Hospitality and Event Planning Network (HEPN)
13 August 2007
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Conference and Business Services Manager; Grand Pacific Palisades
Resort & Hotel; Carlsbad, CA
2. Educational Programs Manager; ASIS International; Alexandria, VA
3. Director of Hospitality Sales; Bare International, Inc; Fairfax, VA
4. Marketing & Promotions Assistant; Howl at the Moon; San Antonio, TX
5. Event Sales Rep; Gourmet Celebrations; Los Angeles, CA
6. Senior Meeting Planner; American College of Surgeons; Chicago, IL
7. Senior Conference Manager; Synergy Enterprises, Inc.; Silver Spring,
MD
8. TEAM LEADER; American Express; Philadelphia, PA
9. TEAM LEADER; American Express; Detroit, MI
10. OPERATIONS MANAGER; American Express; Virtual, DE
11. Meetings Assistant; The American Assoc. for the Advancement of
Science; Washington, DC
12. Speaker and Supplier Membership Coordinator; Direct Selling
Association; Washington, DC
13. Meetings and Member Services Manager; ABET, Inc.; Baltimore, MD
14. Convention/Meeting Coordinator; American Society of Plastic
Surgeons; Arlington Heights, IL
15. Meetings Associate; American Educational Research Association;
Washington, DC
16. Event / Meeting Planner; Cvent; Mclean, VA
17. Trade Events Planner; Catalina Marketing Corporation; St.
Petersburg, FL
18. Project Manager; Imedex & American School of Oncology; Alpharetta,
GA
19. Marketing Operations & Events Coordinator; TMA Resources; Vienna, VA
20. Manager, Exhibit Services; National Association of Broadcasters;
Washington, DC
21. Director of Conventions & Meetings; Specialty Graphic Imaging
Association; Fairfax, VA
22. Travel Department Manager; Lions Clubs International; Oak Brook, IL
23. Executive Office Intern; Consumer Electronics Association;
Arlington, VA
24. Meeting & Event; Confidential; Northbrook, IL
25. Trade Show Specialist; Sage Software Healthcare, Inc.; Tampa, FL
26. TEAM LEADER; American Express; Texas
27. Seminar Program Administrator; Standard & Poor's; New York, NY
28. Director of Development & Adrian Awards; HSMAI; McLean, VA
29. Director of Sales & Marketing; Radisson Suites Tucson; Tucson, AZ
30. Meetings Manager; Trade Association; Alexandria, VA
31. Sr. Conference Planner; Kellogg Conference Center; Washington, DC
32. Contracts Manager; Expovision; Falls Church, VA
33. Events Coordinator; ESRI; Redlands, CA
34. Production Coordinator; NewsChannel 8; Arlington, VA
35. Senior Meeting Manager; Association Headquarters; Mount Laurel, NJ
36. Event Planner (Ref.# JP29110-SL); Southern California Edison;
Irwindale, CA
37. CMP Program Manager; Convention Industry Council; Washington, DC
38. Director-Meetings & Conventions; American Public Transportation
Association; Washington, DC
39. Education Program Manager; Academy of Managed Care Pharmacy (AMCP);
Alexandria, VA
40. Events/Incentive Professionals; The Castle Group, Inc.; Boston, MA
41. National Account Executive (Sales); Galactic Meetings+Incentives;
Arlington, TX
42. Exhibits Administrative Assistant; Smithsonian Institution –
Hirshhorn Museum and Sculpture Garden; Washington, DC
43. VP of Marketing; Baltimore Area Convention & Visitors Association;
Baltimore, MD
44. Account Executive; Weaver Multimedia Group; San Francisco, CA
45. Meeting Planner; Envision Communications, LLC; Atlanta, GA
46. Account Manager; GES Exposition Services; Landover, MD
47. Sales Manager; International Conference Services Ltd.; Vancouver,
BC, Canada
48. Meetings Associate; American Association for Cancer Research;
Philadelphia, PA
49. Meeting Planner II; Raymond James Financial Inc.; St. Petersburg, FL
50. Partnerships Marketing Services Manager; Washington Convention and
Tourism Corp.; Washington, DC
51. Director of Special Events; The Robert H. Smith School of Business
Office of External Relations; College Park, MD
52. Regional Benefit Concert/Annual Campaign Coordinator; JCC; Chicago,
IL
53. Temporary Conferences & Events Assistant; Consumer Electronics
Association; Arlington, VA
54. Special Events Coordinator; National Kidney Foundation of the
National Capital Area; Washington, DC
55. Director, Austin Convention Center; City of Austin; Austin, TX
56. Meeting and Conference Coordinator; ICF International; Fairfax, VA
57. Director, Meetings; Commercial Mortgage Securities Association; New
York, NY
58. Project Coordinator; Public Company Accounting Oversight Board;
Washington, DC
59. Director of Conferences; International Association of Fire Chiefs;
Fairfax, VA
60. Director of Sponsorship and Sales; SmithBucklin Corp.; Chicago, IL
61. Conference Program Manager; ITS America; Washington, DC
62. Manager, Promotions & Meetings; American Trucking Associations
(ATA); Arlington, VA
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
****************
1. Conference and Business Services Manager; Grand Pacific Palisades
Resort & Hotel; Carlsbad, CA
Position Description Provide exceptional guest/client service while
maintaining an upbeat attitude. Duties include coordinating all
functions in public meeting spaces at the Resort, including the Club
Room rentals for Homeowners. This includes carrying out the terms of the
contracts set by the Hotel Sales and Marketing Department, including but
not limited to caterers, room set-up, linens, audiovisual equipment,
shipments, entertainment, photography and floral design. The main
responsibility is working as a liaison with Karl Strauss Brewery and
Restaurant, distributing and customizing menus, thereby insuring future
business commitment. Overseeing food quality assurance for meetings and
events is required. Must maintain excellent client service and
satisfaction, as monitored by the Evaluation and Critique form. Prepares
the Ten-Day Meeting and Events Report to discuss at the weekly Managers
Meeting.
Manages the resort Business Center, open to guests, clients, and
Homeowners and Exchangers, for use of computer, fax, and copy machines.
Required Qualification Must be guest service oriented with a team player
attitude, a multi-tasker and have excellent telephone etiquette. Prior
managerial experience is required. Attention to detail and organization
is a must, as is effective communication with the Housekeeping and
Engineering Departments, and other hotel management staff, in a timely
and efficient manner to ensure that all standards of excellence and
meeting requirements are met.
Required working knowledge of computer and programs, Word, Excel and
PowerPoint. The department uses the Breeze Sales and Marketing
Management system to track upcoming meetings and events. Will train if
necessary.
Salaried position, supervises a staff of 5-6 employees. Must be able to
work evenings, weekends and holidays, if requested.
Contact: Jay Anderson, General Manager
Fax (760) 827-3221
Location: GRAND PACIFIC PALISADES RESORT & HOTEL
5805 Armada Drive, Carlsbad, CA 92008
2. Educational Programs Manager; ASIS International; Alexandria, VA
ASIS International is seeking an Educational Programs Manager for a
35,000 professional membership organization located in Alexandria,
Virginia across from the King Street Metro. Responsibilities include,
but are not limited to, general meeting planning, site selection, hotel
negotiation, speaker coordination, session scheduling, logistics, AV
selection, and budgeting for approximately 12-15 programs per year.
Additionally, responsibilities include logistics planning and execution
for large annual convention. The successful candidate will need to
develop excellent working relationships with member committees to
coordinate various aspects for both smaller meetings and annual
convention. Significant travel required.
Requirements
Experience in nonprofit organization with 5-7 years meeting management
experience. Bachelor degree or equivalent experience required. Must be
self-motivated, highly organized with attention to detail, and able to
work well under pressure. Experience with Microsoft office suite.
Send cover letter, resume and salary requirements to: EPM Search, 1625
Prince Street, Alexandria, VA 22314, fax: 703-706-3702, email:
recruitment@asisonline.org. EOE
3. Director of Hospitality Sales; Bare International, Inc; Fairfax, VA
http://careers.hsmai.org/jobdetail.cfm?job=2636425&keywords=&ref=1
4. Marketing & Promotions Assistant; Howl at the Moon; San Antonio, TX
Howl at the Moon is looking for an individual with great marketing sense
to help out in a busy marketing department. This person will work with
bar promotions, marketing operations, and advertising contracts just to
name a few. The position will be full time Monday – Thursday during the
day with one night shift a week.
The ideal candidate possesses excellent Microsoft Office skills
(including Word, Excel, and Outlook), has an enthusiastic and
professional phone manner, has great oral and written communication
skills, comfortable in a fast paced environment, familiar with
multi-line phone system, a fast learner, and has some experience in bar,
restaurant or nightclub promotions.
Call 212-HOWL for more information or to set up an interview. Come by
after 7pm Sunday – Thursday to fill out an application. Send resumes to
sanantonio@howlatthemoon.com.
Contact: Rob Bernstein
Phone: 210-212-4770
Fax: 210-212-4699
rob@howlatthemoon.com
5. Event Sales Rep; Gourmet Celebrations; Los Angeles, CA
Gourmet Celebrations, a full service catering and event planning company
providing upscale catering services for corporate and social events is
seeking an Event Sales Representative. We service both Los Angeles and
Orange Counties.
Responsibilities:
– Solicit new catering accounts through telephone solicitation, outside
sales calls, site inspections and written correspondence
– Hands-on position with activity in all aspect of sales including
client relations, booking and planning deliveries and events
– Coordinates with clients to ensure customer satisfaction with every
order
– Attention to detail in organizing rentals, staffing, and additional
vendors for events
– Prepare all correspondence for deliveries & events including, but not
limited to: proposals, menus, invoices, contracts, kitchen sheets
– Attend community/social events and industry meetings
– Attend client events outside of normal business hours
Requirements:
– Minimum 5 years of sales experience in the catering/event planning
industry
– Ability to coordinate all aspects of an event from menu planning to
logistics to execution
– Excellent communication and people skills
– Affiliations with professional/industry organizations
– Basic Computer Skills: Microsoft Word, Excel, Office; ACT Database
knowledge a plus
Job Location: West Los Angeles
Compensation: Salary + Commission
Medical Benefits
.and the opportunity to advance with a growing company!!
www.gourmetcelebrations.com
Contact Person: Karla Campos
Phone: 310.253.7705
karla@gourmetcelebrations.com
6. Senior Meeting Planner; American College of Surgeons; Chicago, IL
PRIMARY PURPOSE:
To provide meeting management of management services clients and ACS
meetings; manage Social Program at Clinical Congress; coordination of
advertising activities; and management of select ACS meetings.
PRIMARY RESPONSIBILITIES:
Manage meeting services functions of management services clients and
provide logistical management of ACS meetings, to include the some or
all of the following activities, depending on meeting specifications
(75%):
Meeting Management:
* Researches possible meeting sites based upon current criteria for
site selection.
* Conducts site inspections and formulates specification sheets for
potential sites. Evaluates appropriateness, quality and feasibility of
utilization of meeting venues based upon objectives that are established
by the program coordinator and/or client.
* Conducts contract negotiations with hotels, conference centers,
and other service vendors as required. Ensures proper contracting of
meeting space.
* Evaluates liability to association through cancellation penalties,
attrition clauses and other potential liabilities to association.
* Establishes meeting service and logistical requirements through
timely and accurate communication with staff liaisons, program
coordinators and/or client.
* Produces detailed meeting specifications and communicates needs to
services providers. Duty includes coordination and follow-up with all
parties involved.
* Determines a/v needs and procedures; prepares RFP and conducts
solicitation of bids; negotiates and selects vendor; prepares a/v
instructions and forms to be used by speakers; communicates needs.
* Plans food/beverage functions and offsite events.
* Determines security and temporary help needs; contracts and
manages
* Ensures accurate billing from meeting service providers; resolves
financial disputes.
* Provides informative and logistical information to meeting
attendees through production of confirmation materials.
* Conducts pre- and post-convention analysis meetings.
Registration Management:
* Establishes registration processes and accounting procedures.
* Works with Registration Coordinator in registration process.
Budgeting:
* Prepares meeting budget items
* Works with Client Services Manager with budget finalizaion.
* Adheres to budget parameters and prepares final meeting financial
reports prepares
Client Services:
* Works with local host committee and/or program committee to
determine meeting needs.
* Prepares for and conducts site visits.
* Attends program committee and/or other client meetings as needed.
* Works with Client Services Manager on production of registration
brochure, program book, and other mailings as necessary.
* Serves as main liaison to client for all meeting-related issues.
Manages Social Program activities for the annual Clinical Congress
(20%):·
* Prepares and solicits RFP for potential contractors.
* Reviews proposals/contracts and check references from Destination
Management Companies.
* Select DMC, determine tours to be offered, and negotiate prices,
etc.
* Prepares and approves copy for the Program Planner, Program Book,
and/or Social Program Book.
* Manages production of the Social Program
* Organizes and processes advance registrations received from
spouses and guests
* Communicates with registrants verbally and in writing to clarify
inaccuracies and responds to program inquiries.
* Processes registrant information and ticket sales; monitors
registration numbers.
* Conducts weekly balance of registration and ticket sales.
* Issue refunds for cancellations and overpayments as necessary.
* Liaisons and coordinates with Destination Management Company in
the monitoring of registration numbers, guarantees for tours, and
possible cancellation due to low attendance.
* Determines and prepares sign copy.
* On-site coordination, resolves problems with social program as
needed; meets w/tour company representatives
* Answers registrant questions regarding events; discusses
suggestions for future planning.
* Prepares and evaluates post-Congress tickets sales report.
* Reviews all invoices related to the social program for accuracy.
* Documents all expenses and resolves billing disputes.
* Submits budget to manager.
* Monitors expense and review to maintain budget.
Coordinate/solicit advertising for Program Planner, Program Book and
Social Program Book for Clinical Congress(5%):
* Works directly with outside vendor in solicitation of advertising.
* Assist in determining ad space available.
* Sends updated exhibitor list to vendor on a regular basis.
* Invoices advertisers and keep accurate records; follow-up.
JOB REQUIREMENTS:
Managerial skills essential. Ability to broadly conceptualize program
ideas. Creative thinking required. Ability to negotiate, handle
problems and make immediate decisions. Excellent organizational and
communication skills. Ability to work under pressure. Attention to
detail. Professional presence as will be the representative of ACS to
clients and potential clients. Ability to work independently, but also
as an effective team member. Experience in contract writing and
negotiation. Health care association experience preferred. Proficiency
in Word, WordPerfect, Lotus, Database. College degree required.
Previous meeting planning experience a must (6-10 years). Some travel
required.
SEND RESUME WITH SALARY HISTORY AND REQUIREMENTS BY AUGUST 20, 2007.
Contact: Tamara Roberts
Phone: 312-202-5294
Fax: 312-202-5000
troberts@facs.org
7. Senior Conference Manager; Synergy Enterprises, Inc.; Silver Spring,
MD
Position is responsible for planning and coordination of conferences,
and other administrative meetings including site selection, vendor
selection, contract negotiations, database management/manipulation,
lodging and travel. Selected candidate will also supervise meeting
functions onsite and act as the primary liaison between SEI staff and
hotel. Also, the position is responsible for assisting the Project
Director and Assistant Project Director in the administration,
management, direction and planning of all technical resources and
personnel assigned to the project.
Responsibilities
– Assist in coordination of all contract documentation such as monthly
reports, work assignment final reports and written deliverables.
– Prepare reports as required by clients.
– Assist Assistant Project Director in performing hotel searches for
meeting space and/or sleeping rooms as needed.
– Work with hotel to prepare room set-up, food & beverage, attendees,
speakers/VIPs, and vendors.
– Assist Assistant Project Director in working with clients to develop
meeting materials as necessary.
– Provide onsite meeting support
– Attend planning meetings with clients as needed.
– Work with IT staff to develop conference websites for logistical
information and/or online registration.
– Track budget as needed
– Manage the entry of data into conference database, generate reports,
and perform mail merges using MS Access.
Required Qualification
Minimum of 3 years in the meeting industry (preferably with a government
contractor), Bachelor's degree a plus, proficiency in Microsoft Office
applications (especially MS Access), attention to detail and excellent
organization skills (oral, written, and electronic), a high customer
service orientation, and able to remain calm under pressure. Travel
required (10% to 20%).
Education
Bachelor's Degree preferred.
Please email your resume and cover letter to fedler@sei2003.com or fax
at 240 485-1717. No phone calls will be accepted.
8. TEAM LEADER; American Express; Philadelphia, PA
When you represent a name like American Express, you have an immediate
professional advantage … respect.
Working virtually in the Greater Philadelphia area, you will lead manage
multiple virtual teams, dedicated to multiple clients.
Qualifications:
* Minimum 4-5 years leadership experience
* Minimum 4-6 years client services experience
* 3+ years experience within the meetings management business
* Excellent verbal/written communication and conflict resolution skills
We offer top compensation and exciting benefits including
medical/dental/vision plans, 401(k) and much more!
To join our winning team, please visit www.americanexpress.com/jobs and
enter req # 87612BR in the keyword field. EOE
9. TEAM LEADER; American Express; Detroit, MI
When you represent a name like American Express, you have an immediate
professional advantage … respect.
Working virtually in the Detroit area, you will lead a team of meeting
managers.
Qualifications:
* Minimum 4-5 years leadership experience
* Minimum 4-6 years client services experience
* Minimum 2 years experience within meetings and events industry
* Excellent verbal/written communication and conflict resolution skills
We offer top compensation and exciting benefits including
medical/dental/vision plans, 401(k) and much more!
To join our winning team, please visit www.americanexpress.com/jobs and
enter req # 88433BR in the keyword field. EOE
10. OPERATIONS MANAGER; American Express; Virtual, DE
When you represent a name like American Express, you have an immediate
professional advantage … respect.
Working virtually, you will be responsible for overall management of
North American accounts for end-to-end meeting planning and sourcing
services.
Qualifications:
* Proven ability to lead and develop employees
* Experience in the meeting planning industry and leading large,
geographically dispersed teams
* Excellent verbal/written communication skills
* CMP certification an asset
We offer top compensation and exciting benefits including
medical/dental/vision plans, 401(k) and much more!
To join our winning team, please visit www.americanexpress.com/jobs and
enter req # 89241BR in the keyword field. EOE
11. Meetings Assistant; The American Assoc. for the Advancement of
Science; Washington, DC
Successful candidate will provide support for office operations in
general and for marketing, promotions, and advertising activities in
particular; maintain databases; prepare reports and correspondence as
needed; prepare and coordinate promotional materials and mailings;
assist in strategizing and planning marketing campaigns to promote AAAS
meeting activities; assist with exhibits at meetings; oversee select
portions of the Annual Meeting (e.g., Poster Sessions, Meeting Session
Aides); provides customer service in support of AAAS activities; and
provides support for small meeting logistics. Must be a team player.
Position requires a formal training program of one to two years beyond
high school or an associate's degree (bachelor's degree preferred); two
to three years experience in non-profit, marketing or meetings
environment; basic experience in marketing, sales, or customer-service
oriented activities; exposure to or familiarity with the advertising and
sales process; excellent written and verbal communication skills;
excellent database and word processing computer skills (Microsoft
Office) required; typing ability; ability to set priorities and meet
established deadlines; excellent proofreading skills; proven
organizational skills; ability to work independently and as part of a
team; limited travel is required (yearly to attend the annual meeting).
For consideration, send a letter of interest including job requisition
#1540, and resume along with salary requirements to AAAS, Human
Resources Department, 1200 New York Ave., NW, Suite #102, Washington, DC
20005. You may also reach us by Fax at 202-682-1630 and e-mail at
jobs@aaas.org. Visit us at www.aaas.org. EOE. Non-smoking work
environment.
12. Speaker and Supplier Membership Coordinator; Direct Selling
Association; Washington, DC
We have an exciting opportunity available for a Speaker and Supplier
Membership coordinator handling the overall speaker support and vendor
membership coordination. The ability to organize speaker needs, plan
exhibit hall logistics and handle all aspects of membership needs from
vendor companies is a must. Ideal candidate will travel to meetings to
manage on-site speaker needs, which includes setting up audio/visual and
distributing speaker handouts. Candidate is also responsible for the
logistics for our Annual Meting exhibit hall, which includes responding
to questions from constituents, assisting with operations in the hall
and assisting the meeting manager in various activities as requested.
Additional duties include but are not limited to: exhibit booth contract
sales and processing membership renewals. We offer an excellent work
environment and superb benefits (Medical, Dental, 401k, MetroCheck);
enjoy Federal holidays off.
Requirements:
Prior membership and/or association experience preferred. Requirements
include Bachelor's degree or equivalent experience. Typing, word
processing and database entry experience required; proficiency with Word
and Excel preferred; must be well-organized, detail-oriented and possess
above-average organizational and interpersonal skills and excellent
telephone manner; must be accustomed to producing a high volume of work;
must be familiar with basic accounting and bookkeeping principles.
Travel required.
Forward cover letter with salary requirements, resume and writing sample
to hr@dsa.org.
13. Meetings and Member Services Manager; ABET, Inc.; Baltimore, MD
http://asi.careerhq.org/jobdetail.cfm?job=2636843&keywords=&ref=1
14. Convention/Meeting Coordinator; American Society of Plastic
Surgeons; Arlington Heights, IL
http://asi.careerhq.org/jobdetail.cfm?job=2636944&keywords=&ref=1
15. Meetings Associate; American Educational Research Association;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2637027&keywords=&ref=1
16. Event / Meeting Planner; Cvent; Mclean, VA
Cvent is a web-based event registration, web survey, and eMarketing
software company revolutionizing the way marketers interact with their
customers. This position involves a combination of event planning, hotel
sales, general marketing, and lead generation support.
Position Duties:
.Oversee, manage, set up and launch over 400 hotel-based events per year
.Contact 30+ hotels per month to sell them on partnering with Cvent
.Manage seminar budget in accordance with guidelines
.Generate budget reports to show budget compliance for events planned
.Develop relationships with hotels, conference centers and non-hotel
venues
.Negotiate hotel event contracts and Complete BEO's
.Design and build online events with online registration tool
.Design, draft and launch registration invitations, reminders,
confirmations, etc. for events.
.Work with sales staff to manage all aspects of attendee registration
.Creating copy and design for messaging activity
.Manage customer reference list
.Oversee all tradeshow activities
.Negotiate and oversee data swap program
Candidate Requirements:
.Approx 1-2 yr experience in event planning, hotel sales/marketing
.BS or BA — marketing or related field
.Strong computer knowledge in Web registration applications, MS Word,
and MS Excel; knowledge of select meeting planning industry software and
database programs a plus
.Excellent communication skills, attention to detail, and coordination
skills
.Strong problem-solving and decision-making skills
.Ability to handle a high pressure, fast paced environment
To apply, send cover letter and resume to Sophia Im at sim@cvent.com.
17. Trade Events Planner; Catalina Marketing Corporation; St.
Petersburg, FL
As a member of the Catalina Marketing Strategic Events team, the Trade
Events Planner is responsible for coordination of various marketing
programs such as external trade events, sponsorships and tradeshows,
consumer solution lab tours, VIP visits to the corporate office, premium
ordering, working with events team on annual Sales Conferences and
internal meetings and various corporate events.
This individual will be responsible for the following:
– Work with internal business partners to define the appropriate booth
size and manage the details and logistics for registration, hotel
coordination, selection of exhibit properties and production of
graphics, creation and execution of all Catalina programs, premiums and
collateral.
– Manage relationship with Catalina Marketing's exhibit house.
Coordinates all equipment and product shipments both pre and post show.
– Work with external associations and conference organizers by booking
booth space and researching sponsorship or speaking opportunities.
– Gather and retrieve various event information including pricing
quotes, pricing information, contract information, transportation
information, hotel information and any other information needed for
event planning.
– Create and maintain event budgets (reconciling all expenses from
vendors and manufacturers for shows), prepare event timelines, complete
exhibit space components and floor plans.
– Plan, arrange and execute VIP tours and various events/meetings for
internal and external customers including coordinating internal
resources for creation of custom programs, database, graphics, product,
travel & transportation arrangements, restaurant reservations and all
communications pertaining to VIP tours.
– Manage the production of collateral materials, graphic and ordering of
company premium items. Distribute collateral and giveaways as requested
by management or sales representatives.
– Serve as a member of the events team for Catalina Marketing's
Conferences and Incentive programs where assignments will include
back-up logistics coordination, on-site staffing, and development of
conference programming.
– Complete any other responsibilities that are required for a smooth
operation of the events department.
Required Qualification
Minimum of 3-5 years in the areas of exhibit coordination and overall
event planning.
Must have a background in trade show planning, booth design, working
with union and convention center labor, and understanding of tradeshow
technology working with information technology for show requirements.
MPI (Meeting Planners International) association preferred
Education
College degree preferred. Preferred certification (or working towards
completion of certification) in professional relationed field; e.g.;
CTSM, CMP, CSEP
http://www.catalinamarketing.com/about_us/career_center/career_opportunities.html
18. Project Manager; Imedex & American School of Oncology; Alpharetta,
GA
Imedex and The American School of Oncology is an industry leader in
providing worldwide multi-accredited continuing medical education (CME)
services. A fully resourced medical department as well as in-house
business development, project management, marketing, graphic and
web-design services enable us to provide a full-range of high-quality
services to our clients. The Project Manager is responsible for leading
project teams implementing the smooth organization and successful
execution of live continuing medical education programs. Lead project
teams implementing the smooth organization and successful execution of
company projects. “Successful” is defined as: within budget and on time,
to the satisfaction of sponsors, faculty and participants, enhancing and
supporting the company image
Responsibilities
1. Schedule and lead project team meetings on a regular basis and as
needed. Ensure prompt distribution of meeting minutes
2. Prepare for each project a detailed schedule of all essential
activities and deadlines following assignment meeting
3. Initiate, analyze and compare written quotes from providers such as
hotels, conference centers, restaurants, caterers, consultants, and
transportation providers. Select providers and negotiate contracts
4. Work with and supervise the contracted vendors to optimize the
execution of their services
5. Work with sponsors towards optimal execution of agreements. This can
include providing information on project specifics, company services,
etc. Obtain necessary documentation, request, coordinate and order
exhibit equipment and services, accommodations etc
6. Prepare and maintain a comprehensive and accurate project budget,
providing consistent budget updates to management throughout the course
of the project.
7. Provide prompt and courteous contact with faculty members –
generating, distributing and confirming all relevant program information
to faculty in a timely manner.
8. Ensure all logistical arrangements are made in a timely and
comprehensive manner ensuring a smooth delivery of the project
Required Qualification
Three to five years of experience in producing meetings and seminars for
professionals, preferably in the continuing medical education and
healthcare field. International exposure a plus. Strong customer service
orientation, exceptional communication skills, both oral and written, a
proven ability to work under pressure, meeting tight deadlines and work
according to demand. Ability to travel (up to 30% both domestically and
internationally)
Education
Four year bachelor's degree program or equivalent combination of
experience and education
Please apply online at http://www.imedex.com/about/careers.asp or feel
free to contact our Human Resources Department @ 678-242-0758 M-F 8:30am
– 5:00pm
19. Marketing Operations & Events Coordinator; TMA Resources; Vienna, VA
http://asi.careerhq.org/jobdetail.cfm?job=2637482&keywords=&ref=1
20. Manager, Exhibit Services; National Association of Broadcasters;
Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2637569&keywords=&ref=1
21. Director of Conventions & Meetings; Specialty Graphic Imaging
Association; Fairfax, VA
The Specialty Graphic Imaging Association, an international trade
association headquartered in Fairfax City, VA, seeks an experienced
Director of Convention and Meetings to manage and grow our annual
exposition and convention, and several smaller events throughout the
year. Visit www.sgia.org to see a recap of SGIA 07, in which we expect
over 20,000 attendees and 500+ exhibitors. The primary responsibility of
the Director of Convention and Meetings is the overall management and
strategic growth of SGIA's annual exposition and convention.
Responsibilities will include soliciting RFP's and negotiating contracts
for convention center and hotel facilities and services (exposition
floor requirements, meeting rooms, hotel room blocks, food and beverage
orders, etc.) site selection, and selection, coordination and oversight
of all conference vendors including attendee registration, exhibitor
services, AV/computer rental, entertainers and speakers, etc. Also
responsible for the annual awards banquet and the keynote luncheon at
the annual exposition, as well as other networking events at the
exposition and at other smaller events.
This person will also oversee the booth sales function and will interact
directly with exhibitors to sell booth space, resolve conflicts, and
consistently maintain the convention rules structure. This person will
be responsible for the development and management of the Convention and
Meetings department budget, will provide the management team and staff
with timely Convention statistical reports, and will oversee data entry
of Convention and Meetings related information into the Association's
database (MemberMax). This individual is further responsible for the
supervision and career development of two staff members in the
Convention and Meetings department. The Director of Convention and
Meetings reports directly to the CEO.
Requirements
Position requires a minimum of eight+ years of successful convention and
meeting planning experience, five of which have been at the executive,
decision making level in a similar position. Experience overseeing shows
of 10,000+ attendees and 400+ exhibitors is a must. CMP is a plus.
Candidate must possess strong interpersonal skills and the ability to
build effective relationships with association members, vendors,
exhibitors and partner organizations. Strong supervisory skills, high
attention to detail, and the ability to multi-task.
Competitive salary, dependent upon the experience of the successful
candidate. Excellent benefits including medical, vision, and dental
insurance, 401(k)Plan, Flexible Spending Plan, Life & Disability
Insurance, Paid Time Off, free parking. To apply, send resume and cover
letter to hr@sgia.org. Resume must include a list of conventions &
expositions directly managed by you. No phone calls.
22. Travel Department Manager; Lions Clubs International; Oak Brook, IL
Minimum 5 years relevant experience to develop, maintain and oversee
travel diaries for executive-level management. Manage department staff.
Oversight of the outside travel management company including all
operational and service issues, management reporting systems and
adherence to policy. The ideal candidate will have strong communication
skills and a customer service attitude, be reliable, organized and
detail-oriented. Must be proficient in computer skills utilizing Word,
Access, Excel, Power Point and GroupWise. Must be able to deal with
diverse personalities with diplomacy. This position will require
initiative and the ability to work independently. Domestic and
international travel required. Four-year degree preferred. We offer
competitive salary and benefits package. Please send resume and cover
letter with salary requirements. (no calls please and use only one
method of submission)
Fax: 630-571-8890
humanrsources@lionsclubs.org
23. Executive Office Intern; Consumer Electronics Association;
Arlington, VA
The Consumer Electronics Association has an exciting opportunity for an
Executive Office Intern to assist in all administrative functions of the
office of the president for the Consumer Electronics Association.
Critical Duties and Responsibilities:
. Prepare to be the shadow of the president at the 2008 International
CES, which involves managing his schedule and all supporting logistics.
. Assisting in handling the day-to-day administrative needs including
generating correspondence, answering phone calls, scheduling and
tracking appointments, maintaining files and records.
. Plan and reserve travel (air, hotel, ground transport, etc.) for the
president and assist in tracking his expenses.
. Manage president's calendar by scheduling internal and external
appointments.
. Assist in coordination of internal meetings for CEA members and staff
including arrangements for CEA luncheons, conferences, receptions and
dinners.
. Act as an ambassador for the office of the president.
. Assist with special event projects (boarding meeting preparation, data
entry, mass mailings, etc)
. Other duties as required by business needs.
Work Experience:
Previous work experience preferred
Education/Training:
HS Diploma/working towards undergraduate degree.
Skills/Capabilities/Technical:
. Proficiency in MS Office
. Acute attention to detail
. Must possess excellent writing and oral communications skills
. Individual must be comfortable maintaining the confidentiality of
sensitive issues and projects handled by the executive office.
Hours: 20-25 hours per week, flexible schedule available during
August-January to accommodate school. The pay rate for this position in
$13.00 per hour.
Candidate must be available through January 2008
Must be willing to work over December break and travel to 2008
International CES.
About CEA:
The Consumer Electronics Association (CEA) is the preeminent trade
association promoting growth in the consumer technology industry through
technology policy, events, research, promotion and the fostering of
business and strategic relationships. CEA represents more than 2,100
corporate members involved in the design, development, manufacturing,
distribution and integration of audio, video, mobile electronics,
wireless and landline communications, information technology, home
networking, multimedia and accessory products, as well as related
services that are sold through consumer channels. Combined, CEA's
members account for more than $121 billion in annual sales. CEA's
resources are available online at http://www.ce.org/, the definitive
source for information about the consumer electronics industry.
CEA also sponsors and manages the International CES. All profits from
CES are reinvested into industry services, including technical training
and education, industry promotion, engineering standards development,
market research and legislative advocacy.
Please send cover letter and resume to: Consumer Electronics
Association, 1919 S. Eads St., Arlington, VA 22202, email:
ceajobs@CE.org
24. Meeting & Event; Confidential; Northbrook, IL
Candidate must have proficient knowledge of hotel industry – chains,
contract terminology, negotiate contract points and concessions; strong
communication skills to develop and maintain vendor relationships;
create RFPs, evaluate proposals and transition into contract stage.
Responsibilities
*Venue / Destination Research
*Site Sourcing
*RFP Submission / Evaluation / Analysis
*Hotel Negotiation
*Contract Execution
*Budget Creation
Required Qualification
Minimum 5 years experience
Education
Bachelor's Degree
Please email krautsack@sbcglobal.net
25. Trade Show Specialist; Sage Software Healthcare, Inc.; Tampa, FL
Sage Software Healthcare Division, formerly Emdeon Practice Services, is
the largest physician office software company in the U.S. We have an
immediate opening for a Trade Show Specialist.
Responsibilities
Manage all pre-show, on-site, and post-show strategy, planning and
logistics for all National trade shows.
Establish process for and oversee the expenditures of all regional trade
shows.
Control and maintain all corporate trade show assets (booths and
equipment).
Forecast budgets and manage actual expense reconciliation for all trade
shows.
Manage and analyze national and regional trade show lead generation.
Establish an executive summary dashboard of reports for lead management
from national and regional trade shows.
Provide leadership and tactical direction to teammates, vendors, and
service providers.
Coordinate the development and implementation of key prospect, customer
and employee communications that are related to trade shows (emails,
websites, direct mails, etc.).
Stay current on the latest trends in trade show industry, display
graphics, promotional items, booth design, traffic-flow, etc.
Determine premiums and graphics requirements for trade shows and
maintain inventory.
Required Qualification
– Ability to travel extensively.
– Superior organizational skills.
– Excellent oral and written communication skills.
– Positive attitude and a demonstrated ability to work well with people.
– Three to five years experience with trade show planning and
implementation
– Ability to work within a fast-paced environment under tight deadlines.
– Self-starter who can multi-task and remain highly motivated to execute
on high-quality shows.
– Excellent project manager that is able to document processes and
maintain detailed plans.
– Proficiency in Microsoft Word, Excel, Access, PowerPoint.
– Experience with Aprimo marketing resource management software
preferred.
– Experience with Siebel customer relationship management software
preferred.
– CTSM / CMP preferred.
Please send resume and salary requirements to Linda Bliss at
linda.bliss@sage.com.
26. TEAM LEADER; American Express; Texas
When you represent a name like American Express, you have an immediate
professional advantage … respect.
Working virtually within Texas, you will lead a team located virtually
and on-site in providing procurement services for client event planning
needs.
Qualifications:
* Minimum 5 years leadership experience
* 2 years experience managing a customer relationship
* Excellent understanding of the travel industry and event planning
process to include contract knowledge/negotiation experience, detailing
of events, cost savings and leveraging supplier relationships
We offer top compensation and exciting benefits including
medical/dental/vision plans, 401(k) and much more!
To join our winning team, please visit www.americanexpress.com/jobs and
enter req # 88516BR in the keyword field.
27. Seminar Program Administrator; Standard & Poor's; New York, NY
Independence. Objectivity. Integrity. At Standard & Poor's, these values
stand behind everything we do. They've made us the pre-eminent global
provider of financial analysis and information. If our values speak to
you, then speak to us.
We are seeking a Seminar Program Administrator to manage the logistical
elements (Strategy and planning) of conference, hot topics strategic
planning meetings and special events associated with Standard & Poor's
CMS and IS businesses.
*This is a Guild Represented position
Responsibilities
Acts as meeting lead, responsible for planning procedures, including
direct communication with senior management and marketing leads.
Monitors and controls event budgets and negotiates all necessary
contracts. Assists internal and external clients to assess needs and
make decisions about large and multi-faceted meetings. Meeting results
must meet multiple objectives as well as demonstrate consistent
application of company standards (concepts, practices, procedures and
branding). Work with graphics designer and team to develop conference
material and event signage. Overseeing creation and execution of
conference agendas and evaluations. Oversees the preparation of printed
materials, reviews billing and pricing procedures and resolves billing
discrepancies.
Travels to site locations to evaluate meeting accommodations. Conducts
pre and post conference meetings to assure all directives will be/have
been met. Detailed communication with hotel for planning logistics
including set up master billing, billing instructions, rooming lists,
food and beverage requirements, recreation activities, transportation,
security, etc. Schedules audio-visual equipment, third-party vendors and
attend to all details associated with the event. Oversee on-site staff
registration, Q&A, sponsorship, exhibitor logistics.
This position works closely with multiple members of the events
marketing team and others and reports to the Manager, Meetings &
Conferences.
Required Qualification
2+ years of relevant work experience in meetings and conferences
required
Ability to work under pressure and autonomously- responsible for
handling own workloads and self-motivated
Ability to travel on-site to conferences
Excellent communication and interpersonal skills
Superior customer service and organizational skills
Exceptional attention to detail
Well developed business acumen
Ability to prioritize and multi-task and to work under tight deadlines
Education
Associates degree or equivalent
Log onto www.careers.standardandpoors.com and apply to job # 07000002EG
28. Director of Development & Adrian Awards; HSMAI; McLean, VA
http://careers.hsmai.org/jobdetail.cfm?job=2637788&keywords=&ref=1
29. Director of Sales & Marketing; Radisson Suites Tucson; Tucson, AZ
http://careers.hsmai.org/jobdetail.cfm?job=2637976&keywords=&ref=1
30. Meetings Manager; Trade Association; Alexandria, VA
Do you have 1-3 years of experience in meetings and are you ready to
move to the next level? An organized meetings manager will thrive in our
busy, Metro-accessible Old Town Alexandria-based trade association that
delivers a 1st class total program experience at national and regional
events, webinars and audio teleconferences, and special events. Our new
Meetings Manager will use his or her planning skills to successfully
coordinate presenters, volunteers and association and external staff
within the meetings budget. A bachelor's degree, experience in
planning/managing meetings, and knowledge of and experience with MS-Word
and MS-Excel, are required. This position requires regular travel to
meeting sites. The excellent candidate will be eager to take on
additional responsibilities as this position grows. This position offers
a competitive salary and benefits plan, including health, retirement and
professional development. E-mail your resume plus salary requirements to
dmendes@asa-hq.com or fax them to (703) 836-3482, attn: Senior Director,
Communications & Education. No phone calls. EOE.
31. Sr. Conference Planner; Kellogg Conference Center; Washington, DC
Flik Conference Center Management, a division of Compass Group, is
seeking a talented Sr. Conference Planner for the Kellogg Conference
Center in the District.
The Sr. Conference Planning Manager will effectively plan trainings &
meetings from start to finish while keeping the customers and operation
in mind by maximizing space and generating monthly metrics. Confer with
customers and team members in all phases of their meeting/conference to
ensure complete customer satisfaction. Will oversee one Conference
Planning Manager.
Recipe to Succeed:
Must effectively plan and communicate to all departments the expressed
need of the customer.
Work directly with the Director of Food & Beverage and/or Executive Chef
to ensure all catering options/menus are presented to the customer
accurately & effectively.
Ensure that all appropriate communication for upcoming business is
complete and distributed in a timely manner to the management team.
Work with the service staff to see that message handling with
administrative support is efficiently handled and placed in the computer
based system immediately.
Work closely with the Audio Visual to ensure room set-ups, A.V. needs,
and special requests.
Take special events and theme parties to a new level thereby increasing
revenue.
Engage in educational and team building activities to strengthen
personal value and departmental relationships.
Necessary Ingredients:
A BS degree preferred but not necessary if candidate has related
conference services experience.
Have a least 2 years hotel or conference center experience.
Keep abreast of industry trends, share information with all staff.
Superior quantitative, oral and written communications and
problem-solving/strategizing skills.
Excellent overall computer skills with advanced knowledge of Excel and
PowerPoint.
Proactive mindset to anticipate and support changes in our business.
Conformity to the highest standards of personal integrity and ethical
behavior.
Exceptional customer service abilities.
Salary range $48,000 – $52,000 based on experience. Full benefits and
paid vacation.
Please reply with resume and salary requirements to
jeanne.lane@compass-usa.com
32. Contracts Manager; Expovision; Falls Church, VA
Expovision, Inc. is a full service, convention hotel management services
company developed in 1995 to meet the convention community's growing
demand for high quality hotel management. Our entire staff is committed
to customer satisfaction and service excellence. Please visit our
website located at http://www.expovision.com/ to learn more about us.
The general responsibilities for the Contracts Manager position include
the following:
* Solicit information on hotels in desired cities and work with
clients to select appropriate properties
* Research industry and hotel trends based on event location
* Review and negotiate contracts, make changes, document details,
and update appropriate staff
* Maintain contract files and data for future research
* Create customized and standard reports as needed
* Other duties as needed
The ideal candidate will have the following qualifications for the
position:
* At least 5 years of operations, client services and/or customer
service experience in the hotel, housing or hospitality industry
* Hotel contracting and negotiating experience in the hospitality
industry strongly preferred
* Proficient in Microsoft Word, Excel, Outlook and Access
* Detail-oriented and able to multi-task and prioritize various
duties under timelines
* Excellent written and verbal communications skills
* Strong customer service focus and experience
* Must be able to negotiate and communicate with hotels on rates and
contract arrangements
* Able to research industry trends as they relate to hotel
contracting
* Able to analyze industry issues and implement solutions to support
the business
* Able to work both independently and collaboratively
Expovision is located in Falls Church, VA just off of Arlington Blvd.
connected to the Fairview Park Marriott Hotel. We offer a competitive
salary and great benefits package. Qualified candidates please send
resumes and cover letters directly to hr@expovision.com for the
Contracts Manager position.
Contact: Pamela Karam
Phone: 703-770-3946
Fax: 703-205-2962
hr@expovision.com
33. Events Coordinator; ESRI; Redlands, CA
An individual with event planning experience and superb attention to
detail skills is needed to support ESRI's involvement in producing
conferences, planning trade shows, and organizing seminars both
domestically and internationally. Currently there are multiple
positions available in the Events Department. Specific responsibilities
will vary depending on the team.
Contact: Maryann Stanson
Phone: 909-709-2853 Ext. 1704
Fax: 909-307-3072
mstanson@esri.com
***** From Carrine Todman *****
34. Production Coordinator; NewsChannel 8; Arlington, VA
Here is an excellent employment opportunity at NewsChannel 8. As you
can imagine–lights, camera, action!–the possibilities are endless. The
start date is the beginning of September and the salary range is in the
mid to upper 30's. The office is located one block from the Rosslyn
Metro station in Arlington, VA.
Interested candidates should mail their resumes with cover letter
directly to Eddie Smith at esmith@news8.net.
Best Regards,
-Carrine
———————————-
Carrine V. M. Todman, MTA
Pal-Tech, Inc.
Logistics Specialist
From: Eddie Smith
Hey Carrine–
Wanted to make sure I forwarded you the information about
the position that's opening up here.
As I mentioned, it's mostly an administrative position
(there's lots of filing), with some creative and production duties. On
the administrative side, the coordinator handles the paperwork involved
on our productions. That ranges from receiving the initial Request
forms from our sales department, creating a file for that client,
entering the new project onto our weekly Production Update reports, to
receiving our vendors' invoices, submitting them to our accounting
department, and creating our billing statements for the clients when
we're all done. From keeping track of all this paperwork, the
coordinator is also the best person to handle the budget reports, where
we track how much we spend from month to month.
The coordinator also helps me with setting up everything
from auditions to shoots. This can range from reaching out to talent
agencies to solicit actors for casting calls to booking the crew,
studios, or locations for our shoots.
It's of great benefit, but not essential, that the
production coordinator has some production experience. Right now, all
three of us have editing experience, which helps when we're backed up
with lots of little projects. The departing coordinator occasionally
sat in on, or conducted, production meetings with clients, and has on
several occasions, served as the director on the project. Again, it's
not essential to know coming in, but it is something we'd try to teach,
so it helps if the person has an interest. There are at least a couple
of projects a year that the coordinator spearheads and handles all of
the logistics on. The departing coordinator even did make-up for
on-camera talent… again, it's not a requirement, but someone with all
those skills would be wonderful to find. Wow… the new person has big
shoes to fill.
The position is hourly, with overtime. There's always at
least 40 hours of work to do per week around here…
–Eddie
Eddie Smith, Client Services Manager
NewsChannel 8
esmith@news8.net
*************
35. Senior Meeting Manager; Association Headquarters; Mount Laurel, NJ
Association Headquarters, Inc., one of the “Best Places to Work” in the
Philadelphia/South Jersey area, is looking to add a Senior Meeting
Manager to our growing Meetings Department. This person will work
directly with the Vice President of the Department.
Duties Include:
* Serves as the lead meeting planner on numerous assigned
conferences/meetings each year, and act as primary liaison with hotels
and other vendors to handle the full scope of meeting planning,
coordination and logistical responsibilities.
* Interacts with program chair and/or committee to develop program;
manages speaker arrangements
* Prepares expense budget and resume (operating guide) for each
event
* Prepares complete set up book, signage, and handles all decorating
aspects of meeting/event
* On site event management including supervising perm and temp staff
* Negotiate contracts with hotels, caterers, DMC's and other vendors
* Coordinate Marketing pieces
* Financials – track & pay bills relative to each
account/meeting/event
* For all services related to each event has contract signing
authority
* Prepare reports for presentation at board meetings
* Oversees and directs support staff, including Assistant Meeting
Manager
* Honorarium and reimbursement review and payments to speakers and
clients
* Oversee call for Abstracts
Qualifications:
* College degree or equivalent work experience (High School Diploma
required)
* CMP a plus
* Must possess industry knowledge
* Minimum of 5 years of meeting planning experience including
national and international travel
* Health care association experience preferred.
* Ability to travel and work on-site to ensure that plans are
carried out as previously arranged, that all activities go smoothly and
that attendees receive outstanding service
* Strong communication skills; both written and verbal
* Exceptional organizational skills with an ability to handle
multiple assignments in a fast-paced environment with tight deadlines
and uncertainties
* Working knowledge of Microsoft applications (Word, Excel, Outlook
and PowerPoint)
* Multiple tasks/ Organizational skills
* Ability to exercise sound business judgment with minimal
supervision, generating effective solutions quickly
* Excellent interpersonal skills, as well as demonstrated
professionalism and diplomacy, respect for business protocol
* Professional and courteous interaction with faculty, clients,
suppliers and other departments is essential in this position.
To apply to this position please email your resume as an attachment to:
10813-CJB-0@ahint.hrmdirect.com. In the body of the email, please copy
and paste your cover letter.
Association Headquarters, Inc. is proud to be one of the “Best Places to
Work” in the Philadelphia/South Jersey area as designated by the
Philadelphia Business Journal. From the hundreds of entries submitted,
AH was selected as one of the 50 finalists based on information and
reviews provided by employees. This award acknowledges AH's achievements
in creating a positive work environment that attracts and retains
employees through a combination of benefits, working conditions and
company culture. Association Headquarters, Inc. is a growing association
management company that has been operating since 1978. A leader in the
association and society management industry, Association Headquarters
believes in fostered growth and development for all employees. AH
pledges to provide its employees with an environment that cultivates
valued experiences, growth opportunities and personal satisfaction. Our
office, located in Mt. Laurel, NJ, is easily accessible from
Pennsylvania and Delaware. Visit our Web site at
http://www.associationheadquarters.com/
Contact: Craig Kreismer
Phone: 856-642-4407
ckreismer@ahint.com
36. Event Planner (Ref.# JP29110-SL); Southern California Edison;
Irwindale, CA
Position Description
Responsible for managing and facilitating High Sierra workshops during
the months of April through October, as well as planning and executing
Edison International meetings and events.
The successful candidate will be responsible for managing and
facilitating High Sierra workshops during the months of April through
October, as well as planning and executing Edison International meetings
and events. Typical responsibilities will include: providing historical
and current overviews of the Company to community leaders, national and
international dignitaries, and other high level elected officials and
will engage in conversations pertaining to issues affecting the Company
and the utility industry; developing and maintaining positive working
relationships with internal and external business partners; managing the
acquisition of meeting and event planning services to meet corporate
needs while assuring consistency with corporate standards, and meeting
or exceeding customer satisfaction, and demonstrate successful contract
negotiations; creating and maintaining thorough project plans, accurate
accounting and budgeting records, and verifying and approving all
contractors invoices; lifting and carrying items that weigh up to 30lbs
and working in high altitudes; and performing other duties and
responsibilities as assigned.
Required Qualification
Bachelor degree in Business Administration, Marketing, Communications or
related field, or an equivalent combination of education, training, and
experience. Typically possesses three or more years experience in
program, or contract management. Demonstrated experience with event
planning, including coordinating, facilitating, managing and carrying
out the success of events. Demonstrated experience delivering
presentations to a wide range of high-level executives, community
leaders, and other company guests. Demonstrated experience as project
lead as well experience shifting comfortably to become a support to a
project lead. Demonstrated experience accurately analyzing information,
integrate people processes, systems, and technologies, and making
strategic decisions. Demonstrated experience negotiating and contracting
capabilities. Demonstrated experience working with or without close
supervision and making decisions independently. Must be willing and able
to spend a minimum of 3 days a week during the months of April through
October at Big Creek, conducting educational workshops. Must be able to
work extended hours including evenings and weekends. Must be able to
travel and possess a valid California Driver' license.
If you are interested in this position, please submit your resume in
confidence by visiting www.edisonjobs.com.
Edison International is an Equal Opportunity Employer.
37. CMP Program Manager; Convention Industry Council; Washington, DC
The Convention Industry Council (CIC) has an immediate opening for a
Program Manager to handle all organizational and procedural aspects of
the Certified Meeting Professional (CMP) certification program. CIC is a
client of Management Options, Inc. (MOI), a full service association and
business management company specializing in the creation, rebuilding,
development and international expansion of non-profit organizations, and
trade associations.
The CMP Program Manager will assist the CMP Program Director in
achieving the preset goals of the CMP Program by focusing on program
development and implementation, volunteer coordination, exam
development, and marketing. The CMP Program Manager's main job will be
the management of the CMP certification process and the following duties
will be part of his or her daily activities
Responsibilities
– Manage CMP application and CMP Recertification processes for
compliance with requirements.
– Work with CMP Program Director, CMP testing agency and Exam committee
on exam development and to ensure that best certification practices are
observed.
– Supervise CMP Program Coordinator in fee and application processing,
management of CMP database.
– Oversee development and distribution of CMP Today, monthly electronic
newsletters and quarterly CMP Study Group electronic newsletter.
– Assist CMP Program Director with management of the volunteer CMP Board
Committees (Leadership, Recertification, International, Study Group, and
Marketing) in the development and promotion of the CMP designation to
achieve both domestic and global awareness and expansion of the program.
– Work with CMP Program Director and MOI's marketing staff to identify
marketing and promotion opportunities that best help to achieve CMP
branding, market positioning and revenue objectives.
– With guidance from CMP Program Director, work with CMP Conclave
co-chairs and CIC testing agency to plan & execute the annual CMP
Conclave to develop test questions and evaluate performance. Oversees
MOI's Director of Meetings and staff on meeting planning and logistics.
Required Qualification
Applicants must have a minimum 5 years experience in project management;
preferable in managing a certification program or similar standard
compliance program. The applicant must be accurate and enthusiastic,
have excellent writing, phone, and organizational skills, be hard
working and detail oriented, be able to multi-task, and have a good
sense of humor. Applicants should be comfortable working within a
database. Applicants that have experience in running certification
programs, who speak a foreign language, or who have event planning
experience will have an advantage.
To apply, please send resume and cover letter to: Kemetia MK Foley,
Convention Industry Council, 1620 I Street, NW, 6th Floor, Washington,
DC 20006, or by fax to 202-463-8498, or by e-mail to
kfoleyl@conventionindustry.org.
38. Director-Meetings & Conventions; American Public Transportation
Association; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2640009&keywords=&ref=1
39. Education Program Manager; Academy of Managed Care Pharmacy (AMCP);
Alexandria, VA
The Academy of Managed Care Pharmacy (AMCP), a national professional
association of pharmacists and other health care practitioners who
practice in managed care settings, is seeking a creative and experienced
(3-5 years) Education Program Manager to develop original educational
programming for a fast-paced pharmaceutical organization.
Responsibilities include coordination and management of continuing
education programs, including two national meetings with a minimum
attendance of 2,000, including curriculum development and faculty
recruitment.
Desirable experience and skills include familiarity with managed health
care issues, continuing education accreditation, educational session
content development and speaker recruitment, logistics planning,
conference marketing and promotional copy development, strong written
and oral communications, excellent time management skills, sharp
computer software knowledge, and the ability to work independently and
under deadlines.
AMCP offers an excellent salary and benefits package which includes,
health and dental insurance, life insurance, long term and short term
disability, tuition reimbursement, 401(k) plan after one year of
service, parking, flexible spending account, vacation, medical and
personal leave, and an attractive holiday schedule.
Please respond with a cover letter and résumé to: Human Resources, AMCP,
100 North Pitt Street, Suite 400, Alexandria, VA 22314. FAX
703.683.8417. Email HR@amcp.org.
40. Events/Incentive Professionals; The Castle Group, Inc.; Boston, MA
You have great expectations – at the Castle Group, so do we. We're an
11-year old, rapidly growing events management and PR agency on the
lookout for experienced events management professionals. If you're
creative and talented and want to prove it in an environment that
recognizes performance with career growth, contact us today. Our events
team does it all – incentive programs, themed events, conferences,
product launches and trade shows. Due to our continued growth, we're
looking to fill events management positions. If you have five or more
years of corporate events management and incentive program experience
and the desire to work in an agency brimming with opportunity, contact
us. Our event managers are responsible for all facets of the event.
Generally our event managers are involved at the inception of the
program and will play a key role in designing the budget and suggesting
venues/locations (based on space availability, rates, lift, etc.). The
event manager coordinates all pre-event logistics including, but not
limited to, design and management of an internal online registration
site, collateral development, supplier contracts, rooming list, food and
beverage, AV/production, ground transportation and on-site staffing.
Once on-site, the event manager oversees staff to ensure flawless
execution of all details. Following the event, the event manager
thoroughly reviews the billing and reconciles it against the budget,
calculating the overall savings achieved. The ideal candidate will
possess the following:
Bachelors degree
5+ years experience in incentives, corporate meetings and events
Detail oriented and highly organized
Stellar writing and communication skills
Ability to manage complex multiple tasks simultaneously
Ability to manage client budgets within financial parameters
Excellent knowledge of hotels/venues in marketplace
Proven contract negotiation skills
Flexibility and creativity
Ability and willingness to travel
Proficiency in Microsoft Word, Excel and PowerPoint (Filemaker Pro a
plus)
Named one of the Boston Business Journal's Best Places to Work for two
years, we enjoy a superb reputation among clients and employees. We
provide a career path offering our employees competitive salary and
benefits, including a 401(k) plan, birthday holiday, summer hours, and
internal incentive programs as well as a creative and stimulating
professional environment with frequent opportunities to work on exciting
projects
Phone: 617-227-0012
Fax: 617-227-0034
eventshr@thecastlegrp.com
http://www.thecastlegrp.com
41. National Account Executive (Sales); Galactic Meetings+Incentives;
Arlington, TX
Overview:
This role would equate to a sales manager position within the luxury
hotel arena from a title perspective, albeit with different
responsibilities. The role does not have direct reports but requires
account management responsibility rewarding top sales performance with
excellent compensation from base salary/draw and commission/bonus
opportunities.
This position is responsible for prospecting for new customers and
presenting our capabilities in the areas of incentive creation with
varying reward vehicles including individual and group travel and
merchandise, together with our meeting planning services. Conduct campus
visits and entertain potential and existing customers. Involvement in
group travel site inspections worldwide and attend group travel programs
as required. All client interaction to be recorded in the CRM database
for review as required at sales meetings. The position requires the
ability to be self motivated and to be able to research potential
customers and make initial contact with them for a valid appointment. In
addition the position will be supported by ongoing marketing campaigns
to drive more potential prospects to you for follow up. The role may
also require the inheritance and maintenance of existing galactic
accounts.
Responsibilities:
To communicate with existing and new customers which will include travel
across North America to conduct face to face appointments to the C-suite
level of executives. To be part of group travel site inspections and
program operation as deemed necessary, maintain an accurate recording
the CRM of all customer related activities, conduct research and
prospect calling daily, prepare personal sales budget with SVP Sales &
Marketing and deliver it, meet customer retention targets, meet expense
management goals, assist in collecting monies from customers, provide
sales reports and attend sales meetings.
Qualifications required:
Ability to communicate both written and orally; proficient in Microsoft
Office products i.e. Outlook, Word, Excel and PowerPoint; ability to
prioritize tasks in an orderly manner, ability to establish, foster,
develop and maintain relationships with existing/new customers as well
as senior management, fellow team members and vendor community, be
perseverant, persistent and above all consistent. Demonstrate good
common sense and be committed to team and personal goals and have a good
positive attitude and ability to accept responsibility and be held
accountable.
Contact: Martha Wilson, PHR
mwilson@galacticltd.com
http://www.galacticltd.com
***** From Daria (Dee) Lambert *****
42. Exhibits Administrative Assistant; Smithsonian Institution –
Hirshhorn Museum and Sculpture Garden; Washington, DC
Ms. Johnson:
I understand you have a mailing where we can post our vacancy
announcement for a job and there is no charge. If you could please post
this ad, we would greatly appreciate it. The ad is as follows:
EXHIBITS ADMINISTRATIVE ASSISTANT, GS-1001-07, ANN # 07-TP-7252, Closes
August 28, 2007
Exhibits Administrative Assistant in the Department of Exhibitions and
Special Projects, Hirshhorn Museum and Sculpture Garden, located in
Washington, DC. Departmental functions include, exhibition planning,
installation and de-installation; design and production of exhibition
graphics, and publications, and the preparation of technical and
contractual documentation and specifications. The incumbent provides
administrative support to departmental staff in a fast paced creative
environment. Establishes procedures for ordering supplies and
equipment, generates purchase orders and purchase card transactions,
maintains long-term exhibition and special projects calendars,
establishes and maintains filing systems, makes travel arrangements,
assists designers with the layout and production of labels and
exhibition graphics, organizes the office's electronic data. Experience
in PeopleSoft, Excel, Word, and Fast Track is preferred. For
application procedures and more information please visit our website at
www.si.edu/ohr or www.usajobs.opm.gov. Announcement Number: 07-TP-7252,
applications must be received by closing date. SI is an EEO employer.
Thank you for your assistance in placing this job opportunity in your
weekly newsletter. If you need further information, please contact me
directly via this email address or by telephone at 202/633-2835.
Daria (Dee) Lambert
Administrative Assistant
Smithsonian Institution
Hirshhorn Museum and Sculpture Garden
P.O. Box 37012, MRC 352
Washington, DC 20013-7012
T: 202/633-2835
F: 202/786-2682
lambertd@si.edu
*************
43. VP of Marketing; Baltimore Area Convention & Visitors Association;
Baltimore, MD
Direct reports include the Director of Web Marketing, Director of
Graphics and Publications, and members of the Marketing department,
including, but not limited to, copywriting and marketing promotions;
· Development and implementation of marketing plans and programs
targeting leisure customer segments both directly and indirectly through
intermediation, including, but not limited to, domestic and
international tour wholesalers and operators, receptive operators,
domestic and international travel agents, motor coach operators,
automobile club offices and group leaders;
· Creation of consumer programs to increase visitation & visitors
spending to Baltimore and to support the conventions and meetings
marketing campaigns;
· Supervision of advertising, direct mail, collateral, and other
sales materials for target market segments;
· Supervision of Association publications, including, but not
limited to, the Quick Guide Official Visitors Guide, the Destination
Planning Guide, the African American Heritage & Attractions Guide and
the Unique Venues Guide
· Organization of marketing activities such as missions, special
events, and hospitality industry events;
· Maintaining relationships with industry partners, inside and
outside of Baltimore and communicating to key influencers both in and
out of the hospitality industry about tourism programs;
· Coordination of tourism marketing activities with the Maryland
State DBED Office of Tourism, Film and the Arts, including the
administration of the county cooperative marketing grant program;
· Point-of-contact for marketing consultants, such as advertising
and promotions agencies
· Maintaining membership in key industry organizations, such as
the Travel Industry Association of America, American Marketing
Association, etc;
· Submission of monthly production report and other reports as
requested by the President & CEO or Board of Directors;
Training, management and evaluations of assigned personnel, and ensuring
that employees represent the City and Association in the most
professional way
Contact: Director of Administration
Phone: 410-659-7030
Fax: 410-659-8385
cxanthakos@baltimore.org
44. Account Executive; Weaver Multimedia Group; San Francisco, CA
Weaver Multimedia Group, well-established multimedia company serving the
travel industry has an immediate opening for a full-time advertising
sales professional to service and build existing client base of hotels,
restaurants, resorts, attractions and other tourism related businesses
in San Francisco. We are seeking an energetic, articulate go-getter who
knows how to develop relationships and think and act strategically on
sales calls. Ideal candidate knows and loves the city of San Francisco
and its tourism related businesses, possesses experience in magazine ad
sales and knowledge of Convention and Visitors Bureau and the
hospitality industries a plus. Submit resume and salary requirements to
jobs@weaver-group.com referencing SFO AE in subject line. Learn more
about Weaver Multimedia Group at www.weaver-group.com.
Contact: Julie Favre
Phone: 303-458-1211 Ext. 245
jobs@weaver-group.com
45. Meeting Planner; Envision Communications, LLC; Atlanta, GA
Full Service medical education agency seeks experienced Meeting Planner
to manage all aspects of the logistical criteria involved in planning
and implementing advisory boards, speaker training programs, CME
programs and retreats. CMP Certification and medical education
background preferred.
Essential Duties and Responsibilities include the following.
Serves as sole contact point between vendors and organization staff in
arranging meetings, and training sessions.
Plans and organizes various types of meetings including CME, Ad Boards,
retreats and lunch/dinner programs.
Researches and evaluates, contracts on behalf of clients and company.
Provides on-site meeting planning, working closely with the Associate
Account Executive.
Assists in determination and selection of meeting site and inspects to
determine site suitability.
Sets up meeting schedule, organizes materials, reviews transportation
itineraries, and books venues and services.
Organizes required catering services and room and communication
equipment setup.
Manages on-site staffing and registration.
Resolves pre and post problems with meeting, ground and hotel
arrangements.
Resolves on-site emergencies.
Organizes and promotes pre- and post- event tours.
Must be able to resolve conflicts in a professional and pro-active
manner.
Required Qualification
Strong computer skills (Microsoft Office Suite)
Contract Negotiations
Domestic and international travel (30%)
CMP Certification Preferable
Medical Education Experience Preferable
Education
Education/Experience: Bachelor's degree (B. A.) from four-year college
or university; or four years related experience and/or training; or
equivalent combination of education and experience. Must be familiar
with AMA and FDA guidelines and regulations.
Please email cover letter with salary requirements along with resume to
tpalovick@envisioncomm.net or fax to 770-763-5691.
46. Account Manager; GES Exposition Services; Landover, MD
Nature of Position:
Serve as Account Manager to assigned accounts with primary focus being
on large show production. Provide superior customer service to all
components of show production and execution. Assist the Account
Management team in team development and training for continuous
improvement.
Position Responsibilities
· Provide superior customer service to all internal and external
constituents
· Support Account Management Supervisor in daily functional
activities.
· Manage resources in cross-functional areas to ensure projects
are implemented on schedule and within budget.
· Responsible for communicating all necessary production and
financial information to appropriate departments, in accordance with GES
Production Policies and Procedures and Sarbanes-Oxley compliance
procedures
· Responsible for all aspects of show financials including
revenue and direct margin forecasting, managing expenses throughout
planning and production, final invoicing and all other necessary
reporting.
· Coordinate and oversee tradeshow production on shows outlined
as large range shows as assigned and all tasks/duties as required.
· Ensure that all assigned tradeshows are produced within
established budget guidelines.
· Attend and participate in industry events and organizations to
increase GES exposure within the local tradeshow/conventions community.·
Qualifications:
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Education/Experience:
College degree preferred
Knowledge of convention industry
Two (2) years experience in tradeshow, convention, hospitality industry
or special event planning preferred
One (1) year of sales experience
Ability:
Must be able to multi-task and handle various timelines delivery
milestones. Must be able to respond to customer inquiries or complaints
from customers, internal and external, to satisfactory closure. Must
have excellent organizational and communication skills and be detail
oriented. Must possess strong negotiation skills and knowledge of
general accounting and finance in management of show budgets. Must be
able to adapt to multiple settings and shifting responsibilities as
required.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw
valid conclusions.
Computer Skills:
Must be proficient in Microsoft Word, Excel and Outlook
Supervisory Responsibilities:
Must be ale to offer guidance and supervision to junior level team
members in training and development. Need to manage subcontract crews at
showsite as necessary.
Work Environment:
Must have excellent communication skills, be a team player and
self-starter with an understanding of team goals. Must be able to work
in a fast-paced environment and continually deliver on expected
timelines independent of direct supervision. Must be able to maintain a
professional appearance both in the office and when representing GES at
showsite or at client attended events/functions.
Travel:
Moderate to Heavy travel; Travel to showsite serviced by Mid-Atlantic
region will be required.
Availability to work evenings and/or weekends when necessary is
required. Some production timeframes may require 60-70 hour work weeks
at various intervals throughout the year.
The above job description is not intended to be an all-inclusive list of
duties and standards of the position. Incumbents will follow any other
instructions, and perform any other related duties, as assigned by their
supervisor.
Contact: Julie Smith
Phone: 301-583-5049
Fax: 702-914-5024
jrsmith@ges.com
http://www.ges.com
47. Sales Manager; International Conference Services Ltd.; Vancouver,
BC, Canada
Quality, Service and Innovation are important cornerstones of our
success. Even more important though are the people that share our
excitement and visions for the conference business. Become a part of our
dynamic and dedicated team and apply for the exciting job as
Sales Manager for national and international conferences
Tasks:
– Independent research of industry databases and leads
– Sales Initiatives
– Initial Contacts with leads and possible clients
– Preparation of proposals and contracts
– Preparation of bid material and presentations
– Client Liaisons
Requirements:
– Fluent written and spoken command of English language; knowledge of
additional languages is a definite asset.
– Strong IT- Skills (MS Office,…)
– Experience in Sales in the Conference- or a related industry
– Proven track-record of sales-achievements
– Very good communication skills
– Dedication and ability to work under pressure
– Team-spirit
We look forward to receiving your application including an updated
resume!
International Conference Services Ltd.
Mr. Mathias Posch, Managing Director
2101-1177 West Hastings Street
Vancouver, BC. Canada V6E2K3
mathias@icsevents.com
48. Meetings Associate; American Association for Cancer Research;
Philadelphia, PA
Position Description
Organizes and implements meetings logistics for the Association's
meetings, conferences, workshops, and the Annual Meeting. Functions
include but are not limited to registration and housing processing,
hotel and venue site research, on-site meeting support, and overall
meeting setup responsibilities.
Responsibilities
* Provides direct administrative support to the Director and/or
Meeting Managers, utilizing effective administrative and communication
skills, both written and verbal.
* Supports the Director and/or Meeting Managers with work related to
Special Conferences, Workshops, and the Annual Meeting.
* Coordinates the registration and housing for meetings, workshops
and conference attendees, as assigned.
* Assists in the development of systems to manage registration and
housing effectively and accurately.
* Assists with participant travel arrangements, as required.
* Prepares appropriate correspondence, as needed.
* Coordinates speaker logistics and forms.
* Travels on-site with Director and/or Meeting Manager/s to handle
registration, housing assistance, meeting logistics, and overall meeting
management support, as assigned.
* Provides assistance to attendees and speakers with their meeting,
workshop or conference needs.
* Assists in the planning and execution of in-house meetings and
events, as assigned.
* Assists in creating and maintaining timelines for all meetings,
special conferences, workshops and the Annual Meeting.
* Acts as liaison between the Meetings & Exhibits Department and all
other AACR departments.
* Assists in the preparation of post-meeting reports.
* Performs the essential functions of the position, and other duties
as assigned.
Required Qualification
* 2-3 years experience in meeting planning and/or registration.
* Excellent writing and verbal communication skills.
* Flexible and versatile.
* Excellent organizational and multi-tasking skills.
* Ability to maintain high level of professionalism with AACR
members and co-workers.
* Excellent interpersonal skills.
* 25-30% travel required.
* Proficiency in Word, Excel and PowerPoint
* Ability to learn and use iMIS and other membership and
registration systems utilized by the Meetings & Exhibits Department
* BA or BS degree
Please submit your cover letter and resume (including salary history)
to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
E-mail: humanresources@aacr.org
Fax: (215) 440-1045
49. Meeting Planner II; Raymond James Financial Inc.; St. Petersburg, FL
Position Summary
Under limited supervision, uses knowledge and skills obtained through
experience, specialized training or certification to plan and arrange
corporate meetings and events. Participates in projects of moderate
scope and complexity and may serve as a technical advisor to others.
Guidance is provided to perform varied work that is somewhat difficult
in nature, requiring some evaluation, originality and ingenuity to make
moderately complex decisions. Recommends solutions to complex problems.
Extensive contact with internal customers and vendors is required to
identify, research and resolve problems and coordinate work efforts.
Position Responsibilities
Plans and arranges meetings and other medium to large corporate events,
including assisting in the negotiation of contracts.
Establishes relationships with hotels and other meeting space providers.
Compiles and records hotel information, expenditures and other post
meeting information in the meeting planning database.
Creates hotel contract summary by transferring pertinent information
from contract to contract summary and obtains appropriate approvals.
Prepares Requests for Proposal.
Collaborates with internal customers on meeting logistics, including
food and beverage, audio/visual requests and other special needs and
communicates with the meeting facility.
Assists in organizing group functions for large events, including
off-site activities, transportation and entertainment.
Communicates group requirements and attendee lists to travel
coordinators.
Provides on-site coordination of events, including coordinating hotel
staff and program logistics.
Continues other meeting planning services when coordinating events at an
off-site location.
Tracks and manages all group reservation cut-off dates and deposits.
Assists with web page design and maintenance for the corporate travel
website, as required.
Responds to employee questions about corporate travel policies.
Prepares and delivers written and oral presentations about meeting and
event plans and logistics to internal customers.
Performs other duties and responsibilities as assigned.
Required Experience
Bachelor's Degree (B.A.) in a related discipline and a minimum of three
(3) years experience in corporate meeting planning.
~or~
Any equivalent combination of education, training and/or experience
approved by Human Resources.
www.raymondjames/careers.com (Job #5951)
50. Partnerships Marketing Services Manager; Washington Convention and
Tourism Corp.; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2639161&keywords=&ref=1
51. Director of Special Events; The Robert H. Smith School of Business
Office of External Relations; College Park, MD
Responsibilities include managing community building special events for
The Robert H. Smith School of Business including, but not limited to the
MBA Case Competition, commencement ceremony, Undergraduate Awards
Banquet, the School's presence in campus events such as Maryland Day,
and Homecoming. In addition, this person will manage the logistics for
Smith Alumni chapter and External Relations events. This will include,
and is not limited to managing budgets, working with vendors,
negotiating contracts, facilitating direct mail campaigns, recruiting
volunteers, coordinating a schedule of activities and all other tasks
associated with these events. The Director will assist in the
development of invitations, programs and other printed materials as
needed to promote community events of the Smith School. He/she will
manage the Smith School's master event calendar. This includes
providing consultation to Smith school faculty, staff and students
regarding their events and outreach activities. This person will report
to the Smith School Director of Alumni Programs and Special Events and
will work closely with the Assistant Dean for External Relations of the
Smith School, other External Relations staff, administrators, faculty
and students of the Smith School and various members of the UMCP
University Relations staff, and assigned university committees and
groups, to ensure efficient and effective communication and partnership.
QUALIFICATIONS:
The ideal candidate has a minimum of five years experience working with
external constituencies to advance organizational interests. Essential
qualifications include: successful experience in event management,
public relations, marketing and volunteer management; strong
interpersonal and communications skills, both written and verbal;
ability to work with senior executives, volunteers, senior
administration, faculty and students; commitment to the values and role
of a public, research university. B.A. required, Masters degree
preferred.
To apply for this position please send resume with education background
and three professional references to:
Ruth Hakulin
Office Manager
Office of External Relations
Robert H. Smith School of Business
2520 Van Munching Hall
University of Maryland
College Park, MD 20742-1815
52. Regional Benefit Concert/Annual Campaign Coordinator; JCC; Chicago,
IL
The Regional Benefit Concert/Annual Campaign Coordinator is responsible
for supporting and overseeing the JCC's of Chicago's Northern Region
involvement in the agency's annual Benefit Concert and Annual Campaign.
The Coordinator will work closely with the Regional Director, staff,
volunteers/lay leaders and the JCC's of Chicago Financial Resource
Development team to achieve the organization's vision and goals.
Specific duties include (but are not limited to) the following:
. Develop, coordinate and implement strategic plans for regional
participation in and sales of development events for JCC's of Chicago's
annual campaign and Benefit Concert, program and yearbook and
contributions.
. Work with Administrative Assistant and lay leaders to create mailing
lists for invitations to development events.
. Work with the Regional Special Events Coordinator to maintain a
regional development data base for tracking responses, contributions and
follow up communication.
. Create, manage and evaluate events budget to meet or exceed budget.
. Work with Regional Director, staff and Regional Board to identify and
cultivate current and potential donors and sponsors.
. Actively participate in departmental and inter-departmental staff and
committee meetings related to the annual benefit campaign.
. Solicit renewals and new ads and donations independent and in support
of board members.
DAYS/HOURS: Approximately 15 hours per week (August December; two or
three days per week to be determined and some dependent on board and
planning needs)
Approximately 10 hours per week (December June)
REQUIREMENTS:
. 3-5 years experience in fundraising, special event management or
related field required;
. Knowledge of funding community (Jewish, secular, foundations; local
and national);
. Knowledge and involvement with Jewish community-at-large;
. Knowledge of Jewish Federation, Jewish United Fund, affiliated
agencies, and United Way helpful;
. Demonstrated success in the development and implementation of special
events management and/or fundraising;
. Strategic thinking and orientation with the ability to deal with
emergent issues;
. Ability to manage multiple simultaneous projects and constituents;
. Ability to work independently yet with the ability to develop and
foster a strong team environment;
. Excellent written and verbal communications skills with the ability to
write for various audiences;
. Demonstrated ability to set and achieve or exceed goals and meet
deadlines;
. Strong organizational and project management skills;
. Time management skills
. Ability to develop, nurture and build relationships, both internally
and externally;
. Strong interpersonal skills and the ability to work effectively with a
wide range of constituents;
. Strong computer skills using: Microsoft Word, Excel, Lotus Notes and
the Internet, with the ability to learn new programs as needed;
. Demonstrated enthusiasm, strong work ethic and resourcefulness.
http://www.gojcc.org
53. Temporary Conferences & Events Assistant; Consumer Electronics
Association; Arlington, VA
The Consumer Electronics Association has an exciting opportunity for a
temporary Conferences & Events Assistant. This position provides support
for the Leaders in Technology Program which takes place during the 2008
International Consumer Electronics Show (CES).
The Leaders in Technology Program provides those who shape technology
policy the opportunity to discover and learn about the International CES
first-hand. The invitation-only program is compromised of Members of
Congress and their legislative staff; White House officials; executive
and regulatory agency officials and their staff; state legislators and
officials from state agencies; and international dignitaries.
Critical Duties and Responsibilities:
. Prepare and track program invitations
. Manage special event RSVP's
. Assist invitees with on-line registration
. Run registration reports
. Assist invitees with travel arrangements
Work Experience:
. At least two years of office experience
. Past experience working with high-level officials a plus
Education/Training:
. College degree
Skills:
. Excellent interpersonal, communication and organizational skills
. Proficiency in Word and Excel, including mail merges
. Ability to meet tight deadlines
. Ability to manage special requests and meet expectations of high-level
officials
Duration/Hours:
. The duration of this temporary position is from September 2007 through
January 2008
. 35-40 hours per week
Travel:
. Travel to Las Vegas for the 2008 International Consumer Electronics
Show in January is required
About CEA:
The Consumer Electronics Association (CEA) is the preeminent trade
association promoting growth in the consumer technology industry through
technology policy, events, research, promotion and the fostering of
business and strategic relationships. CEA represents more than 2,100
corporate members involved in the design, development, manufacturing,
distribution and integration of audio, video, mobile electronics,
wireless and landline communications, information technology, home
networking, multimedia and accessory products, as well as related
services that are sold through consumer Channels. Combined, CEA's
members account for more than $125 billion in annual sales. CEA also
produces and manages the International CES – the world's largest
consumer technology tradeshow held in Las Vegas each January.
CEA was voted as one of the top 50 companies to work for by the
Washingtonian Magazine. CEA offers unique and excellent benefits
including leading edge PPO health insurance, six percent match on 401k,
pension plan, 10 percent incentive bonuses, 35 hour work week, onsite
bootcamp, yoga, weight training, excellent training programs, and much
more. Find out more about our unique employee culture at
http://www.CE.org/.
Please send cover letter and resume to: Consumer Electronics
Association, 1919 S. Eads St., Arlington, VA 22202, email:
ceajobs@CE.org
54. Special Events Coordinator; National Kidney Foundation of the
National Capital Area; Washington, DC
The National Kidney Foundation of the National Capital Area,
conveniently located on the Metro Red Line, is seeking a Special Events
Coordinator with primary responsibility for managing all of the live and
silent auctions for fundraisers throughout the year. Solicit auction
items from businesses and individuals, work with event committee
members, build list of donors, track and log in items, write
descriptions for auction programs, coordinate the auctions on site,
handle financial transactions, and other event-related functions as
needed. Special events include golf tournaments, sporting clays
tournament, casino night, black-tie gala, and walkathon. Ideal candidate
will have excellent communications skills and a strong mastery of
technology and its uses including Microsoft Office. Experience with
Auction Pay software a plus. Full or part-time with flexible hours is
available depending on experience. Please e-mail cover letter and
resume. No calls please.
manthony@kidneywdc.org
55. Director, Austin Convention Center; City of Austin; Austin, TX
The City of Austin, located in the Texas Hill Country, is known for its
lakes, parks, music, and high tech/college town vitality. With a
population of 719,000 and an annual budget of $2.3 billion, Austin is
consistently ranked among the most livable and safest in America. Austin
culture reflects a city government that keeps its vision in the
forefront while planning for the future.
The City of Austin is seeking to fill the Director, Austin Convention
Center position with a business- savvy leader who will direct the
operations, sales and marketing of the City's Convention facilities.
The Austin Convention Center, providing over 900,000 square feet, is
considered one of the most technologically advanced convention
facilities in the U.S. Located in the heart of down town Austin, the
Convention Center has an operating budget of 54.7 million and 208
employees, supplemented by an additional temporary workforce for
convention events.
The Director will manage the Austin Convention Center, the Palmer
Auditorium (a 131,000-square-foot facility that provides an alternative
space for smaller meetings and special events) and three large parking
garages that support the convention center.
The new Director will:
* Be a strong leader with high ethical integrity and strong sense of
commitment to the success and management of the convention center.
* Consult, formulate, makes recommendations to Assistant City
Managers, City Manager and City Council on policy, revenues and
financial matters affecting Austin Convention Center programs and
functions.
* Direct and manage the annual operating budget, forecast
operational needs, approve expenditures, and establish and manage fees
and revenues for facility use.
* Be a strategic planner with expertise in building sales and
marketing strategies to achieve revenue goals, attract new markets and
achieve desired business results.
* Be an effective communicator with strong negotiation skills to
forge relationships with convention planners, executives, business
leaders, service providers, hotel motel industry, food and beverage
contractors, the media and the general public to promote, attract and
develop the use of the convention center facilities.
* Be a strong manager with effective team building techniques to
guide staff to work for the common goal of achieving high performance
standards and excellent customer service that builds the perceived value
of the facility.
The position requires a bachelor's degree in Business/Administration
Public Administration or related field plus a minimum of 8-10 years
experience in a managerial capacity in a convention center, public
assembly/event facility or other related/industry. Prefer contract
administration, project management experience, and prior experience in
working with hotels and large contractors to provide services for a
large convention center facility.
The position offers a competitive executive salary, an excellent
benefits package, and relocation benefits.
To be considered, applicants must apply online by visiting the City of
Austin website at http://www.austincityjobs.org/. For additional
information about the position visit the city webside or contact Edna
Santos at 512-974-3221. Position is open until filled. Review of
applicants will begin immediately and will continue until a candidate is
selected. The City of Austin, TX is an Equal Opportunity Employer and
values diversity at all levels of its workforce!
Contact: Edna Santos
Phone: 512-974-3221
Fax: 512-974-3321
edna.santos@ci.austin.tx.us
http://www.austincityjobs.org
56. Meeting and Conference Coordinator; ICF International; Fairfax, VA
We are currently seeking a Meeting and Conference Coordinator for our
Housing and Community Development Group (HCD) at Corporate Headquarters
in Fairfax, VA. The Meeting and Conference Coordinator will be
responsible for: All aspects of registration: data entry, badge
production, written communications, accurate registration and
reconciliation reporting and responsive communication with attendees.
Learning, implementing and reviewing attendee eligibility procedures.
Spearheading marketing efforts and strategy: development of promotional
materials, printing/bidding process oversight, maintenance and
manipulation of marketing databases. Clerical and financial
administration, including receiving and distribution of correspondence,
maintaining files, tracking invoices for payment, investigating billing
issues and management of billing process. Providing trainer/facilitator
coordination support as well as development of training summaries and
working with Grants Specialist for preparation of task assignments.
Direct responsibility for the printing, packing and shipment of all
conference materials, inventory maintenance and management of process to
include bid solicitation where appropriate. Supporting conference team
in numerous aspects of conference planning, logistics and research.
Required skills: 2-4 four years of strong administrative experience
preferably related to conference planning and the tasks identified
above. Ability to successfully multi-task, a careful attention to
detail, high level of accuracy in work products, professional demeanor,
and commitment to the delivery of error-free logistics services. Prefer
Associate's degree. Must have excellent skills with Microsoft Office
products and demonstrated ability to manipulate and use databases.
ICF International offers an excellent benefits package and competitive
salary. To apply, please submit your cover letter, resume and salary
requirements.
ICF International is an equal opportunity and affirmative action
employer.
Please visit our site: http://jobs.icfi.com/viewjob.html?refnode=34790
to profile, indicate your interest in this position or others, or refer
your friends to opportunities with ICF International.
57. Director, Meetings; Commercial Mortgage Securities Association; New
York, NY
CMSA, a growing international trade association representing companies
in the commercial real estate capital markets industry, has an excellent
opportunity for a hands-on, team-oriented professional to become
Director of its Meetings Department. The incumbent will be responsible
for the management and logistics of all CMSA events, while ensuring an
environment rich in networking opportunities, for all industry
stakeholders.
Meetings Logistics:
Securing all required venues, including negotiation of all contracts,
while ensuring cost efficiencies.
Responsibility for the planning and/or approval of all F&B, A/V,
signage, vendors, staffing and logistics for all CMSA events. Primary
interface with meeting venue.
Manage the selection and ordering of all sponsored meeting amenities.
Support for meeting co-chairs, who are members of the association and
plan the program content of the meetings, including research and
assistance in the selection of any paid keynote speakers. Management of
all staff required on-site at all CMSA meetings (including any temp
personnel that may be required), as well as responsibility for
coordination with all on-site hotel staff.
Department Management:
Preparing budgets for all meetings, including development of strategies
for cost savings through cost trend analysis. Review and approval of
bills pertaining to all meetings, to ensure budgets are being met.
Direct day-to-day management of the Coordinator, Meetings, and the
Administrative Assistant, Meetings.
Interaction with other CMSA Departments:
Support Director, Communications, with development of an overall design
plan for each event. Coordinate content (meeting schedules and
logistics) of all meetings marketing materials, including marketing
brochures and on-site meeting materials.
Draft blast e-mails and website updates pertaining to all meetings and
finalize with Director, Communications to assure conformity with all
CMSA communications.
All other duties and responsibilities, as assigned by the Managing
Director, Administration.
Minimum Qualifications:
Bachelors Degree or the equivalent combination of education and relevant
experience required.
A minimum of 7 years of related experience required, including previous
meeting planning and/or project management experience.
Ability to simultaneously identify, manage, and implement diverse and
multiple tasks related to strategic marketing and events.
Must be able to adapt to a rapidly growing, dynamic environment.
Strong computer skills, including MS Office, (especially PowerPoint) and
database management skills.
Strong organizational skills essential.
Experience in managing and developing budgets essential.
Excellent oral and written communication skills required, as is the
ability to use tact and discretion in dealing with a wide range of
internal and external constituents.
CMSA offers excellent benefits. Please see our web site, www.cmbs.org to
learn more about CMSA. Please send resume and cover letter WITH SALARY
REQUIREMENTS to hr@cmbs.org. EOE.
58. Project Coordinator; Public Company Accounting Oversight Board;
Washington, DC
Our Mission
The Public Company Accounting Oversight Board (PCAOB) is a
private-sector, non-profit corporation, created by the Sarbanes-Oxley
Act of 2002, to oversee the auditors of public companies in order to
protect the interests of investors and further the public interest in
the preparation of informative, fair, and independent audit reports.
Job Description
The PCAOB has a full-time, regular position for an external outreach
Project Coordinator at its Washington, DC headquarters. This key
position reports to the Director of External Relations and also provides
support to the Office of Public Affairs and the Office of Government
Relations. This requires a seasoned candidate who thrives in a creative
professional environment.
Responsibilities
§ Schedule appointments and coordinate executive meetings and
conferences;
§ Schedule, vet and coordinate speaking requests for the PCAOB;
§ Coordinate projects/tasks across various departments, both
internally and externally;
§ Write, edit, and proofread certain correspondence, reports,
proposals and various other documents;
§ Ensure high level of accuracy in all details and manage
multiple priorities;
§ Work effectively with people at all management levels inside
and outside the organization;
§ Plan and organize work to meet requirements;
§ Research assignments; process and analyze data;
§ Handle routine problems and unexpected situations and provide
assistance in problem resolution;
§ Maintain standards of confidentiality with respect to all
matters and documents;
§ Exercise discretion and independent judgment on a daily
basis;
§ Perform complex administrative duties:
– Schedule, organize and prepare briefing materials for appointments,
meetings and conferences;
– Conduct research using Internet subscriptions, including Lexis/Nexis,
Factiva, and major newspapers for news clippings and other items; and
send out a.m. news clips on occasion, as needed;
– Maintain the External Relations calendar and extensive contacts using
Outlook;
– Create, organize and maintain confidential files and records;
– Scan letters and other documents and maintain correspondence and
electronic filing system;
– Coordinate domestic and international travel arrangements;
– Prepare expenses and process invoices; and
– Prepare budgetary information in accordance with the department's
goals and objectives.
§ Use various PC software packages, including spreadsheets,
word processing and graphics to produce high-quality reports, tables,
graphs, presentations and other documents;
§ Prioritize requests; respond to requests for information;
and,
§ Perform other duties and special projects as needed.
Qualifications
§ BA or BS in related field;
§ Minimum of 8 years experience in a project management, event
planning or senior executive assistant role in a fast-paced,
professional atmosphere;
§ Public relations, government relations and/or congressional
experience preferred;
§ Proficiency in Microsoft Word, Excel, PowerPoint, Internet
and Outlook applications;
§ Strong orientation to detail and
administrative/problem-solving skills.
§ Strong oral and written communication skills (grammar,
spelling, punctuation, proofreading, etc.); clarity in speaking and
writing;
§ Ability to exercise good judgment and discretion; and
§ Ability to be proactive.
Our Values
The PCAOB encourages a spirit of cooperation and teamwork, and fosters
an environment of professional growth, where employees can exercise
their leadership abilities, creativity, technical competence, and
public-service interest in participating in the fulfillment of the
PCAOB's mission.
Equal Employment Opportunity
The PCAOB is an Equal Opportunity Employer, committed to establishing a
diverse workforce.
http://www.pcaobus.org
59. Director of Conferences; International Association of Fire Chiefs;
Fairfax, VA
Join an exciting new leadership team at the International Association of
Fire Chiefs. IAFC is a 134 year old association that represents the fire
chiefs and chief officers of over 1.2 million firefighters. We seek a
proven team player and a results oriented director of conferences.
Responsibilities
Responsible for the development and management of up to ten conferences.
The association's largest conference is one of the Top 100 tradeshows in
the U.S. with over 17,000 attendees.
Required Qualification
Bachelor's degree and 7 years of conference management experience
required; must also be proficient in contract negotiation, budget
development and management. Must possess excellent communications and
computer skills and be able to manage multiple activities of varying
priority on a timely basis. Must have experience working with volunteer
committees and supervising on-site, remote, and contract employees.
Moderate travel required. CMP is desirable. IAFC provides excellent
benefits and supports work/life balance.
For consideration, please send cover letter and resume with salary
requirements to Personnel Dept., IAFC, 4025 Fair Ridge Drive, Fairfax,
VA 22033; fax: 703-273-9363 or e-mail: jobs@iafc.org. We are an EOE
employer.
60. Director of Sponsorship and Sales; SmithBucklin Corp.; Chicago, IL
Our Chicago office has an exciting opportunity available for a Director
¿ Sponsorship and Sales in our Convention and Trade Show Services Unit.
In this high-level position, you be responsible for the overall success
in achieving designated exhibit and sponsorship sales revenues, as well
as act as an ambassador to future and existing clients and industry
organizations.
Responsibilities
Directs and leads sales initiatives/department throughout company for
Chicago, Washington DC and other offices
Develop, implement and deliver comprehensive sales strategies to clients
Ability to effectively lead and motivate sales team to achieve goals and
grow clients
Identify and develop new client business
Oversee internal promotional products sales efforts
Develop and grow a robust sales culture within SmithBucklin
Proven success in generating results, mainly through others
Ability to multi-task across a wide number and variety of clients,
focused mainly in the non-profit sector
Success in designing repeatable systems that generate effective results
across multiple clients
Directs sales forecasting activities and sets performance goals
accordingly
Develop and maintain consultative sales relationships will key clients
and buying influences within the account, including multiple levels
within the client organization (President, Board of Directors, etc)
Solid process orientation, demonstrated resource management and
allocation experience
Required Qualification
10+ years successful exhibit and/or sponsorship sales experience
5+ years successful sales management experience in exhibits and/or
sponsorship
Experience in coaching and training sales staffs and conducting
performance evaluations
Previous success in developing and implementing strategic sales plans
Working knowledge of pharmaceutical sponsorship rules and regulations
and foundation fundraising a plus
College degree or equivalent experience
Ability to travel required
SmithBucklin is proud to offer the following benefits, which include but
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance. To learn more about
SmithBucklin Corporation, visit www.smithbucklin.com
Please note! To be considered for this opening:
Salary requirements must be included
Attach resume as either a MS Word doc or pdf
Submit resumes either via recruiting website or e-mail
We are an EOE M/F/D/V employer.
Human Resources
SmithBucklin Corporation
401 N. Michigan Avenue, Suite 2100
Chicago, IL 60611
E-Mail: ChicagoHR@smithbucklin.com
61. Conference Program Manager; ITS America; Washington, DC
General Responsibilities:
The Conference Program Manager is responsible for facilitating the
development and implementation of educational program sessions for major
conferences such as ITS America's Annual Meeting and ITS World Congress.
The position works closely with volunteer committees and
program/technical staff to help develop session topics and identify
speakers to participate on the program. The Conference Program Manager
is responsible for the schedule, planning, administering and success of
major conference program sessions. The position requires exceptional
organizational and interpersonal communication skills and the ability to
work with a team of volunteers and staff to achieve the goals.
Note: ITS America holds an Annual Meeting each year, but every 3rd year
the event is combined with a larger ITS World Congress that rotates
between Europe, Asia/Pacific, and the Americas.
Specific Responsibilities:
World Congress/Annual Meeting Education Program
* Coordinate the development and management of the program/sessions
for the combined World Congress/Annual Meeting tri-annual event.
* Serve as staff liaison to the Americas Program Committee to
coordinate and facilitate communication among the Organizing Committee
and any related subcommittees as well as staff specialists.
* Interface with technical staff to facilitate their planning and
development of sessions
* Arrange and administer all meetings and activities associated with
the preparation of the World Congress/Annual Meeting Program.
* Develop and manage a definitive schedule for execution of the
program planning process
* With the help of subcontractors, coordinate and manage the online
paper submission, review and notification process.
* Attend meetings, maintain rosters (email lists and database
lists), record and distribute minutes, agendas, and notices.
* Liaison with counterparts in Europe and Asia-Pacific to ensure
coordination with their sessions/program.
Annual Meeting Education Program
* Coordinate the development and management of the program tracks
for the Annual Meeting during the non-World Congress years.
* Serve as staff liaison to the Annual Meeting Program Subcommittee
to coordinate and facilitate communication among the Annual Meeting
Organizing Committee and any related subcommittees as well as staff
specialists.
* Interface with technical staff to facilitate their planning and
development of sessions
* Develop and manage a definitive schedule for execution of the
program planning process
* Arrange and administer all meetings and activities associated with
the preparation of the Annual Meeting Program.
* Coordinate and manage the abstract submission, review and
notification process.
* Attend meetings, maintain rosters (email lists and database
lists), record and distribute minutes, agendas, and notices in a timely
manner.
Other Event Support Support the development of educational sessions for
other ITS America meetings, workshops, and conferences as necessary,
through assisting volunteer committees and technical program staff to
arrange speakers, moderators, and subject matter experts.
Applicants with at least three year's experience in developing
exceptional conference programs and exposure to paper management systems
are preferred.
Excellent interpersonal, written and oral communication skills are
essential with a focus on the ability to collaborate effectively in an
association environment. Individual must possess the capacity to handle
multiple tasks and the ability to remain positive and productive in
demanding situations. Some travel required.
* Bachelor's degree preferred or equivalent work experience.
* Experience in membership services, preferably in a
non-profit/association setting.
* Strong verbal and written communication skills.
* Excellent, articulate, personable and diplomatic customer service
skills.
* Ability to multitask, work independently and work efficiently
under deadline.
* Possess a positive team-player attitude.
* Proficient in MS Office (Word, Excel, PowerPoint). Knowledge of
membership database programs a plus.
* Proven project management skills.
ITS America is an Equal Opportunity Employer. Please send resume, salary
history, and references to employment@itsa.org.
62. Manager, Promotions & Meetings; American Trucking Associations
(ATA); Arlington, VA
The American Trucking Associations (ATA), the nation's leading trade and
lobby association representing the trucking industry, is actively
seeking an energetic and creative Manager, Promotions & Meetings for our
Conventions & Meetings department. This position manages the promotion
of ATA's annual Management Conference & Exhibition, with strong emphasis
in the development of direct mail pieces to drive exhibit sales and
attendance along with managing the promotional schedule, including mail
and email campaigns. The Manager, Promotions & Meetings assists the VP,
Conventions & Meetings in the areas of program development, marketing
campaign, logistics planning, coordinating with exhibit sales,
negotiations and scripts, as well as on-site management. Salary is up to
$64,000 and is based on level of experience.
Requirements
BS/BA in business, marketing, communication or related field plus a
minimum of 3 successful years related association marketing, convention
and trade show promotions is preferred; or, in lieu of degree, 5 + years
similar experience is required. Excellent interpersonal and
communication, both verbal and written, skills are required. Must be
able to handle and prioritize multiple tasks on tight deadlines. Must
have experience in developing multi-tiered marketing plans with growth
of meetings and revenue in mind. Applicants must possess experience in
all facets of meeting planning, including site selection, contract
negotiation, coordinating logistical arrangements, program development
and on-site implementation. Membership in PCMA is preferred but not
required.
ATA offers an outstanding benefits package:
. medical/dental/vision/prescription plans
. flexible spending accounts
. pension
. 401k
. education reimbursement
. commuter benefits
ATA is located in Arlington, VA, within walking distance of the Ballston
Metro station. Please email your resume and salary history to:
recruiter@trucking.org and put 44-0803-asae in the subject line.
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