual requirements, inspection timetable, and management
of assigned subsections of meeting with limited supervision.
* Assist with development and management of conference program,
event budget and other related components.
* Conduct preliminary site research and investigations for sleeping
rooms, meeting facilities, event venues and work with supervisor to
finalize selection and negotiation of contracts.
* Supervise and train on-site registration and hires on-site staff.
* Act as liaison between vendors.
* Assist with research for proposals and sales outreach events.
* Coordinate transportation and tours for clients.
* Manage and coordinate the promotion of exhibits including but not
limited to selling and assigning booth space, collecting payment,
liaison to the committee and liaison on site.
Qualifications:
* A team player with 3+ years of relevant experience
* Excellent oral/written communication skills
* Ability to prioritize, meet deadlines and make productive use of
time under pressure
* Must be detail-oriented and able to balance several projects
simultaneously
* Previous experience planning government meetings a plus
* College degree required
SmithBucklin is proud to offer the following benefits that include but
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance.
To learn more about SmithBucklin Corporation, click here and visit
www.smithbucklin.com .
Please use the following guidelines to ensure your resume is quickly and
accurately processed:
* Salary requirements must be included
* Format resume as either a MS Word doc or PDF doc
* E-mail preferred method of retrieval
We are an EOE M/F/D/V employer.
SmithBucklin Corporation
Attn: Human Resources
2025 M Street, NW Suite 800
Washington, DC 20036
E-Mail: washingtonHR@smithbucklin.com
Courtesy is a wholly owned subsidiary of SmithBucklin Corporation
22. Associate Director of Education & Meetings; ASCPT; Alexandria, VA
Old Town clinical research association seeks an Associate Director of
Education and Meetings to support the Director on educational program
execution including the Annual Meeting and governance meetings.
Successful candidate will work with volunteers to implement the
education agenda, work directly with speakers in the medical/scientific
field, and provide support to the Director in the development of
promotional strategies and other areas as needed. Experience with
scientific abstracts and medical meetings preferred. Candidate must be
enthusiastic, detail oriented and able to handle multiple projects and
thrive in a busy association environment with a small staff and a
two-person department. Requirements include familiarity with CME and CPE
accreditation processes, a bachelor's degree, 3-5 years association
experience, and the ability to complete a project from inception to
on-site execution. We offer a competitive salary and benefit package.
Resume and cover letter, including salary history to hr@ascpt.org.
Telephone calls will not be accepted.
23. Site Visit Coordinator; American Psychological Association;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24108966&jobSummaryIndex=49&agentID=
24. Catering Sales Manager; Ovations Food Services; Mesa, AZ
Ovations Food Services is a food service contractor with locations
across North America. We are currently seeking a catering sales manager
for a 38,000 square foot convention center. The candidate should be a
high energy individual who is looking for a position that encompasses
sales, marketing, and sales administration. The catering sales manager
must be comfortable with sales tactics that include creativity and hands
on selling. The catering sales manager will work with the food and
beverage general manager on marketing plans and strategies. The catering
sales manager will be able to look forward to business growth at this
convention center. The catering sales manager reports to the general
manager.
Responsibilities include convention and catering sales through
networking and solicitation in addition to utilizing existing databases
of prospects. In addition to catering sales the catering sales manager
is responsible for the administrative logistics of catering coordination
through the use of catering specific software.
Required Qualification
Valid food handler's card; familiar with menu cost control and menu
planning; knowledge of Word, Excel, and Outlook; working knowledge of
event booking programs; ability to work a variable schedule including
nights and weekends; must be able to project a professional manner and
appearance, and communicate effectively with clients, staff and the
general public.
Education
BA or BS or equivalent from a four year college; or three to five years
related experience and/or training; or equivalent combination of
education and experience.
Nationally recognized, advanced food service sanitation training course
certification.
Resumes should be emailed to mdoocey@ovationsfoodservices.com or faxed
to 480-644-5561.
25. Operations Specialist; Grantmakers for Effective Organizations;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2626839&keywords=&ref=1
26. Sr. Specialist, Education; American College of Cardiology;
Washington, DC
The American College of Cardiology (ACC), a 33,000-member nonprofit
professional medical society and teaching institution, is the leading
organization dedicated to advocating for quality cardiovascular care –
through education, research promotion, development and application of
standards and guidelines – and to influence health care policy. ACC's
250+ staff members enjoy a stimulating, exciting, fast-paced,
high-profile, and diverse environment, which encourages flexibility and
creativity. ACC offers competitive salaries and excellent benefits,
including fully paid medical, dental and vision insurance for individual
employee coverage, a generous 403(b) retirement plan, excellent sick
leave and vacation plans and more. Flexible work arrangements available;
business casual. EOE M/F/D/V
Functional Overview:
Full accountability for the structured sessions component of the Annual
Scientific Session and i2 Summit meetings. Includes 1) supervising
staff; 2) managing data, systems and procedures; 3) coordinating the
structured session program information developed by the Annual
Scientific Session and i2 Summit Program Committees, 4) insuring
accurate and timely organization, tracking and reporting of relevant
data; 5) maintaining annual ACCME/CE files to insure organizational
compliance including the correspondence related to and reporting of
conflict of interest disclosure information, 6) working with the
Associate Director in order to produce the annual meeting and i2 Summit
structured session education and related products. Assist with on-site
execution of educational sessions.
Major Duties & Responsibilities:
* Manages the Specialist, Education, as a direct report.
* Serve in primary operational role to coordinate and manage annual
meeting and i2 Summit structured sessions programming from “a to z.”
This includes full accountability for a host of annual processes
associated with the project management of nearly 300 structured sessions
in a variety of session formats, including management of topic
suggestions; speakers, presentations, and sessions; letters of
invitation; decline notification and alternate processing; follow-up
work to obtain missing/required data. Web-based database management
responsibilities include accurate data entry and review; record, table,
and history maintenance; updates; and report generating.
* Serve as primary operational contact with program committee
members and faculty related to structured session faculty and
curricula management. Manage and respond to moderate volume of emails
and phone calls with professionalism and within an acceptable timeframe.
Take action on items empowered and exercise good judgment regarding
when to seek assistance of Associate Director.
* Assists with preparation and implementation of the summer meeting
of the program committees with the Associate Director and Director.
This includes logistical pre-planning; preparation of agenda materials;
note-taking and meeting minutes execution.
* Coordinate specialty program integration (e.g., Spotlights) with
Associate Director. Full accountability for structured session
education database accuracy.
* Provide on-going review of system and processes to Associate
Director suggesting modifications to implement upgrades in order to
achieve objectives in time/resource efficiencies and accuracy. Develop,
document, and revise procedures as necessary.
* Review, proofread, and edit structured sessions and related data
fields (e.g., speaker profile data), including session descriptions,
learning objectives, handouts, and other data as assigned. Provide
continuous QA/QC attention as the data in the system is exported to
produce various other print and online products.
* Assist Associate Director with production of the Final Program and
other onsite publications by proofreading, following up to acquire
necessary information, and correcting information in data base as
requested.
* Assist Associate Director with production of the session signs by
proofreading, following up to acquire necessary information, and
correcting information in data base as requested.
* Assist with establishing and maintaining annual ACCME/CE files to
insure organizational compliance; assist Associate Director and Director
with obtaining, maintaining, corresponding, and reporting of conflict of
interest disclosure information.
* Understand the College's “people database” system structure, data
collected, how to extrapolate, and apply to Annual Scientific Session
and i2 Summit education functions.
* Adhere to the Education Planning Chronology to proactively prepare
for and insure on-time completion of each structured session
task/processing stage.
* Assist in the preparation of materials related to on-site
operations of education sessions and speakers. On-site, assist with
staff orientation, instructing aides, speaker registration, and
logistical support.
* Responsible for inserting and maintaining most recent sample of
all output in the Education Procedures Manual related to structured
sessions.
* Assist with overall department activities (phone rotation, etc.)
and other duties as assigned.
Required Qualifications:
* Two years college or equivalent experience.
* Three to five years education management and supervisory
experience.
* Excellent supervisory skills. Ability to lead direct report(s),
build trust, recognize and keep talent, take disciplinary action when
warranted.
* Strong verbal communication skills.
* Excellent written communication skills to include proficiency in
relating accurate information, clarity of expression, tone, punctuation,
capitalization, format, and the organization's style.
* Ability to respond to email that conforms to the ACCF posted
policies regarding response time and email etiquette.
* Excellent organizational skills. Ability to manage multiple tasks
and complex projects simultaneously.
* Attention to detail; quality-driven sensibility; and ability to
complete assigned tasks within established deadlines.
* Strong proofreading skills.
* Proficient and accurate word processing and spreadsheet skills.
* Professional image and excellent interpersonal skills. Ability
to work and develop working relationships with members, co-workers,
vendors; a proven team player.
* Ability to adapt to annual changes in committee leadership
management style, personalities, and be responsive to their goals and
objectives.
* Customer service-oriented with ACC “customers” and staff.
* Ability to work well under time constraints.
* Ability to work a flexible schedule during annual meeting.
Varying hours, some overtime, and occasional weekends required.
* Some knowledge of ACCME Regulations and Guidelines.
* Adaptable to technological changes.
Desired Qualifications:
* Prior experience with medical association or health care education
management.
TO APPLY, PLEASE VISIT OUR WEBSITE AT: http://www.acc.org/
Contact: Donna Pak
Phone: 202-375-6000
http://www.acc.org/
27. Senior Meeting and Event Planner; National Rural Electric
Cooperative Association (NRECA); Arlington, VA
National Rural Electric Cooperative Association (NRECA), located in
Arlington, VA (one block from the Ballston metro) and advocate for
consumer-owned cooperatives on energy and policy issues, is the trade
association for over 900 consumer-owned electric cooperatives with
60,000 employees serving more than 40 million people. NRECA is currently
seeking a Senior-Level Meeting and Event Planner to work in their Vendor
Management Office.
Mission and Purpose:
Plan, administer, and execute events on behalf of NRECA for events up to
500 people to include recommending and evaluating event sites,
conducting site inspections, identifying housing and room block
allocation, specifying audio / visual requirements, identifying meeting
rooms and function space requirements, directing the development and
location of signage, identifying food and beverage needs, as well as all
other needed logistics. Performed in accordance with the “Listen,
Understand, Communicate, Then Deliver” standards of Internal Services.
Responsibilities:
Overall responsibilities include ~
. Event project planning, budgeting and customer and supplier
relationships
. Site recommendation and selection
. Supplier relationship and contract management
. Event budget development and management
. Process improvement
Event Project Planning and Logistics ~
. Develop project plans for up to 30 team members
. Develop meeting specifications and obtains the Director's input.
. As team leader and the on-site representative for events with up to
500 people:
assess overall housing requirements and room block allocation for up to
1,000 rooms on peak night and provide recommendations to Director for
overflow facilities
. determine audio visual and stage set requirements
. identify meeting rooms and function space requirements
. manage the development and location of signage
. identify food and beverage needs and accomplish other needed logistics
. Perform event logistics in an efficient and effective manner to
ensure, within budgetary constraints, the highest degree of customer
satisfaction.
. Maintain historical information on assigned meetings, such as “room
pickup” and “food and beverage pickup”
. Facilitate all staff meetings (on and off site) for assigned meetings
Site Recommendation and Selection ~
. Develop request for proposals (RFP) for smaller events based on
Director's request
. Consult with internal customers and co-ops, statewide organizations,
and affiliates to conduct an event needs assessment and to determine
potential sites for future events
. Gather event specifications, site requirements, location preferences,
and other relevant information.
. Consolidate detailed specifications and requirements in a request for
proposal format.
. Work with convention and visitors bureaus and site sales staff and
conduct Internet and other research to determine the viability and
availability of possible locations.
. Recommend sites, subject to Director's approval, and participates in
site visits upon request of Director
Customer and Supplier Relationship Management ~
. Develop and maintain positive and objective “arm's length”
relationships with suppliers
. Attempt to resolve conflicts and disputes without invoking contract
provisions
. Drive suppliers to perform at a high-level, and identify and take
action on non-performing suppliers, involving the Vendor Management
Office as necessary
. Network with suppliers at industry events and exhibitions to maintain
existing relationships and to ensure a pipeline of possible future
suppliers
. Understand current NRECA form agreements, as well as negotiated
versions of various agreements, to ensure supplier performance and
delivery in compliance with the associated contract
. Serve as point person and project manage suppliers. Request supplier
conformance with contract requirements and escalates to supplier's
management with Director's assistance
. Event Budget Development and Management ~
. Oversee annual event budgets cumulatively valued at $500,000
. Assist customers with event budget development and management by
providing budget input, projecting expenses, and assisting with actual
budgets and variances.
. Assist customers in analyzing the financial performance of events and
recommend changes to ensure cost-effectiveness based on variance
analysis.
. Conduct budget research, assists in the development of budgets and
recommends budget amounts As the dates of events draw near or budget
assumptions change, assist customers by refining expense projections.
. Perform some invoice reconciliation and coding; reviews invoice
reconciliation and coding performed by less senior staff; seeks Director
approval before submitting for payment; resolves invoice disputes
independently
. Assist Director and Vendor Management Office in settling financial
disputes with suppliers and mitigating penalties or other financial
impact to NRECA
Process Improvement ~
. Assess policies and procedures for the planning and operations of
events
. Conduct post-event follow-up with customers and staff to develop
“lessons learned”
. Actively participate in standardization, process automation, and
reduction of redundant work processes and artifacts (such as templates
and forms) as outlined by Director
. Assist Director with the review of existing automated systems, such as
housing registration, for improvement opportunities
Requirements and Qualifications:
. Medium-size (500 attendees) event planning experience (7 – 9 years)
with most recent experience of planning all logistical aspects of
moderately complex meetings
. Experience managing room blocks of up to 1,000 guests
. Experience developing RFPs
. Project management experience of up to 30 people, including the use of
a project planning tool, to plan all appropriate meeting planning
activities and tasks
. Demonstrated ability with the use of technology to automate event
planning activities
. Excellent customer service skills and ability to work collaboratively
in a team environment
. Bachelor's degree; hospitality-related major preferred
. Current certification as a Certified Meeting Planner (CMP) is an
absolute requirement
. Up to 50% travel, travel on short notice, occasional work outside
normal business hours, occasional weekend work, and involvement in
industry events are absolute and mandatory requirements of the position.
NRECA offers an exceptional compensation package and a full range of
benefits. Interested and qualified candidates should e-mail resume as a
Word document attachment to kms1@nreca.coop. No phone calls please.
Visit our website at http://www.nreca.coop/. EOE.
28. Manager, Meetings & Exhibits; American Association for Cancer
Research; Philadelphia, PA
The Manager of Meetings and Exhibits will provide a high level of
meeting management expertise to the Director of Meetings and Exhibits
and to the Association overall. This individual will be a senior-level
meetings professional with exceptional organizational skills. In
addition, the Meetings Manger will be highly detailed-oriented, with at
least 10-12 years of meetings and exhibits experience; five years of
which should be as the primary manager within a meetings department. The
Meetings Manager will possess the ability to take-charge and work with
internal and external customers to produce world-class meetings and
events of up to 15,000 attendees.
Responsibilities
-Manages meetings and exhibits logistics as they relate to requests for
proposals, site recommendations and visits, contract pricing and
negotiations, and budget management.
-Communicates in a timely manner with attendees, VIPs, staff and
multiple vendors on logistics, registration, housing and audiovisual
requirements.
-Creates written reports on each meeting managed, regarding
hotel/convention center service, vendor performance, and other relevant
aspects.
-Contracts with and manages vendors including decorator, audiovisual
services, exhibits management, catering services and entertainment.
-Negotiates volume pricing with hotels, ground transportation, and third
parties. Reviews all hotel contracts.
-Ability to manage and supervise other employees.
-Acts as staff liaison to relevant committees and works cross
functionally with various departments within the AACR.
-Travels to meetings in order to manage on-site events, working extended
hours including standing and walking for long periods of time, to
support events that are scheduled on weekends and during evening hours.
-Conducts bill reconciliations and post-meetings follow-up and
assessment.
-Supports the Director of Meetings and Exhibits with work related to the
AACR Annual Meeting
-Works in a team environment and collaborates with other departmental
managers and support staff.
-Performs the essential functions of the position and other tasks as
required.
Required Qualification
-Minimum 10 years experience in meeting planning, 5 of which are as
manager. Scientific/medical Association experience a plus.
-Highly skilled in negotiation and logistics management
-Superior ability to prioritize and manage time.
-30% travel required, within the US and worldwide.
-Strong interpersonal skills and the ability to work with diverse groups
-Ability to manage multiple projects as well as people; multi-tasking
skills.
-Customer-driven with the ability to make good decisions
-Excellent verbal and written communication skills
Education
BA or BS degree or higher, CMP a plus
Please submit your cover letter and resume (including salary history)
to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
E-mail: humanresources@aacr.org
Fax: (215) 440-1045
Equal Opportunity Employer
29. Account Executive; TBA Global LLC; Vancouver, BC, Canada
Fast growing Destination Management Event Team is looking for a
sales-driven, fun person to fill Account Executive position in our
Vancouver office. Enjoying and having Industry related experience will
be critical to your success.
The Account Executive is responsible to maintain contacts with target
hotels, generate new business leads, participate in local industry
related events, prepare proposals, complete site inspections and costing
to meet client specifications, as well as transition leads from
Vancouver to other TBA offices as necessary. Achievement of annual sales
objectives is critical.
Required Qualification
* Usually requires 4 years applicable experience
* Proven ability to meet and exceed sales objectives
* Able to influence clients and sell broad range of TBA products and
services
* Must be proficient in Microsoft Office Environment, particularly Word
and Excel
* ACT! and financial/budgeting software skills required
* Ability to take conceptual ideas and create written proposals
Education
Normally requires a 4 year degree
Please email your resume with salary history to careers@tbaglobal.com.
Insert the word “Vancouver” in the Subject section of your email.
No calls please.
30. Convention Meetings Coordinator; American Society of Plastic
Surgeons; Arlington Heights, IL
Position Description
Responsible for supporting and planning arrangements for meetings and
meeting services/logistics as assigned, including but not limited to
ASPS Meetings, Current & Future ASPS/PSEF Annual Meeting, Misc Meeting
Services, Convention Center Ops/Logistics, Hotel/Housing
Program/Logistics/ Negotiations/Contracts, Travel/Airline Program
Vendor, Registration and Temp Staffing Help, F&B Functions @ Convention
Center, Audio-Visual Vendor, and added Liaison to Marketing on
Event/Meeting Promotions and Event Website Support and Development
.
Responsibilities
MEETINGS:
Research possible meeting sites based upon current criteria for site
selection. Evaluate appropriateness, quality and feasibility of
utilization of meeting venues based upon objectives that are established
jointly with the program chair(s) and program coordinator. Evaluate
performance of utilized meeting sites.
Conduct contract negotiations with hotels, conference centers, tour
operators, audio-visual suppliers and other service vendors as required
and evaluate liability to association through cancellation penalties,
attrition clauses and other potential liabilities to association.
Develop budget jointly with project coordinator.
Provide complete and concise copy for registration materials.
Assist in marketing plans.
Ensure accurate billing from meeting service providers and resolve
financial disputes.
Prepare detailed meeting specifications and communicate needs to meeting
service providers.
Coordinate all logistics related to meeting, including but not limited
to: food and beverage, signage, special events, housing, audio-visual,
shipping, etc.
Develop timely and accurate communication with program chair(s),
speakers, attendees, and program coordinators.
Prepare informative travel and housing information for speakers,
vendors, attendees and staff.
Onsite management and execution of meeting.
Maintain meeting history by preparing meeting recap reports that detail
attendance and expense information.
ANNUAL SCIENTIFIC MEETING & SOCIETY SERVICES/PROGRAMS:
Liaison with Director of Meetings on Current and Future Hotel/Conv.
Center Contracts and specifications.
Provide key coordination for all aspects of Convention Center, both
prior to the meeting and onsite. Develop and manage annual budgets for
Convention Center Logistics.
Prepare detailed meeting specifications and communicate needs to Convent
Required Qualification
Experience: 2-3 years related experience.
Certifications: Not Required but desirable.
Education: Bachelor's Degree (Desired)
ASPS offers an excellent benefits package including; vacation, holiday
and personal day schedule; medical, dental, vision, 401K, retirement
plan and business casual dress code.
For consideration please forward your resume to
hr_jobs@plasticsurgery.org.
31. Meeting Planner; International Trade Association; New York, NY
International Trade Association with over 70,000 members worldwide is
actively looking for a Senior Meeting Planner to be an addition to their
professional staff. Work in the Corporate Headquarters in Midtown
Manhattan. Be fully responsible for all of the meetings for the region.
This position's compensation package also offers 100% Paid Benefits
including Dental, 401 K,
and $100/ month in Transit Checks!!!
Responsibilities
Full responsibility for the planning and execution of the meetings from
inception through completion. Coordinate all logistical tasks. Be
involved with site selection, contract negotiations, Audio / Visual
requirements and all other aspects of the process.
Required Qualification
3 + years experience.
Education
College Degree
Instructions to Apply Please submit all resumes in confidence to our
executive search firm:
Seth Diamond Associates, Inc.
Sethdiamondassoc@aol.com
Seth Diamond Associates, Inc.
350 Fifth Avenue
(The Empire State Building)
Suite 4205
New York, NY 10118
212-686-6200
32. Travel Manager; STG, Inc.; Reston, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24119166&jobSummaryIndex=1&agentID=
33. Sales Agent; IMG Speakers; New York, NY
IMG, the world's premier sports, entertainment and media company, is
seeking a motivated and dynamic sales person for the company's Speakers
division in New York City.
For more information about IMG Speakers, visit www.imgspeakers.com
IMG (www.imgworld.com) is home to the industry's most recognizable
athletes, models and celebrities, sports, fashion and cultural events,
as well as award-winning media production and distribution assets.
IMG Sports & Entertainment includes: consulting services; event
ownership and management; fashion events and models representation;
licensing; golf course design; and client representation in golf,
tennis, broadcasting, speakers, European football, cricket, motor
sports, coaching, and Olympic and action sports. IMG Academies delivers
world class sports training to more than 12,000 athletes annually.
IMG Media includes: TWI, Darlow Smithson Productions and Tiger Aspect
Productions. A global leader in content delivery with Internet,
broadband and mobile expertise, IMG Media produces and distributes more
than 11,000 hours of sports, documentary, drama, comedy, entertainment
and children's content annually across 220 countries. IMG media also
represents the broadcast rights to premier sporting events and maintains
the largest sports archive with more than 250,000 hours of footage.
Responsibilities include: maintaining and developing relationships with
customer base (including Fortune 500 companies, national associations,
hospitals, healthcare groups, universities, etc.), ability to
collaborate closely with corporate event planners, marketing executives
and university directors of student activities, etc. to determine
customer needs and develop strategies for continued sales, serving as
liaison between customers and clients and provide hands-on customer and
client service, and meeting monthly and yearly sales quotas, proactively
sell clients and generate new business in assigned territory.
Qualified candidates will have a minimum of 3-5 years sales experience
in the lecture or sports/entertainment industry as well as proven sales
experience in the meetings & lecture industry. Candidates must have
excellent written and communication skills and be a highly motivated
self-starter, must have an interest in sports, entertainment, current
events, etc. and have the ability to work with high profile celebrity
clients and customers on a daily basis.
Education
Bachelors Degree
IMG offers excellent benefits, including 401(k). Interested candidates
should submit a cover letter, resume and salary requirements to IMG
Human Resources at NYHR7@IMGworld.com. Please use the code “Speakers”
when applying. No phone calls please. EOE.
34. Training Coordinator; Society of Competitive Intelligence
Professionals (SCIP); Alexandria, VA
The Society of Competitive Intelligence Professionals (SCIP), a growing
professional association representing 3,000+ members around the world,
is seeking a training coordinator. Reporting to the director of
education and training, the training coordinator will play an active,
hands-on role in the program logistics execution and evaluation of
SCIP's training programs. SCIP is seeking a candidate who is high energy
and detail-oriented, with a minimum two years experience in the areas of
education, training or conference planning in an association.
Applicants should have a significant track record in coordinating
volunteer presenters, adhering to project deadlines, maintaining quality
and consistency in their management style with a focus on customer
service. Successful candidates should be self-motivated, highly
organized and able to manage multiple tasks. Duties include
administrative and logistical support for the director of education and
training; creating & distributing speaker materials; coordinating
meeting logistics and supplies; coordinating with staff, sponsors,
speakers and hotels; and customer relations.
Additional duties include answering phones, data entry, responding to
membership inquiries, collating mailings, filing, and project research.
The ideal candidate is a detail-oriented team-player and an effective
multi-tasker with excellent verbal and written communication skills.
Customer service expertise and attention to detail are a must.
Skills and Qualifications Desired:
Bachelor's degree in adult education, training and
development, psychology, business, communications or other related
field. Experience may be considered in lieu of a degree.
Minimum two years experience in education, training or
conference planning in an association. Experience should include
volunteer and committee experience, training project management,
planning and execution.
Demonstrated excellence in written and oral communication
skills.
Experience in coordinating logistics for training programs,
speakers, sponsors and registration.
Experience and proficiency in working with web-based
applications, Microsoft Office and association databases, specifically
iMIS.
Realistic understanding of work requirements and working
relationships in a small organization.
Detail-oriented and well-organized to direct numerous ongoing
programs and projects. Because of frequent contact with members and
staff, must be personable and diplomatic.
Ability to travel 4-8 times per year
Ability to lift up to 25 pounds and the stamina to work
extended hours at training events as necessary.
Candidates will have the ability to travel 4-8 times throughout the
year, including limited international travel. For more information about
SCIP, please visit www.scip.org. Please send resume with cover letter
and salary requirement to: Training Coordinator Search, SCIP, 1700
Diagonal Road, Suite 600, Alexandria, VA 22314. No phone calls, please.
35. Director Of Sales; MPEA; Chicago, IL
MINIMUM QUALIFICATIONS:
Bachelor's degree in Business or Marketing preferred or equivalent
experience in sales (4 years) required. Must have a minimum of seven (7)
years of experience in sales, convention services, in show management or
related industry area. Must have demonstrated knowledge of hospitality
industry and catering/food and beverage industry including experience in
contract negotiations. Proficiency in Word and Excel required. Must
possess excellent analytical and organizational skills with proven
ability to resolve problems and to prioritize effectively.
DUTIES:
Develops and implements a department-wide sales plan working with the
Sr. Director and General Manager that will address retention and growth.
Coordinates Navy Pier Sales staff; Chicago Convention and Tourism Bureau
(CCTB) and catering with respect to sales process to ensure revenue and
customer service goals are met. Creates and implements all rental and
food and beverage budgets. Manages CCTB trade show accounts along with
the assigned CCTB Director of Sales. Manages and directs interaction
with Navy Pier Catering and Navy Pier Sales Managers as it relates to
Food and Beverage proposals and negotiations. Works with Navy Pier
Marketing Department to develop an annual marketing plan. Conducts
site inspections with the CCTB's Director of Sales for potential trade
and convention shows. Assists Sales Managers in negotiations with any
current or prospective clients. Manages all Navy Pier retention public
shows.
Must Submit Salary Requirements
RESUMES ALONG WITH MPEA APPLICATONS MUST BE SUBMITTED AT THE TIME OF
APPLICATION. Applications available in the Human Resources Office or at
www.mpea.com.
PLEASE FAX ALL RESUMES TO 312-791-6001, ATTN: HUMAN RESOURCES
or mail to 301 E. Cermak Rd, Chicago, IL 60616, Attn: Human Resources
“Equal Opportunity Employer”
36. Operations Manager; Production Transport, Inc.; Culver City, CA
Production Transport Inc. is a nationally recognized transportation
management company seeking an Operations Manager in the Los Angeles
headquarters office.
Our company provides the design and management of shuttle bus
transportation programs for citywide conventions, tradeshows, corporate
meetings and special events. Therefore, experience with destination
management, tour and travel, motor coach operations or hospitality would
be beneficial.
The experienced candidate should be familiar with transportation/motor
coach/shuttle bus logistics along with computer knowledge of Microsoft
Word and Excel. He or she must be self-motivated, responsible, able to
manage people and multi-task with good follow through and communication
skills. Position requires extensive travel. Salary commensurate with
experience. (There are no driving positions associated with this
employment)
Send resume, references and salary history to: Production Transport,
Inc. 6101 W. Centinela Ave., Suite 375, Culver City, CA 90230 or email
to info@prodtrans.com. No phone calls please.
37. Trade Show Sales Coordinator; SmithBucklin Corporation; Washington,
DC
Position Title: Trade Show Sales Coordinator
Reports To: Trade Show Manager
Trade Show Sales Manager
Convention Manager
Group Manager
Account Executive
Individual can report to any or all of the individuals depending on
account team structure. One team member will be designated as the
day-to-day contact and primary contact.
Primary Role:
Is responsible for all sales as it relates to exhibit booth sales, web,
sponsorship and advertising sales for the association. Works closely
with AE and Show manger to determine strategy and tasks to increase
sales and revenue. Works with the show manager and marketing on how best
to position product being sold. Also identifies threats with competition
and other impact to the show revenue.
Essential Responsibilities:
Handles all booth, web, sponsorship and advertising sales
Helps develop budget and projections for revenue goals
Database management to increase number of prospects
Establishes sales strategy.
Monitors overall sales plan, mailing, and web updates
Provides sales reports for client, AE and show manager
Develops ways to capture attendee demographic information
Has an understanding of trade show marketing, operations, sales
Becomes an industry sounding board and can identify potential trends
Assists with sales policies and rules. Can develop a plan for space
allocation process
Supervisory Responsibility:
Limited Supervision of:
– Senior Trade Show Associates
– Trade Show Associates
CORE COMPETENCIES:
Focused on customer service
Detail oriented and excellent organizational skills
Ability to teach, train and manage staff when needed
Ability to work independently with minimal supervision and seek
direction when necessary
Ability to work as a leader as well as a team member to best service
client and SmithBucklin
Ability to follow-through on all projects and maintain consistent work
performance
Self motivated
Works well under pressure
Flexibility to handle multiple priorities/goals
Understands how to increase revenues with existing programs
Is creative when establishing new revenue program and sponsorships
Can clearly communicate industry trends to the client
Understands how best to compete with other shows within the industry.
Outgoing, friendly and aggressive in growing revenue for the Association
and SmithBucklin.
Knowledge and understanding of the purpose, structure and goals of
SmithBucklin as well as the inter-relationship between association
areas, i.e., membership, publications, accounting, etc.
Represents SmithBucklin in a professional manner
Fosters positive working relationships with team members, peers and
clients that promotes Smithbucklin's corporate philosophy on client
services
Technical Skills/Training:
PC experience with Windows operating system and a variety of software
programs (word-processing, spread sheets presentation and database
applications)
Excellent oral and written communications.
Is strong in project management and utilizes technology to assist with
efficiency.
Understands business sales process, particularly inside sales
Education
Bachelor's degree from four-year accredited college/university
Not less than 2 years experience in sales
Experience with event marketing, web sales, advertising sales
Instructions to Apply Send resume, cover letter, and salary
requirements to:
WashingtonHR@smithbucklin.com
38. Training and Events Coordinator; University of California at
Berkeley-Center for Child and Youth Policy; Berkeley, CA
The University of California, Berkeley, is the preeminent public
university in the country. We're also one of the leading employers in
the San Francisco Bay Area. We are currently seeking a Training and
Events Coordinator for the National Abandoned Infants Assistance
Resource Center.
The National Abandoned Infants Assistance Resource Center (NAIARC) is a
federally funded program designed to enhance the caliber of social
services delivered to families, their infants, and young children
affected by drugs and/or HIV through the provision of training,
information, and resources to professionals who serve these families.
The Training and Events Coordinator will plan, analyze, and implement
strategies to accomplish the educational goals associated with the
NAIARC. The incumbent will manage the planning, logistics, promotion,
and execution of training programs and events for the Center, as well as
market the Center's publications and materials. The candidate will
administer a training fund for select federal grantees, coordinate the
logistics of an annual topical conference, grantees meeting, and
telephone seminar series, as well as Technical Expert Group meetings.
This position will develop an ongoing marketing and dissemination
campaign.
Day-to-day operational decisions will be made by the incumbent with
minimal supervision.
The candidate will ensure that the Center's goal of delivering current,
high-quality information and training in social services is met. The
annual salary range for this position is $32,568 – $46,200.
Responsibilities:
– Event Planning and Implementation (40%)
– Plan and implement all public events and activities
– Collaborate with senior program staff, develop a budget for each
event, oversee income/expenses, and provide the final financial report
– Obtain approvals and materials for hiring trainers and communicate
with speakers, trainers, and experts regarding conference/meeting
logistics and travel
– Submit and monitor paperwork through the University
– Develop and communicate logistical procedures with conference
exhibitors and arrange for Continuing Education credits
– Coordinate with the UC Berkeley travel agent and obtain travel
authorization
– Collaborate with sales/event staff from hotel or meeting site, conduct
site inspections, negotiate contracts, and obtain approvals
– Resolve routine and unusual problems in event scheduling and
coordination
– Develop and implement event-specific marketing plans and coordinate
invitation lists
– Inform all parties in attendance of policies and procedures concerning
all aspects of event participation
– Create and/or coordinate signage, placards, and nametags
– Gather all necessary trainee material and conference folders and
transport to conference site
– Develop a plan for on-site logistics, prepare on-site staff, and
manage the day-to-day operations of the event
– Examine hotel invoices for accuracy and facilitate payments and/or
reimbursements of the hotel, trainers, and experts
– Analyze and summarize participant evaluations and prepare thank you
letters for speakers and experts
– Establish and implement procedures for tracking, reporting, and
chronicling all events
– Training Fund Administration (25%)
– Administer the training fund for federal grantees
– Develop a plan and communicate with grantees about their training
options and protocols for accessing funds
– Research and maintain an internal database of na
Required Qualification
– Proficiency with MS Office applications, such as Word, Excel, and
Access, database systems, such as FileMaker, and email
– Experience with planning conferences and events
– Ability to maintain a calm demeanor, congeniality, and a positive
disposition
– Experience with contract negotiation with hotels
– Ability to multi-task
– Familiarity with adult learning principles
– Excellent written and verbal communication skills
– Ability to appropriately establish and meet goals, objectives, and
timelines
– Keen attention to detail and accuracy
– Ability to develop and maintain effective working relationships with
co-workers, trainees, conference co-sponsors, speakers, exhibitors, and
vendors
– Strong leadership and team-building skills
– Ability to think critically, strategically, and solve problems
– Strong sense of ethics, responsibility, sound judgment, and
professionalism
– Ability to demonstrate diplomacy, tact, and political acumen
– Interest in social work issues and the ability to travel occasionally
as required
Occasional travel (1-2 times a year)
This position has been designated as sensitive and may require a
Criminal Background Check. We reserve the right to make employment
contingent upon successful completion of a Criminal Background Check.
The University of California, Berkeley is an Equal Opportunity Employer.
We offer a diverse working environment, competitive salaries, and
comprehensive benefits. Apply online at: http://jobs.berkeley.edu
indicating the job code 6913.
39. Meetings Associate; National Council for Community Behavioral
Healthcare; Rockville, MD
http://asi.careerhq.org/jobdetail.cfm?job=2628707&keywords=&ref=1
40. Partnerships Sales Associate; Washington, DC Convention & Tourism
Corporation; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2628370&keywords=&ref=1
41. Sales Manager / National & Leisure Sales; Ojai Valley Inn & Spa;
Ojai, CA
http://careers.hsmai.org/jobdetail.cfm?job=2627344&keywords=&ref=1
42. Catering/Sales Manager; Phil Stefani Signature Services; Illinois
Phil Stefani Signature Restaurants is searching for experienced
Catering/Sales Managers. Qualified applicants must have: a minimum of 2
-3 years of OFF PREMISE Catering experience, a network of clientele to
be introduced to our variety of delicious cuisine and impeccable
service, and a car to get to and from various venues and client meetings
around Chicagoland. Interested applicants should submit their resumes
and salary requirements to jobs@stefanigroup.com
43. Senior Events Manager; Georgetown University; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24126316&jobSummaryIndex=22&agentID=
44. Sales Executive; Travel Technology Group; Chicago, IL
Position Summary: The Sales Executive is primarily responsible for
selling the full portfolio of Event and Travel services of:
* Event housing (60%)
* Individual or corporate travel service (5%)
* Conference management services (10%)
* ASP Application (25%)
In addition to aggressively driving revenue opportunities, the Sales
Executive is responsible for aggressive ongoing sales prospecting and
forecasting, conducting sales presentations, developing account plans on
major accounts, ensuring client satisfaction and providing rapid
feedback of client requirements and expectations.
Duties:
1) Responsible for aggressively selling the full portfolio of Event and
Travel services
2) Responsible for fully understanding the marketplace dynamics and, in
turn, developing and successfully executing a strategic sales plan
that ensures a high-ratio of closed-won business. Must include
aggressive cold-calling goals, detailed profitability analysis of
potential business.
3) Manage assigned accounts from opportunity identification, closing the
sales followed by consistent ongoing customer relationship management.
4) Maintain account plans on identified major accounts
5) Develop and present sales proposals that clearly convey business
needs, project approach, relevant experience and client benefits
6) Understand competitor's strengths and weaknesses and effectively
articulate TTG's competitive advantages
POSITION REQUIREMENTS
Requirements:
1) Bachelors degree in Business or Marketing or equivalent experience
2) Minimum of 5 years experience selling into the Event Services
Industry – housing and registration experience preferred
3) Extensive and current contacts/relationships with the convention and
tradeshow industry and active participation in industry associations
4) Documented track record of sales success – recognized as high
achieving sales professional
5) Tenacious, willingness to make cold calls and create new
relationships
6) Well versed in computers, networks and Windows technologies
7) Effective negotiation and closing techniques in securing profitable
business
8) Superior presentation and communications skills
9) Ability to work with minimal supervision- self-motivated
10) Creative problem solving skills
11) Ability to work successfully from or in small office environments,
comfortable dealing with remote resources and utilizing such resources
smartly in the sales process
12) Willingness to do the traveling necessary to be successful covering
assigned region
13) A positive customer service attitude and the willingness to take on
any other job related functions.
Contact: Kevin Panetta
kpanetta@ttgonline.com
45. General Manager; GES Exposition Services; Phoenix, AZ
GES Exposition Services, a leading tradeshow and event marketing
company, is seeking a high-energy, growth-oriented professional with
demonstrated leadership abilities, integrity and passion for hassle-free
service for the position of General Manager of our facility in Phoenix,
AZ.
General Manager has full P&L responsibility, and is accountable for
managing a division. The mission of the General Manager is to grow
revenue and income within the assigned operating division, and to
achieve key client satisfaction goals.
Achieving assigned financial objectives, new business, profit margin,
Line of Business (LOB) penetration and account retention.
* Leads all aspects of the division to drive overall profitability
and service outcomes.
* Compliance with GES standards and processes as measured by
Internal Audit, client surveys and client satisfaction outcomes.
* Expansion of local market share (LOB penetration, new business,
etc.)
* Continuous improvement in operations. The General Manager also has
responsibility for working with the Regional General Manager to develop
strategic and operating plans for their region.
* Managing client relationships with Convention Centers, Convention
and Visitors Bureaus, Show Management and Exhibitors.
* The development and succession planning of all employees in the
operating division.
* Actively manages client relationships at a strategic level to
ensure client satisfaction, account retention, and deeper service
penetration within the division.
* Champions operations excellence initiatives.
* Leads the assigned division to increased and sustained revenue
growth and profitability.
* Accountable for all business and operational planning processes
for the Operating Division.
* Accountable for and actively participates in new business
development activities (with Regional VP Sales, National Sales VP,
Regional E&D Director of Sales, Director of Sales, etc.) targeting new
business and deeper LOB penetration. Activities include high-level
prospect development, proposal and perform development and sales
presentations.
* Analyzes operating cost trends within assigned operating division.
Works with Director of Operations and Director of Account Management to
identify opportunities to increase profits and/or improve service
outcomes. Oversees implementation of innovative service outcomes and
solutions that will increase both client satisfaction and operating
margin.
* Builds Division capacity through identifying key staffing and
competency needs within the organization and attracting and selecting
high caliber talent to fill these needs.
* Builds an organizational climate which promotes collaboration and
commitment by providing learning and growth opportunities for employees
while consistently raising performance expectations.
* Acts as an ambassador for GES to the community in which he/she
serves, raising public profile of the company and its services within
the Division.
* Promotes sharing of information within the Division, Region and
Company to promote organizational learning.
* Leads and/or participates in Company wide initiatives as needed.
* Full implementation and monitoring of all GES core systems:
I-Plans, Labor Tracking, Overhead Ownership, FMS, etc.
* The development and succession planning of all operations
employees.
* Overall ownership for achieving Division Risk Management targets
and ensures full compliance with OSHA, DOT and safety requirements.
Education/Experience:
* Management or sales management, including five or more years in a
senior managerial capacity, preferably in a service or business to
business service setting.
* Bachelor's degree required. MBA preferred.
* Solid P&L and operations experience
* Successful experience managing in multi-site and services
environments and the ability over broad city geography.
* 10-12 year's progressively responsible, successful experience in
general management.
Skills/Competencies
* Strong leadership capacity with successful experience building an
organization and strengthening that organization's capacity to grow and
adapt.
* Has skill in identifying and recruiting strong talent and builds
the bench strength within the organization.
* Does not micro manage; allows reports the autonomy to develop to
their potential.
* Creates and environment where people are committed to the company
and working as a team.
* Successful experience managing in highly complex environments with
multiple stakeholders, both internally and externally.
* A strong customer focus/client service orientation and the ability
to interact with clients at several levels.
* Successful experience managing in multi-site and services
environments and the ability over a broad city geography.
Give yourself the opportunity to grow with a progressive company
offering excellent compensation and benefits. No phone calls please. EOE
M/F/V/D Pre-employment substance abuse testing required
http://www.ges.com/careers
46. Meetings Coordinator; American Association of School Administrators;
Arlington, VA
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=2237917
47. Senior Meeting Planner – RJFS Meetings & Conventions; Raymond James
Financial Services, Inc.; St. Petersburg, FL
Position Description
Under limited supervision, uses knowledge and skills obtained through
education, experience, specialized training and/or certification to
plan, execute and manage high profile corporate events such as board
meetings and national and regional conventions and incentive travel
programs for top producers. Leads defined work or projects of moderate
scope and complexity and serves as a technical advisor to others.
Guidance is provided to perform varied work that is difficult in nature,
requiring evaluation, originality and ingenuity to make moderately
complex decisions. Resolves or recommends solutions to complex problems.
Extensive contact with internal customers and vendors is required to
identify, research and resolve problems and coordinate work efforts.
Responsibilities
– Leads the work of others and provides training in meeting planning
procedures and logistics.
– Coaches and mentors other meeting planners.
– Serves as a liaison between the meeting planning group and internal
customers in delivering meeting planning services.
– Researches, plans and executes internal and external meeting logistics
for significant corporate events, including requests for proposal
(RFPs), site recommendations, contract negotiation, logistics and budget
management.
– Oversees relationships with hotels and other meeting space providers.
– Ensures that hotel information, expenditures and other post meeting
information is maintained in the meeting planning database.
– Approves and/or prepares Requests for Proposal.
– Collaborates with internal customers on meeting logistics, including
food and beverage, audio/visual requests and other special needs and
communicates with the meeting facility.
– Organizes small group functions for large events, including off-site
activities, transportation and entertainment.
– Ensures that group requirements, and attendee lists are provided to
travel coordinators.
– Provides on-site coordination of events, including coordinating hotel
staff and program logistics.
– Ensures that meeting planning services are continued when meeting
planners are coordinating events at an off-site location
– Ensures that reservation cut-off dates and deposits are tracked and
managed to avoid financial penalties.
– Prepares and delivers written and oral presentations about meeting and
event plans and logistics to internal customers.
– Collaborates with internal customers and incentive companies to
arrange quality incentive travel programs for top producers at a
reasonable cost.
– Creates and manages individual event and program budgets and provides
financial and production reports of meeting and event expenditures.
– Reviews and/or negotiates and ad
Required Qualification
Please view at www.raymondjames.com/careers
Job ID 6027
Education
Bachelor's Degree (B.A.) in a related discipline and a minimum of five
(5) years experience in corporate meeting planning.
~or~
Any equivalent combination of education, training and/or experience
approved by Human Resources.
Certified Meeting Professional (CMP) designation or ability to obtain
certification within 1 year.
Apply at www.raymondjames.com/careers
Job ID 6027
48. Continuing Education/Events Coordinator; ASME; New York, NY
Are you tired of traveling all the time but still enjoy Event Planning?
We have an opportunity for you! ASME has an exciting position for
someone who is interested in using their Planning background to help
facilitate Continuing Education programs for our members. This
individual will have front-line responsibility for the logistics
involved in delivering high quality continuing education courses
production and support of Continuing Education (CEI) programs.
The Continuing Education Coordinator is responsible for on-site
management and course administration, registration and fee collection,
and ensuring the successful performance of venues and other contracted
services. This person is also responsible for pre-program preparation,
which entails coordinating with all necessary parties to ensure
successful programs. This person will provide assistance to course
instructors to ensure that deadlines are met and high quality course
notes delivery is maintained.
The Continuing Education Coordinator is responsible for gathering
information from course participants, including analysis and feedback
from course evaluations, attendee profile information, and instructors,
in addition to reviewing enrollment and venue meeting space to ensure
adequate accommodations are met. There will also be some responsibility
in regards to aiding with the analysis and reporting on financial
budgets, cancelled courses, list selection and response rate, and
attendee evaluations to the Managers of the department.
Required Qualification
A minimum of 3 years of work experience, with event management
experience preferred in a continuing education, an association, or a
seminar business. The individual must be detail-oriented, possess strong
interpersonal and communication skills, be good at multi-tasking, and
have sharp analytical skills. Must be organized, customer-friendly, and
professional. Must be proficient in Microsoft Office, web-savvy, and
team-oriented. Attention to detail is a must. Knowledge of Blackboard is
a plus. Some travel may be required. Knowledge of foreign languages is
also a plus.
ASME is an Equal Opportunity Employer. Please send resume including
salary requirements to: jrecruitment@asme.org. Only those candidates
selected for further consideration will be contacted.
49. Director of Sales & Marketing; Benchmark Hospitality International
at Naples Bay Resort; Naples, FL
http://careers.hsmai.org/jobdetail.cfm?job=2628924&keywords=&ref=1
50. Conference Coordinator; Prime Placements, Inc.; Washington, DC
A Washington D.C. Law Firm is seeking a Conference Coordinator to be the
primary point of contact for all conference related activities.
Responsibilities include receive, process and confirm requests, field
inquiries, monitor tool performance and make suggestions for improvement
for all meeting rooms, coordinate work flow of the other employees,
ensure necessary supplies are stocked and available, negotiate contracts
and pricing agreements to ensure best pricing of services and/or
products, process, place, and manage orders and deliveries for each
meeting/event, and accurately process invoices in a timely manor. The
position entails working closely with the Office Administrator and
making recommendations for improvements in the department. Candidate
must have 3+ years conference experience. Excellent benefits include 10%
annual bonus! Submit your resume to jobs@primeplaceinc.com or
(202)785-0840. Job Order#9911EYR
51. Meeting Planner, Mid; Booz Allen Hamilton; McLean, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24132431&jobSummaryIndex=1&agentID=
52. Hotel Group Sales Manager; Hilton Crystal City; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24143101&jobSummaryIndex=1&agentID=
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Today's theme song: “Money, Money, Money”; ABBA; “Gold”
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This network is brought to you by:
Sonja Johnson
Arlington, VA
sonjahepn@comcast.net
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