Hospitality and Event Planning Network (HEPN) for 28 April 2008
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27, 2006 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Global Account Manager New York; Starwood Hotels & Resorts; New York,
NY
2. Global Account Manager – Omaha; Starwood Hotels & Resorts; Omaha, NE
3. REGISTRATION COORDINATOR; The Northern Virginia Technology Council;
Herndon, VA
4. Associate Director / Director of Education; Association Management
Group, Inc.; Tysons Corner, VA
5. Manager, Sales Recognition Programs; Cisco Systems; San Jose, CA
6. Director of Participant Operations; CauseForce, Inc.; Los Angeles, CA
7. EVENTS MANAGER – MidAtlantic; FOUNDATION FIGHTING BLINDNESS; Owings
Mills, IL
8. Operations Manager, Trade Shows & Conferences; 1105 Media; Falls
Church, VA
9. Group Trade Show Director; Confidential; Washington, DC
10. Director of Meetings; Association for Advanced Life Underwriting
(AALU); Falls Church, VA
11. Events Manager; Parature Inc.; Vienna, VA
12. Event Consultant; BearingPoint; McLean, VA
13. Project Coordinator; meeting planning company; Northern Suburb of
Chicago, IL
14. Meeting Planner; BCD Meetings & Incentives; Ballantyne, NC
15. Account Executive; The Performance Group; Emeryville, CA
16. Sourcing Specialist; BCD Meetings & Incentives; Virtual-Any State
17. Events Manager; MorEvenrs; Denver, CO
18. Recruiter; Hunt Consolidated; Dallas, TX
19. Associate, Events and Meeting Services; KPMG LLP; Washington, DC
20. Events Manager; Transamerica Capital; Denver, CO
21. Director of Operations; BCD Meetings & Incentives; Chicago, IL
22. Director of Account Management; BCD Meetings & Incentives; Atlanta,
GA
23. Meeting/Event Planner; BCD Meetings & Incentives; Chicago, IL
24. Program Coordinator; American Apparel & Footwear Association;
Arlington, VA
25. Convention & Tradeshow Coordinator; SmithBucklin Corporation;
Washington, DC
26. Event Planner; Project Management Institute; Newtown Square, PA
27. Meetings Manager; School Nutrition Association; Alexandria, VA
28. Sales Manager – Shenandoah National Park; ARAMARK Harrison Lodging;
Luray, VA
29. Travel Coordinator; Landmark Personnel Inc.; Purchase, NY
30. Conferences Logistics Support; AMEX International, Inc.; Washington,
DC
31. Senior Sales & Catering Manager; Levy Restaurants; Washington, DC
32. Director of DMC; AlliedTPro; New York, NY
33. Events Intern; Palo Alto Chamber of Commerc; Palo Alto, CA
34. Director of Conferences; confidential; Raleigh/Durham, NC
35. Global Learning Director; Entrepreneurs' Organization; Alexandria,
VA
36. Conference Program Director; League of California Cities;
Sacramento, CA
37. Admin. Asst.; Event Design Group; Boulder, CO
38. Specialist, Catering; American College of Cardiology; Washington, DC
39. Advertising and Events Associate; Atlantic Media Company;
Washington, DC
40. Conferences Logistics Support; AMEX International, Inc.; Washington,
DC
************* The Short Self-Pitch (SSP) *********************
Hi Sonja,
I am looking for job opportunities and would like to add a note to your
newsletter. Please let me know if you have any questions.
Thank you!
Christin Wolff
I am seasoned professional with an extensive background in hospitality
and tourism. I have over 12 years of experience with small and large
companies in client services, conference services, meeting and events
planning, and operations. I am looking for a Project
Coordinator/Assistant position with potential for growth in and around
Denver, CO. I am also available for contract assignments with events and
meeting planning.
I have experience with planning and execution of corporate conferences,
events, and projects. I have worked with conference registration for up
to 2000 people and managed rooming lists, arrival and departure
manifests, data entry, special reporting, collateral and mailers, as
well as proofreading.
You can reach me at: christinwolff@gmail.com or 917.915.2318.
Christin Wolff
****************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
****************
1. Global Account Manager New York; Starwood Hotels & Resorts; New York,
NY
POSITION PURPOSE
Responsible for the solicitation and total penetration of accounts to
generate group business for all brands of Starwood Hotels & Resorts.
KEY RESPONSIBILITIES
* Solicit new accounts through prospecting, research and qualifying
sales leads
* Generate definite revenue from targeted accounts utilizing
deployment reports.
* Develop strong internal/external customer relationships with the
focus on lifetime value of accounts.
* Negotiate and book business through property sales executives at
Starwood properties.
* Develop action plans against targeted accounts as required to
achieve sales goals.
* Manage account activity as outlined in sales operating manual.
* Participate in trade shows and conferences as required.
QUALIFICATION STANDARDS
Education
High school or equivalent education required. College degree preferred.
Experience
Sales experience required, hotel experience preferred.
Job Knowledge Skills/Abilities
* Experience in Word, Excel, Outlook preferred.
* Ability to track and maintain all pertinent account activity
utilizing existing sales program.
* Possess strong sales and negotiation skills.
* Excellent written and verbal communication skills required.
* Strong organizational and follow-through skills.
* Competent in making decisions regarding account challenges.
This job description is not an exclusive or exhaustive list of all job
functions that an employee in this position may be asked to perform from
time to time.
All Applicants who would like to be considered for a position with
Starwood must complete the mandatory online application. Apply for job
number 60057467 at http://www.starwood.jobs/
2. Global Account Manager – Omaha; Starwood Hotels & Resorts; Omaha, NE
POSITION PURPOSE
Responsible for the solicitation and total penetration of accounts to
generate group business for all brands of Starwood Hotels & Resorts.
KEY RESPONSIBILITIES
* Solicit new accounts through prospecting, research and qualifying
sales leads
* Generate definite revenue from targeted accounts utilizing
deployment reports.
* Develop strong internal/external customer relationships with the
focus on lifetime value of accounts.
* Negotiate and book business through property sales executives at
Starwood properties.
* Develop action plans against targeted accounts as required to
achieve sales goals.
* Manage account activity as outlined in sales operating manual.
* Participate in trade shows and conferences as required.
QUALIFICATION STANDARDS
Education
High school or equivalent education required. College degree preferred.
Experience
Sales experience required, hotel experience preferred.
Job Knowledge Skills/Abilities
* Experience in Word, Excel, Outlook preferred.
* Ability to track and maintain all pertinent account activity
utilizing existing sales program.
* Possess strong sales and negotiation skills.
* Excellent written and verbal communication skills required.
* Strong organizational and follow-through skills.
* Competent in making decisions regarding account challenges.
This job description is not an exclusive or exhaustive list of all job
functions that an employee in this position may be asked to perform from
time to time.
All Applicants who would like to be considered for a position with
Starwood must complete the mandatory online application. Apply for job
number 60059033 at www.starwood.jobs
3. REGISTRATION COORDINATOR; The Northern Virginia Technology Council;
Herndon, VA
http://asi.careerhq.org/jobdetail.cfm?job=2872478
4. Associate Director / Director of Education; Association Management
Group, Inc.; Tysons Corner, VA
Association Management Group, Inc. at Tysons Corner is seeking an
Associate Director / Director of Education for its client, the World
Airline Entertainment Association (WAEA) a dynamic international trade
association representing airlines, equipment manufacturers and content
providers of in-flight entertainment and communications. The selected
candidate will be tasked with working with volunteers and industry
leaders to develop, market, implement and evaluate educational programs
and conferences tailored in response to member needs. Content delivery
will include traditional and e-learning, plus emerging technology such
as podcasting. The position will also coordinate the development of
technical industry standards through volunteer working groups. With the
appropriate experience and expertise, the selected candidate could also
carry the title of WEAE Associate Director with responsibility for
managing the administrative operations of the association within the AMG
infrastructure. Minimum of bachelor's degree is required and a Graduate
degree is preferred. Demonstrated work experience in adult learning, and
e-learning or a background in education at a professional society and/or
trade association preferred. Salary commensurate with experience. Please
submit cover letter with resume to employment@amg-inc.com.
5. Manager, Sales Recognition Programs; Cisco Systems; San Jose, CA
http://careers.site-intl.org/c/job.cfm?site_id=554&jb=4379356
6. Director of Participant Operations; CauseForce, Inc.; Los Angeles, CA
http://careers.ises.com/c/job.cfm?site_id=553&jb=4380610
7. EVENTS MANAGER – MidAtlantic; FOUNDATION FIGHTING BLINDNESS; Owings
Mills, IL
http://careers.ises.com/c/job.cfm?site_id=553&jb=4380588
8. Operations Manager, Trade Shows & Conferences; 1105 Media; Falls
Church, VA
1105 Media is looking for an experienced tradeshow/conference manager to
successfully manage event logistics associated with 1105 Media's
portfolio of events, conferences and tradeshows. Responsibilities will
include creation and execution of logistics and operations budgets,
venue inspections and selection, facility agreements, room sets, BEO's,
hiring and management of vendor partners such as: audio/visual,
catering, décor and signage, registration, and housing.
RESPONSIBILITIES
* Sponsorship fulfillment events and tradeshows;
* Requests for proposals (“RFP's”) from operations and logistics
vendors;
* Vendor and facility/site research;
* Operations binders, including compiling historical data;
* Vendor invoice reconciliation and level-1 approval;
* On-site registration at events, including registering attendees
and supervising registration vendor, staff and equipment;
* Outbound and return show management freight shipping;
* Maintain inventory of company-owned meeting supplies;
* On-site show office for larger events and tradeshows, including
supervision of temporary staff;
* Dissemination of logistical information to business unit staff
responsible for exhibitor, sponsor and attendee inquiries;
* Perform other duties as assigned.
REQUIREMENTS
* Five years experience working in an event planning position (B2B
events, conferences or tradeshows)
* Excellent organizational and project management skills, with the
ability to successfully coordinate several events and projects
simultaneously.
* Excellent communication and superior customer service skills.
* Maintain a positive attitude while working in a fast paced
environment.
* Availability to work extended hours as necessary.
* Ability to travel 50 days per year; including out-of-town and
overnight travel.
* Completion of, or hours toward, status of Certified Meeting
Planner (“CMP”).
* Proficient with:
o MS Office software package, including Microsoft Word, Excel,
PowerPoint and Outlook applications.
* Knowledge of:
o Expocad suite of trade show and conference software
applications;
o Industry's best attendee registration and show management
systems, such as those offered from a2z, ARI, Inc., CompuSystems and
similar companies.
* Undergraduate college degree.
We offer a competitive salary and a comprehensive benefits package which
includes medical/dental/vision insurance, life insurance, disability
insurance, 401(k) plan and a generous paid time off/holiday plan.
Please send resume and cover letter to jobs@1105media.com or fax to
703-876-5089.
We are an equal opportunity employer.
9. Group Trade Show Director; Confidential; Washington, DC
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4362632
10. Director of Meetings; Association for Advanced Life Underwriting
(AALU); Falls Church, VA
Elite professional association in Northern Virginia suburbs,
representing the nation's top one-percent of advanced market life
insurance planners, seeks seasoned meeting planning executive who is at
the top of his/her game. Essential job functions include budgeting,
negotiating hotel and vendor contracts, event logistics, liaison to
program planning committee, and general management and execution of the
association's annual meeting, board meetings and other events.
Must be highly organized, an excellent communicator and have the drive
to exceed expectations. Supervises the meetings department and manages a
staff of two.
Duties and Responsibilities
Annual Meeting:
1. Responsible for all planning details related to annual
meeting including, but not limited to,
budget, logistics, and housing
2. Negotiate contracts with hotel and other facilities used
for the annual meeting
3. Oversee the coordination of convention logistics,
equipment and other services for meeting
4. Oversee the registration process ensuring registrations
are processed, confirmations are
sent on a timely basis and goals are met
5. Assist with marketing and promotion of meeting
6. Liaison to Program Planning Committee and various Annual
Meeting committees including
selection of committees, all correspondence, scheduling
of meetings and conference calls
and meeting minutes
7. Manage programming and selection of speakers including
contracting of headline speakers
and all logistics related to workshop speakers
8. Handle all VIP arrangements for meal functions, gifts,
transportation and special events
9. Coordinate counsel attendance and participation during
meeting
10. Plan Board and Past Presidents dinners, including
invitations, catering, and seating
arrangements
11. Coordinate continuing education process
12. Manage staff onsite during meeting including coordination of
coverage throughout meeting in
all areas
13. Develop, implement and manage the annual meeting planning
process of all activities and
deadlines
14. Prepare and distribute hotel resume, banquet event orders and
meeting specifications
15. Manage and coordinate all onsite logistics as main contact
with hotel
16. Prepare and distribute financial reports for annual meeting
activities
Other Association Meetings:
17. Oversee all aspects of other meetings of the association
including hotel site selection and
contract negotiations
18. Manage logistics for the meetings including room setups and
menu selections
19. Manage off-site meal function arrangements and transportation
20. Prepare and distribute hotel resume, banquet event orders and
meeting specifications
21. Handle all on-site arrangements
Minimum Position Requirements
Education
· College degree, or equivalent skills and experience
· Continued education, as appropriate
Skills and Experience
· 5-7 years association experience, CMP preferred
· 2-3 years supervisory experience
· Excellent organizational, planning and multi-tasking skills
· Excellent verbal and written communication skills
· Excellent interpersonal and presentation skills
· Computer skills, including word processing, spreadsheets and
desktop publishing
Contact: John Phillips
Fax: 703-641-9885
phillips@aalu.org
11. Events Manager; Parature Inc.; Vienna, VA
http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4381628
12. Event Consultant; BearingPoint; McLean, VA
BearingPoint is one of the world's leading management and technology
consulting companies. From strategy through execution, we work with
clients to create innovative, yet practical, management and technology
solutions that deliver sustainable results. We provide strategic
consulting, technology solutions, applications services and managed
services to Global 2000 companies, medium-sized businesses, and
government organizations in 60 countries. For nearly 100 years,
BearingPoint professionals have built a reputation for knowing what it
takes to help clients achieve their goals, and working closely with them
to get the job done.
If you're willing to listen to and collaborate with clients, have a
driving passion for innovative solutions and can deliver practical,
sustainable results, we're interested in you. In return, we offer you
the opportunity to learn about and apply leading-edge management
principles and state-of-the-art technology to the most pressing problems
of industry and government, gain a depth and breadth of experience that
can grow your career as we grow our business and share in the rewards of
success through a competitive, comprehensive compensation and benefits
package.
This position, within our Marketing Communications Group, will assume
responsibility for executing the event strategy for Public Services
including contract and sponsorship management, budget preparation,
collateral and graphics oversight, booth property selection/ordering and
other related functions of Event Management. Candidate must have
excellent organizational skills, be detailed-oriented and have the
ability to effectively communicate, with a proven track record managing
diverse corporate events including trade shows. This position will
support multiple internal clients including the Public Services field
marketing team.
Duties and Responsibilities:
* Manage and update annual event calendar
* Oversee event contracts and sponsorships including show forms
completion and booth property orders
* Build and manage event budgets including reconciliation
* Manage and order event graphics and collateral
* Order giveaways and traffic drivers
* Develop event handbooks
* Develop and manage client invitation process/RSVP
* Create event staffing plan
* Identify opportunities to streamline the event activation process
* Ensure that necessary budgeting, financial and reporting processes
and controls are in place
Basic Qualifications:
* Bachelors Degree, Advanced Degree a plus
* 3-5 years of relevant Event Management and Execution experience
* 3 plus years of trade show experience
* 3-5 years of demonstrated analytical, communication and
organizational skills
Preferred Qualifications:
* Former top tier consulting industry experience
* Familiarity with B-to-B event marketing
* Any understanding of government organizations and/or government
event planning experience a major plus
* Experience measuring Event ROI and lead generation
* Familiar with new trends in Event Marketing including virtual
events
* Location: McLean, VA
* Travel: 25 Percent
BearingPoint is an Equal Opportunity Employer and does not discriminate
on the basis of race, national origin, religion, color, gender, sexual
orientation, age, non-disqualifying physical or mental disability or any
other basis covered by law. Employment decisions are based solely on
qualifications and business need.
FOR IMMEDIATE CONSIDERATION, PLEASE CLICK ON THE LINK BELOW TO APPLY
ON-LINE:
http://appclix.postmasterlx.com/track.html?pid=402881bd192793a80119719b9bd72f0c&source=mpiweb
13. Project Coordinator; meeting planning company; Northern Suburb of
Chicago, IL
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7003
14. Meeting Planner; BCD Meetings & Incentives; Ballantyne, NC
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7004
15. Account Executive; The Performance Group; Emeryville, CA
The Performance Group is currently seeking a full-time Account Executive
based out of our Emeryville, CA headquarters. This is a new business
development / sales role and requires heavy prospecting, proposal
development, closing of new business opportunities and growing exisiting
business.
The ideal candidate will have a minimum of 5+ years business development
experience. Key attributes…
* An existing professional network to leverage would be a plus.
* General business knowledge with the ability to work with Meeting
Planners as well as Senior Executives.
* Excellent communication skills to work collaboratively to lead a
team as well as work independently.
* Ability to multitask and prioritize in a fast paced environment.
Please contact lfleming@tpgnc.com
16. Sourcing Specialist; BCD Meetings & Incentives; Virtual-Any State
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7005
17. Events Manager; MorEvenrs; Denver, CO
Position:
Event Manager – Action and Implementation Manager – Native Spanish
Speaker/ Bilingual
Qualifications:
Bachelors Degree 2- 5 years of experience in event management or
related
Responsible for the planning and implementing the logistics involved
with all client events to ensure goals are met, positive client feedback
is achieved, and all staff and vendors are effectively coordinated.
Events may include meetings, fundraising events, festivals, conferences,
sporting events, trade shows. Clients will include corporate,
non-profit and government.
II. ESSENTIAL JOB RESPONSIBILITIES
* Designs and sets up client website registration.
* Conducts analyses and identifies cost-saving opportunities for all
meetings.
* Responsible for all administrative documentation required for
meeting planning
* Prepares recommendations for meeting site selection.
* Assists with logistics including site selection, catering, program
development
* Provides on-site coordination, which includes problem-solving,
decision-making, and interaction with vendors.
* Negotiate and oversee relevant event contracts ensuring favorable
terms and cost efficiencies.
* In conjunction with client, develop and manage cost-effective
budgets for each event, and process all vendor invoices promptly.
* Prepares and provides post-activity evaluation data, as
appropriate to the objectives of the position; prepares scheduled and
special reports as required.
* May participate in conference or event marketing by working with
designers on invitations, mailings, welcome kits and all signage.
* Travel and site inspections required. International and Domestic
USA
* Works on database and helps develop materials for on-line
registration system.
* Performs miscellaneous job-related duties as assigned, including
data management and correspondence.
* Provide general support to all activities within MorEvents.
* Responsible for client relationships to include sales of repeat or
new events with the existing client
* Assist with proposal and sales opportunities.
Please email send resume to betsy@morevents.com
Must be bilingual Spanish/English. Native Language Speakers Only —
Must be able to speak and write spanish. Please no others apply.
18. Recruiter; Hunt Consolidated; Dallas, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7000
19. Associate, Events and Meeting Services; KPMG LLP; Washington, DC
At KPMG LLP, you can count yourself among some of the best and the
brightest. We're proud of our talented people. And proud, too, of how we
nurture that talent along the way. We are currently seeking an
Associate, Events and Meeting Services to join us in our Washington D.C.
office.
Responsibilities:
*Support the development and execution of area meetings, events
conferences, tradeshows and seminars that support firm and industry
objectives
*Build and maintain client relationships and work collaboratively to
plan and execute meetings and events
*Oversee registration and/or housing process associated with firm
meetings and events
*Work independetly or as part of a project team following guidelines
and processes in accordance with firm and departmental policies,
procedures, and regulations
*Collaborate with clients and colleagues to create and maintain
budgets, displaying fiscal responsibility, and obtain approvals as
appropriate
*Provide on-site support during execution of meetings, events or
tradeshows
*Track and report on metrics involved with meetings or events, and
provide timely post-event reporting
Qualifications:
*Three years of event and meeting planning experience in a large
corporate setting
*Bachelors degree from an accrecited college/universoty and
Certified Meeting Professional Certification (CMP)
*Able to multi-task in a heavy volume, high paced environment with
outstanding attention to detail and great organizational skills
*Previous experience working with management and staff within a
corporate or professional services environment
*Able to travel periodically
KPMG offers and support flexible work arrangements as well as part-time
schedules. We also offer a comprehensive compensation and benefits
package.
Interested? We strongly encourage you to apply online at
www.kpmgcareers.com and search for requisition 18216.
KPMG. A great place to build your career.
No phone calls or agencies please.
KPMG Affirmative Action, Equal Opportunity Employer, M/F/D/V. KPMG
maintains a drub free workplaces.
2008 KPMG LLP, a U.S. limted liability partnership and a member firm of
the KPMG netowkr of independent member firms affiliated with KPMG
International, a Swiss cooperative.
All rights reserved.
20. Events Manager; Transamerica Capital; Denver, CO
Position Summary
Supports the efforts of the Events Department by managing and overseeing
internal and external event functions, including those that are TCM,
broker/dealer, bank and subadvisor hosted. This individual will work
closely with the Director of Events and will maintain a high level of
customer service to enhance TCM's sales efforts.
Primary Duties/Accountabilities
* Responsible for all aspects of planning a meeting or special
event; including site search, budget reconciliation, process management.
* Familiar with standard concepts, practices and procedures within
the field.
* Assist in the general overall planning of the Events planning
process.
* Coordinate the selection of programming and speaker selection.
* Participate in the development and implementation of the
departmental processes.
* Must have a certain degree of creativity and latitude.
Required Knowledge, Skills & Abilities
Bachelors degree preferred and a minimum of 4 years related experience
or equivalent combination of education and experience. 2-3 years in a
supervisory role. CMP or CMP preferred. Proficient computer skills
including e-mail, routine database activity, word processing, Excel,
Powerpoint, etc.
Normal office environment. Moderate overnight travel (up to 30%) by
land and/or air. Ability to lift and/or carry 25-30 pounds of
audio/visual equipment or other meeting materials.
Conform with and abide by all regulations, policies, work procedures,
instructions and all safety rules. Strong interpersonal skills Ability
to work with diverse personalities in a tactful and flexible manner.
Good reasoning skills and sound judgment required. Flexibility and the
ability to handle variety of tasks.
Please apply online at http://aegonins.com. Select the Careers link and
reference job number 6745.
21. Director of Operations; BCD Meetings & Incentives; Chicago, IL
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6991
22. Director of Account Management; BCD Meetings & Incentives; Atlanta,
GA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6992
23. Meeting/Event Planner; BCD Meetings & Incentives; Chicago, IL
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6993
24. Program Coordinator; American Apparel & Footwear Association;
Arlington, VA
Program Coordinator for Industry Relations Dept. of international trade
association with experience in meeting and event planning, designing
brochures and promotional flyers, scheduling and correspondence, travel
arrangements, updating data files, registrations and invoicing, expense
reports and other assigned duties. Must be self-starter, accurate and
able to work multiple tasks simultaneously. Strong computer skills,
meeting planning and PowerPoint exp necessary. Knowledge of iMIS and web
content management a plus. Excellent salary and benefits + parking or
metro allowance. Rosslyn Metro location. To apply, please submit cover
letter with salary requirements and resume to HR-AAFA by fax at
703-522-6741 or by email to mrust@apparelandfootwear.org.
25. Convention & Tradeshow Coordinator; SmithBucklin Corporation;
Washington, DC
SmithBucklin is the world's largest association management and
professional services company providing flexible, tailored full-service
management and function/project-specific services to more than 225 trade
associations, professional societies, technology user groups, government
institutes/agencies and corporations. SmithBucklin's mission is to drive
growth and build sustained competitiveness for client organizations.
Our Washington, D.C. office has an opportunity available for a
Convention and Tradeshow Coordinator responsible for achieving excellent
customer service and satisfaction by implementing all Client convention
needs, coordinating the work of self and others in a fast paced
environment and demonstrating the ability to manage projects and people
resources to meet strategic objectives.
Demonstrated Experience:
. Coordinating all aspects of annual conferences and seminars
(pre-planning, on-site execution, and post event wrap up, research and
recommendations for future sites, and conference promotions).
. Financial management including budget creation, monitoring
revenue/expense performance, fee collection, and staff time and fees
. Allocating time according to budget while ensuring that work meets
specifications and deadlines.
. Adapting to crisis situations, changing procedures, methods or
processes.
. Developing and maintaining solid relationships with
exhibitors/sponsors.
. Contributing effective ideas to client strategic planning and analysis
processes.
. Travel and work overtime as needed to attend events and client
meetings
. Assuming lead meeting planning responsibilities for multiple accounts.
. Contributing to overall team success by identifying problems and
proactively seeking out methods to improve self-performance and/or
efficiency of an operation or task.
Qualifications:
. Bachelors degree required
. Minimum of 3-4 years experience in convention/tradeshow industry or
event/meeting planning
. PC experience with Windows operating system and a variety of software
programs (Microsoft Office, and/or exhibit software)
. Excellent knowledge of meeting industry terminology and comprehensive
knowledge of meeting planning processes
. Ability to self start as well as work as part of a team
. High level of professionalism
. Excellent written and verbal communication skills
. Strong time management and ability to manage concurrent tasks
efficiently
. High level of detail orientation
. Strong customer service skills
SmithBucklin is proud to offer the following benefits which include but,
are not limited to: Medical, Dental and Vision Insurance, 401(k),
Tuition Reimbursement and Educational Assistance. To learn more about
SmithBucklin Corporation, visit www.smithbucklin.com.
Please note! To be considered for this opening:
. Salary requirements must be included
. Attach resume as either a MS Word doc or pdf
. Submit resumes either via recruiting website or e-mail
We are an EOE M/F/D/V affirmative action employer.
HR Recruiter
SmithBucklin Corporation
2025 M Street, N.W. Suite 800
Washington, D.C. 20036
Email: WashingtonHR@smithbucklin.com
26. Event Planner; Project Management Institute; Newtown Square, PA
http://asi.careerhq.org/jobdetail.cfm?job=2875432
27. Meetings Manager; School Nutrition Association; Alexandria, VA
Nat'l assoc. in Alexandria, VA seeks Meetings Manager to plan and
execute logistics for 5 meetings and an annual convention ranging in
size from 80-8,000 attendees. Manages logistics, speakers, food and
beverage, transportation, signage, volunteers and AV support. Assists
with technology initiatives and budget development and tracking.
Requirements
BA and three years plus experience in meeting planning for medium size
meetings and conferences required. Experience working with vendors,
hotel staff, contractors and sponsors. Association experience preferred.
Strong logistics planning, verbal communications, writing, teamwork,
problem solving skills required. Salary $55,000+, depending on skills
and experience. Send resume and cover letter to Cheryl Thompson,
cthompson@schoolnutrition.org. EEO
28. Sales Manager – Shenandoah National Park; ARAMARK Harrison Lodging;
Luray, VA
http://careers.hsmai.org/jobdetail.cfm?job=2875238
29. Travel Coordinator; Landmark Personnel Inc.; Purchase, NY
http://careers.ises.com/c/job.cfm?site_id=553&jb=4372148
30. Conferences Logistics Support; AMEX International, Inc.; Washington,
DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25803891&jobSummaryIndex=2&agentID=
31. Senior Sales & Catering Manager; Levy Restaurants; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25803561&jobSummaryIndex=3&agentID=
32. Director of DMC; AlliedTPro; New York, NY
AlliedTPro is the market leader for inbound services into the United
States. Created in the 2002 merger of two well-known receptive
operators, Allied Tours and TPro, ATP has over 75 collective years of
professional handling of leisure and incentive travel to the US. As a
member of the global Kuoni Destination Management network, AlliedTPro is
a dynamic and innovative company arranging and operating land-based
services in America.
We are looking to fill the position of Director of DMC. The Director
of DMC – East will be located in our corporate headquarters (NYC). This
position calls for an individual who have proven Meetings, Incentives,
Conventions and Events (MICE) experience.
The Director of DMC will manage, direct and grow the company's DMC
network into an efficient, profitable service-oriented structure for
Leisure Groups, MICE and high-end FIT services (VIPConcierge).
The responsibilities of the Director of DMC are:
* Focus on improving quality standard of services provided to
clients, including but not limited to quick response time, competitive
offerings and creative proposals.
* Ensure a smooth, reliable and efficient operational workflow,
supporting all business segments (Leisure, Leisure/Incentive Groups,
MICE business, VIP Services) and markets.
* Evaluate group procedures and propose/take necessary measures for
successful destination development. Review structure and consider “key
account” approach for Latin America, Italy/Spain, India & Far East to
better serve specific market needs.
* Support local DMC Managers in all offices and provide positive
directives, assignments, adequate staffing while maintaining on-going
communications including regular office visits.
* Establish realistic targets and financial goals/budgets with DMC
Heads, in line with the overall direction and aim of the company as well
as support of “KDM” guidelines.
* Create “profit center driven” units, with aim to cover local costs
and regain profit
* Successfully support and expand activities to a true DMC network,
focusing on international and domestic MICE Business, while selectively
maintaining profitable leisure accounts.
* Directly responsible for day to day administrative
responsibilities as required by HQ (Finance, HR, etc).
* Liaise with DMC Development Director and participate and support
successful DMC conversion if/when required.
* Ensure timely and accurate financial reporting from DMC Heads to
ATP Finance Department.
* Meet with suppliers and act as company liaison during trade shows
and social events Support DMC Offices with supplier negotiations and
intervene when necessary.
* Ensure all offices properly licensed, in accordance with local
regulations to operate business (in cooperation with Finance in New
York)
* Represent local DMC issues to AlliedTPro HQ New York and vice
versa to the staff
* Ensure positive collaborative approach to other ATP departments,
specifically Sales in order to maximize company's sales opportunities.
* Establish and ensure timely weekly reporting of DMC quotes &
sales, allowing Controlling to perform weekly, monthly, quarterly and
yearly reports and assessments.
General Guidelines:
* § Provides guidance and communication to entire DMC staff. Acts as
mediator for small and large issues either within DMC network, within
ATP or externally with suppliers / contractors / clients.
* § Maintains/creates a congenial and productive work environment
were everyone is treated equally and with respect
* § Ensures that the Manager provides clear and concise
communications as to performance and profitability of represented region
to the DMC Director.
* § Represents the company in the best possible light to all
regional business contacts
* § Ongoing optimisation of procedures for efficiency and
productivity of regional offices.
The above describes the general nature and level of work expected and is
not intended to be an exhaustive list of all responsibilities and duties
to be performed.
To apply, please contact:
Patricia Drivanos
Director of Human Resources and Administration
AlliedTPro Inc.
Administration Department
500 Seventh Avenue
New York, NY 10018
Phone: +1 (212) 596-1000 Ext. 1600
Phone: +1 (212) 596-1068
Fax: +1 (212) 764-6714
patricia.drivanos@alliedtpro.com
www.alliedtpro.com
33. Events Intern; Palo Alto Chamber of Commerc; Palo Alto, CA
http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7008
34. Director of Conferences; confidential; Raleigh/Durham, NC
Relocation Assistance possible for the right candidate
$ Commensurate with Experience + Benefits
Professional Association is seeking a strong active leader with
strategic thinking, business development and organizational agility to
manage the conference development teams.
This is an exceptional role for the right candidate to positively
influence memberships's service to its members and other financial
professionals. The Director will report directly to the Vice President
of Revenue Products. The Director will be empowered to make business
commitments for this line of business and grow these business lines.
Specific responsibilities include–
* Develop the short and long-range content and revenue strategies
for conference programs in line with the overall strategic plan.
* Oversee development of all teams strategic operating plans; create
and measure individual team's progress against measurable
accountabilities.
* Manage the conference development and meetings management teams,
in order to provide a comprehensive program of timely, high-quality,
relevant, practical and cost-effective conference programs throughout
the year.
* Manage the P & L for a $21M revenue and $11M gross margin line of
business to meet or exceed revenue and gross margin goals. In
particular, manage meeting venue-related meeting costs to maximize net
contribution for each conference.
* Identify new opportunities for conferences and conference related
products while working closely with the member facing teams to
coordinate related programs to support their strategic and educational
priorities.
* Recruit, retain, develop and motivate staff, developing
performance goals for each area of responsibility and assure delivery of
those goals.
* Work collaboratively with colleagues in the various technical,
section, center, finance and other areas to provide members with
effective programs that support the needs of members' individual
practice specialties.
* Travel 3-5 days a month as part of managing the conference
business.
Requirements
* 10+ years of management experience providing successful strategic
direction in the conference creation area.
* Minimum of a BA or BS degree.
* Fully up to date on conference-related technologies and systems,
including those involved in creating post-conference products.
* An accomplished senior manager with notable experience working in
a fast-paced, dynamic business environment.
* Successful experience managing revenue-driven marketing and
product management functions to optimize bottom line business
performance.
* Experience working with a non-profit committee structure a plus.
* Ability to work successfully in a highly-matrixed environment,
achieving his or her goals through influence as much as authority.
* Strong process and project management skills
* Demonstrated skills in complex decision making, problem-solving
and planning.
* Commitment to results rather than process.
* Proven leadership skills
* Excellent management of people through coaching and delegation.
* Strong written, verbal and presentation communication skills.
Candidates being considered for this position will be contacted within 7
business days.
Interested and qualified candidates email your resume and cover letter
to Dawn Penfold at meetingjobs. In your cover note, please highlight
your experience as it relates to this position as well as include your
current salary and salary expectations. Send this information in
confidence to dawn@meetingjobs.com.
35. Global Learning Director; Entrepreneurs' Organization; Alexandria,
VA
Entrepreneurs' Organization (EO), a 501(c)3 educational non-profit, was
founded in 1987 in the United States as the Young Entrepreneurs
Organization. Early members included Michael Dell (founder of Dell
Computer), Mark Cuban (founder of Broadcast.com and current owner of the
Dallas Mavericks), and Ted Leonsis (a founder of AOL). Now the
Entrepreneurs Organization has 6,800 members around the world.
We are looking for an exceptional candidate to fill the position of
Global Learning Director. This position is responsible for working with
a member-led committee to create the educational content for
international conferences, manage the relationship with the speakers and
assist with the execution of the learning program on-site. The essential
duties and responsibilities of are:
*Act as the Learning Lead in the development and execution of
assigned EO Universities (international conferences)
* Work with with EO staff team comprised of an Event Lead,
Registration Lead and Sponsorship Lead in the development and execution
of assigned EO Universities
* Collaborate with a member-led committee to create the learning
objective and theme for assigned events
* Develope the learning tracks to create the event learning schedule
* Work with the member committee to identify speakers and send the
official invitation and/or negotiated agreements
* Research new speakers and learning formats
* Obtain speaker information which includes: speakers profiles
(biography, photo and abstract) audio-visual requirements, travel
information, and handouts.
* Work with the Communications department to provide learning
content for the event website and marketing materials to be distributed
to members
* Create and manage the learning budget in collaboration with the
Event Director
* Manage relationships with outside vendors to enhance the members
experience (ex. audio-visual companies to make available the learning
content after the event; booksellers)
* Oversee the management of the on-site learning program at events
including setting up the learning office, arranging signage,
coordinating speakers arrival, preparing and distributing the evaluation
forms and speaker materials, working with the audio-visual staff to
coordinate set-up, among other duties.
* Contribute to the continual improvement of process and procedures
so that the team is as effective as possible
* Other duties as assigned
Experience needed:
* Bachelor's degree from four-year College or University (Masters'
preferred)
* At least 2 years experience of curriculum development and program
and event execution
* Without the education requirement, then 7 years of curriculum
development and program execution experience required.
* Strong written and verbal communications skills, with the ability
to communicate effectively with staff and membership from all around the
world
* Experience coordinating events
* Negotiation skills
* Excellent organizational and time management skills
* Experience working at a non-profit membership-led organization
preferred
* International experience a plus
To apply please send a resume and a letter stating how your experience
specifically relates to working with an international non-profit
membership organization of entrepreneurs. No phone calls please. The
review process will begin immediately and the position will remain open
until the appropriate candidate is identified.
Please send resume and letter to mvelasco@eonetwork.org. Applications
without a cover letter explaining how knowledge and skills relate to
this position will not be reviewed.
36. Conference Program Director; League of California Cities;
Sacramento, CA
http://asi.careerhq.org/jobdetail.cfm?job=2877812
37. Admin. Asst.; Event Design Group; Boulder, CO
Administrative support and office management for small event planning
company based in Boulder County, Colorado. Sales support for three
principals includes errands, copy writing, proposal research, vendor &
client database management.
Event coordination support includes RSVP websites design ,vendors
contracting, & opportunity for small event management. Event operations
support to includes small warehouse management, on-site assistance,
errands, event media PR, registration systems management.
Expectations include 8:30am-5:00p M-F, 15-20 weekends days a year. Must
have a professional appearance, be an independent worker who is
organized and punctual. Must have computer and phone skills and a fun
personality. Must be able to meet deadlines under pressure and be
willing to stay late when necessary. Needs to be physical with lifting
and moving for events. Must be willing to attend industry functions and
get industry certifications.
Position Details
1. $23-28K Base Salary
2. Health Insurance (Minus Dental And Eye)
3. 3 Month Trial Period with 2 Year Contract after Trial Period.
4. Company Will Pay For Industry Certifications
5. Ski Pass Or Health Club Membership
6. 2 Weeks Vacation Plus Comp Time For Event Days
7. Company Cell Phone
Contact: Lindsay Rauch
Phone: 303.938.9237 Ext. 11
Fax: 303.444.7162
lindsay@eventdesignusa.com
38. Specialist, Catering; American College of Cardiology; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25820536&jobSummaryIndex=44&agentID=
39. Advertising and Events Associate; Atlantic Media Company;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=25819946&jobSummaryIndex=51&agentID=
40. Conferences Logistics Support; AMEX International, Inc.; Washington,
DC
AMEX International, Inc., a Washington, DC-based consulting firm, is
seeking several candidates to provide conferences logistics support for
US Government funded projects focused on Africa. Candidates must be able
to travel overseas several times yearly and be able to effectively
converse professionally in French and/or Portuguese.
Responsibilities include, but are not limited to:
. Coordinating logistics and administrative support services for
seminars, workshops, symposia and other events, conducted primarily in
Africa but also in the U.S., occasionally working on simultaneous
events.
. Prior to an event, researching and traveling to the proposed
location(s) to assess availability and suitability of hotels, conference
facilities, and local equipment and service providers.
. Negotiating favorable rates and conditions with selected vendors.
. Preparing draft contracts for vendor services, ensuring compliance
with all event requirements and contractual obligations.
. Coordinating event-related requirements such as interpreters;
copyright clearance, translation and printing of materials; shipping of
equipment and supplies to/from the event site; and local transportation
and communication assets.
. Working with host nation government, US Embassy and/or local
employment agencies to identify candidates to serve as adjunct staff
such as note takers, photographers, protocol assistants, translators,
administrative assistants, etc.
. During an event, serving as the primary liaison with convention and
banqueting staff at the hotel(s) and/or conference center, as well as
with most other vendors.
Required Qualifications:
. BA and at least 5 years of relevant experience in planning,
coordinating, and executing complex and multifaceted programs.
. Strong interpersonal skills, with an ability to work with diverse
cultures and in team-based work environment.
. Strong working knowledge of various Microsoft computer application
programs.
. Desirable experience: prior work in Africa; knowledge of contracting
and/or budgeting operations.
If you meet the qualifications and are available, please email a resume
and cover letter to resumes@amexdc.com with the subject line GSR
Logistics. Please include degree, area of expertise, language
capabilities, number of years of relevant work experience, and
availability.
Only candidates under consideration for immediate assignments will be
contacted for further information; however, all resumes will be
maintained in our database for possible future opportunities. To learn
more about AMEX please visit www.amexdc.com
********************************
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