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Hospitality and Event Planning Network (HEPN) for 16 November 2010

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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.

Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!

Some of the older HEPN editions are now listed at:

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Issues from November 27, 2006 onward are also posted at http://sonjahepn.livejournal.com/.

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This week’s edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Implementation Coordinator; PlanNet (YourMeeting.com); Arlington, VA 2. Director, Conferences and Special Events; United States Naval Institute; Annapolis, MD 3. Event Marketing Specialist; ITS America; Washington, DC 4. Conference Coordinator; National Alliance for Public Charter Schools; Washington, DC 5. Convention Sales Manager; City of Sioux City; Sioux City, IA 6. Meeting Coordinator; Association for Research in Vision and Ophthalmology; Rockville, MD 7. Sr. Meetings & Events Planner; Carlson Wagonlit Travel; Austin, TX 8. Meetings Coordinator; Society of Interventional Radiology; Fairfax, VA 9. Director of Meetings Administration; American Osteopathic Association; Chicago, IL 10. Director of Membership; Meeting Professionals International; Dallas, TX 11. Manager of Sales; Kuoni Destination Management USA; San Francisco, CA 12. Sr. Meeting Planner; MITRE; McLean, VA/Bedford, MA 13. Meeting/Events Coordinator – Florham Park, NJ; BASF, The Chemical Company; Florham Park, NJ 14. Assistant/Associate Professor; Cornell University, School of Hotel Administration; Ithaca, NY 15. Director Sales Worldwide Accounts: Luxury Brands (Arizona, Utah, Colorado); Hilton Worldwide; Phoenix, AZ

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

******************

*** From Jill Ferguson, via Ned Lundquist *** 1. Implementation Coordinator; PlanNet (YourMeeting.com); Arlington, VA

Hi –

I would like to post a position to the HEPN list serve.

Position: Implementation Coordinator

Organization: PlanNet (YourMeeting.com)

Location: Arlington, VA

http://careers.mpiweb.org/r/jobs/job.cfm?site_id=8168&id=7283952

Thank you!

PlanNet (YourMeeting.com)

Jill Ferguson, CMM

Vice President, Meeting Services

PlanNet (YourMeeting.com)

703-778-9000 x108

804-640-8565 Mobile

Jill.Ferguson@YourMeeting.com

PlanNetLogoMasterSmall

*** From Judy Heise, via Ned Lundquist ***

2. Director, Conferences and Special Events; United States Naval Institute; Annapolis, MD

Description

The United States Naval Institute, a prestigious non-profit in Annapolis, MD is looking for an experienced Director of Conferences and Special Events (C&SE). This outstanding individual will be responsible for all facets of the business process attendant to planning, coordinating and executing the USNI conference & special events program.

The Director will use his/her contacts in political/national security and defense and military arenas to create, develop and market conferences that will be compelling for attendees in these arenas.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Conducts all facets of Conference planning and development process.

Works with Periodicals Group & Naval Institute Press to coordinate content development and cross marketing.

Works with Naval Institute Foundation to coordinate fund-raising support and membership development.

Assists in the continuing development, refinement and marketing of the USNI brand.

Supports USNI community outreach through public speaking engagements, participation in professional organizations and regular contacts with US Naval Academy officials and local/state civic leaders.

Prepares the annual C&SE business plan & budget.

Oversees the establishment and management of the C&SE calendar.

Organizes, plans, develops and manages multiple events for groups of from 25 to 2500 conducted at various locations throughout the nation.

Sets the program, personnel, and resource requirements for C&SE events.

Determine theme and design (both technical and graphic)

Directs event logistical requirements to include facilities, food, transport etc

Develops and implements conference schedule (speakers, panelists etc)

Develops the financial budget to include assumptions.

Develops master conference timeline for all C&SE events.

Sets the C&SE calendar

Maintains status reports to ensure conference planning process is on track.

Drives C&SE marketing efforts –

Grows the attendance base

Coordinates C&SE marketing w/other USNI Line Units

In Conference Program Development:

Oversees conference planning and financial progress.

Oversees documentation of the conference planning process.

Works with C&SE Team and Co-Sponsors to recruit /confirm Key Note Speakers and any other distinguished players.

Ensures that speakers and speaker topics are appropriate, interesting, timely, and consistent with the conference theme.

Oversees publications schedule for all conference media.

Reviews & Approves all publication, promotional, and publicity materials (including Speaker/Panel Moderator Kits), together with print quantities.

Oversees the preparation of the Conference program script.

Oversees preparation of the Conference Evaluation Plan to include Overall Conference, Key Note Speaker & Panel Moderator evaluations.

On-Site Responsibilities:

With the CEO, serves as the public face and gracious host of the conference.

Leads daily conference prep meetings with staff & volunteers

Participates in press conference/interviews

Opens and closes the conference to include speaker/moderator introductions.

Hosts VIPs and manages support for Key Conference invitees.

Manages all volunteers & contractors associated with the conference.

Post Conference Responsibilities:

Oversees the preparation & submission to the 1873 team of the Conference After Action Report (document decisions, activities, test runs, and recommendations for future conferences.

Prepares draft thank you letters to all Key Note Speakers, Panel Moderators and Panelists, including who should sign, additional gifts included etc.

Ensures all Conference financial commitments are closed.

Directs the USNI Performance Compensation System for all C&SE professional staff.

Manages C&SE staff training & professional development.

SUPERVISORY RESPONSIBILITIES: Leads the C&SE team. Manages all C&SE Group outsourcing.

Requirements

QUALIFICATIONS:

Strong background in event planning to include strategy, logistics and execution.

Proven leadership and organizational skills.

Proven executive-level speaking and writing skills.

Capability to interact with senior active-duty & retired military professionals, defense & industry leaders, as well as prominent persons in politics & academia.

Broad knowledge of or personal experience in military service a decided plus.

Familiarity with/interest in national security strategy, current national and international defense issues, and military history a decided plus, particularly service on Capitol Hill.

Advanced understanding and use of Information Technology, to include the Internet and MS Office/Outlook applications a must.

EDUCATION and/or EXPERIENCE:

Military Service in Public Affairs, Aide-de-Camp or War College conferences a plus.

Capitol Hill experience and contacts a decided plus.

Bachelor’s degree in humanities, business administration or related field.

7+ years in event planning, with at least two years’ management (P&L)

experience.

Certified Meeting Professional (CMP) designation preferred.

Membership in professional associations: Meeting Planners International; the Professional Convention Management Association; a plus.

PHYSICAL DEMANDS: Significant travel requirements to major cities in USA.

Join us at our beautiful location within the Naval Academy! Fantastic benefits, great people! Send email or fax (with salary requirements) email (rraup@usni.org) fax (410)295-1091. E.O.E. (M/F/D/V)

http://msn.careerbuilder.com/JobSeeker/Jobs/JobDetails.aspx?job_did=J8E44Y69P185FWFMCLD

*****

*** From Mike Pina, via Ned Lundquist ***

3. Event Marketing Specialist; ITS America; Washington, DC

ITS America, a nonprofit association which represents several hundred public agencies, private industry leaders, and academic institutions involved in the development and deployment of smart technologies to improve the transportation system, is seeking a full-time event marketing specialist to provide support to the ITS America Communications Department from November 2010 to November 2011. The position will support ITS America's planning and marketing efforts for the 18th World Congress on Intelligent Transportation Systems (ITS) to be held in Orlando, Florida in October 2011. The ideal candidate is a strong writer and highly organized. Specific tasks include, but are not limited to, assisting with media relations including writing

news releases, assisting with media databases, updating and developing press

materials; coordinating with World Congress contractors and exhibitors; developing World Congress outreach materials, such as invitations letters, with the ability to tailor messages to different organizations; drafting

website content, key messages, talking points or scripts; tracking project progress, tasks, and timelines; conducting research related to the transportation or technology industry; and providing on site logistical support during the event. Candidate Requirements:

a.. Strong verbal and written communications skills

b.. Strong organization skills and detail oriented

c.. Knowledge of public relations principles, media protocol and communications

d.. Ability to handle multiple tasks and meet time-sensitive deadlines

e.. Able to work well in a team environment

f.. Basic knowledge of MS Word and Excel

g.. Available to attend the World Congress in Orlando, Florida on October 16-21, 2011

h.. A Bachelor's degree with a focus on communications, journalism, public relations or related major

This is a one-year position that does not include benefits. Please submit your resume, cover letter, and two writing samples to Emily Fishkin at efishkin@itsa.org.

********

4. Conference Coordinator; National Alliance for Public Charter Schools; Washington, DC

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7347773

5. Convention Sales Manager; City of Sioux City; Sioux City, IA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7318105

6. Meeting Coordinator; Association for Research in Vision and Ophthalmology; Rockville, MD

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7311833

7. Sr. Meetings & Events Planner; Carlson Wagonlit Travel; Austin, TX

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7375893

8. Meetings Coordinator; Society of Interventional Radiology; Fairfax, VA

http://www.jobtarget.com/c/job.cfm?vnet=0&site_id=518&jb=7374379

9. Director of Meetings Administration; American Osteopathic Association; Chicago, IL

The American Osteopathic Association (AOA) seeks an experienced association meetings professional to serve as Director of Meetings Administration. AOA has a staff of 150, with most of these based at the association’s headquarters on North Michigan Avenue in Chicago. The mission of the AOA is to advance the distinctive philosophy and practice of osteopathic medicine, focusing on governance, research, education, advocacy, teamwork and family. The organization represents 70,000 osteopathic physicians and has a membership of 40,000. Practiced by osteopathic physicians (DOs), osteopathic medicine is a complete system of medical care with a philosophy that combines the needs of the patient with the current practice of medicine, surgery and obstetrics; that emphasizes the interrelationship between structure and function; and that has an appreciation of the body's ability to heal itself. DOs are fully licensed to prescribe medicine and practice in all specialty areas including surgery. They are trained to consider the health of the whole person and use their hands to help diagnose and treat their patients.

AOA is seeking an experienced association professional to direct the operations and administration of two Divisions: Board and House Relations, and Meetings and Convention Services. The Director of Meetings Administration is responsible for managing all operations and activities of the AOA Board of Trustees and various assigned committees.

The Director manages all facets of the Annual Osteopathic Conference and Exposition (OMED), including the generation of a significant amount of revenue. The Director of Meetings Administration will also manage House of Delegates meetings and serve as one of the key AOA staff ambassadors to the AOA Board of Trustees, House of Delegates and affiliate leaders and members.

Job Requirements

Qualifications include: Bachelor’s degree plus seven-ten years of convention management experience. CAE/CMP desirable. Knowledge of state-of-the-art meeting tools is required as are excellent diplomatic and interpersonal skills. A strong communicator with an excellent customer service orientation will be successful in this key position which requires extensive contact with AOA leadership, senior executives of other associations, vendors and pharmaceutical companies. Detail orientation, demonstrated problem-solving and negotiating skills and strong organizational experience are needed. Familiarity with MS Office, including Excel required. Some travel required.

Search conducted by Tuft & Associates. Submit resume and cover letter to Linda Campbell at lindac@ameritech.net. Please indicate AOA Meetings Administration in subject line. Phone queries to 773-463-5520.

10. Director of Membership; Meeting Professionals International; Dallas, TX

http://careers.mpiweb.org/c/job.cfm?t732=&vnet=0&t730=&t731=&t737=&t735=&max=25&site_id=8168&jb=7329050

11. Manager of Sales; Kuoni Destination Management USA; San Francisco, CA

http://careers.mpiweb.org/c/job.cfm?vnet=0&t735=&max=25&site_id=8168&t730=&t731=&t737=&jb=7373888

12. Sr. Meeting Planner; MITRE; McLean, VA/Bedford, MA

http://careers.mpiweb.org/c/job.cfm?t735=&str=26&vnet=0&max=25&t730=&t731=&site_id=8168&t737=&jb=7367816

13. Meeting/Events Coordinator – Florham Park, NJ; BASF, The Chemical Company; Florham Park, NJ

http://careers.mpiweb.org/c/job.cfm?t735=&str=26&vnet=0&max=25&t730=&t731=&site_id=8168&t737=&jb=7360666

14. Assistant/Associate Professor; Cornell University, School of Hotel Administration; Ithaca, NY

http://careers.ises.com/c/job.cfm?vnet=0&site_id=553&jb=7287023

15. Director Sales Worldwide Accounts: Luxury Brands (Arizona, Utah, Colorado); Hilton Worldwide; Phoenix, AZ

http://careers.ises.com/c/job.cfm?vnet=0&site_id=553&jb=7374237

********************************

Today’s theme song: “I Will Survive”, Diana Ross, “In & Out”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network by sending a blank e-mail to hepn-subscribe@topica.com.

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This network is brought to you by:

Sonja Johnson

Woodbridge, VA

sonjahepn@comcast.net