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Hospitality and Event Planning Network (HEPN) for 19 October 2009

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

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Neither Topica nor I rents, sells, or gives out your information on this

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This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Association and Programs Coordinator; The Wedgemere Group;

Washington, DC

2. Events and Protocol Manager; European Bank for Reconstruction and

Development; London, United Kingdom

3. Strategic Sales Executive; Experient; Flexible

4. Exhibits Manager; National Athletic Trainers' Association; Dallas, TX

5. Meetings Manager; Academy of General Dentistry; Chicago, IL

6. Meetings & Special Events Manager, Registration & Exhibits; Community

Anti-Drug Coalitions of America (CADCA); Alexandria, VA

7. Continuing Medical Education Specialist; American Urological

Association; Linthicum, MD

8. Senior Sales Manager; Omni Berkshire Place Hotel; New York, NY

9. Facilities and Event Coordinator; American University; Washington, DC

10. Meetings Manager; PSMJ Resources, Inc.; Newton, MA

11. Manager, Meetings & Events; Preferred Hotel Group; Newport Beach, CA

12. Meeting Planning Coordinator; Washington Hospital Center;

Washington, DC

13. TEMPORARY POSITION – SPECIAL EVENTS; American Diabetes Association;

Alexandria, VA

14. Director of Special Events, Arthritis Foundation, Northeastern Ohio

Chapter,

Cleveland, OH

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

****************

1. Association and Programs Coordinator; The Wedgemere Group;

Washington, DC

The Wedgemere Group seeks a candidate to work directly for the Executive

Director of the following two Washington, DC-based associations. The

selected candidate will perform a combination of association and

membership support, program and event coordination, communications and

administrative duties. The position will provide the candidate with an

opportunity to learn about and be a part of a cutting-edge area of clean

energy – development of a smart grid that will help achieve energy and

environmental goals in areas such as climate change

The Demand Response Coordinating Committee (DRCC) is a non-profit

organization focused on increasing the knowledge base in the U.S. on the

new dynamic type of energy efficiency known as demand response. The DRCC

facilitates the exchange of information and expertise among demand

response practitioners and policy makers through events, webinars, etc.

More information is available at www.demandresponsecommittee.org.

The Demand Response and Smart Grid Coalition (DRSG) is non-profit

organization focused on educating and providing information to

policymakers, utilities, the media, the financial community and

stakeholders on how demand response and smart grid technologies such as

smart meters can help modernize our electricity system, provide

customers with new information and options for managing their

electricity use, and help in the attainment of goals for addressing

climate change. (More information is available at www.drsgcoalition.org.

The duties and responsibilities of the position will be in support of

both of the above listed associations and will include:

Association and Membership Support Tasks

– Provide email and phone support and interface with association members

and potential members

– Manage membership database

– Manage new membership processing as well as renewals

– Help develop association partnerships and additional funding

opportunities

Program and Event Coordination Tasks

– Plan and coordinate logistics for meetings and special events for

association sponsored events

– Plan and coordinate logistics for online webinars and other programs

aimed at educating public officials, the media, the energy industry, the

investment community and various stakeholder groups about the use of

demand response and smart grid technologies

Communications Tasks

– Manage web site content and updates

– Distribute and assist in development of newsletters, fact sheets,

press releases and other educational documents

– Manage contact database

Administrative Tasks

– Records and filing support

– Coordinate travel logistics

– Maintenance of organizational data and records

– Assistance in research tasks

Job Requirements

– Bachelor's degree required

– At least 3 years experience in association and/or event management

required

– Ability to manage multiple tasks simultaneously

– Excellent attention to detail, organizational abilities and time

management skills

– Interest in energy and environmental issues and policy

– Self-directed with ability to work independently

– Proficiency in Microsoft Office and Microsoft Access

– Excellent writing and oral communications skills

– Interest in learning new skills and expanding the organization

Contact Person: Molly Bartkowski

molly@simplyvintageevents.com

2. Events and Protocol Manager; European Bank for Reconstruction and

Development; London, United Kingdom

http://careers.pcma.org/c/job.cfm?t730=&t733=&max=25&site_id=518&t731=&t735=&jb=6094991

3. Strategic Sales Executive; Experient; Flexible

Experient, the largest and most professional event management resource

company in the world, is currently looking for a Strategic Sales

Executive to help generate new business for our Corporate Market space.

This role will focus on positioning Experient as the source for

integrated meeting and event services (i.e. sourcing, meeting

management, registration, housing, etc). This is a senior level new

client acquisition oriented position, with no management of existing

Experient clients. Required travel estimated at 25%.

Qualifications: College degree or equivalent experience is required. 3-5

years of sales experience within the Corporate Market community. The

ideal candidate must have experience in consultative sales skills

leading to consistent new client acquisition success within the

Corporate Market space. The location for this position is flexible.

Contact: Judy Adante

judy.adante@experient-inc.com

http://www.experient-inc.com-inc/careers

4. Exhibits Manager; National Athletic Trainers' Association; Dallas, TX

http://careers.pcma.org/c/job.cfm?t730=&t733=&max=25&site_id=518&t731=&t735=&jb=6094731

5. Meetings Manager; Academy of General Dentistry; Chicago, IL

http://careers.pcma.org/c/job.cfm?t730=&t733=&max=25&site_id=518&t731=&t735=&jb=6091979

6. Meetings & Special Events Manager, Registration & Exhibits; Community

Anti-Drug Coalitions of America (CADCA); Alexandria, VA

POSITION FUNCTION AND SCOPE:

The Meetings & Special Events Manager, Registration & Exhibits manages

operational and administrative responsibilities for CADCA's Meetings and

Special Events Department to accomplish the goals of the organization.

CADCA's meetings and events include the annual National Leadership Forum

(approx 3,000 attendees), Mid-Year Training Institute (approx 1,000

attendees), Drug-Free Kids Campaign Awards Dinner (approx 500 guests),

regional training meetings (approx 300 attendees), and committee

meetings.

DUTIES AND RESPONSIBILITIES:

Manage meeting/event functions for assigned duties primarily:

registration, housing, exhibits, tours, website updates, speaker

participation, scholarships

Contribute to marketing and onsite meeting materials including:

save-the-date postcard, preliminary program, final program, e-mail

updates/reminders

Maintain timelines and document details of meetings/events including: In

Progress Reports, Function Sheets, Staging Guides, After Action Reviews

Fulfill applicable exhibit/sponsorship deliverables and correspondence

Collaborate with appropriate staff and vendors to implement successful

meetings/events

Manage temporary staffing for meetings/events

Review, reconcile, and code invoices

Manage budget preparation and reconciliation for Director's final review

Draft RFPs, evaluate potential vendors, and make recommendations for

Director's final review

Gather, analyze, and interpret statistical information for registration,

housing, exhibits, etc.

Assist with departmental activities as needed, and perform other duties

as assigned

REQUIRED QUALIFICATIONS:

Bachelors degree

Meeting/event planning experience (minimum 5 years)

Excellent communication skills, both oral and written

Excellent interpersonal skills; ability to work well in a team

environment as well as with external professionals

Excellent organizational skills; ability to manage multiple tasks and

projects in a timely manner

Excellent research and proofreading skills

Proficiency with standard desktop software including Microsoft Outlook,

Word, Excel, PowerPoint, and Access

Attention to detail and quality

Flexible schedule as needed, including overtime, weekends, and

occasional travel

DESIRED QUALIFICATIONS:

Previous association experience

CMP designation

Proficiency with databases, particularly Avectra's NetForum

Contact: Jin Soo Kim

jskim@cadca.org

7. Continuing Medical Education Specialist; American Urological

Association; Linthicum, MD

http://careers.pcma.org/c/job.cfm?t730=&t733=&max=25&site_id=518&t731=&t735=&jb=6087551

8. Senior Sales Manager; Omni Berkshire Place Hotel; New York, NY

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6095635

9. Facilities and Event Coordinator; American University; Washington, DC

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6094225

10. Meetings Manager; PSMJ Resources, Inc.; Newton, MA

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6090913

11. Manager, Meetings & Events; Preferred Hotel Group; Newport Beach, CA

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6090938

12. Meeting Planning Coordinator; Washington Hospital Center;

Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28631377&jobSummaryIndex=2&agentID=

13. TEMPORARY POSITION – SPECIAL EVENTS; American Diabetes Association;

Alexandria, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28579387&jobSummaryIndex=123&agentID=

*** From Ned Lunquist ***

14. Director of Special Events, Arthritis Foundation, Northeastern Ohio

Chapter,

Cleveland, OH

http://foundationcenter.org/pnd/jobs/job_item.jhtml?id=268600003

*****

********************************

Today's theme song: “Gonna Make You Sweat (Everybody Dance Now)”, C+C

Music Factory, “Sony Music 100 Years: R&B – From Doo-Wop to Hip-Hop”

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This network is brought to you by:

Sonja Johnson

Woodbridge, VA

sonjahepn@comcast.net