Hospitality and Event Planning Network (HEPN)
17 September 2007
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This weeks edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Director of Catering and Sales; Sunset Station; San Antonio, TX
2. Director of Facility Rental; Walker Art Center; Minneapolis, MN
3. Sales Manager; Ruths Chris Steak House; Knoxville, TN
4. Manager of Meeting Services; The Minerals, Metals & Materials
Society; Warrendale, PA
5. Vice President; Association Management Group, Inc.; McLean, VA
6. Meetings Associate; National Council for Community Behavioral
Healthcare; Rockville, MD
7. Corporate Meetings & Events Manager; Mentor Graphics Corporation;
Wilsonville, OR
8. Meeting and Event Planner; Humana; Louisville, KY
9. Events Manager; Middle States Commission on Higher Education;
Philadelphia, PA
10. Program Coordinator; American College of Radiology; Reston, VA
11. Meeting and Event Coordinator; National Alliance to End
Homelessness; Washington, DC
12. Director of Meetings & Education; PIAA; Rockville, MD
13. Annual Meeting Coordinator; American Society of Hematology;
Washington, DC
14. Sales Coordinator; Rx Worldwide Meetings, Inc.; Plano, TX
15. Manager, Conferences and Forums; Association of National Advertisers
(ANA); New York, NY
16. Events Specialist; Moody's Investors Service); New York, NY
17. Conference manager; PEI Media; New York, NY
18. Sr. Meeting Planner; ISO; New York, NY
19. Manager, Internal Communications; Starwood Hotels & Resorts
Worldwide, Inc.; White Plains, NY
20. Regional Lodgings Manager; Confidential; Washington, DC
21. Sr. Account Executives; Hospitality Performance Network; Virtual
Office
22. Meeting Coordinator; Society of Critical Care Medicine; Des Plaines,
IL
23. Account Executive; EMG; work from home
24. Associate Director, Conference Services; Alzheimer's Association;
Chicago, IL
25. Part-Time Meeting Assistant; Mathematical Association of America;
Washington, DC
26. Meetings and Exhibits Representative; American College of
Physicians; Philadelphia, PA
27. Manager, Sponsorships & Events; American Council for Technology;
Fairfax, VA
28. Exhibits Coordinator; The North American Spine Society; Burr Ridge,
IL
29. Staff Coordinator Specialist; Destination Concepts; San Diego, CA
30. Director of Operations, Meetings & Incentives; TSE Meetings &
Incentives (a division of TSE Sports & Entertainment); Cary, NC
31. Sr. Account Manager; Ambassadors LLC; Newport Beach, CA
32. Event Administrator; Cisco; London, United Kingdom
33. Lead Facilitator; Teambonding; Chicago, IL/New York, NY/New
Jersey/Washington, DC
34. Event Representative; Confidential; San Antonio, TX
35. Annual Conference Manager; American Art Therapy Association;
Alexandria, VA
36. Program Events Specialist; Girl Scout Council of the Nation's
Capital; Washington, DC
37. Administrator and Event Manager; National Council for Science and
the Environment; Washington, DC
38. Manager, Professional Education; Casualty Actuarial Society;
Arlington, VA
39. Show Manager; Helicopter Association International (HAI);
Alexandria, VA
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
********************
1. Director of Catering and Sales; Sunset Station; San Antonio, TX
Position Description
A Dynamic Director of Catering & Sales who has an energetic personality
and excellent selling skills. 10+ years of diverse experience in
catering or convention service and sales. The best candidate will have a
strong catering and sales background in banquet service and must be able
to multi-task in a fast paced environment.
Responsibilities
*Lead a team of 5 Catering Sales Managers.
*Establish and manage catering revenue goals and budgets.
*Effectively facilitate event order and weekly sales meetings.
*Attend and utilize market appropriate trade show attendance to build
account base.
Required Qualification
10+ years of diverse experience in catering or convention service and
sales.
Outstanding written and oral communication skills, as well as the
ability to effectively present ideas and information in a professional
business environment.
Strong knowledge of PC software programs, specifically Microsoft Word,
Excel and Power Point.
Education
Bachelor's Degree in Business or Hospitality, or equivalent work
experience
2. Director of Facility Rental; Walker Art Center; Minneapolis, MN
The Walker is seeking a full-time, experienced Director of Facility
Rental to collaborate with our third party food service
provider/operator (Wolfgang Puck Catering) to develop an integrated
strategy for driving growth in the rental and catering businesses and
on-site food service operations, including fine dining and casual
restaurants and a refreshment cart. For each business, the Facility
Rental Director will work with the provider/operator to develop joint
marketing, revenue, customer service programs and profit plans. The
director will be responsible to drive sales and manage operations by
maximizing conversions of client inquiries to booked events and
developing new offerings and concierge style relationships with
corporate partners to secure repeat business.
The Director of Facility Rental will oversee operations to ensure the
highest quality of service for Walker events and develop building rental
policies, pricing, and competitive offerings that provide customers with
flexible and attractive event options. The Director will manage all
contractual terms and ensure compliance by both parties. Importantly,
the Director will build and foster a committed and capable facility
rental team and promote outstanding customer service standards. The
Director of Facility Rental will act as first level liaison between the
food service provider/operator (Wolfgang Puck Catering), other third
party providers, and the Walker.
Qualified applicants will have 5+ years of facility rental/catering,
hotel, restaurant and/or food service management experience. Must be
enthusiastic about the hospitality industry and possess proven
entrepreneurial ability to implement critical strategies to drive
business objectives. Knowledge of rental operation concepts, policies,
vendors, and accounting/financial management practices (especially P&L
statements) is essential. Candidates must be proficient with Microsoft
Office suite and possess strong Excel spreadsheet skills. Excellent
leadership, organizational, communication, and interpersonal skills plus
strong supervisory, customer service, and motivational skills are
required. Familiarity with the Walker and contemporary art preferred.
Education Degree in marketing, sales, retail or other related fields
Salary is commensurate with experience and background. Excellent
benefits offered.
For consideration, send cover letter, resume, and names of 3
professional references to Gary A. White, Director of Human Resources,
Walker Art Center, 1750 Hennepin Avenue, Minneapolis, MN 55403 or send
application materials as word attachments to gary.white@walkerart.org.
Walker Art Center is an Equal Opportunity/Affirmative Action Employer
3. Sales Manager; Ruths Chris Steak House; Knoxville, TN
It was the vision from a woman in New Orleans to combine great steak
with flawless service and personality. Over 40 years later, we are the
largest upscale steak house company in the world, with more than 100
fine-dining restaurants worldwide. Were known for our serious steaks
and the sizzle that goes with them but no matter what we serve, we bring
a class of style, taste and warm hospitality to our guests. Universally,
Ruths Chris is the temple of steak, a place where engaging
conversations, and a feel good, be-yourself environment reigns.
We are an ever-growing international phenomenon and continue to look for
seasoned professionals who are impassioned with the desire to succeed.
If creating memorable experiences for guests excites you, we have newly
available positions for goal-oriented team players with the following
background and credentials:
Exceptional service and hospitality skills 2-3 years current local
sales experience, preferably corporate and social group sales in similar
environment Professional image & demeanor Excellent oral and written
communication skills Proven organizational and time management skills
Detail oriented Experience writing and executing a local marketing
plan Proactive self-initiator who can work independently
You will write and execute a local marketing plan, generate sales from
both internal and external sales initiatives, provide event planning
with a diverse clientele, and execute leads from conception to
completion. The Sales Managers duties are critical for facilitating
events from the design phase and contracting to staffing and
implementation. Developing a client rapport for expending banquet sales
is key.
At Ruths Chris – we not only take care of our guests, we take care of
our employees too. Our benefits package truly sizzles above the rest:
Excellent compensation Management incentive performance plan
401(k) Profit sharing Medical, dental and vision benefits Life
Insurance Short and long-term disability benefits Exceptional
training and leadership development program Vacation
Please apply online through our website at www.ruthschris.com
Ruths Chris Steak House is an Equal Opportunity Employer.
4. Manager of Meeting Services; The Minerals, Metals & Materials
Society; Warrendale, PA
Headquartered in the United States but international in both its
membership and activities, The Minerals, Metals & Materials Society
(TMS) is a rare professional organization that encompasses the entire
range of materials and engineering, from minerals processing and primary
metals production to basic research and the advanced applications of
materials. Please visit our web site. http://www.tms.org/
Located in Thorn Hill Industrial Park, Cranberry Township, TMS is
recruiting for an experienced Manager of Meeting Services. Position
requirements include the following:
A college degree in business, finance, management or marketing, plus 3-5
years experience in meeting planning.
The Certified Meeting Professional (CMP) designation is desirable.
Expertise in meeting planning including ability to interface with
organizers, staff, vendors, conference participants and exhibitors.
Experience in hotel, convention center, decorator, catering,
transportation and negotiation.
Excellent command of oral and written communication.
Excellent organizational skills so as to meet fulfillment deadlines.
Proficiency in basic accounting for budget formulation and tracking.
Computer proficiency in Word and Excel.
Skill in diplomacy.
Ability to travel.
Ability to work long hours.
Ability to excel in stressful situations.
humanresources@tms.org
5. Vice President; Association Management Group, Inc.; McLean, VA
Association Management Group, Inc. is seeking a dynamic sales and
marketing professional to run Meetings Management Group, the meetings
and events division of AMG. This position has responsibility for
growing the national and international conferences, seminars,
expositions/trade shows, government meetings, and events managed by MMG,
including oversight of all marketing, staff development and budgeting.
MMGs clients include internal association clients and external trade,
government and corporate clients. The opportunities to grow MMGs
events business have never been greater.
As a member of AMGs Key Management Team, the selected candidate will
report to the and work closely with AMGs President/CEO, Senior Vice
President. MMGs Vice President develops, closes and manages all
prospective and current business for MMG to include; seeking new sales
from association, federal government and corporate prospects, soliciting
leads from all sources, scheduling sales calls, giving presentations,
following up with all leads to develop relationships with prospective
clients, preparing proposals and contracts, maintaining ongoing client
relationships.
The ideal candidate will possess significant sale experience and a close
knowledge of the meetings and hospitality community, along with
marketing, budget development, and supervisory successes. Candidates
should have excellent oral and written communications skills, a strong
attention to detail, the ability to work in an environment that requires
flexibility and adaptability.
The starting salary for the position is commensurate with experience and
will include an appropriate base plus incentive bonus. AMG also offers
a generous benefits package. AMG is the largest Washington DC based
association management company, founded in 1982. Submit your resume to
employment@amg-inc.com
6. Meetings Associate; National Council for Community Behavioral
Healthcare; Rockville, MD
Purpose:
This position assists in coordinating activities related to the
development and execution of the conference, serves as registrar and
faculty liaison, responds to member inquiries, and supports the
organization in other administrative functions.
Accountabilities:
Registrar (30%)
¨ Assist in the development and maintenance of conference registration
and the registration process. Act as key contact for registrant needs
via phone, mail and email, maintaining information flow and follow up on
all issues surrounding conference inquiries. Assist in registration and
coordination for Middle Management Academy.
Faculty Coordination (30%)
¨ Provide logistics support for faculty to include maintaining accurate
contact information, lodging requirements, coordinating audiovisual
needs, handout submissions, biographical/curriculum vitae/photo and
travel/honorarium submission/tracking.
General Office Support & Member Services: (20%)
¨ Maintain accurate computer and paper systems. Schedule conference
calls and meetings while maintaining the office calendar. Coordinate
monthly Meet Me Calls and Webinars. Provide administrative support for
Board activities and member services. Respond to members needs via
phone, mail and email, maintaining information flow and follow up on all
issues surrounding conference and meeting inquiries and provide advanced
word processing support. Other duties as assigned.
General Meeting Support (20%)
¨ Maintain conference database and accurate information for conference
website. Respond to queries from registrants, faculty and exhibitors
regarding conference. Assist the organization in additional meeting
needs throughout the year as necessary and provide travel support to
faculty and staff. Provide administrative assistance to support exhibit
hall planning and assist in CEU process.
Contact: Gabrielle Bosco
Phone: 301.984.6200 Ext. 231
Fax: 301.984.6200
gabrielleb@nccbh.org
7. Corporate Meetings & Events Manager; Mentor Graphics Corporation;
Wilsonville, OR
Mentor Graphics Corporation, a technology leader in Electronic Design
Automation, providing software and hardware design solutions that help
engineers around the world innovate, has an immediate opening for our
Corporate Meetings and Events Manager at our World Headquarters in
Wilsonville, Oregon.
If you are seasoned professional, with at least 10 years in the meetings
industry, and strive on a fast-paced environment, this could be the
opportunity of a lifetime. You will effectively staff, organize and lead
a three-person Meeting and Events Team, delivering US Based Meetings and
events that are critical to the success of Mentor Graphics.
Primary responsibilities are as follows:
Direct/mentor activities of staff to ensure appropriate, professional
interface with vendors and other internal groups to support desired
process changes and behaviors
· Deliver effective, high-quality Meetings & Event services, minimize
risk and secure best return on spend
· Manage meetings/event supplies, drive competitive bidding, and
negotiate price cost reduction
· Develop and negotiate favorable Meetings and Events contracts
· Maintain and improve Meetings/Event-related systems and processes
· Create and maintain accurate reports and department metrics
· Liaison between internal business partners and hotel event teams for
company Meetings and Events, and leads internal team for all major
Meetings and Events
· Develop and Maintain positive, professional working relationships with
key clients and business partners
· Maintain historical data for negotiating future meetings
· Prepare budgets and cost saving report and manage the Meetings &
Events Department purchasing card expenditures and reconciliation
· Standardize methodology and documentation used to evaluate suppliers
ROI, as well as those used to evaluate suppliers;
· Complete annual budgeting and planning
· Reports to the Director of Worldwide Operations
Requirements:
· Must be service oriented, outgoing, with experience in all aspects of
meeting and event management
· Established, strong relationship base within the meetings and
hospitality community/industry and knowledge of hospitality contracts
and negotiating skills
Positive, effective communication and interpersonal skills and the
ability to communicate regularly and effectively with internal clients
and business partners to establish common goals, processes and vision
· Willingness to travel for meetings and site visits;
· Proven track record with managing a team of meeting professionals and
the ability to build and lead a strong internal team
· Bachelor's degree or equivalent and active CMP and/or CMM
certifications
· Minimum 10 years in the meetings industry
About Mentor Graphics:
Mentor Graphics® is a technology leader in electronic design automation
(EDA), providing software and hardware design solutions that enable
companies to develop better electronic products faster and more
cost-effectively. The company offers innovative products and solutions
that help engineers overcome the design challenges they face in the
increasingly complex worlds of board and chip design. Mentor Graphics
has the broadest industry portfolio of best-in-class products and is the
only EDA company with an embedded software solution.
· Publicly held (NASDAQ: MENT)
· Founded 1981, headquartered in Wilsonville, Oregon
· 4,100 employees
· Revenue in last reported 12 months: over $750 million
· World-class research and development – 28 engineering sites worldwide
· High-touch, global distribution channel – 48 sales offices around the
world
· Strategic partnerships with leading electronics manufacturers,
semiconductor and electronic design suppliers for development of new
design solutions and methodologies
· World Wide Web address – www.mentor.com
Apply today!
Please send your resume to judy_church@mentor.com
8. Meeting and Event Planner; Humana; Louisville, KY
Humana Inc., headquartered in Louisville, Kentucky, is one of the
nation's largest publicly traded health benefits companies, with
approximately 11 million medical members located primarily in 15 states
and Puerto Rico. Humana offers a diversified portfolio of health
insurance products and related services – through traditional and
consumer-choice plans – to employer groups, government-sponsored plans,
and individuals.
Over its 43-year history, Humana has consistently seized opportunities
to meet changing customer needs.
Today, Humana is a leader in consumer engagement. Throughout its
diversified customer portfolio, the company provides guidance that can
both help lower costs and lead to a better health plan experience.
Role: Business Services Project Manager
Assignment: Meeting & Event Planner
Location: Louisville, KY
Are you a fit?
Are you a strategic thinker and a proven leader? Would you enjoy using
your business knowledge to develop and manage special cross-functional
projects?
Assignment Capsule
As a Business Services project manager you will: design, implement and
manage special projects in various functional areas throughout Humana,
making use of data analysis and best-practice techniques to achieve
business objectives and improve business outcomes. The following include
day to day responsibilities:
Enable successful execution of meetings and events
Provide project based meeting management
Coordinate, facilitate and manage all travel, meeting, and special event
activities for business groups within the enterprise
Provide proactive consultation on related budgetary and logistic issues
to business leaders, managers and associates
Conduct negotiations and maintain relations directly with vendors
relating to all meeting and event activities
Manage individual events in web based meetings management system,
including execution of online registration, and communications to
attendees.
Provide post-event reporting and analysis to meeting sponsors, business
leadership
Estimated travel depends on the dynamic of type of events managed
(approximately 5 – 20%)
Occasional extended hours when required by early morning or evening
meetings and events
Key Competencies
– Builds Trust: You honor your word by doing what you say you are going
to do.
– Implementation/Execution: You are good at organizing and managing
multiple priorities and/or projects by using appropriate methodologies
and tools.
– Innovate: You introduce new ideas and processes which improve
performance and productivity.
– Problem Solving: You are a problem solver with the ability to
encourage others in collaborative problem solving. Acting as both a
broker and consultant regarding resources, you engage others in problem
solving without taking over.
Role Desirables
– Bachelor's Degree Preferred
– CMP/CMM certification preferred
– Five years meeting and event planning experience
– MS Office and web/internet technology skills
– Hospitality management experience a plus
– Professional appearance, demeanor, communication
Qualified Candidates please apply to humana.com and reference
requisition number 18550 or email resumes to acoxe@humana.com
9. Events Manager; Middle States Commission on Higher Education;
Philadelphia, PA
The Events Manager reports to the Executive Vice President. The Events
Manager is responsible for planning and managing all of the events the
Commission offers, including conferences, workshops, and other meetings.
Certified Meeting Professional (CMP) credential or equivalent is
required. Application should have three years of progressively
responsible experience in event planning and implementation, including
experience with appropriate technology; strong organizational ability;
and excellent written and oral communication skills.
Education
Bachelor's degree or the equivalent.
A detailed job description and application instructions are available on
the Commission's website, www.msche.org, under News/Other News.
10. Program Coordinator; American College of Radiology; Reston, VA
The American College of Radiology, a professional association for
radiologists, seeks a Program Coordinator to work in their Member
Services department.
The Program Coordinator will be responsible for coordinating and
managing the Professional Bureau, including vendor interaction,
budgeting, and ACR member assistance; organizing ACR on site interviews
at RSNA Annual Meeting; assisting with the development and upkeep of the
ACR Practice Leader web page; and supporting with volunteer development
and meeting service activities.
The successful candidate will have:
A minimum of two years related experience; preferably in an
association setting Bachelors degree Strong organizational skills
Excellent presentation, verbal and written communication skills
Microsoft Office proficiency
If you would like to put your experience to great use in a professional
team-oriented environment, please apply online by visiting our website
at www.acr.org.
American College of Radiology 1891 Preston White Drive Reston, VA 20191
ACR offers competitive compensation and an exceptional benefits package
including a defined contribution pension plan, 403B, paid vacation, paid
personal days, paid holidays and sick days, all major insurances life,
health, dental, prescription, AD&D, short and long term disability, LTC,
flexible spending, tuition reimbursement, health club benefit, a
business casual/people friendly work environment and more! ACR Is an EOE
M/F/D/V
11. Meeting and Event Coordinator; National Alliance to End
Homelessness; Washington, DC
The National Alliance to End Homelessness was founded twenty four years
ago with a clear mission: to prevent and end homelessness. To achieve
that aim, the Alliance is engaged in an integrated program of national
advocacy and education and local capacity-building.
The Alliance spearheaded the development of and leads the advocacy for
the nations only comprehensive plan to eliminate homelessness in
America. As a result, it has become one of the most widely respected
national resources in matters of policy and practices relating to
homelessness by the federal government, service providers, and the
national media.
Position Summary
The Meeting and Events Coordinator is charged with the planning and
oversight of Alliance conferences, meetings and special events. This
mid-level position will be responsible for working with Alliance staff
to develop content and program goals and to ensure that Alliance
conferences and events provide participants from the nonprofit, public
and corporate sectors the necessary tools to be active partners in the
movement to end homelessness.
Specific Responsibilities
Oversee planning and logistical details related to the following
activities: two annual conferences, annual awards ceremony and other
special events,
Board of Director, Executive Committee and Standing Committee meetings
of the Board of Directors.
Participate in and contribute to programmatic and content development
discussions for all event activities in partnership with other Alliance
staff.
Coordinate site selection and conference planning
Develop and manage budgets, timelines and schedules
Coordinate the preparation of event/meeting-related materials
Manage lists related to conference marketing and attendance
Essential Skills and Experience
The successful candidate will have at least three years of:
Special events and/or meetings coordination experience including
demonstrated experience producing and coordinating fundraising events
Demonstrated ability to produce special events and meetings within
budget and on schedule while remaining creative
A commitment to working in an environment that is dedicated to social
change.
In addition, the successful candidate will hold at a minimum, a
bachelors degree, and will have a working knowledge of the MS Office
Software Suite.
Please send cover letter and resume to
National Alliance to End Homelessness
1518 K Street, NW
Suite 410
Washington, DC 20005
Fax (202) 638-4664
meetingandevents@naeh.org
12. Director of Meetings & Education; PIAA; Rockville, MD
Insurance trade association located in Rockville, MD, seeks a Director
of Meetings & Education. This position is responsible for planning and
executing the associations meetings and education program
approximately 13 meetings and workshops per year attended by senior
insurance industry executives and board members. Meetings are held
throughout the U.S. and periodically abroad. Position supervises two
full-time meeting planners. Works with Association committees and
sections to develop course content and educational materials.
Responsible for obtaining and maintaining ACCME and other continuing
education accreditation for the Association, administering educational
programs and developing materials that qualify for continuing education
credit. Reports to the Vice President and periodically advises the PIAA
Board of Directors and CE Advisory Committee to keep them appraised of
developments in the CE programming. Travel and occasional extended
workday or weekend work schedules required.
Qualifications:
* Bachelor's degree required, advanced degree or professional
certification preferred
* 8+ years of related experience, association background preferred
* Prior supervisory experience
* Experience with ACCME, ADA CERP, & NASBA accreditation procedures
and reaccredidation processes
* Experience with distance learning initiatives desired
* Knowledge of meeting industry and all phases of contract
negotiation
* Knowledge of running/managing a registration database, online
registration
* Excellent organizational and project management skills with
attention to detail, strong work ethic and the ability to handle
shifting activities and multiple tasks
* Ability to work independently as well as part of a team
* Excellent communication and customer service skills
* Ability and willingness to travel frequently (10-12 trips per
year)
* High degree of professionalism and initiative required
The Association offers a competitive salary and a comprehensive benefits
package, including fully-paid family health and dental coverage, FSA,
401(k) and SEP-IRA retirement benefits, life insurance, and tuition
reimbursement program. Further perks include flex time, 35-hour
workweek, casual dress code and free parking. Please submit cover
letter, resume, and salary history/requirements (required for
consideration) to:
Contact Information:
Jill Knerr, Director of Administration
Physician Insurers Association of America
2275 Research Boulevard, Suite 250
Rockville, MD 20850
Email: jknerr@piaa.us
Fax: 301-977-6345
13. Annual Meeting Coordinator; American Society of Hematology;
Washington, DC
ASH, a prestigious medical association located in Washington, DC seeks
an Annual Meeting Coordinator to work closely with the Annual Meeting
Manager to plan and ensure the success of the associations
20,000-attendee annual meeting. Specifically, the Annual Meeting
Coordinator manages the operations of the annual meeting functions that
occur in the headquarters hotels and coordinates shuttle bus and
childcare services during the annual meeting.
Specific responsibilities include;
food and beverage, managing meeting room assignments and setup,
coordinating telecommunications, reviewing and approving banquet event
orders, providing meeting specifications to hotels, coordinating audio
visual requirements, creating RFPs for shuttle buses and child care
services, reviewing service provider proposals and making provider
recommendations, coordinating logistics with transportation company,
determining shuttle bus schedules, managing on-site child care, respond
to questions related to housing and assigning vendor housing.
This position requires two years of experience assisting with the
planning of a large citywide meeting or convention including working
with housing, transportation, childcare, food and beverage selection and
meeting room setup. Additional requirements include good organizational
skills, including attention to detail; an ability to interact and
communicate effectively orally and in writing; the ability to
efficiently manage time, meet schedules/deadlines and multitask;
computer proficiency and the ability to learn new software; an ability
to work under pressure of timelines and deadlines; flexibility with
schedule and willing to work overtime during the heavy conference season
in order to meet deadlines.
To apply, please send your resume and cover letter with salary
requirements to jobs@hematology.org with the subject line “Annual
Meeting Coordinator.”
14. Sales Coordinator; Rx Worldwide Meetings, Inc.; Plano, TX
http://careers.hsmai.org/jobdetail.cfm?job=2667917&keywords=&ref=1
15. Manager, Conferences and Forums; Association of National Advertisers
(ANA); New York, NY
The Association of National Advertisers (ANA) is the premier advertising
and marketing trade association for client-side marketers. Our mission
is to provide indispensable leadership for our community of marketers
that drives marketing communications, media and brand management
excellence for members.
Responsibilities:
Assist Director with a wide variety of meeting planning tasks for
conferences.
Responsible for all aspects of registration including: data entry, hotel
needs for ANA staff and speakers, customer service, manage attendee
badges and all on-site registration coordination.
Maintain inventory of meeting supplies and work with mailroom manager to
compile all materials for events.
Compile and maintain historical information on events.
Work with speakers to obtain bios, photos, presentations and release
forms as well as all of their logistical needs.
Work with sponsors on all logistical needs for their sponsorship.
Responsible for updating all conference website information.
Post Conference set up and manage the conference evaluation process.
Create an analysis for each event including registration analysis and
email marketing analysis.
The Ideal candidate will:
Have 2-3 years experience assisting with trade shows and/or conferences.
Be able to travel to various event venues (out of town travel 4-5 times
per year).
Have a positive can do attitude and ability to communicate with
diplomacy & tact.
Show initiative and be self-motivated and driven to succeed.
Have demonstrated success at juggling multiple, complex projects
simultaneously.
Be meticulous with details and possess stellar follow-up skills.
Have excellent written and verbal communication skills.
Be flexible and enjoy working with people.
MPayne@ANA.net
16. Events Specialist; Moody's Investors Service); New York, NY
http://204.202.2.177/jobs/view.php?job_id=5640&auth_sess=c5b300433b4de17bbedbf592b38dbc8f
17. Conference manager; PEI Media; New York, NY
http://204.202.2.177/jobs/view.php?job_id=4150&auth_sess=c5b300433b4de17bbedbf592b38dbc8f
18. Sr. Meeting Planner; ISO; New York, NY
Were ISO the leading source of information about risk. We supply
data, analytics, and decision-support services for professionals in many
fields, including insurance, finance, real estate, health services,
government, and human resources. Our products help customers measure,
manage, and reduce risk. Weve also been recognized as New Jerseys
fastest-growing company based on our strong financial performance and
growth in revenue over the last three years. Our Jersey City
headquarters is conveniently located across the street from the
Newport/Pavonia PATH station, which takes you directly to and from
Manhattan in a matter of minutes. So come join the ISO family and put
your career into high gear.
We are looking for an experienced Sr. Meeting Planner to join our team.
In this position you will handle a variety of meeting sizes and
audiences. Duties include:
Budgetary Management
Site selection
Contract negotiation
All Program logistics, including food and beverage selection,
Audio-Visual needs, offsite venues
Attendee Registration and Data Management
Speaker Liaison
On-site meeting management
Financial reconciliation and post-meeting reporting
Ability to travel approx. 25-30%, including some weekends
To qualify youll need four-five years of experience in executing the
logistics of meeting planning on time and on budget. Experience
planning larger meetings featuring exhibits is preferred. You must be
familiar with meeting management software and have proven experience
negotiating vendor contracts. Experience handling all types of
conferences/meetings is preferred as is a CMP Designation. College
degree preferred.
We offer a competitive salary and benefits package including 401(k). For
consideration, please send your resume which MUST include salary
requirements to: Jennifer Brienza, ISO, 545 Washington Boulevard, 22-4,
Jersey City, NJ 07310 or e-mail to: jbrienza@ISO.com. We can only
respond to candidates selected for consideration. An equal opportunity
employer. To find out more about ISO visit us at: www.ISO.com.
19. Manager, Internal Communications; Starwood Hotels & Resorts
Worldwide, Inc.; White Plains, NY
http://careers.hsmai.org/jobdetail.cfm?job=2669227&keywords=&ref=1
20. Regional Lodgings Manager; Confidential; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=24395981&jobSummaryIndex=0&agentID=
21. Sr. Account Executives; Hospitality Performance Network; Virtual
Office
HPN, the fastest and most elite site selection firm in the country is
seeking the best and the brightest of the hotel group sales community,
those with an entrepeneurial spirit who want to take control of their
time, lifestyle and earning potential. Facilitate your client's
incentive programs, meetings and conventions into hotels, resorts and
destinations worldwide. Present site research recommendations which
utilize our unique business model and centralized purchasing digital RFP
system. Higher revenue share of transactions, no cap, unlimited earning
potential. Advanced commissions paid on hotel bookings to expedite cash
flow. Centralized purchasing handles initial site searches.
Telemarketing support to supplement new account development. Orientation
and ongoing mentorship available. No charge for start up collateral and
training. Flexible work environment, virtual office. No structured
hours, territories, no quotas. Accounting department to collect your
receivables. Full service meeting management support: including
web-based registration, catering, ground transportation, AV and
production services.
The ideal candidate will have a minimum of 5 years experience of group
sales experience in a full service hotel, hotel global sales office,
hotel representation firm, and/or convention bureau.
This is a commission opportunity as an independent contractor affiliated
with Hospitality Performance Network.
Contact: Caroline Fawcett
Phone: 630-585-1108
cfawcett@hperformance.com
22. Meeting Coordinator; Society of Critical Care Medicine; Des Plaines,
IL
The Society of Critical Care Medicine (SCCM) is the largest
multiprofessional organization dedicated to ensuring excellence and
consistency in the practice of critical care medicine. With 13,000
members in 80 countries, SCCM is the only organization that represents
all professional components of the critical care team. The Society
offers a variety of activities that promote excellence in patient care,
education, research, and advocacy. Visit our website at
http://www.sccm.org/
Society of Critical Care Medicine (SCCM) in Des Plaines, has a current
entry level opening for a Meeting Coordinator. Duties include the
preparation & coordination of society meetings. Position requires strong
communication & customer service skills with the hotel community and the
SCCM membership. Must be organized, detail oriented, & able to
multi-task in a small team environment. Strong admin, computer (MS
Office) & database skills required. iMIS a +. Minimum of 2 yrs
hotel/meeting exp. required.
In return we can offer the following:* Generous paid vacation time
* 12 paid holidays per year
* Summer hours program
* Medical, dental, std/ltd & life insurance
* Matching 401K
* Educational Assistance
* Performance Based Incentive Plan
Please submit your resume along with salary requirement via e-mail to
jobresponse@sccm.org, or fax 847-827-7656. No phone calls please
23. Account Executive; EMG; work from home
http://www.jobtarget.com/c/job.cfm?site_id=518&t730=&t733=&max=25&t735=&t731=&jb=2607237
24. Associate Director, Conference Services; Alzheimer's Association;
Chicago, IL
The Alzheimers Association is the leading voluntary health organization
in Alzheimer care, support and research.
The National office located in Downtown Chicago is seeking an Associate
Director, Conference Services to provide strategic insight, programmatic
theme development and team leadership to ensure all aspects of the
abstract management process are implemented to recruit the best quality
level speakers and poster presenters at the Associations national and
international conferences. Administers the procedures to secure
continuing education credits for physicians, nurses and social workers
attending Association conferences. Responsible for identifying
appropriate health care conventions for the Association to display trade
show booth.
Essential Job Functions:
Manage submission, review, and grading of abstracts.
Negotiate and oversee contract development and serves as primary point
of contact with venders responsible for database management of
abstracts.
Responsible for ensuring abstract management timelines for both internal
and external team members are met.
Liaison with speakers and poster presenters to disseminate all
communication relevant to their participation at the conferences.
Travel to meeting sites to oversee speaker and poster session
management.
Accountable for the budgeting and financial tracking of fellowships,
travel stipends and conference awards of ~ $250,000 and above.
Manage guidelines for exhibiting and exhibit at national healthcare
conferences to market the Associations conference programs and
products.
Manage the ongoing development and oversee the production timeline of
the conference program marketing materials, registration brochure,
on-site book and other conference-related materials.
Minimum Requirements:
Bachelors degree in gerontology, social work, adult or health education
or a related field and a minimum of six years experience, preferably a
Masters degree
Knowledge of Alzheimer care and research issues
Experience in educating and training health care professionals and
researchers
Experience in coordinating large national conferences and meetings
Experience with adult learning, educational assessment, curriculum
development and program evaluation
Experience in providing leadership to cross departmental teams
Experience in developing strategic business plans
Fax: 312-335-4051
dedwards@alz.org
https://home.eease.com/recruit/?id=24552
25. Part-Time Meeting Assistant; Mathematical Association of America;
Washington, DC
Qualifications:
The ideal candidate for this position has strong communication and
organizational skills, and the ability to take initiative and work
independently.
Duties:
National educational association in beautiful, historic buildings near
Dupont Circle seeks Part-time Assistant for Meetings and Events. This is
a great opportunity to get to know the events management aspect of
associations. As our part-time assistant, you will help manage logistics
for small- to mid-size events in the associations Carriage House, a new
state-of-the-art meeting and conference center. In addition, you will
assist the Meetings staff with work related to our annual association
meeting with approximately 1,200 participants. This includes database
and customer service work. We will be able to accommodate a flexible
work schedule of between 15-25 hours a week. This position will include
evening and weekend work. The duration of the position is open for
discussion, but will continue at least through mid-August 2008. If you
are interested, please email your cover letter and resume to: Bryan
Lane, Assistant Director for Meetings Email: blane@maa.org More info
about our association: www.maa.org.
26. Meetings and Exhibits Representative; American College of
Physicians; Philadelphia, PA
The American College of Physicians (ACP) is a national medical
membership organization located in Center City Philadelphia. It is our
aim to enhance the quality and effectiveness of healthcare by fostering
excellence and professionalism in the practice of internal medicine. We
are currently seeking a Meetings and Exhibit Representative to help us
meet our mission. The Meetings and Exhibit Representative will provide
administrative support to the Convention/Meeting Services Director and
Department, manage individual projects and provide back up for internal
and external meetings and exhibits. Specific responsibilities include
but are not limited to:
Plan small/medium size offsite meetings as assigned
Assist in the planning of large annual membership meeting
Manage budgets and business center costs
Make travel arrangements for internal staff and vendors attending
site visits
The right candidate for this position will preferably possess a
Bachelors degree, have excellent computer skills and have the ability
to travel (3-4 trips/year). Previous administrative support experience
and a demonstrated ability to handle complex travel and meeting
arrangements are required as well as superior customer service skills.
We at ACP value our employees. Our benefits and pension programs are
first rate, and the work environment is highly supportive. We encourage
diversity and new ideas. If you are interested in this position, please
apply by going to: http://www.acponline.org/acpjobs/?hp#mer EOE
27. Manager, Sponsorships & Events; American Council for Technology;
Fairfax, VA
http://www.jobtarget.com/c/job.cfm?site_id=518&t730=&t733=&max=25&t735=&t731=&jb=2606409
28. Exhibits Coordinator; The North American Spine Society; Burr Ridge,
IL
A well-established, medical specialty society located in Burr Ridge is
seeking an experienced Exhibits Coordinator. The selected candidate
will facilitate the planning and production of the technical exhibits
for several of our meetings according to ACCME guidelines. The Exhibits
Coordinator will be the primary contact with exhibiting companies. This
position will also assist the Sr. Mgr of Exhibits and Corporate
Relations as well as the Meeting Services department with various
exhibit related projects and responsibilities. Qualified candidates will
have a bachelors degree and 2-3 years experience in exhibit planning
and sponsorship. International meeting planning experience is helpful.
Must possess excellent oral and written communications skills. We offer
exceptional benefits and a positive work environment.
Salary history required. Please submit resume and salary history to
careers@spine.org
29. Staff Coordinator Specialist; Destination Concepts; San Diego, CA
DCi is currently looking to the fill the positions of Staff Coordinator
Specialist within its Corporate Headquarters in San Diego. The Staff
Coordinator Specialist (SCS) provides administrative support to the
Account Management Department. Specifically, the SCS organizes the
staffing of programs, assists with the fulfillment and program
requirements, and provides internal support to Managers during program
operation.
For additional information on DCi please visit our website:
www.destinationconcepts.com
Areas of Responsibility include but are not limited to:
-Staffing Programs
-Staff Uniforms & Badges
-Program Turn Over
-Trip Sheets
-Nextel Management
-Database Management
-Maintaining Employee Records
-Time Sheets
-Producing Staff Newsletter
Required Qualification
-2+ years related experience in administrative functions
-Creativity, logistical, strong communication, and customer service
skills
-Ability to handle multiple tasks & projects simultaneously
Please email resume to Mike Spangler: mike@destinationconcept.com
Fax to: 858.274.1440 attn: Mike Spangler.
30. Director of Operations, Meetings & Incentives; TSE Meetings &
Incentives (a division of TSE Sports & Entertainment); Cary, NC
We are looking for an experienced Senior Meeting & Incentive Planner to
join our team. In this position you will handle a variety of meeting and
incentives sizes and audiences.
Duties include:
– Site selection
– Contract negotiation
– Program logistics, including food and beverage selection,
Audio-Visual needs, offsite venues
– On-site meeting management
– Budgetary Management as well as financial reconciliation
post-meeting.
– Ability to travel up to 40%, including some weekends
To qualify you'll need five-six years of experience in executing the
logistics of meeting and incentive planning on time and on budget.
Experience planning national and international meetings and incentives
is preferred. You must be familiar with web registration and have proven
experience negotiating vendor contracts. Experience handling national
sales meetings, advisory board meetings, customer incentives and sales
incentives is preferred as is a CMP designation.
Bachelor's degree preferred; Associate's degree or equivalent work
experience acceptable
– Excellent communication and interpersonal skills
– Superior customer service and organizational skills
– Exceptional attention to detail
– Ability to prioritize and multi-task and to work under tight deadlines
– Demonstrate ability to work in a fast-paced environment
– Ability to work flexible schedules and/or extended hours to meet
clients business needs
Please send your resume to jobrien@tseworld.com.
31. Sr. Account Manager; Ambassadors LLC; Newport Beach, CA
Position Description
Oversees all elements for a meeting, conference or travel incentive
program and is responsible for the successful fulfillment and operation;
Senior Account Managers are expected to coordinate the most complex
programs with less supervision: Provide guidance and expertise to
Account Managers and Program Coordinators.
Responsibilities
Program Planning:
o Manages several files at one time
o Manages each assigned file so all deadlines are met
o Responsible for briefing a backup coordinator, while out of the
office, so the client and all elements of a program are covered
o Pre Program Operations: Manages the Travel/Conference Program file
o Managing vendors to insure delivery of all program elements, including
guarantees, hotel room attrition and contract deadlines
o Works directly with registration and air departments to provide
reports and airline tickets to participants, the client and vendors
o Complete specified forms for both Air & Registration, bringing them up
to speed on all program elements and deliverables
o Works directly with Marketing and Sponsorship departments as
necessary; oversees all aspects of sponsorship fulfillment on
conferences; works with decorator and oversees all aspects of exhibit
floor/booth assignments.
o Works hand in hand with Production team on program elements,
entertainment
o Orders all printed collateral and signage.
o Writes copy for all program materials including:
o Website
o Enrollment/Registration
o Pre-trip materials: Agenda, confirmation letters, etc.
o On-site collateral: activity confirmations, invitations, gift cards
o Conducts weekly team meetings on all projects
o Room gifts: Orders and delivery onsite
o Spearheads enrollment and pre-trip mailings
o Prepare staff assignments and trip books
o Travel Operations: Onsite Trip Director of the Travel Program or key
Travel Staff responsible for successful operation
o Keeps AE and client informed of all operations onsite
o Responsible for onsite Travel Staff
o Insure all Travel Staff present APG image
o Insure Travel Staff offer exemplary service
o Responsible that Travel Staff know program flow
Required Qualification
o Minimum seven (7) years experience required in event management
o Microsoft Excel
o Microsoft Word
o Microsoft Outlook
o Microsoft Project preferred
o Excellent Customer Service Skills
o BA or BS required
o CMP preferred
Please email your resume and salary history to careers@ambassadors.com
32. Event Administrator; Cisco; London, United Kingdom
http://careers.ises.com/c/job.cfm?site_id=553&jb=2600599
33. Lead Facilitator; Teambonding; Chicago, IL/New York, NY/New
Jersey/Washington, DC
http://careers.ises.com/c/job.cfm?site_id=553&jb=2599623
34. Event Representative; Confidential; San Antonio, TX
http://careers.ises.com/c/job.cfm?site_id=553&jb=2589415
35. Annual Conference Manager; American Art Therapy Association;
Alexandria, VA
The American Art Therapy Association (AATA) is seeking a highly skilled
and experienced professional to serve as Conference Manager for its
Annual Conference. The Conference Manager will be responsible for the
pre-conference planning; on-site management and promotion of the
conference, which attracts about 1,000 art therapists and other
delegates. The conference includes plenary sessions, multiple workshops
and other learning sessions, interest group meetings and special events.
The conference is held annually in November with the 2008 conference in
Cleveland, OH and the 2009 conference in San Antonio, TX. Conference
tours and other events take place outside conference hotel. The Manager
will work with the AATA Executive Director and the Conference Committee
on aspects of the conference. Responsibilities include direction and
management of Conference and meeting planning and development,
including:
* Scheduling
* Budgeting and budget forecasting for conference and other
meetings;
* Speaker contracting,
* Event promotion,
* Logistics servicing, and communications;
* Food and beverage planning
* A-V planning;
* Site logistics and set ups;
* Exhibit development;
* Special events planning and operations;
* Volunteer scheduling.
Applicant must have at least 10 years experience managing all aspects of
a national conference with complex programming. CMP certification is
recommended. Candidate must be highly organized and proficient in
conference management software and Microsoft Office. The Conference
Planner must be able to manage multiple projects of the conference while
working independently as well as being a team leader. Please send
information along with compensation requirements and references to:
American Art Therapy Association
Attention: Conference Manager Search Committee
5999 Stevenson Avenue
Alexandria, VA 2304
36. Program Events Specialist; Girl Scout Council of the Nation's
Capital; Washington, DC
Description:
Girl Scouts is the worlds preeminent organization dedicated solely to
all girls where, in an accepting and nurturing environment, girls build
character and skills for success in the real world. In partnership with
committed adult volunteers, girls develop qualities that will serve them
all their lives, like leadership, strong values, social conscience, and
conviction about their own potential and self-worth.
Girl Scout Council of the Nations Capital serves the Washington
metropolitan area, including the District of Columbia and areas of
Maryland and Northern Virginia. The diverse full-time staff of 100 and
seasonal part-time staff of over 300 collectively serve approximately
78,000 members. We're an organization with a solid history, a growing
future, and exciting opportunities.
JOB SUMMARY
Under general supervision and direction, the Program Events Specialist
is primarily responsible for developing and implementing programs for
girls, specializing in events management and cultivating relationships
with vendors, such as museums and adventure outfitters, for the Girl
Scout Council of the Nations Capital.
PRIMARY RESPONSBILITIES
Creates, develops, schedules, and markets program events for girls
that support Girl Scout program and the council goals.
Develops and manages council-wide multi-level events.
Assures adult and volunteer participation in program development and
establishes guidelines for community collaboration in the development of
programs for girls.
Ensures that participation in program events is inclusive and
representative of all jurisdictions within the Council.
Creates, develops and produces publications that enhance troop program
or program events, including assigned portion of newsletter for leaders
five times a year and a weekly electronic newsletter.
Analyzes current or projected program events and evaluates their
actual or potential effectiveness. Provides staff support and assistance
in the development of new programs and the execution of established
programs.
Provides program event orientation to leaders per any agreements with
providers; provides workshops for leaders of events under her
supervision.
Works with registration unit to accomplish on-time event
registrations, confirmations, substitutions and refunds related to
programs under management.
Assures timely and accurate statistical reports.
Provides staff support for assigned volunteer committees.
Serves in a staff advisory capacity to the Manager of Program Services
and to other administrative and service delivery staff units concerning
development, implementation and delivery of program events for girls.
MINIMUM QUALIFICATIONS
Bachelor's degree or equivalent related work experience.
Knowledge and experience in human service and volunteer environment.
Excellent verbal, written, and interpersonal communications skills.
Excellent presentation skills and ability to interact effectively in a
public setting.
Demonstrated ability to meet deadlines.
Demonstrated ability to effectively manage resources and multiple
projects.
Must be able to maintain a flexible work schedule consisting of
frequent evening and weekend meetings and activities.
Must have access to an automobile for travel within the jurisdiction.
Betsy Kiger
Staff Recruiter
Girl Scout Council of the Nations Capital
4301 Connecticut Ave, NW
Washington, DC 20008
hrinfo@gscnc.org
www.gscnc.org/info/hr
37. Administrator and Event Manager; National Council for Science and
the Environment; Washington, DC
The National Council for Science and the Environment (NCSE) seeks an
experienced individual to carry administrative and logistical
responsibilities for both the organization and for its annual conference
of ~1,000 attendees.
The individual will be responsible for:
[1] office and administrative activities for 15-20 people, including
working with external vendors and service providers; and
[2] logistical, contract and registration aspects for an annual
conference in Washington DC for ~1,000 attendeess.
Skills and Qualifications: Bachelorss degree with several years
experience. The position requires excellent organizational and
administrative skills, proficient computer skills a must, attention to
detail, demonstrated ability to handle multiple tasks, ability to handle
multiple tasks, strong interpersonal skills a must. Human resource
experience is a plus.
The National Council for Science and the Environment is a nonprofit
organization working to improve the scientific basis for environmental
decisionmaking. For more information about NCSE programs, visit
www.ncseonline.org.
Send resume and cover letter to peter@NCSEonline.org.
38. Manager, Professional Education; Casualty Actuarial Society;
Arlington, VA
Nonprofit Professional Society in Ballston has an opening for an
experienced Manager of Professional Education. The Manager of
Professional Education supports the Director on delivering various
educational programs including the Annual Meeting, Spring Meeting,
Reserving and Ratemaking seminars, workshops, audio conferences,
Webinars, etc. The Manager of Professional Education will support
Professional Education Committees and Task Forces and manage program
content and speakers for educational offerings. This position works
closely with the Meeting Services Department, which oversees the
logistical aspects of meetings.
Requirements
Bachelors degree and 3-5 years association experience required.
Candidates must be enthusiastic, detail oriented, and be able to handle
multiple projects concurrently. Strong computer, written and oral
communications skills are essential. Candidates should be familiar with
continuing education and/or adult learning concepts. Property Casualty
insurance experience is preferred, but not required. Travel required.
Local Residents Preferred (No Relo). Competitive salary, excellent
benefits and metro location. For consideration please send cover letter,
resume and salary requirements to csmith@casact.org. Resumes without
salary requirements will not be considered. No phone calls. No
relocation.
39. Show Manager; Helicopter Association International (HAI);
Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?job=2670197&keywords=&ref=1
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