Hospitality and Event Planning Network (HEPN)
28 July 2008
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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson. The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.
Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27, 2006 onward are also posted at http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this list.
This week’s edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Orientation Week Assistant; International Partnership for Service-Learning and Leadership; Atlanta, GA
2. Director, Conventions & Education; Newspaper Association of America; Arlington, VA
3. Meeting Manager; J. Spargo & Associates, Inc.; Arlington, VA
4. Director, Meetings; Urban Land Institute; Washington, DC
5. Conference Coordinator; Lebhar-Friedman; New York, NY
6. Knowledge Manager, EMEA; Meeting Professionals International; Dallas, TX
7. Special Events Assistant/Outdoor Art Club Manager; Mill Valley Film Festival; Mill Valley/San Rafael, CA
8. Conference Services/Meeting Planner; Lawrence Berkeley National Laboratory; Berkeley, CA
9. Marketing Events Manager; L.E.K. Consulting; Boston, MA
10. Associate Webmaster; Meeting Professionals International; Dallas, TX
11. Conference Planner; ING; El Segundo, CA
12. Meetings & Housing Manager; American Dental Association; Chicago, IL
13. Account Executive; Tigertail Consultants, Inc.
14. Executive Assistant; Meeting Professionals International; Dallas, TX
15. Conference Coordinator; Association for Professionals in Infection Control; Washington, DC
16. Registration/Housing/Exhibits Coordinator; American Mathematical Society; Rhode Island
17. Meetings & Events Director; CONFIDENTIAL; Washington, DC
18. Assistant Director of Sales; Ardent Hotel Advisors; Santa Fe , NM
19. Conference Center Coordinator (Job #2007-35-1); Puget Sound ESD; Renton, WA
20. Event Planner; Bowhead Science and Technology; Alexandria, VA
21. Conference Producer; Washington Business Information; Washington, DC
22. AsstMgr-Banquets (NE); MARRIOTT INTERNATIONAL; Washington, DC
23. Event Program Coordinator; Booz Allen Hamilton; McLean, VA
24. Housing Manager; American Society of Clinical Oncology; Alexandria, VA
25. Director, Conventions; National Business Aviation Association; Washington, DC
26. Manager, Convention Sales; Chicago Convention & Tourism Bureau; Chicago, IL
27. Convention Sales Manager; Greater Houston Convention and Visitors Bureau; Houston, TX
28. Assistant VP & Sales Manager; TROPICANA CASINO & RESORT; Washington, DC
29. Revenue Manager; MARRIOTT INTERNATIONAL; Bethesda, MD
30. Manager, Meetings & Exhibits; American Association for Cancer Research; Philadelphia, PA
31. Dir-Association Accounts; MARRIOTT INTERNATIONAL; Bethesda, MD
32. Business Analyst; BCD Meetings & Incentives; Atlanta, GA
33. Regional Sales Manager – Chicago; Baltimore Area Convention and Visitors Association (BACVA); Chicago, IL
34. EVENT PLANNER; Fogarty Knapp & Associates; Lower Fairfield County, CT
35. MANAGER, PROGRAM AND EVENTS; Fogarty Knapp & Associates; Lower Fairfield County, CT
36. Event Producer; Cisco; Rancho Cordova, CA
37. Marketing Events Manager; L.E.K. Consulting; Boston, MA
38. Public Relations Director; International SPA Association; Lexington, KY
************* The Short Self-Pitch (SSP) *********************
Hi my name is Tim Mortimer of Right Stuff Productions.
I am a independent contractor who does labor for set ups, tear downs and shows. A freelancer. Most of my experience is in staging but have found that stage; video, broadcast and film jobs are so similar to each other. Staging includes Rock and roll concerts, car shows, trade-show events, corporate, ballrooms, museums and others. Video includes sci-fi, horror, drama, comedy, meetings and others.
Multi-talent in Stage, lighting, L2, audio, video, technician; carpenter, down rigger, projectionist, AV2, video switcher, spotlight, camera operator, assistant camera operator, lasers, driver, grip, key grip, dolly grip, technical director, production assistant, best boy, gaffer, and electrician. Have also done acting as an extra and voiceovers. I take pride that I can do these jobs and that I am reliable.
Been known to take on other jobs that I need training in, at a discount and have done a excellent job at it. Been doing this since 1995. I mainly do local shows in Phoenix, AZ but I do tours and travel too. Keep me in mind if you come to Phoenix and need help. Average fee is $350.00 a day. So this is a little about me. Feel free to look over, and forward my web site and services to other potential clients that can use my services. For information and more my website is. http://rightstuffproductionsllc.com/home.html
There you will find my calendar tab. From there it will tell you if I am available for a job that you have coming up.
To instant message Tim Mortimer about work.
Yahoo
RightStuffProduction
Hotmail
RightStuffProductions
MortimerTim
Lets chat about some jobs coming up.
rightstuffproduction@mac.com
********
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter.
***********
1. Orientation Week Assistant; International Partnership for Service-Learning and Leadership; Atlanta, GA
The International Partnership for Service-Learning and Leadership (IPSL) is seeking an Atlanta based assistant to help coordinate a week-long orientation program for a small group of Master's Degree candidates. The program dates are August 9-16 2008 and will take place mostly in and around the Emory University campus. Duties will include: site visits to all pre-arranged facilities (hotel and restaurants), driving a 15 passenger van during the week (experience driving a van and good driving record a must), coffee break set up, and general miscellaneous duties to assist the IPSl program directors. Conference/events experience a must. Familiarity with the Emory campus a plus. Compensation is $700 which includes pre-program communications with IPSL home office in New York, the Atlanta week itself, and a follow up short event evaluation report.
Please submit resume and relevant experience to:
Peter Criswell, Interim President
pcriswell@ipsl.org
no phone calls please
2. Director, Conventions & Education; Newspaper Association of America; Arlington, VA
The Newspaper Association of America, in Arlington, VA is searching for a Director, Conventions & Education. NAA is looking for a seasoned professional to work in a friendly and fast-paced environment and oversee all aspects of NAA's premier event with a budget of $2M and 4,000+ attendees. The ideal candidate will be responsible for program development, logistics, marketing and product creation that will extend the event to a year-round venue, utilizing online tools and technology. The Director will also work collaboratively with colleagues and members to provide effective programs that support our member's educational needs.
The successful candidate will have a Bachelor's Degree and 8-10 years experience with proven leadership capabilities and strong process and project management skills. The Director must have excellent research, analytical and communication skills and be adept at using and applying interactive learning tools/technology in delivery of education, including web casts and social networking technology.
Please visit our website at http://www.naa.org. Send cover letter and resume with three references and salary requirements to jobs@naa.org or fax to 571-363-1363. NAA is an EOE.
3. Meeting Manager; J. Spargo & Associates, Inc. ; Arlington, VA
We have an opening for an organized, detail and deadline oriented Meeting Manager. Must be a self-starter with diligent work habits.
Requirements: 2+ years experience planning, negotiating, coordinating and staging association meetings from 5 to 2,000 attendees; planning, budgeting and monitoring of event catering/concessions; excellent interpersonal, budgetary skills; Word, Excel and PowerPoint; excellent oral and written communication skills. Must be energetic, patient and creative. 15% to 20% travel.
Excellent benefits. Fax resume w/ salary req. to (703) 818-9177 Attn: HR or email jsajobs@jspargo.com.
About J. Spargo and Associates — We are a fast-paced and growing convention planning company located in Fairfax, VA. We have a strong reputation for providing excellent customer service for our clients for over 30 years. Come join our team of dedicated professionals.
http://www.jspargo.com
4. Director, Meetings; Urban Land Institute; Washington, DC
The Urban Land Institute is a global association with more than 35,000 members involved in land use and real estate development. We are recruiting for a dynamic individual to serve as Director of Meetings. Successful candidate will direct and manage the logistical aspects of the institute's two semi annual meetings: the 3,500-person Spring Council Forum and the 7,000-person Fall Meeting.
Skills and Requirements:
* Demonstrated experience in managing complex meetings with multiple (300+) sessions over a 4-day period, extensive audio-visuals, numerous meal functions, and in multiple facilities.
* Experience in working in convention centers is required.
* Strong budget development and management skills, contract negotiation skills, and experience in writing and evaluating requests for proposals.
* Minimum 10 years of experience is required, with at least 3 years in a director (or similar) level position.
* Proficient in MS Office Suite; Minimum BA required.
Please send your resume and letter of interest to jobs@uli.org-no phone calls please. ULI is proud to be an equal opportunity employer.
5. Conference Coordinator; Lebhar-Friedman; New York, NY
Lebhar-Friedman, Inc. is the leading information company for the retail, foodservice and healthcare industry with over 500 employees located in the United States, Europe & Asia. We are always on the lookout for skilled and talented professionals who are passionate about delivering innovative information products to our customers.
We are currently seeking a Conference Coordinator who will work closely with the events team to ensure that event activities are completed in accordance with the event activities schedules for each event. Duties include:
*Assist in coordinating direct mail and e-mail campaigns for conference attendance
* Maintain sponsor prospect databases and databases of current sponsors for each event
* Assist the events team to ensure sponsor and customer benefits are fulfilled
* Assist in coordinating mailing and track attendance/acceptance of winners for awards-related events
* Assist presenters with travel arrangements, AV requirements and retrieval of necessary information such as photos, bios and presentations
* Traffic event related ads ensuring that necessary sponsor logos are updated prior to each issue closing date
Job Requirements
*Strong attention to detail
* Savvy with Microsoft Word and Excel
* Strong phone and written communication skills
* Ability to work in a team environment
* Bachelors Degree and at least 2 to 3 years of related experience
Lebhar-Friedman offers a comprehensive benefits program that includes medical, dental, vision, tuition reimbursement and a 401k Plan . We have a friendly and diverse work environment.
To apply please visit our website at http://www.lf.com/Careers.aspx.
6. Knowledge Manager, EMEA; Meeting Professionals International; Dallas, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7252
7. Special Events Assistant/Outdoor Art Club Manager; Mill Valley Film Festival; Mill Valley/San Rafael, CA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7253
8. Conference Services/Meeting Planner; Lawrence Berkeley National Laboratory; Berkeley, CA
Lawrence Berkeley National Laboratory is a world class research institution where scientists solve important problems related to nature's mysteries. The institution is located in the Berkeley Hills with a wonderful view of the San Francisco Bay and next to one of the greatest universities in the world. For more information about LBNL and its programs, visit http://www.lbl.gov/.
Responsibilities:
* On-site meeting coordination and site research and contract negotiations with multiple providers such as hotels, campus facilities, special venues, food and beverage, audio/visual, ground transportation, etc.
* Processing on-line registration transactions and working with cardholders and conference accounting to resolve discrepancies
* Perform data entry and word processing functions as appropriate
* Operate various office equipment including copiers, reader/printers, keyboard
* Budget control: Working with general accounting staff to reconcile final charges, identify requirements, minimize errors and ensure accuracy
* Create process and store file records as per conference services specifications. i.e. archiving
* Preparing reports and materials as needed to support conference services i.e. name badges, receipts, attendee rosters, housing reports etc.
* Customer Service via phone, fax and email
* Other duties as assigned
Requirements:
* Minimum of two years of significant meeting planning experience
* Proven success in planning and organizing programs and events at least small meetings; including some knowledge of hotel negotiation and contracting, and a limited knowledge of audio visual and meeting requirements for various sized programs
* Must be able to work extremely well in a team environment
* Applicants must be responsible, detail oriented, organized, and a multi-tasker
* Able to work under deadline pressure
* Have a positive can-do attitude
* Microsoft Office Suite, Word and Excel
Berkeley Lab is an Affirmative Action/Equal Opportunity Employer and encourages a Diverse Workforce!
Please send your resume to Jill Stark: JSStark@lbl.gov.
9. Marketing Events Manager; L.E.K. Consulting; Boston, MA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7248
10. Associate Webmaster; Meeting Professionals International; Dallas, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7249
11. Conference Planner; ING; El Segundo, CA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7243
12. Meetings & Housing Manager; American Dental Association; Chicago, IL
A focused mind coupled with strong teamwork can reap amazing results. Just ask anyone at the American Dental Association. The commitment of our people has made us one of only nine organizations to earn a rating of “Remarkable” in the American Society of Association Executive's (ASAE)/Center for Association Leadership study, “Measures of Success.” It's a rating we're very proud of, and one we know will only improve with you on our team. Because it's efforts like yours that make us great.
This position's main responsibilities include, but are not limited to, playing a major role in the planning strategy, budget management and contracting for housing of up to 55,000 attendees at each annual session; managing the logistical and financial aspects of annual session hotels for business meetings of the ADA, dental related organizations, exhibiting companies, and other VIP's; managing the planning strategy and contract negotiations for special hotel rates to provide the housing of volunteers – utilizing 8,000 hotel room nights annually – who meet in Chicago at over 550 meetings and conferences of the ADA; providing a member benefit to ADA members traveling to Chicago for other business or pleasure who utilize an additional 12,000 hotel room nights annually; serving as the lead staff person for all aspects surrounding this corporate hotel program such as hotel contract negotiations, staff supervision for the Housing and Meeting Coordinator and Meetings Assistant, budget management, timeline monitoring, and quality assurance.
The position requires a Bachelor's degree and a minimum of five years of proven hands-on experience in meeting planning for an organization that hosts large and small meetings OR nine years of proven hands-on experience in meeting planning for an organization that hosts large and small meetings; housing and contract negotiation experience for mid-sized meetings, meeting planning for mid-sized conferences and budget management; some supervision of employees; must be deadline oriented and have excellent customer service, organizational, written/verbal and multi-tasking skills; the ability to work as a team and with many different levels within an organization; travel to 2-week annual meeting and 3-5 site visits for the annual meeting plus site visits and/or staffing for 2-3 additional off-site meetings; Desirable skills include: Previous experience with an association and working with volunteers; experience working with upper management; experience working with a housing bureau for large meetings; CMP designation (Certified Meeting Professional).
We offer an excellent location, competitive salary and benefit plan. Please send resume and salary requirements to: The American Dental Association, 211 East Chicago Avenue, Dept. PR6159, Chicago, IL 60611. E-mail: jobs@ada.org. www.ada.org/goto/jobs. EOE
13. Account Executive; Tigertail Consultants, Inc.
Tigertail Consultants, Inc. is seeking an experienced independent account executive to increase revenue through new client acquisition.
Tigertail Consultants, Inc. is a full service meeting and event planning company.
Job responsibilities:
Identify and pursue new business; cold calling; networking; develop and execute client presentations; build the pipeline for future business; and secure ongoing client relationships. Compiles and maintains sales database, including customer details.
Requirements:
* Must be committed, persistent and tenacious about securing leads and following up.
* Makes a constant effort to find new business. Prospects accounts through cold calls, networking, and referrals.
* Must be exceptionally organized and determined with research and calls.
* Must be able to develop relationships with new business leads and carry out goal-oriented strategies.
* Must have a positive & energetic personality.
* Previous corporate event sales experience.
* Existing contacts in events industry a plus.
* Highly self motivated, persuasive and influential.
* A team player who can play an active role in a dynamic team.
* Must be able to travel when required.
* Computer literate.
* Capable of making effective oral and written presentations at all levels.
* Must understand and be able to articulate the features and benefits of the corporate event services we offer.
* BA/BS degree.
* 5+ uears of sales experience.
* Demonstrated oral, written and customer management skills.
Compensation:
Tigertail Consultants, Inc. offers a competitive commission.
Please email resume and cover letter to info@tigertailinc.com. Please be sure to include commission history and commission requirements in your submission.
14. Executive Assistant; Meeting Professionals International; Dallas, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7247
15. Conference Coordinator; Association for Professionals in Infection Control; Washington, DC
The Association for Professionals in Infection Control and Epidemiology (APIC) is in need of a dynamic, self-motivated, and self-directed individual who can take responsibility for project coordination and operational support for projects related to APIC’s education initiative. This includes coordinating education programs, maintaining processes and files for continuing education accreditation, acting as registrar for selected educational offerings, speaker coordination and assistance, taking notes, scheduling conference calls, and maintaining the Education department’s web-site home page.
The successful candidate will have a degree or equivalent experience, and at least 3 years progressively more responsible administrative support positions. Accuracy, the ability to multi-task and meet deadlines, strong interpersonal, written and verbal skills, and proficiency in the Microsoft Office Suite are all required. Familiarity with iMIS meeting set-up, proposal, and abstract system, content management and community posting procedures is a plus. The successful candidate must be thorough and conscientious about attention to detail, having a knowledge of basic financial processes, and be sensitive to the needs of APIC’s members.
This is a non-exempt position and pays an hourly rate commensurate with experience. APIC offers a generous benefits package including medical, dental and vision insurance, life, short- and long-term disability insurance, vacation, sick leave, flexible spending plans, and a generous contribution system for 401(k).
Please visit our website at www.apic.org
TO APPLY FOR THIS POSITION: Please email your resume (in MS Word format) and cover letter to Employment@apic.org
16. Registration/Housing/Exhibits Coordinator; American Mathematical Society; Rhode Island
http://asi.careerhq.org/jobdetail.cfm?job=2934569
17. Meetings & Events Director; CONFIDENTIAL; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2941606
18. Assistant Director of Sales; Ardent Hotel Advisors; Santa Fe , NM
http://careers.hsmai.org/jobdetail.cfm?job=2942898
19. Conference Center Coordinator (Job #2007-35-1); Puget Sound ESD; Renton, WA
http://careers.ises.com/c/job.cfm?site_id=553&jb=4634588
20. Event Planner; Bowhead Science and Technology; Alexandria, VA
http://careers.ises.com/c/job.cfm?site_id=553&jb=4632544
21. Conference Producer; Washington Business Information; Washington, DC
FDAnews is the premier provider of domestic and international regulatory, legislative and business news and information for executives in industries regulated by the U.S. Food and Drug Administration and The European Commission.
Conference Producer
Falls Church publishing company seeks a candidate to secure industry thought leaders to serve as audio, web and physical conference presenters. Candidate would manage all aspects of developing and producing conferences; from creation of ideas, writing event proposals, speaker selection and event execution. Duties also include budget management and achieving quarterly objectives. The ideal candidate is proactive, industrious, and has a history of achievements. Candidates with 2+ years of publishing or conference planning experience are a plus. Must be comfortable working the phones, detail-oriented, collaborative, and hold a passion for accuracy and thoroughness. MS Office skills a must.
Benefits include health, dental, 401k, vacation, etc.
Send resume with cover letter, and salary requirements to bludden@fdanews.com.
No phone calls please.
Resumes without a cover letter will not be considered.
22. AsstMgr-Banquets (NE); MARRIOTT INTERNATIONAL; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26751836&jobSummaryIndex=8&agentID=
23. Event Program Coordinator; Booz Allen Hamilton; McLean, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26740541&jobSummaryIndex=85&agentID=
24. Housing Manager; American Society of Clinical Oncology; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26731776&jobSummaryIndex=138&agentID=
25. Director, Conventions; National Business Aviation Association; Washington, DC
The National Business Aviation Association, (NBAA) a leading trade association in business aviation has an exciting opportunity for a creative, enthusiastic, customer service oriented director of conventions that will report to the senior vice president of the division and will support four conventions including:
* NBAA Annual Meeting & Convention (over 30,000 attendees last year)
* European Business Aviation Convention & Exhibition (EBACE)
* Asian Business Aviation Conference & Exhibition (ABACE)
* Light Business Airplane Exhibition & Conference (LBA)
You will be responsible for the housing function and special events at all NBAA conventions.
Housing duties include:
* Negotiating contracts
* Assigning room blocks for Exhibitors and Attendees
* Determining flow patterns
* Handling all staff, VIP
* Support vendor rooming
Special event coordination includes the NBAA Gala, President's Reception and all VIP events at NBAA conventions. Don’t miss this opportunity to work on one of the top ten largest tradeshows in America.
Qualifications:
* Four-year Bachelor’s degree or equivalent experience
* Five years experience in event planning
* Excellent negotiating, problem solving and customer service skills
* Knowledge of Tradeshow and Hotel Industries
* Effective oral and written communication skills
* Excellent interpersonal skills
* Ability to travel at least 33% of the time
* Proficient in Microsoft Office Suite, Word, Excel, PowerPoint, Outlook
* Experience with databases, preferably iMis
* General accounting and budgeting skills, and a good knowledge of creating and interpreting spreadsheets
Preferred Qualifications:
* Non-profit Association experience
* Knowledge of the Business Aviation Industry NBAA offers outstanding benefits as well as a professional and friendly working environment.
E-mail resume and cover letter including salary requirements to: hr@nbaa.org. In the subject line, indicate “Director, Conventions” or resumes may be mailed to:
NBAA
Attn: Human Resources
1200 18th Street NW
Suite 400
Washington, DC 20036
For more information go to: www.nbaa.org/jobs
EEO M/F/D/V
Phone: 202-478-7764
hr@nbaa.org
http://www.nbaa.org/jobs
26. Manager, Convention Sales; Chicago Convention & Tourism Bureau; Chicago, IL
The Manager Convention Sales, “Need Time Position” is responsible for aggressively soliciting off -peak and need time period business in both Corporate and Association markets that are under 750 rooms on peak night. This sales person will sell in house programs that would meet at the Chicago hotel community outside of the prime selling months of April-May-June, Sept-Oct-Nov. Programs will primarily meet in-house and not necessarily at one of the MPEA facilities. The sales person will focus on creating awareness of the city of Chicago as a global destination; selling all Bureau services within the corporate and association segments and representing the Bureau in a professional and business like manner; ensuring attainment of key result area goals, as well as yearly goals.
Along with your superior communication and presentation skills, you should have 5-7 years related, progressive sales experience in the hospitality or convention bureau environment with sound knowledge of associations, trade shows, exhibit facilities and hotel capabilities. Must be able to effectively use MS Office products including, Word, Excel, Power Point, Access and Outlook; knowledge of D3000 helpful. Your time-management skills will be important for managing multiple projects/priorities.
If you’re interested in joining a winning team, forward your confidential resume, with desired salary, to:
Donald Arneberg
Director of Human Resources
Chicago Convention and Tourism Bureau
2301 S. Lake Shore Drive.
Chicago, IL 60616
darneberg@choosechicago.com
Learn more about us at www.choosechicago.com.
27. Convention Sales Manager; Greater Houston Convention and Visitors Bureau; Houston, TX
This position is responsible for identifying and pursuing leads and bookings while developing and maintaining accounts in the National Association market . The remote office will sell Houston in the northeast from Philadelphia to New York.
Responsibilities
* Achieve specific convention booking and lead goals associated with citywide (over 2000 peak rooms) and utilizing the George R. Brown Convention Center) or the Reliant Center.
* Achieve department goals while operating within the approved budget.
* Conduct sales calls (site visits, FAMs) with meeting planners (Minimum five days each quarter in market)
* Prepare bids for clients, including coordinating the input of hospitality community, hotels and local business leaders.
* Develop and make bid presentations to clients, boards of directors and site committees
* Maintain and expand effective relationships and communications with hotel sales, marketing and management personnel both locally and nationally
* Maintain effective relationships and communicate with key management personnel at the George R. Brown Convention Center and the Reliant Center.
* Develop and enhance market relationships by visiting clients and coordinating and attending specific industry trade shows.
* Participate in various Bureau functions to enhance industry knowledge and relationships.
* Participate in and attend local industry organizations and functions.
* Other duties and special projects as assigned by management.
Qualifications
Bachelor degree in business related studies and three years industry-related sales experience is required. Excellent sales techniques and track record are required as well as effective interpersonal skills. Excellent written and oral communications, judgment and decision-making skills are required. Candidate must possess the ability to make effective written and oral presentations in a public setting. Candidate must be computer literate, with working knowledge of Microsoft Word or similar word processing software. This is an exempt position. Must be able to travel.
Interviews will be held in Las Vegas, Nevada on July 28 – July 30, 2008. After July 30th, interviews will be held in Houston, Texas. Location to be determined upon confirmation of interview.
Contact: Dolores Ramirez
Phone: 713-437-5200 Ext. 5258
Fax: 713-222-5430
dramirez@ghcvb.org
28. Assistant VP & Sales Manager; TROPICANA CASINO & RESORT; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26753296&jobSummaryIndex=2&agentID=
29. Revenue Manager; MARRIOTT INTERNATIONAL; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26751846&jobSummaryIndex=6&agentID=
30. Manager, Meetings & Exhibits; American Association for Cancer Research; Philadelphia, PA
Description
* Manages meetings and exhibits logistics as they relate to requests for proposals, site recommendations and visits, contract pricing and negotiations, and budget management.
Communicates in a timely manner with attendees, VIPs, staff and multiple vendors on logistics, registration, housing and audiovisual requirements.
* Creates written reports on each meeting managed, regarding hotel/convention center service, vendor performance, and other relevant aspects.
* Contracts with and manages vendors including decorator, audiovisual services, exhibits management, catering services and entertainment.
Negotiates volume pricing with hotels, ground transportation, and third parties. Reviews all hotel contracts.
* Acts as staff liaison to relevant committees and works cross functionally with various departments within the AACR.
* Travels to meetings in order to manage on-site events, working extended hours including standing and walking for long periods of time, to support events that are scheduled on weekends and during evening hours.
* Conducts bill reconciliations and post-meetings follow-up and assessment.
* Supports the Director of Meetings and Exhibits with work related to the AACR Annual Meeting
* Works in a team environment and collaborates with other departmental managers and support staff.
* Performs the essential functions of the position and other tasks as required.
Position Requirements
* BA or BS degree or higher, CMP a plus
* Minimum 7 years experience in meeting planning, 5 of which are as manager. Scientific/medical Association experience a plus.
* Highly skilled in negotiation and logistics management
* Superior ability to prioritize and manage time.
* 30% travel required, within the US and worldwide.
* Strong interpersonal skills and the ability to work with diverse groups
* Ability to manage multiple projects as well as people; multi-tasking skills.
* Customer-driven with the ability to make good decisions
* Excellent verbal and written communication skills
* Advanced computer skills including Word, Excel, PowerPoint, Access, Adobe and Photo Shop; iMIS knowledge a plus.
* Strong project management attributes that involve intricate planning, good detail and follow up.
* Strong sense of professional business ethics, appearance and etiquette.
Please submit your cover letter and resume (including salary history) to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
E-mail: humanresources@aacr.org
Fax: (215) 440-1045
Equal Opportunity Employer
31. Dir-Association Accounts; MARRIOTT INTERNATIONAL; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26751831&jobSummaryIndex=7&agentID=
32. Business Analyst; BCD Meetings & Incentives; Atlanta, GA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7256
33. Regional Sales Manager – Chicago; Baltimore Area Convention and Visitors Association (BACVA); Chicago, IL
The Baltimore Area Convention and Visitors Association (BACVA) a non-profit organization has an immediate opening for a Regional Sales Manager – Chicago. Qualified candidates must be motivated to solicit meeting and convention business. This is an excellent opportunity for an enthusiastic, positive team player with a minimum of 3 years experience with convention and visitors bureaus, hotels or convention centers who lives in Chicago. Substantial knowledge /awareness of the convention bureaus is essential. Candidates will attend local and out of town industry tradeshows and represent BACVA in community functions and networking opportunities. Must be able to handle multiple tasks, have strong verbal and written communication skills. Forward cover letter including salary requirement and resume’ to resumes@baltimore.org or fax to 410.727-2308. EOE
34. EVENT PLANNER; Fogarty Knapp & Associates; Lower Fairfield County, CT
http://careers.ises.com/c/job.cfm?site_id=553&jb=4646237
35. MANAGER, PROGRAM AND EVENTS; Fogarty Knapp & Associates; Lower Fairfield County, CT
http://careers.ises.com/c/job.cfm?site_id=553&jb=4646251
36. Event Producer; Cisco; Rancho Cordova, CA
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37. Marketing Events Manager; L.E.K. Consulting; Boston, MA
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*** From Debra Locker, via Ned Lundquist and Shonali Burke ***
38. Public Relations Director; International SPA Association; Lexington, KY
Hello Ned – I have been a reader of your site for a few months and certainly enjoy it! I am leaving my wonderful PR Director position with the International SPA Association. We would love to post this job to your subscribers. I have attached a description of the tasks involved with the role. Please let me know what else you need in order to post it. Thanks!
Debra Locker | Public Relations Director
International SPA Association
2365 Harrodsburg Road, Suite A325 | Lexington, KY 40504
P 1.859.226.4374 | F 1.859.226.4445
debra.locker@ispastaff.com and www.experienceispa.com
POSITION DESCRIPTION
TITLE: Public Relations Director, International SPA Association
REPORTS TO: ISPA President
CLASSIFICATION: Exempt
Essential Functions:
1. Responsible for fulfilling all media requests, which involves daily calls and e-mails.
2. Develop and enhance relationships with key media.
3. Organize, facilitate, staff and follow-up on all media interviews with the ISPA President, also the Chairman and Board Members as needed.
4. Draft and enhance key quotes/messages on a regular basis.
5. Conduct daily analysis of major consumer and travel trade publications and Web sites to track stories and trends.
6. Work with writers to develop angles for ISPA/spa member involvement in current news stories.
7. Responsible for the annual public relations plan, which includes assigning timely press releases for drafting and promoting coverage of ISPA’s events to media.
8. Serve as the final approval on releases and send them to media.
9. Responsible for notifying membership of relevant media leads and assist the media in finding appropriate members to fulfill their requests.
10. Manage and grow the Public Relations Manager.
11. Through using market and industry research, analyze ISPA and the industry for media angles. Use this information to enhance and maintain a proactive campaign of targeted pitches to key contacts.
12. Responsible for media relations reports for each ISPA board meeting. Work with the Public Relations Manager to analyze trends in clips, interviews and information requests, as well as to compile the number of consumers reached through clips/media appearances.
13. Responsible for managing all aspects of ISPA’s multi-year video project. This includes arranging shoots and interviews at member properties, being the liaison with the production company, traveling to shoots, logging, writing scripts, supervising editing, and ensuring placement of video elements at ISPA events, online and for marketing opportunities.
14. Compile and update a stock of b-roll for media usage.
15. Manage ongoing media training for spokespeople.
16. Manage the media response plan and update as needed.
17. Oversee the look and image of ISPA from a media/public relations standpoint as it appears in written, spoken and cyber form.
18. Responsible for managing all media aspects for the Annual Media Event, Annual Conference and Knowledge Network Marketplaces.
19. Organize and facilitate all media aspects for the Media Event –
*Supply guidance to the event planner and sponsor contact.
*Research and compile list of qualified media.
*Work with key media contacts to ensure their attendance.
*Coordinate with sponsors on the best ways to promote their company to the media.
*Oversee production of all materials and invitations.
*Research and prepare all materials for the press conference.
*Prepare all additional press materials.
*Follow up with media following the event (both attendees and non-attendees).
20. Organize and facilitate all media aspects for the Annual Conference –
*Coordinate all materials for the press room on-site.
*Invite qualified media (international, national and local) and facilitate their registration processes.
*Interact with media on-site to ensure that they are receiving what they need during the Conference.
*Work with the sponsor contact on all aspects of the media/sponsor reception.
*Facilitate press conferences.
*Research and prepare speeches as directed.
*Write talking points/remarks as needed.
*Serve as the production assistant for the Audio/Visual company.
Additional Functions:
17. Create and manage media relations budget.
18. Write articles for Pulse as needed.
19. Serve on ISPA’s senior management team, which involves knowledge of all areas of the association and its business opportunities.
20. Draft speeches and talking points for ISPA’s spokespeople.
21. Be involved with research study development to ensure the media’s questions are answered and that newsworthy information is gathered.
22. Perform special projects as assigned by the President.
23. Travel when necessary and represent ISPA at industry functions
Apply: www.imgcollege.com
********************************
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