Hospitality and Event Planning Network (HEPN) for 3 November 2008

You are among 307 subscribers.

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Assistant, Meetings and Events Management; United Food and Commercial

Workers International Union; Washington, DC

2. Senior Sales Representative; City of Los Angeles; Los Angeles, CA

3. Part-Time Meetings Assistant (Temporary); GAMA International;

Merrifield, VA

4. Catering Manager – Point Park University; Aramark; Pittsburgh, PA

5. Conference Producer; Washington Business Information; Falls Church,

6. Account Executive; SEI Meetings & Incentives; Irving, TX

7. Executive Chef; The Roosevelt Hotel New Orleans, The Waldorf=Astoria

Collection; New Orleans, LA

8. Conference Center Manager; Carnegie Endowment for International

Peace; Washington, DC

9. Tradeshow Senior Sales Manager; SmithBucklin; Chicago, IL

10. Senior Client Manager; SmithBucklin; Chicago, IL

11. Director of Ivy Hall – Atlanta; Savannah College of Art & Design;

Atlanta, GA

12. Pharmaceutical Meeting Professionals; Confidential; Maryland

13. Account Executive – DMC; TBA Global; Scottsdale, AZ

14. Meeting Planner; BCD Travel; Kalamazoo, MI

15. Program Manager; Travel Dynamics Group; San Diego/La Jolla, CA

16. International Sales Executive RX ISG – Leisure Group and Mexico;

Reed Exhibitions; Norwalk, CT

17. Sales Executive; Reed Exhibitions; Norwalk, CT

18. Meeting Coordinator; Association of American Law Schools;

Washington, DC

19. Conference Events Coordinator (Temporary); The Chronicle of Higher

Education; Washington, DC

20. Manager, Exhibits & Sponsorship; Society for Human Resource

Management; Alexandria, VA

21. Symposia Manager; Promedica International CME; Carlsbad, CA

22. Culinary Arts Program Manager; Walla Walla Community College; Walla

Walla, WA

23. Conference Services Manager; Confidential; Chapel Hill, NC

24. Planner II, Meetings/Events/Shows; Cardinal Health; San Diego, CA

25. Sr Meetings and Membership Coordinator; Assoc of California Water

Agencies; Sacramento, CA

26. Field Manager, Sales; Choice Hotels International; Silver Spring, MD

************* The Short Self-Pitch (SSP) *********************

Hi Sonja!

My name is Megan Rothman, and I am an entry-level (I think)

PR/Marketing/Communications professional with 2-3 years experience in

the PR and Marketing fields. I may not have the extensive experience

that many other applicants have, but I have more drive, passion and

creativity than anyone else you'll ever find. I began as a public

relations intern at The Franklin Institute (www.fi.edu), a non-profit

science museum in Philadelphia, PA, where I worked on the blockbuster

King Tut exhibit least year. I assisted with the exhibit opening events,

including planning a press preview for more than 200 journalists and

working a 1-hour live television shoot during the extravagant opening

gala (whew! that one was a trip, let me tell you.). The pressure was

intense, but I loved every minute of it. After my internship, the museum

hired me full-time as their Public Relations Coordinator, but I was

destined to migrate south. Since January of 2008, I have been sharpening

my communication skills as a marketing writer at an agency. I have

experience writing for both print and the web, and I also have extensive

experience with web site management and updating.

So – here's what I'm looking for: event management, brand management,

etc. I really think that marketing, and marketing events, are my

calling. I am looking to fly; I need an employer who can help me spread

my wings. I have a degree in Corporate Communication from Penn State and

currently live in the Charlotte, NC, area. If you think your company can

benefit from a young, energetic, postitive go-getter, please contact me

at the e-mail below. I am open to hearing about any position.

(Yes, I realize that was more than one paragraph, but good grammar

dictates that it be so. Sorry!)

Thanks so much! Have a great day!

—

Megan D. Rothman

megan.rothman@gmail.com

C: 704-942-6119

**************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

**************

1. Assistant, Meetings and Events Management; United Food and Commercial

Workers International Union; Washington, DC

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4885795

2. Senior Sales Representative; City of Los Angeles; Los Angeles, CA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4885483

3. Part-Time Meetings Assistant (Temporary); GAMA International;

Merrifield, VA

Merrifield, VA association is looking for a part-time meetings

assistant. This is a part-time, temporary position of 20 – 25 hours per

week starting immediately and ending in March 2009 with the conclusion

of the group's annual meeting. This position reports to, and supports,

the Senior Director of Meetings.

Requirements

The ideal candidate should possess an associate's degree and a minimum

of 3 years event planning experience, preferably in an association

environment. The candidate must be project oriented, self-motivated,

organized and able to meet deadlines. The candidate must possess

excellent verbal and written skills, diplomacy in interacting with

staff, members and leadership, and have the ability to multi-task as

well as accept direction on given assignments with minimal supervision.

The ideal candidate should possess an associate's degree and a minimum

of 3 years event planning experience, preferably in an association

environment. The candidate must be project oriented, self-motivated,

organized and able to meet deadlines. The candidate must possess

excellent verbal and written skills, diplomacy in interacting with

staff, members and leadership, and have the ability to multi-task as

well as accept direction on given assignments with minimal supervision.

The Association offers competitive wages and is accessible by Metro.

Please submit resume, with wage requirements, to lrowland@gamaweb.com

4. Catering Manager – Point Park University; Aramark; Pittsburgh, PA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4883226

5. Conference Producer; Washington Business Information; Falls Church,

Falls Church publishing company seeks a candidate to secure industry

thought leaders to serve as audio, web and physical conference

presenters. Candidate would manage all aspects of developing and

producing conferences; from creation of ideas, writing event proposals,

speaker selection and event execution. Duties also include budget

management and achieving quarterly objectives.

The ideal candidate is proactive, industrious, and has a history of

achievements. Candidates with 2+ years of publishing or conference

planning experience are a plus. Must be comfortable working the phones,

detail-oriented, collaborative, and hold a passion for accuracy and

thoroughness. MS Office skills a must.

Benefits include health, dental, 401k, vacation, etc.

Send resume with cover letter and salary requirements to

bludden@fdanews.com. No phone calls please. Resumes without a cover

letter will not be considered.

6. Account Executive; SEI Meetings & Incentives; Irving, TX

JOB SUMMARY: Organize, oversee and operate incentive travel programs,

sales meetings and/or trade shows to include destination search, budget,

proposal and contract preparation (client and vendor), site inspections,

program planning, on site operations, accounting and final billing.

Account Manager is expected to self manage responsibilities and tasks

with little supervision

REQUIRED SKILLS

1. Must be able to demonstrate a high degree of competency with computer

knowledge/skills. Proficient in Microsoft Office 2003 and 2007:

PowerPoint, Word, Excel, and Paintshop Pro and Adobe products such as

PDF. Outlook for email

2. Must display effective leadership skills.

3. Excellent communication skills required for working with clients

(includes Meeting Planners and Senior Client Executives), vendors and

others being comfortable in a work or social environment.

4. Creative thinker who can develop innovative campaigns and interpret

client objectives to provide creative solutions and ideas.

5. Must exhibit strong attention to details and strong organizational

skills.

6. Experience in developing and designing incentive or rewards themes

that have increased brand awareness and maximized customer loyalty.

7. Must posses a polished and professional appearance at all times.

8. Proven record of successful planning/operating large incentive group

travel programs, sales meetings, and trade shows.

9. Must be able to tolerate and function in a stressful work

environment.

10. Must ensure continual accessibility to staff and clients before and

after published business hours and on weekends

11. High degree of energy and stamina are required

12. Must be able to confidently and proactively reach out to customers

13. Financial Management – budgeting and negotiation skills

14. Ability to manage multiple projects and meet deadlines

15. Strong creative writing skills

16. Marketing background preferred. 17. Spanish speaking is a bonus.

MAJOR DUTIES INCLUDE, BUT ARE NOT LIMITED TO:

1. Destination research, budget preparation to include buy-in pricing

and optional tour pricing. Organize and travel with client on site

inspections (if needed) to go over all details of the program.

2. Create program themes that enhance brand awareness and develop

marketing strategies for clients

3. Proposal, Budget and Contract preparation. Review and administer all

vendor and client contracts

4. Keep track of the budget by administering all payments in and out,

attrition (vendors and client) and collect all materials for final

billing.

5. Plan all components of incentive programs, sales meetings, and trade

shows. Coordinate client requests with the hotel, ground services and

air making sure that all client requests are fulfilled. Coordinate

program details in program specifications for client, vendors and travel

staff.

6. Supervise and meet with in-house and on-site team having first-hand

knowledge of all aspects of the program including air, creative, IT,

distribution, and accounting to make sure all deadlines are being met

and program is on schedule.

7 Administer program Administration Website to its fullest potential

including online registration and development of creative web text.

8. On-site operation of the program taking the lead responsibility with

client, vendors and travel staff

9. Audit on-site accounting for preparation of the client final bill.

Complete final bill

10. Assist in Marketing Campaign and all collateral material before it

goes to print.

11. Gather information to help the Creative team design client logo

packaging to include all program collateral material

12. Take on Sales role for future programs with in-house clients

13. Keep informed on the newest destinations, hotels, creative venues

and events

14. Manage Customer Service with participant phone calls and emails.

QUALIFICATIONS The requirements listed below are representative of the

knowledge, skill and/or ability required.

1. Education: Bachelor's degree from a four year college and a minimum

of three years meeting planning experience or five years related

experience and training.

2. Language: Ability to write reports, business correspondence and

procedure manuals. Ability to effectively present information and

respond to questions from groups of managers, clients, customers and the

general public.

Please send a copy of your resume via email to Resumes@sei-mi.com and

advise in your email what source you found the job listing on please.

7. Executive Chef; The Roosevelt Hotel New Orleans, The Waldorf=Astoria

Collection; New Orleans, LA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4888327

8. Conference Center Manager; Carnegie Endowment for International

Peace; Washington, DC

Carnegie Endowment for International Peace, a leading multi-national

think tank specializing in international affairs, is seeking a

committed, experience and flexible manager to handle conference

facilities and participate in multiple aspects of meetings management.

The Carnegie Conference Center serves both in-house programs and

external clients. Responsibilities will include scheduling and

invoicing, logistics management (often juggling last minute changes),

working with multi-media and audio visual equipment, supervising floor

staff, selecting and interfacing with vendors, managing catering

activities, marketing of conference center services, and working with

the Communications staff and meeting planners to ensure outstanding

service and innovation within a high profile environment.

Requires a minimum of 5 years' relevant experience, outstanding customer

service skills, ability to execute meetings involving VIPs flawlessly,

experience interfacing with senior managers and coaching entry level

staff, supervisory skills and demonstrated ability to multi-task. Must

be able to work early and late hours. Must be capable of physically

moving equipment and setting up rooms as necessary.

Located in Dupont Circle, we offer 4 weeks vacation, excellent health

insurance, generous retirement benefits, and an on-site fitness center.

Send resume and salary requirements to: Human Resources-CONF, Carnegie

Endowment. E-mail to HR@ceip.org or FAX to (202) 939-2392. EOE

9. Tradeshow Senior Sales Manager; SmithBucklin; Chicago, IL

Company Overview:

SmithBucklin is the world's largest association management and

professional services company providing flexible, tailored full-service

management and function/project-specific services to more than 225+

trade associations, professional societies, technology user groups and

government institutes/agencies. SmithBucklin's mission is to drive

growth and build sustained competitiveness for client organizations.

Founded in 1949, the company employs 700 professionals specializing in

all phases of association activity including executive management,

member and chapter administration, convention and trade show management,

marketing and branding, Web services, education and programs, government

relations and financial management. SmithBucklin manages more than $200

million in annual client budgets from offices in Chicago, Washington,

DC, St. Louis and Durham, NC. SmithBucklin is 100% employee owned.

Job Overview:

Our Chicago office has an opportunity available for a Association Sales

Manager responsible for managing all client sales activity related to

selling all association assets with emphasis on working within the

technology field. Association assets to be sold include but are not

limited to exhibit and sponsorship related to events; year round

sponsorship; education; internet; social networking; publications;

advertising; and partner programs.

The qualified candidate must have experience working on multiple

accounts simultaneously while managing both direct reports and within a

matrix organization to ensure fulfillment and return on investment is

provided to Association business partners. The sales manager will serve

as an expert in the technology field and provide strategic sales

planning for associations, focusing on increasing revenue as well as

marketing and value-add to the participating business partners

applicable to the association

Demonstrated Experience:

·Managing all aspects of the association corporate assets sales,

including prospecting, reporting, strategic planning, and sponsorship

package development

·Building strong internal staff team relationships to ensure sales

fulfillments are being met while being accountable and responsible for

the overall relationship of the association business partners.

·Selling multiple events incorporating both telemarketing and face to

face sales for all association corporate assets

·Understanding association industry trends and leveraging that knowledge

to expand the brand of a show

·Recommending pricing, sponsorship packages and other marketing

opportunities

·Responsible for time tracking to accurately monitor and report billable

hours

·Managing simultaneous goals/priorities effectively and efficiently with

excellent team building skills.

·Developing and maintaining good working and strong business

relationships with internal and external clients

·Confidently selling the team's knowledge of the industry to clients

·Utilizing historical feedback and successes to implement ideas and

improve processes

·Successful track record of coaching and mentoring people in their

professional development

·Experience working within the technology field and with association

background.

Job Requirements

·Bachelor's degree from four-year accredited college/university

·Not less than 7 years of sales experience in association corporate

sales, including trade show booth and sponsorship sales

·Minimum of 5 yrs management experience

·Well versed on industry trends as it relates to associations with

emphasis on technology.

·Travel is required to build relationships at client meetings,

competitive events, and face to face with corporate association business

partners.

·Excellent oral and written communication skills, including ability to

present/sell ideas, solutions and trends to executive leadership and

current/prospective business partnership

·Well versed and knowledgeable of major industry trends

·Experienced using CRM, Microsoft Office Products, and Outlook

SmithBucklin is proud to offer the following benefits which include but,

are not limited to: Medical, Dental and Vision Insurance, 401(k),

Tuition Reimbursement and Educational Assistance.

To learn more about SmithBucklin Corporation, click here and visit

http://www.smithbucklin.com/.

Please use the following guidelines to ensure your resume is quickly and

accurately processed:

·Salary requirements must be included

·Format resume as either a MS Word doc or pdf

·E-mail preferred method of retrieval

We are an EOE M/F/D/V employer.

Attn: Human Resources

SmithBucklin Corporation

401 N. Michigan Avenue, Suite 2100

Chicago, IL 60611

ChicagoHR@smithbucklin.com