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Hospitality and Event Planning Network (HEPN) for 2 February 2009

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

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This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Event Planner; SAIC; McLean, VA

2. Global Sales Director, Corporate Group, Mid-Atlantic; Wyndham Hotel

Group; North Carolina

3. Travel Consultant Groups; BCD Travel; Fort Worth, TX

4. Sourcing & Registration Manager; BCD Meetings & Incentives; New York,

NY

5. Registration & Technology Services Manager; TMSi; Woodstock (Atlanta

metro), GA

6. Meeting Coordinator; ACMG; Bethesda, MD

7. Manager, Meetings; American Academy of Physician Assistants;

Alexandria, VA

8. Registration & Logistics Associate; The American Wind Energy

Association; Washington, DC

9. Marketing Director; The Virginian; Fairfax, VA

10. Hotel Sales Coordinator; Hotel Lombardy; Washington, DC

11. DIRECTOR, CONVENTION & MEETING PLANNING DIVISION; American

Veterinary Medical Association; Schaumburg, IL

12. Manager; Society of Military Engineers; Alexandria, VA

13. Meeting Planner; Confidential; Fairfax, VA

14. Assistant: Registration, Housing and Travel; Radiological Society of

North America (RSNA); Oak Brook, IL

15. Conferences Intern; International Association of Fire Chiefs;

Fairfax, VA

16. Regional Sales Manager; Deerfoot Inn & Casino; Edmonton, AB, Canada

17. Catering Sales Manager; Deerfoot Inn & Casino; Calgary, AB, Canada

18. Meetings Intern Airports; Council International-North America;

Washington, DC

19. Meetings Coordinator (Temporary); American Council of Life Insurers;

Washington, DC

20. Catering Sales Manager; Hilton Garden Inn Hotel / PM Hospitality

Strategies; Ashburn, VA

21. Director of Sales & Marketing; Hilton Garden Inn Hotel / PM

Hospitality Strategies; Ashburn, VA

22. Sales Executive, Supplier Network; Cvent; McLean, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

**************************

1. Event Planner; SAIC; McLean, VA

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7602

2. Global Sales Director, Corporate Group, Mid-Atlantic; Wyndham Hotel

Group; North Carolina

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7603

3. Travel Consultant Groups; BCD Travel; Fort Worth, TX

Description Books group air reservations in support of large group

movements. Works closely with Meeting Planners and sponsors on providing

related group travel services. Provides superior customer service

through the maintenance and communication of travel related information.

Scope

 Books group air reservations and meeting registration

Essential Duties and Responsibilities Include

 Books group and meeting reservations for air travel, hotel and

car rentals, following up when necessary to complete the reservation.

 Negotiates and manages group air contracts.

 Creates and maintains rooming lists and arrival and departure

lists.

 Creates and maintains meeting registration logs.

 Provides reports to close out meetings and evaluate services.

 Provide support services to Meeting & Events Planner.

 Utilizes block air space to minimize customer liability.

 Responds to requests for price quotations utilizing automated

system(s) for domestic and international itineraries.

 Promotes the acceptance of fares, rates, and suppliers that

match the client's travel program policies and negotiated contracts.

Applies discount programs appropriately.

 Moves market share for BCD Travel preferred suppliers.

 Maintains and promotes professional and courteous client

relations by managing a prompt and accurate response to telephone and

email communications.

 Remains informed of all airline rules and regulations and

current affairs. Communicates information to clients accurately and

appropriately.

 Achieves individual and contractual service level goals related

to telephone, quality, and productivity.

 Maintains client profiles, ensuring specials requests and

reward program information such as frequent flyer / driver / hotel stay

are included.

 May build airline reservation system profiles for use with a

specific group of travelers.

 Monitors, sorts and works global distribution systems (GDS)

queues daily to maintain quality control.

 Ensures optimum customer service through effective use of phone

systems and positive telephone service techniques.

 Knows and properly uses: airline terminology, codes, fare

basis, airline rules and tariffs, resource guides, books, and industry

contacts.

 Provides air analysis research.

 Assumes and performs other duties and responsibilities not

specifically outlined herein, but which are logically and properly

inherent to the position.

Transferable Skills (Competencies)

 Knowledge of group air fares, ticketing, arrival-departure

lists, and basic group arrangement techniques.

 Good customer service skills

 Capability of maintaining a favorable company image when

interfacing with outside sources.

 Ability to maintain work volume and quality consistent with

peers.

 Proven pursuit of learning and self-development.

 Ability to manage responsibilities in a manner to result in

lower costs and better efficiencies for the company.

 Ability to demonstrate personal and organizational integrity.

 Competency to maintain positive client and co-worker

relationships-Establishing, developing, and maintaining trust and

loyalty over time and through changes.

 Capability of working in a team environment supporting

management and staff, following policies, providing feedback, assisting

in special projects, and taking on additional responsibility.

 Effective oral and written communications.

 Organizational skills that result in high productivity.

Qualifications

 0-4+ years group or corporate experience, 2 years desired.

 Graduate of an accredited travel school desired if no

experience

 Proficiency on specified GDS.

 Knowledge of ticketing procedures for airline, hotel and car

rental systems.

 Demonstrated internet research skills for customer information.

 Proficiency in Microsoft Office Software.

 Demonstrated professional customer service skills.

 Ability to work nights and weekends when needed.

Physical Requirements

The physical demands described here are representative of those that

must be met by an employee to successfully perform the essential

functions of this job. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

 While performing the duties of this job, the employee is

regularly required to talk, hear, and use hands to finger or handle or

feel objects, tools, or controls as well as to type. The employee is

occasionally required to reach with hands and arms.

 The employee must occasionally lift or move up to 10 pounds.

 Specific vision abilities required by this job include close

vision.

Apply to the following URL:

http://www.bcdtravel.apply2jobs.com/index.cfm?fuseaction=mExternal.showJob&RID=837&CurrentPage=1

4. Sourcing & Registration Manager; BCD Meetings & Incentives; New York,

NY

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7606

5. Registration & Technology Services Manager; TMSi; Woodstock (Atlanta

metro), GA

http://www.jobtarget.com/c/job.cfm?t733=&max=25&t730=&site_id=518&t735=&t731=&jb=5151113

6. Meeting Coordinator; ACMG; Bethesda, MD

Growing non-profit association in Bethesda seeks organized, accurate and

detail-oriented Meeting Coordinator to facilitate small meetings for the

group. Position is primarily local travel in the DC area with some

limited travel in the US. Candidate would handle all logistics for 20 –

30 “mini” meetings each year in addition to assistance with other

meeting projects.

Job Requirements

The successful candidate will work with the professional staff to

coordinate grant, contract, committee and board meetings throughout the

year. Candidate must be extremely organized, self sufficient, able to

multi-task and work under pressure. Customer service skills should be

exceptional. Must have at least 3 -5 years of small meeting coordinator

experience and be proficient in Microsoft Office Suite. Candidates with

experience in iMIS database and/or web conferencing are desirable.

The position is full time and is located in Bethesda, MD. Excellent

benefits. Salary is commensurate with experience. Applications are

accepted until the position is filled. Send applications with resume,

salary requirements and the names of three professional references to

ACMG Human Resources to hr@acmg.net. ACMG is an Equal Opportunity

Employer.

7. Manager, Meetings; American Academy of Physician Assistants;

Alexandria, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27684811&jobSummaryIndex=3&agentID=

8. Registration & Logistics Associate; The American Wind Energy

Association; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27675921&jobSummaryIndex=52&agentID=

9. Marketing Director; The Virginian; Fairfax, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27641426&jobSummaryIndex=0&agentID=

10. Hotel Sales Coordinator; Hotel Lombardy; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27676936&jobSummaryIndex=1&agentID=

11. DIRECTOR, CONVENTION & MEETING PLANNING DIVISION; American

Veterinary Medical Association; Schaumburg, IL

The American Veterinary Medical Association, a national not-for-profit

association established in 1863 and representing over 78,000

veterinarians nationwide, is seeking a Director for our Convention and

Meeting Planning Division located in our Schaumburg, IL office.

Reporting to the Executive Vice President, this key position is

responsible for directing the meeting planning activities of the

Association, and the overall planning and coordination of the AVMA's

premier event – the AVMA Annual Convention – including budget, site

selection, continuing education offerings, sponsorship and logistics.

The Director will work closely with AVMA staff, board members,

committees, & councils; and also functions as staff support to assigned

councils, committees and task forces. The Director of Convention and

Meeting Planning is responsible for the overall planning, coordination,

and supervision of the staff of the Convention and Meeting Planning

Division to ensure that operations and activities are in line with the

objectives set by the AVMA Executive Vice President and the Executive

Board to maximize effectiveness for the Association and its members.

The qualified candidate will have a BS/BA degree in Business or a

related discipline, CMP designation highly desirable; with 5+ years of

management level experience in convention/meeting planning,

not-for-profit national association experience preferred. Must possess

a demonstrated ability to strategically plan and coordinate all phases

of the convention and meeting function within a national association.

Excellent written & verbal communication skills are required; creativity

and strong proactive project management skills are a must. Must have

strong computer skills and be able to travel on behalf of the

Association as needed.

Deadline for application is March 31, 2009. Submit resume with salary

requirements to: Lori Keane, Human Resources Director, AVMA, 1931 North

Meacham Road, Suite 100, Schaumburg, IL 60173, E-mail: lkeane@avma.org,

Fax: 847-925-8634

12. Manager; Society of Military Engineers; Alexandria, VA

General Position Description: Expertise in meetings logistics management

and in developing/implementing budgets; Strong organizational/analytical

skills; Ability prioritize among multiple projects with set deadlines;

Effective negotiation skills; Solid management, coaching , and

leadership skills; Experience building/maintaining positive

relationships with volunteer committees, peer organizations and vendors;

Ability to act, react and solve problems quickly/effectively in

pressure situations; Excellent customer service, interpersonal skills

and presentation skills; Team player.

Required Education and Experience:· Bachelor's degree·

Qualified candidates should have a bachelor's degree. Certified Meeting

Professional (CMP) designation desirable. Must be competent in Microsoft

Office programs, be highly organized, possess excellent oral and written

communication skills and be a resourceful problem solver.

Office of Professional Development

Fax: 703-548-1463

professionaldevelopment@same.org

http://www.same.org

13. Meeting Planner; Confidential; Fairfax, VA

We have an opening for an organized, detail & deadline oriented Meeting

Planner. Must be a self-starter with diligent work habits.

Requirements: 2+ years experience planning, negotiating, coordinating &

staging association meetings from 5 to 2,000 attendees; planning,

budgeting, and monitoring or event/catering concessions; excellent

interpersonal, budgetary skills; Excel & some Access; excellent oral &

written communication skills. Must be energetic, patient & creative.

Travel required 25%. Excellent benefits.

Fax resume w/ salary req. to 703-818-9177 Attn: HR Mgr or email

jsajobs@jspargo.com.

About J. Spargo and Associates — We are a fast-paced and growing

convention planning company located in Fairfax, VA. We have a strong

reputation for providing excellent customer service for our clients for

over 30 years. Come join our team of dedicated professionals.

14. Assistant: Registration, Housing and Travel; Radiological Society of

North America (RSNA); Oak Brook, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&t730=&t735=&t733=&max=25&t731=&jb=5155147

15. Conferences Intern; International Association of Fire Chiefs;

Fairfax, VA

http://www.jobtarget.com/c/job.cfm?site_id=518&t730=&t735=&t733=&max=25&t731=&jb=5152624

16. Regional Sales Manager; Deerfoot Inn & Casino; Edmonton, AB, Canada

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7611

17. Catering Sales Manager; Deerfoot Inn & Casino; Calgary, AB, Canada

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7612

18. Meetings Intern Airports; Council International-North America;

Washington, DC

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7608

19. Meetings Coordinator (Temporary); American Council of Life Insurers;

Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=3068471

20. Catering Sales Manager; Hilton Garden Inn Hotel / PM Hospitality

Strategies; Ashburn, VA

http://careers.hsmai.org/jobdetail.cfm?job=3066578

21. Director of Sales & Marketing; Hilton Garden Inn Hotel / PM

Hospitality Strategies; Ashburn, VA

http://careers.hsmai.org/jobdetail.cfm?job=3066567

22. Sales Executive, Supplier Network; Cvent; McLean, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=27695231&jobSummaryIndex=63&agentID=

********************************

Today's theme song: “Santiago”, Loreena McKennitt, “Nights From The

Alhambra”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward

will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to sonjahepn@comcast.net.

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This network is brought to you by:

Sonja Johnson

Arlington, VA

sonjahepn@comcast.net