Hospitality and Event Planning Network (HEPN)
14 May 2007
Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at: http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
1. Registrar & Administrative Assistant; Association of American Medical
Colleges; Washington, DC
2. Sr. Meetings Professional; Association of Legal Administrators;
Lincolnshire, IL
3. Custom Events Manager; 1105 Media, Inc.; Falls Church, VA
4. Conference Producer; Confidential; Durham, NC
5. Senior Meeting Planner; National Association for the Education of
Young Children; Washington, DC
6. Manager, Business Development; Tremonts Suite Hotels & Social Venues;
Washington, DC
7. Director, Meetings and Conventions; National Association of School
Psychologists; Bethesda, MD
8. Meetings Manager; Anxiety Disorders Association of America; Silver
Spring, MD
9. Sales Manager; The Peninsula Chicago; Chicago, IL
10. President/GM; Morial Convention Center; New Orleans, LA
11.Transportation and Event Manager; Seattle Hospitality Services;
Seattle, WA
12. Project Coordinator; Imedex and The American School of Oncology;
Alpharetta, GA
13. Annual Meeting Coordinator; American Society of Hematology;
Washington, DC
14. Events Manager; Resources For the Future; Washington, DC
15. Event Planner; US Hispanic Chamber of Commerce; Washington, DC
16. Meeting and Events Coordinator; Milliman Care Guidelines; Seattle,
WA
17. Sales Coordinator; The Hyland Group; Arlington, VA
18. Rental/events sales manager; Phipps Conservatory and Botanical
Gardens; Pittsburgh, PA
19. Registration Manager; Talking Point Inc.; Chicago, IL
20. Meeting Planner; American Express; Mt. Laurel, NJ
21. Special Event Coordinator; Starlight Starbright Children's
Foundation – MidAtlantic; Washington, DC
22. Event Coordinator; Arby's Foundation; Atlanta, GA
23. Project Assistant; Talking Point Inc.; Chicago, IL
24. Director, Brand Strategies & Events; The National Collegiate
Athletic Association; Indianapolis, IN
25. Meeting Planner; Tupperware; Orlando, FL
26. Meeting Planning Intern; Nestle Purina; St. Louis, MO
27. Conference Coordinator; American Securitization Forum; New York, NY
28. Travel Consultant; MediTech Media, Ltd.; Atlanta, GA
29. Conferences Manager; American Society of Agricultural and Biological
Engineers; Saint Joseph, MI
30. Meetings Coordinator; Renal Physicians Association; Rockville, MD
31. Program and Events Director; Solar Oregon; Portland, OR
32. Sales Manager; ACCESS Destination Services; Los Angeles, CA
33. Board and Meetings Specialist; American Society of Civil Engineers;
Reston, VA
34. Special Event Manager; Catholic Charities; Washington, DC
35. Events Coordinator; IIABA, Inc.; Alexandria, VA
36. Convention and Meetings Registrar; Wine and Spirits Wholesalers of
America, Inc.; Washington, DC
37. MEMBERSHIP & MEETING MANAGER; 4Staff; Washington, DC
38. Senior Specialist, Meetings, Events and Logistics; American College
of Cardiology; Washington, DC
39. Event Coordinator; Generic Pharmaceutical Association; Arlington, VA
40. Registration and Housing Specialist; Naylor/CMG; Fairfax, VA
41. Meeting Planner; Association Global Services Inc.; Washington, DC
42. Associate Director, Meetings and Exhibits; American Association for
Cancer Research, Inc.; Philadelphia, PA
43. Show Manager; New Hope Natural Media; Boulder, CO
44. Events Coordinator; Thermage, Inc.; Hayward, CA
45. Meeting Planner / Speaker Recruiter; Baptie & Company, Inc.; Denver,
CO
46. Program Assistant 2; Northwestern Feinberg School of Medicine;
Chicago, IL
47. Registrar; Design-Build Institute of America; Washington, DC
48. Foundation Assistant Manager; National Business Travel Association;
Alexandria, VA
49. Membership Sales Manager; Chicago Convention and Tourism Bureau;
Chicago, IL
50. Senior Business Travel Sales Manager; The Roosevelt Hotel; New York,
NY
51. Event Coordinator; EDJ Associates; Herndon, VA
52. Corporate Director of Food and Dining Services; Five Star Quality
Care, Inc.; Newton, MA
53. Catering / Event / Rest Mgr & Chef; Trade Center Management
Associates; Washington, DC
54. Program/Conference Coordinator; Mount Sinai School of Medicine; New
York, NY
55. Fundraising and Special Events Manager; Cystic Fibrosis Foundation;
Bethesda, MD
56. Meeting Planning Associate; Prudential Financial; Newark, NJ
57. Hotel Manager; HOMESTEAD STUDIOSUITES HOTEL; Tysons Corner, VA
58. Sales Manager; One Washington Circle Hotel; Washington, DC
59. Sales Manager; THE HOLIDAY INN GEORGETOWN; Washington, DC
60. Director Of Sales / Sr. Sales Manager; DAYS INN CONNECTICUT AVENUE;
Washington, DC
61. Floral Shop Manager; THE MAYFLOWER RENAISSANCE; Washington, DC
62. Assistant General Manager; HILTON GARDEN INN; Fredericksburg, VA
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to sonjahepn@comcast.net. One SSP will be included each week.
*************
1. Registrar & Administrative Assistant; Association of American Medical
Colleges; Washington, DC
The Section for Meeting and Conference Management of the Association of
American Medical Colleges is seeking a registrar/administrative
assistant to provide registration and administrative support for
professional development seminars, conferences and workshops. Duties
include: maintaining lists of meeting registrants; processing payments
and refunds; compiling registration statistics; creating online meeting
evaluations and summarizing data; travel to meetings to manage on-site
preparations and registration; other duties as assigned.
Requirements: High school graduate, some college or secretarial
education preferred. Proficiency in Microsoft Word and Excel, excellent
data entry skills required; must be well-organized, detail-oriented and
possess above-average communication and interpersonal skills, good
telephone manner; must be accustomed to producing a high volume of work.
Experience with payment transactions and previous financial
responsibility preferred. Travel required. Salary mid-30s w/excellent
benefits.
The Association of American Medical Colleges (AAMC), the national
organization representing U.S. medical schools, teaching hospitals, and
professional medical faculty societies, is an equal opportunity,
affirmative action employer. The AAMC is committed to the policy of an
equal employment opportunity in recruitment, hiring, career advancement,
and all other personnel practices. The AAMC will not discriminate on the
basis of race, color, religion, national origin, age, sex, disability,
veteran status, or sexual orientation.
To apply for vacant positions, please submit a resume and cover letter
by e-mail to recruitment@aamc.org. Please mention the job title and job
number 1313 in the subject of your e-mail. Thank you!
Excellent benefits offered!
Contact: Sophie Martinez
Phone: 202-828-0457
Fax: 202-862-6212recruitment@aamc.org
http://www.aamc.org/about/employment/
2. Sr. Meetings Professional; Association of Legal Administrators;
Lincolnshire, IL
The Association of Legal Administrators, located in Chicago's Northern
suburbs, is an international organization providing support to
professionals involved in the management of law firms, corporate legal
departments, and governmental legal agencies. We currently have an
exciting opportunity for an experienced meeting planning professional.
Primary responsibilities include planning, negotiation, implementation,
management and evaluation of our conferences, retreats and other
educational seminars.
The ideal candidate will have a minimum of 5 years experience as a
meeting planning professional and a current Certified Meeting
Professional (CMP) designation. A broad-based background of education as
normally acquired through a bachelor's degree in liberal arts or other
relevant discipline is desired. Experience negotiating complex,
multifaceted contracts with hotels and other service providers and
excellent verbal, written and analytical skills are required as well as
the ability to manage multiple projects and work independently.
Excellent interpersonal skills required to communicate effectively with
Association members, vendors, and staff. Strong financial management and
computer skills, including Microsoft Office and database software, are
essential. Frequent travel required. Send resume including cover
letter and salary history to careers@alanet.org
About us: The Association of Legal Administrators was formed in 1971 to
provide continuing education for professionals who manage the business
activities of law offices. The association offers educational
opportunities in such areas as management and administration, large firm
administration, financial management, systems and technology, human
resources and corporate and governmental law office administration. ALA
sponsors an annual education conference and regional workshops and
seminars. Publications include the Journal of the Association of Legal
Administrators, Legal Management; the member magazine, ALA News; the
electronic publication for international members, ALA News
International; an annual compensation survey; an annual Membership
Resource Directory; and a variety of other resource materials. Currently
we have 100 chapters in the United States, Canada and New Zealand
providing local educational activities and services. Learn more about us
at http://www.alanet.org/
Working at the Association of Legal Administrators: We currently have 37
employees working out of one location, Lincolnshire, Illinois. We offer
a 37.5 hour workweek, excellent medical benefits with Blue Cross Blue
Shield, comprehensive dental benefits with Principal, as well as life
insurance, short-term and long-term disability. We have a generous time
off policy and flexible work schedules as well as a 401(k) plan. We work
in individual offices (no cube farm here), have unlimited free coffee,
tea, and pop, and access to an on-site fitness facility. Other benefits
include continuing education opportunities and casual Fridays!
Fax: 847-267-1329careers@alanet.org
http://www.alanet.org
3. Custom Events Manager; 1105 Media, Inc.; Falls Church, VA
1105 Government Information Group, division of 1105 Media, Inc., is
seeking a Custom Events Manager to join its growing business. The
Custom Events Manager has overall responsibility for the planning,
execution, and financial success of a growing portfolio of custom
events.
This position oversees the client coordination, product delivery,
marketing, operations, content development and overall strategic
development of custom events for the Government Technology marketplace.
This role works closely with the sales team to meet and exceed client
expectations.
Reporting to the Director of Conferences, this high visibility role is
accountable for the expenses, overall success and customer satisfaction
for all 1105 Government Information Group custom events.
Primary responsibilities include:
* Co-ordinate with the events marketing, operations and sales teams
to deliver content, marketing and operations necessary for custom events
* Manage the day-to-day contact with custom events clients
* Manage schedules, priorities, strategy and progress across all
custom event programs
* Identify areas of growth and new opportunities for custom events
* Provide guidance and processes to support growth of custom events
* Develop and manage expense budgets
* Engage (where appropriate) across entire organization to seek out
partnerships and cross promotional opportunities
* Oversee contract negotiations and venue selections
Job requirements:
* 3-5 years experience of event management experience
* Custom event product experience is highly desired
* Bachelors Degree
* Strong interpersonal skills
* Excellent organization skills and high level of attention to
detail
* Excellent communication skills
* Proven leadership qualities
* Ability to work under pressure with tight deadlines
* Ability to travel 45%
* Computer proficiency with Microsoft Word, Excel and Outlook
* Positive attitude and ability to communicate with diplomacy and
tact
* Experience in the government technology market a plus
We offer a competitive salary and a comprehensive benefits package which
includes medical/dental/vision insurance, life insurance, disability
insurance, 401(k) plan, and a generous paid time off (PTO) plan.
Please send cover letter and resume to jobs@1105media.com.
Fax: (703) 876-5089
We are an equal opportunity employer.
4. Conference Producer; Confidential; Durham, NC
Professional association headquartered in Durham, NC is searching for a
few conference producers to handle the technical aspect of conference
management.
The role of the Project Manager is to develop the educational product of
6-8 conferences annually. The Project Manager's specific
responsibilities are as follows:
. Work with steering committee and conference chair to develop
the conference program, prepare the agenda and recruit speakers
. Coordinate with marketing and Direct Sales to develop the
marketing strategy
. Coordinate conference logistics with the Meeting Planning
team
. Negotiate speaker honorariums and travel expenses
. Prepare the conference manual with the production team
. Provide on site supervision
. Identify additional revenue and cost saving opportunities
. Responsible for conference P&L
. Prepare required reports
Please note that this position requires a candidate with a background in
the educational development of a conference from start to finish. This
is not a conference logistics position.
Small relocation package negotiable.
Interested and qualified candidates email a cover note highlighting your
experience as it relates to this positions as well as your current base
salary and attach a resume in a word document format. Send this
information to Dawn Penfold, CMP of The Meeting Candidate Network, Inc,
to dawn@meetingjobs.com.
Contact: Dawn Penfold
Phone: 212-689-7686
Fax: 212-689-0267dawn@meetingjobs.com
http://www.meetingjobs.com
5. Senior Meeting Planner; National Association for the Education of
Young Children; Washington, DC
NAEYC is seeking a meeting planning professional to join our outstanding
Conference Department. Job requires a team player with excellent
interpersonal and organizational skills; who is detail-oriented, with
working knowledge of MS Office. Experience with catering and
audio-visual coordination for multi-hotel meetings is required. Will
draft, edit, and proofread copy included in preliminary and final
meeting brochures and marketing material. Must be able to meet
deadlines and manage multiple projects. BA degree required and 3-5
years of association conference planning experience is preferred.
Competitive salary, excellent benefits, pleasant work environment, near
Metro. Send resume, cover letter, and salary history to HR/Conference,
NAEYC, 1313 L Street, NW, Suite 500, Washington, DC 20005-4101 or fax
202-328-1846. EOE
6. Manager, Business Development; Tremonts Suite Hotels & Social Venues;
Washington, DC
Upscale independent hotels are seeking an outstanding Manager of
Business Development to source and secure business within the
Washington, DC market. This position has responsibility for shifting
Washington, DC meeting demand to our premiere meeting and social venue
located in Baltimore, MD.
The ideal candidate will have proven experience in the Washington, DC
market, be well networked and have established contacts. The ability
to convert sales leads, excellent presentation and communication skills
are required. This position also requires a minimum of 3 years hotel
sales experience.
Excellent remuneration package and the flexibility to work from home or
our Washington, DC Office. To be considered for this exciting
opportunity, please forward your resume to careers@tremonts.com or fax
to 443.524.1349.
7. Director, Meetings and Conventions; National Association of School
Psychologists; Bethesda, MD
The National Association of School Psychologists (NASP), a 37-year old
professional membership association of 25,000 with a $6 million budget
and a staff of 30 in Bethesda, MD seeks an experienced Director of
Meetings and Conventions.
A positive attitude, rigorous attention to detail, exceptional technical
and communications skills, commitment to teamwork, and a sense of humor
are essential for this position. In addition to the director, our
meetings staff currently consists of a manager and a part-time
assistant.
Primary Responsibilities
Reporting to the Executive Director, the Director of Meetings and
Conventions is responsible for all aspects of the association's annual
convention as well as several smaller meetings throughout the year. The
annual convention has a budget of $700,000 with 4,500+ attendees and
700+ sessions. The director is responsible for site selection, contract
negotiations (hotels, vendors, speakers, etc), budget
oversight/adherence, A/V, catering, housing, registration, exhibits, and
all convention logistics as well as on-site management and post-event
assessment. The director works closely with directors of both production
and marketing on all convention promotional pieces and programs. The
director serves as the staff liaison with the convention committee,
including local arrangements, exhibits, and program co-chairs.
In addition to the annual convention, the director negotiates hotel
contracts and provides support logistics for 5-10 smaller meetings
throughout the year, with less than 100 attendees.
Requirements
CMP credential preferred and/or 7-10 years equivalent experience,
including three years at director level. Must be fluent in Word and
Excel. IMIS database experience a plus. Facility in working with a
highly involved volunteer leadership is crucial as well as flexibility
and ability to travel 15-20 days/year.
Salary and Benefits
Salary: Commensurate with experience. Benefits include full PPO with
prescription plan, 401(k), flexible spending plan, federal holidays,
37.5 hour work week with potential for flexible schedule.
Application Procedure
Please e-mail your resume and letter of interest with current salary and
three work-related references by May 23, 2007 to Jennifer Richards
(jrichards@naspweb.org) as Word or PDF attachments-not in the body of
the e-mail, please. Interviews will commence as soon as possible.
8. Meetings Manager; Anxiety Disorders Association of America; Silver
Spring, MD
Immediate position is available for a Meetings Manager to help grow our
annual conference. The annual conference is the only professional
meeting dedicated to professionals focusing on the diagnosis, treatment
and research for anxiety and related disorders. The Anxiety Disorders
Association of America is a national, nonprofit organization dedicated
to improving the lives of individuals with anxiety and related disorders
through education, research and training.
Major Responsibilities include:
* Organizing conference logistics, room planning, food & beverage
orders, audio-visual
* Serving as staff lead onsite overseeing all aspects of the
Conference
* Managing online abstract submission and review process via Oasis
and overseeing speaker contacts
* Working with volunteers to develop the overall educational content
of the program
* Tracking data about attendees, submissions, speakers, exhibitors,
etc for the Annual Conference
* Managing evaluation process of speakers and program content,
providing feedback to speakers and committee and recommending areas of
improvement
* Coordinating CME and CE credits and evaluation onsite and with the
accreditation organizations as well as maintaining files
* Developing plans to expand educational opportunities to online
workshops and other enduring materials
* Overseeing the conference registration and housing process for the
annual conference
* Analyzing and reporting on conference attendance and growth
* Obtaining bids and negotiating contracts with vendors for Annual
Conference and 1-2 small (less than 50 each) meetings during the year
* Collaborating with staff and outside vendors on Conference
promotion
* Recruiting exhibitors for the trade show; corresponding with
exhibitors and decorator; evaluating exhibit value to vendors and
members
* Working with COO and volunteers to obtain sponsorship
Requirements:
College degree and minimum 5 years experience in meeting management.
Candidate must be able to work under pressure; meet schedules/deadlines;
set priorities and multitask; pay attention to detail; possess excellent
written and oral communications skills. Proficient in Word, Excel.
Must be willing to learn and use database (NetForum).
ADAA is a small organization with about 10 staff, near the Silver Spring
Metro. We offer a business casual work environment, flexible hours and
excellent benefits. Salary is commensurate with experience. Please send
resume and cover letter with current salary history and desired salary
range. Send by email hr@adaa.org or to 240 485-1035.
9. Sales Manager; The Peninsula Chicago; Chicago, IL
The Peninsula Chicago has been voted the #1 Hotel in North America and
the #2 Hotel in the World. We are looking for a qualified sales manager
with at least 3 years of experience to manage our business transient and
leisure market; and possibly small group as well. We are looking for an
aggressive, polished, energetic sales professional who can join our team
and hit the ground running. Energy, enthusiasm and the strong belief in
customer relationship management a must.
Responsibilities:
+ Negotiate room rates, meeting room rental and food and beverage
pricing within set limitations.
+ Ability to prospect on new business for hotel and generate revenue
from these efforts. + Ability to handle all aspects of account
development to include, sales presentation, site inspections,
entertainment and sales trips.
+ Ability to travel and plan out-of-town sales trips, including
coordination of all arrangements, appointments and presentations.
+ Ability to participate in pertinent trade shows, conventions and
related industry events.
+ Ability to maintain business relationships with accounts by proper
management, client recognition, prospecting and development of contacts.
+ Ability to administer proper correspondence and follow up accounts in
both written and verbal format.
+ Ability to communicate effectively with entire sales team and manage
sales assistant.
+ Ability to identify customer concerns/objections and handle
appropriately.
+ Ability to properly follow up on all leads and maximize revenue
potential.
+ Ability to evaluate a piece of business on its profitability.
+ Ability to negotiate with a client while meeting the needs of both
parties, and achieving maximum revenue potential.
+ Ability to sell all areas and services of hotel.
+ Ability to develop assigned market, assist in implementing strategies
and projects to maximize account revenue.
+ Ability to have a thorough knowledge of hotel competitive set and how
to effectively sell against them.
+ Thorough understanding of City of Chicago and how to sell to clients
in different region.
+ Understanding or experience with AMEX, Virtuoso or Q-Club preferred.
If interested, send resume hr.pch@peninsula.com. No phone calls please.
10. President/GM; Morial Convention Center; New Orleans, LA
Located in the heart of the Warehouse Arts District, the Morial
Convention Center-New Orleans (MCCNO), the 6th largest convention center
in the nation and one of Louisianas most productive tax revenue
generators is seeking a new President/CEO. This position is responsible
for overall management, promotion and operation of the Ernest N. Morial
New Orleans Convention Center. A proven leader with vision,
communication skills, thorough knowledge of facility operations and
understanding of sales and marketing principles to the convention
industry is mandatory. A Bachelors Degree (BA) from a four-year
accredited college or university with at least 10 years managerial
experience in hospitality business or public administration for
facilities of similar size and description is recommended. Please reply
with resume for consideration to carra@searchwide.com
Contact: Jim Carracarra@searchwide.com
http://www.searchwide.com
11.Transportation and Event Manager; Seattle Hospitality Services;
Seattle, WA
Position Overview:
* Develops, manages and facilitates transportation services for all
Seattle Hospitality and Portland Hospitality programs, transportation
only programs and DMC/hospitality programs.
* Manages and coordinates hospitality programs as a full service
program and event manager.
Responsibilities – Transportation Management:
Proposal Writing
· Develop proposals that involve multi-point moves or shuttles.
Turn-around time to be established with Sales Manager.
· Develop proposal templates to facilitate ease of preparation
for large-scale, city-wide shuttles which are typically uniform in need.
Transportation and Equipment
· Negotiate supplier contracts with all transportation providers.
· Secure and approve all supplier invoices and tour guide
reimbursements and turn over to Accounting within 2 weeks following the
program.
· Fill program staffing requests within 30 working days prior to
program start.
· Serve as liaison between the uniformed/part time staff and
operations/sales to facilitate discussions regarding performance, pay,
attendance, and interpersonal relations.
· Conduct one full-day training per year to ensure continuity and
understanding for uniformed/part-time staff. Conduct ongoing orientation
and training for new hires.
· Provide updated and accurate forms for ordering transportation,
staff and equipment.
· Reconfirm all transportation orders with suppliers within one
week prior to service.
· Review all invoices and time sheets for accuracy. Approve for
final payment.
· Review all transportation orders to see where costs can be
saved. (i.e. Combining orders and staggering the releases of
coaches/equipment.)
· Supervise and operate all assigned “transportation only”
programs and serve as the main on-site contact for customers, hotel and
suppliers.
· Order and manage all equipment used for shuttles and events.
· For transportation only programs, create and/or develop all
customized signage and flyers for shuttles, transportation moves, tours,
and events.
· Keep the SHS staff appraised of current and future vehicle
costs and update proposal documents accordingly. Staff Training
· Plan training dates and agendas.
· Develop and mail invitations.
· Distribute preliminary information/surveys to staff and
collect.
· Gather all training materials for class.
· Secure and confirm all needed services.
· Conduct training.
· Provide follow-up information to attendees and non-attendees.
· Provide ongoing information throughout the year.
Responsibilities – Program and Event Management:
* Execute programs as outlined in contract by the sales manager and
client.
* Drive growth of existing clients through solid delivery and
performance.
* Communicate and coordinate logistics of each event, tour or
program with suppliers. Includes negotiating contracts, arranging
details and maintaining relationships.
* Coordinate, prepare and communicate detailed logistical
information to clients as needed for account management.
* Develop and maintain communications in a cooperative and
professional manner with all levels of staff and clients.
* Manage financial budget and profit accountability on management of
assigned programs.
* Customize and implement enhancements of client programs.
* Manage part-time staff for job performance on programs.
Performance Expectations:
* Serve and support the sales and operations teams as a resource for
information, program design, contract execution and anything that will
increase the company's success.
* Ensure that total program profitability remains the same or
increases above the % of contract.
* Obtain score of 90% on Customer Program Evaluation forms.
* Ensure that final billing is sent to customer within 3 weeks
following program and manage collections as required.
* Submit Profit Statement by the 3rd week of the following quarter.
* Hire qualified, professional-appearing people who meet the SHS
standards of excellence. (Verbal skills, judgment skills, industry
knowledge, etc.)
* Operate under all guidelines and times as outlined in the
Operations Manual.
Contact: Kathy Bass
Phone: 206-826-1318
Fax: 206-623-2540kathy@seattlehospitality.com
http://www.seattlehospitality.com
12. Project Coordinator; Imedex and The American School of Oncology;
Alpharetta, GA
Imedex Accreditation Services, LLC is an industry leader in providing
worldwide multi-accredited continuing medical education (CME) services.
A fully resourced medical department as well as in-house business
development, project management, marketing, graphic and web-design
services enable us to provide a full-range of high-quality services to
our clients. Our customers consistently rate our programs as excellent
in terms of scientific quality, execution and educational value. The
Project Coordinator is part of the Project Management team, assisting
Project Managers in the successful planning, implementation and
evaluation of assigned projects.
Job responsibilities include but not limited to:
– Maintain for each project a detailed schedule of all essential
activities and deadlines following assignment meeting.
– Adapt details as necessary in the course of the preparation of a
project and alert Project Managers to changes.
– Liaise with Project Managers and Account Managers for smooth
transition of contacts/agreements/expectations with commercial
supporters.
– Initiate, analyze and compare written quotes from vendors such as
venues, audio visual providers, transportation companies, printers and
assist Project Managers in the selection of service providers
– Assist Project Managers in creating and maintaining accurate project
budgets
– Provide prompt and courteous contact with faculty members. Generate,
distribute and confirm all relevant information to faculty and keep
updated records of faculty information.
– Set up, monitor and maintain accurate information in the conference
database
– Assist in the creation of conference materials, including brochures,
program books and signage
– Provide assistance onsite as needed, under the direction of the
Project Manager
Required Qualification
– One year of progressively responsible office experience
– A proven ability to work under pressure, meet tight deadlines and work
according to demand
– Strong customer service orientation
– Ability to act diplomatically in an international environment
– Excellent communication skills, both oral and written
– Good working knowledge of Microsoft Programs
– Ability to travel (up to 20% domestically and internationally)
– Experience in meeting planning is preferred
Education
Equivalent to HS Diploma Required. Some college or a Bachelor's degree
from four-year college or university is preferred
Review of applications will begin on May 10, 2007 and will continue
until the position is filled; however, the position may close when an
adequate number of qualified applications are received.
To apply online please visit: http://imedex.com/about/careers.asp
Please feel free to contact Imedex Human Resources @ (678) 242-0758 for
any inquiries.
13. Annual Meeting Coordinator; American Society of Hematology;
Washington, DC
The American Society of Hematology (ASH), a prestigious medical
association located in Washington, DC seeks an Annual Meeting
Coordinator to work closely with the Annual Meeting Manager to plan and
ensure the success of the association's 20,000-attendee annual meeting.
Specifically, the Annual Meeting Coordinator manages the operations of
the annual meeting functions that occur in the headquarters hotels and
coordinates shuttle bus and childcare services during the annual
meeting. Specific responsibilities include; selecting food and beverage,
managing meeting room assignments and setup, coordinating
telecommunications, reviewing and approving banquet event orders,
providing meeting specifications to hotels, coordinating audio visual
requirements, creating RFP's for shuttle buses and child care services,
reviewing service provider proposals and making provider
recommendations, coordinating logistics with transportation company,
determining shuttle bus schedules, managing on-site child care, respond
to questions related to housing and assigning vendor housing. This
position requires two years of experience assisting with the planning of
a large citywide meeting or convention including working with housing,
transportation, childcare, food and beverage selection and meeting room
setup. Additional requirements include good organizational skills,
including attention to detail; an ability to interact and communicate
effectively orally and in writing; the ability to efficiently manage
time, meet schedules/deadlines and multitask; computer proficiency and
the ability to learn new software; an ability to work under pressure of
timelines and deadlines; flexibility with schedule and willing to work
overtime during the heavy conference season in order to meet deadlines.
To apply, please send your resume and cover letter with salary
requirements to jobs@hematology.org with the subject line “Annual
Meeting Coordinator.”
14. Events Manager; Resources For the Future; Washington, DC
Resources for the Future (http://www.rff.org/), a nonprofit, nonpartisan
think tank specializing in energy and environmental issues seeks a
manager for RFF Events. RFF holds approximately 50 conferences and
seminars annually (academic workshops, public conferences, Policy
Leadership Forums, First Wednesday Seminars, Board meetings and Board
committee meetings, and development-related cultivation events), ranging
in size from 20 to 300 participants, at its Washington headquarters and
around the country.
The Events Manager will also serve as an advisor to senior research and
External Affairs staff for the development and execution of all events,
help develop strategy on meeting and event purpose and content and
develop and maintain ongoing relationships with external vendors
(hotels, valets, photographers, event venues, caterers, printers, and
florists) to ensure quality of service and to negotiate best prices.
Candidates should have a BS or BA degree with 5 years of experience with
meeting/conference planning and execution, preferably within a
non-profit, development supported environment.
Salary is negotiable, plus excellent benefits, a collegial work
atmosphere, 35-hour work week.
Interested candidates should send a cover letter, resume, and salary
requirements to HR Manager, Resources for the Future, Box EM, 1616 P
Street NW, Washington, DC 20036-1400 or e-mail resumes@rff.org
RFF is an Equal Opportunity Employer. Women/minorities encouraged to
apply. Visit our website: http://www.rff.org/
15. Event Planner; US Hispanic Chamber of Commerce; Washington, DC
Position Summary: The Event Planner assists the Manager of Event
Services in developing, planning, and executing all USHCC conventions,
Board Meetings and special events. The Event Planner reports to the
Manger of Event Services.
Essential Job Responsibilities:
* Assist Events Manager with the negotiate of quotes for rooms, food
& beverage, meeting space, and other services with hotels, convention
centers, and service suppliers
* Assist with successful coordination of all areas of meeting
planning such as site inspections, pre-convention meetings, sponsorship,
business sessions, theme events, awards, exposition, registration, and
other aspects
* Prepare, distribute, and maintain records of all correspondence as
directed by the supervisor
* Coordinate with the accounting department the processing of all
payments and deposits handled in the events services department
* Maintain communication with possible suppliers until gathering the
proposals requested
* Assist with ordering event signage for all events
* Responsible that all information relating to events are correct on
USHCC website
* Participate in the management of Business Expo in the following
areas:
Confirmation of booth size.
Oversee documentation of exhibitors requests: database, booth size and
binder.
Develop and distribute Exhibitors Kits.
Assistance with shipping instructions and booth orders.
Coordinate with Exhibit/Decorating Company.
Expo floor layout.
On-site management of Expo
Communication Skills and Team Work
* Maintain effective and continuous communication with the
supervisor regarding daily responsibilities, deadlines, projects, and
other initiatives
* Maintain cordial communication and a cooperative attitude with
co-workers, chamber executives, and all partners of the organization
* Use professional vocabulary, accurate spelling, and acceptable
grammatical forms when producing letters and other correspondence
Qualifications & Experience:
· Bachelor degree, preferably in Business Management, Hotel/Event
Management, International Relations, or equivalent experience
· Preferred experience managing Expos
· Preferred two years experience in event coordination
· Must posses above average verbal and writing communication
skills, in both English and Spanish
· Computer knowledge of Word/Excel for Windows; knowledge in desk
top publishing and artistic design programs a plus
· Extremely detail and task oriented
· Positive attitude
Contact: Oda Solms
Phone: 202-842-1212 Ext. 478
Fax: 202-842-3221osolms@ushcc.com
16. Meeting and Events Coordinator; Milliman Care Guidelines; Seattle,
WA
This exciting position will provide support for the meeting manager in
planning and executing meetings and events throughout the United States.
Tasks include assisting with the location, food, transportation, and
presentation arrangements for meetings of various sizes and objectives.
Manage logistical control of a meeting in the absence meeting manager.
The coordinator supports the attendees, speakers, and exhibitors for
training seminars, trade shows, annual customer conference, and other
meetings. Travel to events is required.
Responsibilities:
1. Maintain schedules, including trade show deadlines
2. Ensure accuracy of website with information specific to meetings and
trade shows
3. Meeting Materials (Pre- and Onsite)
a. Monitor progress of design and production of meeting materials
b. Prepare, assemble, and distribute training materials including
agendas, evaluations, and participant-related materials
c. Prepare meeting materials for shipment
4. Registration Coordination (Pre- and Onsite):
a. Work closely with project coordinator on project logistics and
milestones
b. Process registrations and payments
c. Communicate with clients including, but not limited to, answering
questions, assisting with registration, and sending confirmation letters
d. Manage registration process onsite
5. Speaker Coordination (Pre- and Onsite)
a. Manage and track speaker action items and deliverables
b. Manage speakers onsite
6. Exhibitor/Sponsor Coordination (Pre and Onsite)
a. Process contracts
b. Administer booth assignments
c. Manage exhibitor deliverables and payments
d. Provide support for onsite booth personnel
e. Prepare trade show booth and materials for shipment
Experience
Minimum one year meeting and/or event planning experience required.
Travel: 10-20% related to meetings
Hours: Variable depending on project load
Strong bookkeeping or beginning accounting skills
Computer savvy, MS Office, Project, PowerPoint
Has experience in the meeting planning and events industry
Special traits or qualities:
Self-motivated Energetic Ability to maintain composure under pressure
Adapt positively and quickly to change Multi-task Work with minimal
supervision Extremely detailed-oriented and organized
Comfortable making decisions Ability to communicate with staff and
clients of all levels Team player as well as a team member
Education
AA degree (BA preferred)
Send Email with resume and cover letter to Stefon.Ricard@Milliman.Com
17. Sales Coordinator; The Hyland Group; Arlington, VA
We are seeking a reliable and experienced Administrative Assistant who
is professional in both appearance and attitude to provide
administrative support to the office.
The Hyland Group (THG) is one of the premier sales and marketing firms
for the hospitality industry with more than 200 destinations in our
portfolio. THG assists meeting professionals in selecting sites for
their meetings and conventions within their extensive network of cities,
hotels and resorts. To learn more about our firm, please visit http://www.hylandgroup.com.
The Hyland Group offers paid parking; full-benefits, including excellent
health/dental/vision and life insurance policies; a great 401 (k) plan;
and paid vacation. Salary $35,000/yr.
Responsibilities will include ordering of office supply inventory;
maintenance of company calendar and staff schedules; monthly billing;
collections; A/P; database maintenance; sales support; weekly internal
reporting on staff production; quarterly reporting on production to our
destinations.
Required Qualification
Strong organizational skills with the ability to multi-task.
Excellent communication skills in English, both orally and written.
Experienced in MS Office Word, Excel and Outlook.
Experience in ACT!, Quickbooks, and MS Office Access is a plus.
Education
College Degree
Please submit your resume to breanne@hylandgroup.com.
18. Rental/events sales manager; Phipps Conservatory and Botanical
Gardens; Pittsburgh, PA
Phipps is currently seeking a high energy, dynamic professional to
manage our rentals department. This position is responsible for
promoting rentals in both our indoor and outdoor facilities and
overseeing the quality of all events.
Responsibilities
Responsible for selling space in our indoor and outdoor areas. Areas to
rent, indoor rental facility seats up to 105 with dance floor,
conservatory gardens, education building, outdoor garden. Manage staff
of 7-10 assistants. Manage outside caterers and vendors to assure all
are in compliance with regulations and to make sure clients needs are
met.
Required Qualification
3-5 years of event sales and management with great customer service
skills!
Education
college degree
Forward resume and salary requirements to: Phipps Conservatory, 1059
Shady Ave, Pittsburgh PA 15232. Attn: Human Resource
19. Registration Manager; Talking Point Inc.; Chicago, IL
Position Description
Manage the registration process for Talking Point's corporate meetings.
The role demands planning skills and project management skills required
to orchestrate efficient registration for our meetings, the majority of
which take place during the Fall. This results in extremely busy periods
of time when long hours should be anticipated, followed by quieter times
when shorter hours are followed. Talking Point prides itself in its
ability to offering cutting edge technology and first class service,
meaning that all managers are very much hands on, well trained. The
ideal candidate will be quick thinking, a fast learner and an
over-achiever. We offer a competitive salary, medical and great vacation
benefits.
Responsibilities
Manage registration for our corporate meetings utilizing customized
online tool. Work with web designer to develop client website. Handle
invitations, queries, monitor registration process, produce reports and
handle changes. Travel on site with larger programs and continue
handling changes and producing reports. Assign housing and liaise with
hotels regarding room blocks, changes etc, managing room blocks to
ensure optimal usage of contracted blocks and minimal attrition.
Required Qualification
Experience meeting registration management
Html knowledge preferred but not essential (can be trained)
Advanced knowledge of excel.
Ability to anticipate client needs.
Ability to multi-task and work under pressure
Education
Bachelors degree
Send resume with accompanying letter stating why you are suitable for
this position to:info@talkingpointusa.com.
20. Meeting Planner; American Express; Mt. Laurel, NJ
Position Description
Meeting Planner position for a global corporation. Must have the ability
to simultaneously manage several multi-day, high level meetings and
incentive programs. Experience in international planning is a plus.
In this position you will interact with internal clients; partnering
with them to plan, manage and execute company sponsored meetings.
Responsibilities
Negotiation of contracts and addendums with suppliers
Budget and cost savings analysis
Meeting management
Compiling of data
Detailing all logistics of an event from room set-up, audio visual, and
food and beverage
Handling of events ranging from 100 – 600
Managing of room blocks and arrival/departures list
Reporting of cost savings and spend
Understanding of web registration
Inputting data and pulling reports
Reconciliation of final bill
Adhering to all deadlines
Required Qualification
Extensive travel
Minimum of 5 years meeting planning experience
Ability to work under pressure, with tight deadlines and manage a heavy
workload
Complete follow through
Exceptional customer service skills
Effective communication skills written and verbal
Problem solving
Organizational skills
Manage multi tasks and works well under pressure
Ability to build and maintain strong relationships
Strong negotiation skills with suppliers
Excellent venue knowledge and thorough understanding of event locations,
logistics and managing an event from conception to completion.
Computer skills to include Word, Excel, PowerPoint, and Lotus Notes
CMP desirable, or Intent on pursuing a CMP designation
Interested candidates should apply at http://www.americanexpress.com/jobs and enter keyword 83978BR.
21. Special Event Coordinator; Starlight Starbright Children's
Foundation – MidAtlantic; Washington, DC
Responsibilities of the position:
· Responsible for planning, coordinating, and executing various
special events, including chapter's largest fundraiser Taste of the
Stars gala
* Assist co-chairs and help oversee event committees
* Event responsibilities will include administrative duties such as
overseeing event mailings and managing invite list, Maestrosoft data
entry, website updates, coordinating raffles, silent and live auctions,
overseeing inventory, and various pre and post event responsibilities as
needed
* Draft and maintain correspondence related to events, including
to/from sponsors, donors, committee members, volunteers, vendors, staff,
members of the Board of Directors, guests, and media
* Manage guest database and online auction website
* Oversee event budget; help secure in-kind donations/significant
discounts of all event-related equipment and materials
* Recruit, screen, train, and coordinate event volunteers
* Oversee and coordinate inventory logistics
* Coordinate publicity for events
* Handle post-event activities, including thank you letters/gifts,
submitting figures for budgets, etc.
* Create and manage the logistics of a Starlight Spring/Summer
signature event
* Assist with logistics for annual golf tournament
* Serve as the point of contact for community based and turnkey
events
* Work with Director of Development and leadership to develop
fundraising strategies
* Other duties as assigned
Education and Training Required:
Bachelor's degree
Experience Required:
Minimum of two years related experience.
Special Knowledge, Skills, Abilities:
· Strong organizational skills, communication and interpersonal
skills necessary
· Must be able to prioritize, be dependable and manage a heavy
workload
· Needs to be flexible, courteous, patient and an enthusiastic
team player
· Should be able to adapt easily to constantly changing
situations, be creative and able to produce prompt and effective results
· Should be proactive in coordinating and managing events and be
willing to take on responsibilities when needed
· Possess a demonstrated ability to perform job duties and
interact with the public in a professional manner
· Ability to handle sensitive information discreetly and maintain
confidentiality
· Flexible schedule; able to work weekends and evenings as needed
for events
· Special event planning and auction experience is required
· Computer proficiency is required; knowledge of Maestrosoft a
plus Position reports to Executive Director.
This is a full-time, exempt position with benefits. Send resume, cover
letter highlighting experience, salary requirements and three
professional references to:
Starlight Starbright Children's Foundation – MidAtlantic
2020 K St., NW
Suite 800
Washington, DC 20006
Or email to cara.martin@starlight-midatlantic.org
22. Event Coordinator; Arby's Foundation; Atlanta, GA
Overview:
This position requires an individual who can efficiently maximize all of
the Foundation's assets in order to coordinate events (e.g. Arby's
Charity Tour) while building and strengthening relationships with
charities, local committees, franchisees, Foundation and Arby's
Restaurant Group staff. The candidate must possess a variety of
competencies including superior customer service skills, meticulous
attention to detail and a reliable business sense.
Responsibilities
Plan, manage and execute all assigned events.
Effectively communicate timely and accurate information to appropriate
parties in order to keep them informed and involved.
Act as a host, spokesperson and ambassador of the Arby's brand.
Orientate, develop and motivate assigned event committees.
Collaborate with the Accounting department to ensure budgets, revenue
and expenses are accurate and funds are distributed to beneficiaries in
a timely manner.
Participate with the Marketing Communications department on development
and execution of event literature and signage.
Provide assistance, feedback and guidance to Lead Event Coordinator when
serving in support role for assigned events.
Maintain and operate all company vehicles and equipment within Arby's
Foundation guidelines and procedures.
Assist Manager of Events and Senior Managing Director with special
projects.
Minimum Requirements:
Previous success in deadline driven environment.
Strong communication skills.
Ability to work as a member of a team.
Capacity to manage multiple projects simultaneously.
Proficient in Microsoft Office.
Excellent customer service orientation and focus on customer
satisfaction.
Special requirements: Ability to walk and stand for long periods of time
and capable of lifting and carrying up to 35 pounds.
Travel up to 40% of the time.
Bachelor's Degree with two-plus years of event operations experience.
This position will be filled quickly, so only serious applicants please.
Send your resume and cover letter to apply@arbysfoundation.org. No phone
calls please.
23. Project Assistant; Talking Point Inc.; Chicago, IL
Talking Point prides itself on offering first class service to corporate
clients, handling their most prestigious and usually complex meetings
and events. We are looking for a Project assistant who is able to learn
quickly on the job to support our project managers in the planning of
these events and develop with experience to become a project manager.
The role will be varied and at certain times of the year extremely busy
(Fall); quiet at others (Winter) requiring long hours for periods of
time, followed by shorter hours during the quieter months. We offer
competitive salary, medical and great vacation benefits.
Responsibilities
Assisting in a variety of operational and administrative tasks such as
venue research, sourcing operational materials, creating project
documentation, liaison with third party suppliers.
Required Qualification
Good communication skills, both written and oral. Proficiency in
Microsoft Word and Excel. Attention to detail and ability to work under
pressure.
Education
Bachelors degree.
Send resume and letter explaining what you like about planning events
to:info@talkingpointusa.com.
24. Director, Brand Strategies & Events; The National Collegiate
Athletic Association; Indianapolis, IN
RESPECT. COMMUNICATION. TEAMWORK.
You'll find it all at The National Collegiate Athletic Association
(NCAA). We are dedicated to maintaining the highest standards of quality
and professionalism by working together in a team-spirited environment
where respect and open lines of communication are critical. We currently
seek the following individual to join us at our National Office in
Indianapolis, IN:
Director, Brand Strategies & Events
In this key role, you will structure, lead and administer activation
platforms to inform, educate and promote the NCAA brand attributes and
messages to internal and external audiences. This individual will be
responsible for the long- and short-term direction of the NCAA
Convention, Honors Celebration, Woman of the Year, Women's Salute
Presentation as well as Championship ancillary events. This will
encompass platform strategy; implementation & extension into local,
regional and virtual communities; and oversight of the national office¿s
community relations efforts. Developing the BSE staff through strong
leadership & clear expectations in a professional environment of
teamwork and collaboration; assisting with defining short & long-term
goals for the department; as well as overseeing budget areas will also
be involved.
Bachelor's degree; 7-10 years' experience in athletics, event
production, brand activation or a related field; and 5 years supervisory
expertise to also include 3rd party management required. Strategic
planning and implementation experience; PC proficiency; proven
leadership and team-building ability; and demonstrated communication,
presentation and interpersonal skills; as well as the ability to work
under deadlines a must.
Team up with the NCAA and enjoy 100% employer-paid family health
insurance, 15 vacation days/year, pension fund and annual personal
fitness stipend. Please visit http://www.ncaa.org to apply online and to
view other job opportunities available at the NCAA. The application
deadline for this position is May 25, 2007. The NCAA is an equal
opportunity employer and encourages women, minorities and disabled
persons to apply.
www.ncaa.org
25. Meeting Planner; Tupperware; Orlando, FL
Position Description
Manage the development and execution of meeting planning and travel
arrangements for Tupperware U.S. including conferences, incentive trips,
special events.
Responsibilities
Manage the selection and coordinate the negotiation of vendor services
such as security, florist, theme events, linens, caterers, decorators,
ground transportation, entertainment and area tours within budgetary
constraints while striving to maintain world class expectations and
standards.
Partner with Finance and Forecasting to develop, manage and accept
accountability of budgets for meetings, conferences, and special events.
Maintain financial records, review and audit invoices and master account
billings.
Create and implement logistical procedures utilizing technology to
streamline the meetings, conferences and special events (i.e. online
forms and booking tools)
Responsible for site selection, site inspection when necessary and
negotiation of locations as required for meetings, conferences and
special events ensuring compliance with specific size, housing and
technical space requirements.
Partner with meeting requester to capture requirements and prepare
meeting specification sheets and review/approve contracts in conjunction
with the legal department. Maintain information and data on past events
to provide complete and concise requests for proposals.
Coordinate and implement travel incentive programs for the Directors and
sales force to include:
Program agenda
Budgeting
Printed materials
Airline negotiations
Trip specifications and logistics
On-site management as necessary
Partner with Events Department to ensure flawless execution of events.
Research destination and sites for future events.
Assist other staff members on group projects as assigned.
Ensure meeting is a success on site by being the point person,
facilitating discussions, negotiations and last minute requests.
Other duties as assigned.
Required Qualification
Certified Meeting Professional preferred with degree in Hospitality
Management or in Business Management and/or 5 years experience in
incentive trip planning/meetings/conventions.
Please email resumes to resume@tupperware.com
26. Meeting Planning Intern; Nestle Purina; St. Louis, MO
This position requires a good working knowledge of small meetings within
St. Louis and experience in a corporate centralized meetings department.
Some travel industry experience is necessary.
Responsibilities
Provide support and general assistance to meeting planners and Manager
as required.
Handle planning for small/local meetings, restaurant reservations,
ground transportation and hotel reservations.
Work on Starcite sourcing tool for hotel RFP's, data consolidation, and
for budget information.
Maintain complete records of all meeting and travel related transactions
including reviewing and auditing all hotel invoices.
Work with associates at all levels in all business units of the company
relative to Meeting & Travel Services. Daily contact with outside
vendors ie. hoteliers, travel agency, ground transportation and
destination management companies.
BASIC QUALIFICATIONS:
Education: 2nd year college student seeking a degree in Hospitality
Management
Experience: At least 1 year experience working in the travel industry or
working in convention services is a plus
Please visit us online at http://www.nestlejobs.com to apply or click on
the link below
http://sh.webhire.com/servlet/av/jd?ai=680&ji=2003578&sn=I&tf=JobDescriptionC.html
27. Conference Coordinator; American Securitization Forum; New York, NY
he American Securitization Forum (ASF) is a broadly-based,
not-for-profit professional forum through which participants in the U.S.
securitization market advocate their common interests on a number of
important legal, regulatory and market practice issues. ASF also
sponsors a variety of informational and educational conferences,
seminars and meetings on securitization market topics. The ASF is a
forum of The Securities Industry and Financial Markets Association.
The ASF is seeking a Conference Coordinator who will report directly to
the Director of Events and Marketing. The Conference Coordinator will
assist in coordinating and administering conferences and events, with
particular emphasis on logistical support and registration processes.
The Conference Coordinator will assist in planning and executing
in-house, local and national events. This includes all meeting logistics
as assigned, vendor sourcing and management, sponsor and exhibitor
arrangements, menu planning, audio-visual coordination, collateral
development, guest room arrangements, venue logistics, and coordinating
all other resources and services needed to ensure the success of each
event. The Conference Coordinator will be accountable for all
registration processes, including payment processing, invoicing,
preparation of registration materials and response to telephone and
email inquiries.
The successful candidate will be a highly motivated self-starter and
strong-performing team player. With superior attention to detail, an
orientation towards quality customer service and advanced organizational
and multi-tasking skills, this individual will be able to interact with
top corporate executives, meeting planning professionals and ASF
colleagues in a professional manner and contribute to the success of the
organization through the fluid execution of its programs.
Responsibilities
*Coordinate conferences and events as assigned. Manage pre-planning and
on-site logistics and coordinate with vendors and on-site staff. Work
with vendors to ensure all deadlines are met.
*Research products, facilities and vendors as requested, make
recommendations and order materials and services based on identified
criteria.
*Plan menus and order food and beverages for events, including reviewing
banquet event orders and invoices.
*Manage the assembly and shipment of materials for events. Maintain
inventory of conference supplies.
*Work with sponsors, exhibitors, speakers and other participants to
obtain and/or disseminate needed conference information, such as program
or sponsorship materials, AV information, speaker biographies, hotel
room information, deadlines, etc. Act as liaison between ASF
professional staff and participants as necessary.
*Prepare supporting documents, spreadsheets and other materials for a
variety of event/conference tasks and processes. Create or edit email
messages, letters, reports, charts, and other correspondence and
documents.
*Respond to emails and phone calls from event/conference registrants
regarding upcoming or past events. Questions include but are not limited
to locations, dates, program information, fees, payments, status of
registrations, invoices or receipts needed, and sponsorship or speaking
opportunities. Email, fax or mail related materials as needed.
*Handle all registration processes, including setting up the online
registration specifications for each meeting, processing and verifying
registrations, and processing payments and invoices for event
registrants as needed. Process and track sponsor contracts and payments.
*Manage contact database and conference sponsor spreadsheets. Maintain
integrity of a variety of separate lists within the database. Post
information on ASF's website as needed.
*Screen phone calls, forwarding to appropriate parties when needed.
Required Qualification
Exceptional organizational skills and attention to detail
Advanced multi-tasking abilities
Strong written and oral communication skills
Superior prioritizing and time management skills, and the ability to
meet deadlines consistently
Strong customer service orientation
Self-starter with high motivation and initiative, and excellent
problem-solving skills
Ability to learn quickly and apply skills to new tasks
Good telephone and email etiquette
Proficient in Outlook, Word, PowerPoint and Excel, and in applying
Internet search processes
2-4 years experience in meeting or event planning, with basic to
moderate understanding of all meeting planning processes, emphasizing
registration processes & logistics
** Must be able to work some overtime as necessary
**Must be able to travel a total of 2-3 weeks per year
**ASF is a dynamic, growing and collegial work environment in which all
employees work closely together as a team and rely heavily on each other
to achieve success in all goals. All employees are required to help out
when short-handed or in emergency “crunch situations.
Education
Minimum educational requirement of an Associates degree
Please email cover letter, resume and salary requirements to the
Director of Events and Marketing at tpetersen@americansecuritization.com.
28. Travel Consultant; MediTech Media, Ltd.; Atlanta, GA
Position Description
Seeking outgoing, approachable travel industry professional with
knowledge of industry operations to provide efficient travel services
for all corporate and leisure clients, while delivering exceptional
customer service.
Responsibilities
Completes travel arrangements for air, hotel, car, tour, cruise and
ground transportation. Utilizes preferred vendors to maximize profit for
branch.
Follow up with vendors to assure that commissions are tracked and
received in a timely manner.
Demonstrate strong problem solving skills and basic business writing
skills. Ability to communicate clearly and effectively to all areas of
contact.
Assures company procedures, guidelines and standards are followed.
Responsible for Passenger Name Records (PNRs) and profiles, ticketing,
utilization of front room Computer Reservations System (CRS)
productivity, attendance, accuracy of work, invoicing, ticket
processing, clerical functions, prepaid tickets, debit memos, etc.
Remains current on all airline rules and regulations, tariffs (domestic
and some international) and other industry requirements and accurately
applies this information when making travel arrangements.
Negotiate group rates with Airlines for both Domestic and International
ticketing at the direction of the Travel Services Manager.
Work closely with the Conferencing Department to ensure thorough
understanding of the account assignment and time lines.
Seize opportunities to increase or improve business results such as
revenue or customer satisfaction.
As prescribed by ARC guidelines: Responsible for ensuring the SAFE
storage of the Airline Identification plates; the Automated ticket
printer; the Automated traffic documents; AND ARC traffic documents
(paper format).
Responsible for ensuring the accuracy and timely submission of sales
summary report to the Travel Services Manager.
Successfully and accurately complete account reconciliation within
thirty (30) days.
Assist in the preparation of estimates for bids to clients.
Ensure fiscally sound decisions for budgetary compliance and company
profitability.
Required Qualification
Minimum of 3 years full-time travel agency experience in SABRE
reservations, quality control, and ticketing.
Must demonstrate thorough knowledge of travel industry including
proficiency in SABRE CRS, ticketing procedures for air travel, hotel
booking and car rental requirements.
TRAMS reporting experience desirable.
Must be computer literate with knowledge of Windows 2000 and Microsoft
Office.
Knowledge of a foreign language desirable.
Completion of the Certified ARC Specialist Examination desirable.
Antonio Posey
MediTech Media, Ltd.
6 Concourse Parkway, Suite 3000
Atlanta, GA 30328antonio.posey@meditechmedia.com
fax: 404 233 2827
29. Conferences Manager; American Society of Agricultural and Biological
Engineers; Saint Joseph, MI
The Conferences Manager will provide the successful planning and
implementation of Society-sponsored specialty conferences and provide
support to ASABE's Annual International Meetings.
The position is a full time exempt position with benefits. The
Conferences Manager will perform a minimum 40 hours per work week. The
position work schedule will vary, by the sole nature of the position,
with the event schedule and will include some evening, weekends and
travel.
The Conferences Manager will plan and coordinate all aspects of
specialty conference support, including site selection, contract
negotiation(s), logistics support, conference Web site development,
event registrations, onsite coordination, timeline monitoring, contract
compliance, vendor interface, invoice reconciliation and payment, and
final meeting closeout. The position requires the ability to
independently conduct specialty conference planning and implementation
and to serve as an event team leader. The Conferences Manager will
report to the Director of Meetings & Conferences.
Required Qualification
– Four years experience in conference or meeting planning, special event
coordination or any equivalent combination of education and experience
implementation, with 1-2 years experience managing events from
conception to completion.
Extensive background in handling all meeting logistics including, but
not limited to event resumes, building and monitoring budgets, pre
planning agendas, onsite documentation, managing staff at offsite
events, post conference reconciliation.
Understanding of food & beverage, destination management and décor
Understanding of contract negotiations with various service and
suppliers
Good organizational skills with the ability to work independently on
multi-tasks meet program or interoffice deadlines and set priorities.
Attention to detail and maintenance of a consistent high level of
standards.
Ability to work under pressure, with tight deadlines and manage a heavy
workload
Track record of working as a positive, collaborative and strategic
member of a team
Communicates effectively with clients, coworkers and industry partners
Minor manual labor is required, ability to lift a minimum of 40 pounds.
Excellent writing, editing, and proofing skills.
Working knowledge of Microsoft Office Suite including database
management and proficiencies in MAC Desktop Publishing.
Education
Bachelors Degree
Interested parties should submit a cover letter, resume including salary
history to mtgs@asabe.org. The position listing will close on or June 4,
2007.
30. Meetings Coordinator; Renal Physicians Association; Rockville, MD
Busy National Medical Society seeks a Meetings Coordinator who will
report to the Director of Meetings. Duties include: coordination of all
administrative tasks for Annual Meeting and all other related meetings
and seminars; handling all aspects of registration for Annual Meeting
including on-site management; processing exhibitor applications for
annual meeting trade show; coordinate 9-12 one day seminars including:
site selection, registration, prepare function sheets, coordinate travel
for presenter, and post conference follow up; develop collateral
materials to promote meetings (print and electronic), coordinate
production of workshop and seminar materials; and update and maintain
society's calendar of events on the website and in house calendar.
The successful candidate will have excellent verbal and written
communication skills, be highly organized; customer service oriented,
and have excellent computer skills with knowledge of Word XP (especially
mail merge), Excel and Databases. Must be able to multi-task. Four year
degree preferred with at least 2-3 years relevant experience. Travel
required. Office is located directly across from Twinbrook Metro in
Rockville, MD.
Highly motivated individuals who wish to join this fast paced friendly
team-oriented environment should send their resume and salary
requirements to meeting@renalmd.org or fax to 301-468-3511 attn:
Director of Meetings. No phone calls please. Salary mid thirties.
31. Program and Events Director; Solar Oregon; Portland, OR
http://careers.ises.com/c/job.cfm?site_id=553&jb=1399997
32. Sales Manager; ACCESS Destination Services; Los Angeles, CA
http://careers.ises.com/c/job.cfm?site_id=553&jb=1242914
33. Board and Meetings Specialist; American Society of Civil Engineers;
Reston, VA
Responsibilities include: coordinate/support board meetings (i.e.
prepare agendas, meeting minutes, and action item lists, set up
locations, logistics for meetings and conference calls); coordinate
Institute logistics for conferences (i.e., coordinate short course and
allied organization agreements, track conference schedules/milestones,
attend conference organizing meetings), liaison to conference committee.
Requirements
Candidate must be a high-energy, assertive, extremely organized,
detail-oriented person. Travel required. Must have BA/BS with 2-4 years
experience in an office environment (meeting planning and/or association
exp a plus), strong written/verbal communication skills, and a high
proficiency in MS Office.
ASCE offers competitive salaries, a convenient location and
comprehensive benefits incl. tuition reimbursement. Please send resume
and cover letter w/salary history to: ASCE, Attn: CB/WP, 1801 Alexander
Bell Dr., Reston, VA 20191, E-mail: jobbox@asce.org
EOE M/F/D/V
34. Special Event Manager; Catholic Charities; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23617356&jobSummaryIndex=1&agentID=
35. Events Coordinator; IIABA, Inc.; Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?job=2564808&keywords=&ref=1
36. Convention and Meetings Registrar; Wine and Spirits Wholesalers of
America, Inc.; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2564898&keywords=&ref=1
37. MEMBERSHIP & MEETING MANAGER; 4Staff; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23614056&jobSummaryIndex=3&agentID=
38. Senior Specialist, Meetings, Events and Logistics; American College
of Cardiology; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23617191&jobSummaryIndex=16&agentID=
39. Event Coordinator; Generic Pharmaceutical Association; Arlington, VA
http://asi.careerhq.org/jobdetail.cfm?job=2564951&keywords=&ref=1
40. Registration and Housing Specialist; Naylor/CMG; Fairfax, VA
http://asi.careerhq.org/jobdetail.cfm?job=2555074&keywords=&ref=1
41. Meeting Planner; Association Global Services Inc.; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2555690&keywords=&ref=1
42. Associate Director, Meetings and Exhibits; American Association for
Cancer Research, Inc.; Philadelphia, PA
he primary responsibility of this position, in conjunction with the
Director, is to manage the development and execution of all conferences,
workshops and meetings of the American Association for Cancer Research.
Major Duties and Responsibilities:
. Planning, implementation, and managing of all meeting functions.
. Manages on-site logistics at meetings, conferences and workshops both
international and domestic.
. Solicit and secure proposals from potential sites; personally visit,
inspect and analyze the properties, and make recommendation to the
Director.
. Coordinates the execution of all conference meetings and workshops,
including financial, administrative, staff, production, hotel,
exhibition, promotion and registration arrangements.
. Serve as staff liaison with Director developing agendas, materials,
and meetings minutes.
. Schedule programs with hotels as assigned by Director, making initial
arrangements for function rooms and guest rooms and following up on
setups, staging, food & beverage functions and other physical
arrangements.
. Coordinate and communicate with speakers on logistics, housing,
audiovisual requirements, and handouts.
. Prepare written report on each program managed on site regarding hotel
efficiency, programs, etc.
. Coordinate and contract other related services including but not
limited to entertainment, audio-visual services, general services
contractors and catering.
. Manage other functions pertaining to group activities as they arise;
special receptions, banquets and meetings not held in conjunction with
the Annual Meeting.
. Advise and assist in development of program, budgets and supervise
expenditures, as related to all AACR meetings, conferences and workshop
activities.
. Work with Director to coordinate the activity of the Program Advisory
Committee.
. Plan, contract and coordinate all arrangements for the Past President
/Board of Directors Dinner/VIP events held in conjunction with Annual
Conference.
. Assist Director with oversight of the exhibition management contract
sales and logistical arrangements.
. Assist with the management of the departments Registration and Housing
processes.
. 35% travel required
Essential Skills and Knowledge:
. Ten years of meetings and/or exhibit management experience.
. Five years experience as a senior level meetings professional.
. Medical or Scientific Association experience helpful
. Non-profit experience or medical meeting background a plus
. Excellent verbal, written and interpersonal skills.
Education and Training:
. Bachelors Degree with a preference for a Masters Degree
. CMP or CEM a plus
Specialized Knowledge & Skills:
. Knowledge of policies and procedures pertaining to meetings and
exhibition management.
. Knowledge of the Meeting & Exhibits Industry as well as current trends
within the industry.
Computer Knowledge:
. Microsoft Programs
How to Apply
Please submit your cover letter and resume (including salary history)
to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
E-mail: humanresources@aacr.org
Fax: (215) 440-1045
Equal Opportunity Employer
43. Show Manager; New Hope Natural Media; Boulder, CO
New Hope Natural Media has an excellent opportunity for a Show Manager
in our Boulder, Colorado office who will manage marketing, operations
and sales for 2-3 conferences and tradeshows, including, but not limited
to the staff, profitability, growth and community development.
Qualified candidate must have 2-3 years of people management experience
and 4-5 years exposition industry. Must have a BA degree in related
field or equivalent experience. Prefer experience in natural and organic
products and or ingredients industries and/or related industries. Must
be proficient in Microsoft Office, email and database programs, have a
“can-do” attitude and able to travel as needed.
Please submit resume, cover letter and salary history to: jobs@newhope.com or fax to 240-209-7469.
44. Events Coordinator; Thermage, Inc.; Hayward, CA
Thermage, Inc. (Nasdaq: THRM) is one of the premier medical device
companies for aesthetics applications. The Company's innovative
radiofrequency (RF) technology provides a safe, non-invasive procedure
to tighten tissue. The Company's ThermaCool® system is marketed in
approximately 70 countries to physicians, including dermatologists,
plastic surgeons, and other cosmetic physicians. Thermage was founded in
1996. The Company received FDA clearance and commercially launched the
ThermaCool system in 2002. The Company is based in Hayward, California.
We are currently searching for an Events Coordinator to facilitate and
implement tactics related to the coordination, setup and implementation
of all US workshop activities
Responsibilities
In collaboration with the marketing and sales management team, plan
workshops based on input from marketing and sales.
Establish and execute logistics for physician workshops
Negotiate contract with vendors
Coordinate invite and fax blast production with Marcom
Handle travel arrangement and travel expense reimbursement for workshop
guest speakers
Identify collateral and equipment needs at workshops and communicate
needs to appropriate in-house departments to maintain ease of
operations.
Maintain website update on workshops
Handle workshop registration process
Pack and ship materials for US workshops and tradeshows
Manage budgets related to specific workshops and track and report
expenses to manager.
Compile workshop accruals to accounting on a monthly basis
Generate after-workshop attendance report and ROI
Understand in-house customer and lead database in order to facilitate
analysis of US workshop/tradeshow program
Perform other duties requested by supervisor
Travel required. Estimate of 20% travel time.
Required Qualification
Solid computer skills in Word, Excel and Power Point. Further software
knowledge a plus.
Excellent organizational skills, detail oriented and flexible
personality are very critical to this position.
Excellent written and verbal communications required.
Education
Bachelors Degree Preferred. Minimum of 2 to 5 years in events
management/coordination with budgetary responsibilities.
Thermage offers a competitive compensation package including salary,
stock and benefits. For consideration, please apply on-line at http://www.resourcehire.com/clients/thermage/publicjobs/controller.cfm
45. Meeting Planner / Speaker Recruiter; Baptie & Company, Inc.; Denver,
CO
Baptie & Co, a leading worldwide conference company dealing with sales
and marketing issues in the computer industry, is looking for a
conference planning / speaker recruitment professional to become part of
their winning team. The position involves all aspects of producing
high-level conferences initially in North America but may involve
assisting in events across the world.
The person hired will be responsible for industry research, recruiting
advisory boards, recruiting speakers and producing conferences from
start to finish, including onsite team management.
Position requires strong organizational skills with ability to manage
multiple/competing projects and priorities, excellent verbal and written
communication skills. Thorough knowledge Word, Excel and Power Point is
essential. The successful candidate must be able to demonstrate ability
to multi task and prioritize work to meet key deadlines. The successful
candidates must be able to travel on short notice. This position
requires approximately 20% travel. Must be able to effectively
communicate with executives at all levels. Ability to speak Chinese is a
plus, although not required.
Applicants please send resume with salary requirements to jsmith@baptie.com
Baptie & Co is headquartered in London, UK with a satellite office in
Denver, CO. Website: www.baptie.com
46. Program Assistant 2; Northwestern Feinberg School of Medicine;
Chicago, IL
Northwestern University Feinberg School of Medicine, Office of
Continuing Medical Education (CME) coordinates national conferences for
physicians and other healthcare professionals. This position is the main
contact person for the office. The candidate must have excellent
communication skills, time management skills, and the ability to work
with multiple groups within the medical school. This position
communicates with faculty, staff, external vendors and participants of
educational programs. Manages attendee registration, including issuance
of confirmation letters, verification of attendance and assists with
on-site the registration at CME programs.
This position maintains the attendee database for departmental meetings;
this entails developing a master schedule for the medical school and its
affiliates, maintaining the attendance database, and training the
appropriate departmental personnel for data entry. Responsible for
upholding ACCME Standards for departmental continuing medical education
(CME) conference. Develop attendance and summary reports for faculty,
CME Committee and ACCME.
Oversee multiple projects, assists in pre-conference planning to include
the development of program management tools such as program profiles,
event and meeting time-lines. Assists Project Specialist in on-site
coordination of national conferences. This position is responsible for
all distance learning programs; this includes processing registration,
post-assessments, program evaluations and distributes CME certificates.
Tabulates program information for quarterly reports and submits data to
the Director for annual report.
Other duties include answers main telephone line and direct calls to the
appropriate person, updating the Office of CME's website, maintaining
program files and ordering office supplies.
Required Qualification
2 to 3 years experience in meeting/events planning, training and
experience from which comparable skills can be acquired. Must be
proficient in Microsoft Word, Excel and Access.
Education
Bachelors degree.
E-mail Genevieve Napier, Director of Continuing Medical Education at g-napier@northwestern.edu, fax cover sheet and resume to (312) 503-4531
or apply through NU's Department of Human Resource at http://www.northwestern.edu/hr/jobs/.
47. Registrar; Design-Build Institute of America; Washington, DC
DBIA seeks an energetic, flexible, and highly motivated individual to
fill the position of registrar. The incumbent must be able to manage
multiple priorities, work well under pressure and tight deadlines, and
integrate well within a team environment that emphasizes mutual respect
and collaboration, and where the common goal is organizational and
individual success. Applicants who do not work well in a team
environment need not apply.
Handles all aspects of registration (including pre- and post event
activities) for 100+ educational courses, multiple specialty
conferences, one large annual conference of over 2,000 attendees
annually. Incumbent will also provides administrative support to
conference and education team as needed.
Specific Duties: The position of Registrar in the Education and
Conferences Division will perform the following list of duties on a
regular basis. This list in no way encompasses every task that this
person will perform. Tasks will be assigned on an as-needed basis.
. Manage the registration portion of DBIA's database and websites
. Process registrations using the meetings database
. Work closely with the Director of Finance to keep an accurate record
of meeting accounts
. Prepare invoices monthly for all past due registration fees
. Assist in organizing and tracking registration of exhibit personnel at
conferences
. Run reports for name badges, conference registration, accounting, and
others.
. Manage the generation and distribution of certificates of attendance
for registrants
. General administrative duties in conjunction with the annual
conference & DBIA sponsored seminars
. Provide support in answering phone calls of potential attendees
regarding meeting locations, logistics, future meetings, accounts, and
course and conference registration, and hotel reservations.
. Organize and file registration forms for all events for easy access by
accounting and others needing back-up documentation
. Assist with mass mailing of brochures, newsletters, press releases,
etc.
. Prepare faxes/correspondence to registrants and past attendees
. Travel is required in conjunction with the annual conference and
specialty conferences. . Other duties as assigned by the supervisor
Skills: A pleasant phone manner, organization, a dedication to customer
service, the ability to multi-task, and flexibility are all necessary
skills. A comprehensive working knowledge and familiarity with Microsoft
based programs including Word, Excel, and PowerPoint. Basic knowledge of
the key elements of an on-line registration system is a must.
General Information: This position is salaried, exempt position.
Send resume and cover letter to vhall@dbia.org.
48. Foundation Assistant Manager; National Business Travel Association;
Alexandria, VA
National Business Travel Association seeks an individual to assist in
managing the programs and activities of the NBTA Foundation. The
Assistant Manager will work with the Foundation Director to develop and
implement all special events and support other fundraising activities.
The candidate is also responsible for implementation and management of
the scholarship program, and the Global Leadership Professional program,
as well as support the efforts of the Foundation Director.
Responsibilities include: Promotes and manages the Foundation's
educational program. Develops, promotes and manages special event and
fundraising activities including gala dinner, annual raffle and golf
tournament. Assist in all aspects of the Foundation's research projects,
including RFP's. Maintains Foundation Newsletter, web site and related
communication materials.
Qualifications: 2 or more years of related experience. Bachelor's degree
in related field. Experience with web design, graphic, e-newsletter
preferred. Knowledge of travel and tourism industry a plus.
The National Business Travel Association (NBTA) is a solid growing
association located in the heart of Old Town Alexandria. NBTA offers an
excellent benefit package, and competitive compensation in a pleasant
modern office setting. Qualified candidates should send a resume with
salary requirements to info@nbta.org or fax to 703-684-0263. No phone
calls, please.
49. Membership Sales Manager; Chicago Convention and Tourism Bureau;
Chicago, IL
http://careers.hsmai.org/jobdetail.cfm?job=2566045&keywords=&ref=1
50. Senior Business Travel Sales Manager; The Roosevelt Hotel; New York,
NY
http://careers.ises.com/c/job.cfm?site_id=553&jb=1426153
51. Event Coordinator; EDJ Associates; Herndon, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23633411&jobSummaryIndex=0&agentID=
52. Corporate Director of Food and Dining Services; Five Star Quality
Care, Inc.; Newton, MA
Five Star Quality Care, Inc., located in Newton, MA is seeking a
Corporate Director of Food and Dining Services.
This position will conceptualize, develop and implement Food, Nutrition,
and Hospitality/Dining systems, programming and infrastructure. This
includes menus, policies and procedures, protocols, staffing patterns,
budgets, purchasing,
Oversee and support food, nutrition and dining operations nationally
Accountable for assistance in control of million dollar food, labor and
capital expenditures, resident and family satisfaction scores, and food,
dining, and nutrition survey outcomes
Develop programming that improves the quality, efficiency, design, and
profitability of Five Star's food, nutrition and hospitality programs.
Educate and train regional and field staff
The ideal candidate will have an expertise and background in all
segments of Senior Living Industry
Extensive food management operations, training, and program development
experience coupled with strong culinary, business, and nutrition
background.
Entrepreneurial self-starter
Superior teaching and presentation skills
Exceptional oral and written communication abilities
BS in Food and Nutrition, Management Dietetics and/or, Hotel Restaurant
management
Additional Culinary and business degree(s) a plus.
Minimum 10 years management experience in multi-state senior living
markets
Must be a Registered Dietitian
Contact: Kathleen B. Sullivan
Phone: 866-566-1444
Fax: 401-619-0322ksullivan@5sqc.com
53. Catering / Event / Rest Mgr & Chef; Trade Center Management
Associates; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23633981&jobSummaryIndex=1&agentID=
54. Program/Conference Coordinator; Mount Sinai School of Medicine; New
York, NY
We are pleased to share with you an exciting opportunity in the Office
of Continuing Medical Education at the Mount Sinai School of Medicine.
We are currently recruiting for a Program/Conference Coordinator to work
on the Mount Sinai CME team. The Coordinator will be responsible for
managing the planning, approval and execution of high quality
educational programs, including live conferences, print and internet
activities. The Coordinator will also manage all vendor supplied
services and functions in conjunction with the meetings and interface
with the Course Directors and departmental staff to ensure program
success.
Commitment to excellence in research, education, and patient care form
the foundation that makes Mount Sinai School of Medicine one of the
world's foremost centers for medical and scientific training. Mount
Sinai's educational philosophy reflects the ever-changing face of
contemporary science – the commitment to life-long learning.
Responsibilities will include planning with medical professionals at the
chair and chief level, design and production of marketing and
educational media, accounting and data management, negotiating and
contracting with meeting facility managers, travel and hotel
arrangements, on-site management of continuing education activities and
ensuring that all continuing medical educational activities comply with
Mount Sinai and ACCME guidelines.
Qualifications:
Excellent and verifiable computer skills are a requirement.
Excellent oral and written communication skills; proven organizational
skills; ability to manage multiple projects in conjunction with normal
job activities. Must be innovative, creative, flexible and possess
superior people skills
Skills:
Computer, great Interpersonal skills, team player, innovative,
resourceful and able to handle multiple projects.
The successful applicant will receive a competitive salary and benefits
package and may have the opportunity to travel to continuing education
activities and regulatory meetings throughout the year.
Please forward your resume and cover letter containing your current
salary to alfie.truchan@mssm.edu
55. Fundraising and Special Events Manager; Cystic Fibrosis Foundation;
Bethesda, MD
Does your present job offer you.
· Opportunity to train and mentor others from a National office
· Advancement opportunities & access to senior management
· Great benefits including 3 wks vacation, medical, dental, 401k,
others!
· Convenient location to Bethesda Metro, Restaurants & Crescent Trail
The National Office of the Cystic Fibrosis Foundation is growing and has
an exciting opportunity for YOU!
We are seeking an energetic, creative Fund-raising and Special Events
Manager to join our team. Take your knowledge of running fund-raising
special events from the Chapter and mentor and train others at the
National level!. In this role you will consult and strategize with our
80 Chapters throughout the country. Concentrating on Galas and “Young
Professional” events, work to enhance existing fund-raisers and help to
launch new events.
Ideal candidate must have 2-3 years of special event focused
fund-raising experience in a non-profit chapter setting working on
Galas; will be well organized, analytical, creative and have excellent
written and verbal communication skills. This is an excellent growth
opportunity for someone at the chapter level.
Interested candidates should submit resume and cover letter, including
salary history on our website www.cff.org under employment
opportunities.
To apply now, click on link or copy and paste to browser:http://www.prohire.com/candidates/default.cfm?szWID=10906&szCID=49079
56. Meeting Planning Associate; Prudential Financial; Newark, NJ
http://204.202.2.177/jobs/view.php?job_id=5235&auth_sess=97139f5c90e2616f05a9fea001a707ab
57. Hotel Manager; HOMESTEAD STUDIOSUITES HOTEL; Tysons Corner, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23632016&jobSummaryIndex=0&agentID=
58. Sales Manager; One Washington Circle Hotel; Washington, DC
Join one of the finest boutique hotels in the city. We need an assertive
sales person to complete a strong team.
Position requires 1-3 years exp. preferably in the local, upscale hotel
market. We offer an excellent wage and benefit package a generous
incentive plan. For a confidential interview send your resume with a
cover letter to:
Director of Sales
One Washington
Circle Hotel
1 Washington Circle, NW
Washington, DC 20037
Fax (202) 223-3961dos@thecirclehotel.com
59. Sales Manager; THE HOLIDAY INN GEORGETOWN; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23636086&jobSummaryIndex=4&agentID=
60. Director Of Sales / Sr. Sales Manager; DAYS INN CONNECTICUT AVENUE;
Washington, DC
The Award Winning Connecticut Avenue Days Inn is seeking a Director of
Sales / Senior Sales Manager. Qualified candidates must posses at least
5 years of hotel sales skills with a strong knowledge of property
management systems and sales software systems preferable Hotel Sales
Pro.
Qualified applicants may forward their resumes to:
Jamie Howserjhowser@cwhotels.com
Days Inn
4400 Connecticut Avenue
Washington, DC 20008
The Connecticut Avenue Days Inn is proudly managed by Coakley Williams
Hotel Management Company. EOE, and a drug free work place.
61. Floral Shop Manager; THE MAYFLOWER RENAISSANCE; Washington, DC
The Mayflower Renaissance is about style, sophistication and Savvy
Service. We are looking for new associates to provide the legendary
service that this hotel has provided for over 80 yrs. We are looking for
a Floral Shop Manager.
Please fax resumes for the following positions to Lonnel Moore at (202)
463-8274
Marriott International is EEO, AA, M/F/D/F/V
62. Assistant General Manager; HILTON GARDEN INN; Fredericksburg, VA
Hilton Garden Inn, Fredericksburg's premier lodging establishment, is
looking for an ASSISTANT GENERAL MANAGER. The right candidate will
possess a minimum of 2 years exp. as a Front Office Mgr or as an
Assistant General Manager. Only candidates with these backgrounds will
be considered. The salary range is $35k to $40k plus bonus, 401(k),
medical benefits and a paid time off program.
Fax resume to 540-548-8820 or e-mail: thomas_corvetti@hilton.com. EEO/AA
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