Hospitality and Event Planning Network (HEPN)
2 July 2007
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Welcome to the Hospitality and Event Planning Network, a career and
relationship building newsletter network for all who work in the
hospitality and event planning industries, published by Sonja Johnson.
The objective of this network is to build relationships and help each
other with career issues and other professional and personal challenges.
Here's how to participate: Send any issue or job opportunity to
sonjahepn@comcast.net and I will post it in the weekly newsletter sent
to you and all other subscribers. If you are sending a job opportunity,
please include the title, organization, and location, as well as a brief
description/link/contact information. We also like to hear if you got a
job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.
Issues from November 27 onward are also posted at
http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up
by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this
list.
This week's edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Conference and Education Manager; Industrial Designers Society of
America (IDSA); Dulles, VA
2. PROGRAM ASSISTANT II; National Association of Secondary School
Principals; Reston, VA
3. Meetings Specialist; M|C Communications; Boston, MA
4. Consultant, Event Management; AARP; Washington, DC
5. Meetings Assistant; National Medical Society; Rockville, MD
6. Conference Logistics Manager; Harvard Business School Publishing;
Watertown, MA
7. Director of Sales; Crystal Springs Resort; Vernon, NJ
8. Associate Director of Corporate and Strategic Partnerships; Society
of Nuclear Medicine; Reston, VA
9. Meetings Manager; American Association of Airport Executives (AAAE);
Alexandria, VA
10. Revenue Management Consultant; Amadeus; United States
11. Sales Manager; Richter Scale Productions; Denver, CO
12. Account Executive; Image Technologies Corporation; Kansas City, MO
13. Conference Center Director; Stonybrook Corporation; Keene, CA
14. National Sales Manager; Disney; Orlando, FL
15. Convention Manager; American Gastroenterological Association;
Bethesda, MD
16. CME Specialist; Mayo Clinic; Scottsdale, AZ
17. Convention Planning Coordinator; National Communication Association;
Washington, DC
18. National Sales Manager; Pennsylvania Convention Center Authority;
Philadelphia, PA
19. Administrator, Event Planner, SQFI; Food Marketing Institute;
Arlington, VA
20. Meetings Manager; American Society of Appraisers; Herndon, VA
21. Manager, Conferences & Events; Hanley Wood LLC; Washington, DC
22. Director of Sales, Associations; Chicago Convention & Tourism
Bureau; Chicago, IL
23. Conference Manager; Pacific Life; Newport Beach, CA
24. Event Manager; CommPartners; Elkridge, MD
25. Vice President of Event Solutions; Go West Events & Multimedia;
Westlake Village, CA
26. Business Development Associate; Warner Bros. Studio Facilities;
Burbank, CA
27. Meeting Manager; California Water Environment Association; Oakland,
CA
28. Senior Meeting Planner; Hill-Rom; Batesville, IN
29. Event Manager; Westfield, LLC; San Francisco, CA
30. Conference & Events Internship; U.S. Green Building Council;
Washington, DC
31. Senior Meetings Manager; American Geophysical Union; Washington, DC
32. Manager, Conference Services; LPL Financial Services; San Diego, CA
33. Manager, Meeting, Group & Incentive Development; RPMC; Calabasas, CA
34. Sales Executive, Meetings/Incentive Management Company; ADI Meetings
& Incentives, Inc.; Tempe, AZ (or home based)
35. Account Executive; Image Technologies Corporation; Kansas City, MO
36. VP, Events; Confidential; New York, NY
37. Event Sales Manager; Jillian's Billiards Club; Norfolk, VA
38. Events Manager; ETA; Lakewood, CO
39. Account Manager – Travel Operations; USMotivation; Atlanta, GA
40. Premium Concierge; LesConcierges, Inc.; Broomfield, CO
41. Senior Meeting & Incentive Planner; BCD Meetings & Incentives;
Chicago, IL
42. Purchasing Manager; BCD Meetings & Incentives; Chicago, IL
43. PLANNER – MEETINGS & GROUPS; American Express; Jacksonville, FL
44. TEAM LEADER; American Express; Milwaukee, WI
45. Educational Programs Manager; ASIS International; Alexandria, VA
46. Director of Event Sales; Destination Services of Colorado, Inc.;
Denver, CO
47. Event Manager; Jack Morton Worldwide; Norwalk, CT
48. Events Manager; Arizona Restaurant & Hospitality Association;
Phoenix, AZ
49. Development Department Coordinator; Special Olympics Connecticut;
Hamden, CT
50. Event Planner- Trade Shows #122095; The McIntyre Group; Norwalk, CT
51. Senior Manager, Media Relations; Walt Disney Parks & Resorts;
Burbank, CA
52. Special Event Coordinator; Cystic Fibrosis Foundation; River Edge,
NJ
53. President and Chief Executive Officer; Amputee Coalition of America
(ACA); Eastern/Midwestern US
54. Abstract/Education Coordinator; AASLD; Alexandria, VA
55. Conference Coordinator; American Association of Exporters and
Importers; Washington, DC
56. Director of Professional Education & Research; Casualty Actuarial
Society; Arlington, VA
57. Director of Sales & Marketing; Cal South; Fullerton, CA
58. Conference Program Director; League of California Cities;
Sacramento, CA
59. Logistics Manager, Trade Shows; Society of the Plastics Industry,
Inc.; Washington, DC
60. CLE & Event Manager; Nixon Peabody LLP; Washington, DC
61. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
62. Event Services Coordinator; National Rifle Association; Fairfax, VA
63. Sales Account Executive; Cvent, Inc.; McLean, VA
64. Campaigns/Event Coordinator; Pace Global Energy Services; Fairfax,
VA
65. Developer; Cvent, Inc.; McLean, VA
66. Special Events Coordinator; Georgetown University; Washington, DC
67. Assistant Director – Meeting Planning; American Bar Association;
Washington, DC
68. Senior Meeting Planner; JMG Human Resource Consulting; Arlington, VA
69. Meeting Coordinator; National Academies; Washington, DC
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you
are looking for a job opportunity or offer free-lance services, send a
brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be
aware of? Send the details to sonjahepn@comcast.net for inclusion in the
next newsletter!
**********************
1. Conference and Education Manager; Industrial Designers Society of
America (IDSA); Dulles, VA
An established, not-for-profit professional design society in Dulles, VA
seeks an experienced meeting professional to support continuing
education conferences and related Society special events. The Conference
and Education Manager will oversee logistics and content for the
society's dynamic district conferences (5 per year), national education
conference and annual seminar series, and will collaborate with the
Director of Conferences and Education on achieving a successful national
conference each year. The ideal candidate will possess a high level of
initiative, independent judgment, exceptional customer service skills,
and the capacity to work well under pressure to produce a seamless
event. Travel required. Salary to $50k.
Responsibilities:
Must be comfortable with meeting management responsibilities including:
site selection, contract negotiation, session coordination,
registration, budgeting, hotel logistics, volunteer collaboration, and
associated administrative tasks for meetings ranging in size from 50-400
attendees.
Qualifications:
Bachelor's Degree and a minimum of three years of association meetings
experience required. Must have proven ability to handle multiple tasks
simultaneously in a fast-paced environment. Exemplary customer service
and communication skills required. CMP coursework preferred and/or event
management coursework a plus. Interested candidates should send resume
and cover letter with salary history and requirements to IDSA via email
to carrier@idsa.org, or via fax at 703.787.8501. Resumes without salary
history and requirements will not be considered. No phone calls. EOE.
The qualified candidate will enjoy a positive, team-oriented atmosphere
and a generous benefits package including medical/dental plan, 401(k),
abbreviated summer work schedule, and free parking.
The world's largest industrial design professional association, IDSA
(www.idsa.org) is committed to advancing the profession of industrial
design through education, information, community and advocacy. With
over 3,000 members, IDSA publishes a quarterly magazine, monthly
newsletter and weekly e-newsletter, and sponsors national and regional
conferences, seminars, podcasts, and chapter and professional interest
section events.
Contact: Carrie Rice, CMP, Director of Conferences
Phone: 703.707.6000 Ext. 101
Fax: 703.787.8501
carrier@idsa.org
http://www.idsa.org
2. PROGRAM ASSISTANT II; National Association of Secondary School
Principals; Reston, VA
National Association of Secondary School Principals seeks individual to
join their Convention department staff, to carry-out important tasks
involved in planning and conducting a successful Annual NASSP Convention
and two national Recognition Program Institutes.
Annual NASSP Convention: Chief responsibilities include assuming the
lead on complete details related to all aspects of Convention
registration and its processing, preparing miscellaneous lists/reports,
researching and coordinating spouse/guest tours, organizing all on-site
temp staffing, updating and coordinating post-Convention survey
distribution and outside compilation of results.
National Recognition Programs: Contribute directly to planning of
national recognition programs including National Principal of the Year
and National Assistant Principal of the Year to include data entry,
database maintenance, correspondence, invitations, registration packets,
preparing miscellaneous lists/reports, preparing Web site content,
monitoring of program budget, participating in preparation and/or
coordination of final meeting accents and details connected to
specifications directed to vendors and hotel(s). Other duties as
assigned.
The department seeks a self-starter with a tested ability to multi-task;
position demands constant attention to myriad details, often occurring
simultaneously; a demonstrated ability to work and complete tasks both
independently, and closely with a team; strong organizational skills;
good oral and written communication skills; solid proofreading skills;
an ability to work productively under the pressure of frequent and often
overlapping deadlines, an availability to travel as required (both
locally and out-of-town) to participate in Institutes' programming,
event site inspections and the Annual NASSP Convention. The Convention
Department seeks one who works hard, demonstrates initiative, laughs
often and is interested in joining our department's effort to make
NASSP's Convention and Recognition Programs the premiere events in
education.
Individual must possess strong computer skills. Present requirements
include solid proficiency in Microsoft Office (Microsoft Word, Excel,
PowerPoint, and Access), FileMaker Pro, and similar database programs.
Experience in Web site design and maintenance is desired. Sound customer
service skills imperative. Prior experience in meeting and/or special
event planning is extremely useful. Starting salary low to mid $30's
with excellent benefits package.
Send resume, cover letter and salary history to: NASSP/HR, 1904
Association Dr., Reston, VA 20191, e-mail beasleyb@principals.org EOE
Contact: Barbara Beasley
Phone: 703-860-7217
Fax: 703-476-9319
Beasleyb@principals.org
3. Meetings Specialist; M|C Communications; Boston, MA
M|C Communications was founded in 1994 as an innovative conference and
tradeshow management company whose strategic focus was on providing
learning and networking opportunities for professionals. Today M|C
Communications, owned and operated by Bain Capital, is a leading
provider of accredited continuing medical education (CME) programs for
physicians through its Pri-Med brand. Currently, Pri-Med educates 1 out
of every 3 U.S. physicians with a network of programs that are linked
across channels and consist of 150+ live meetings in 8 countries and 45+
U.S. cities, 300+ web based activities and print publications
distributed to over 200,000 physicians and healthcare practitioners.
Pri-Med's educational activities accelerate the impact of medical
knowledge, so that physicians can apply what they learned at Pri-Med and
use it in their practice the very next day.
M|C Communications is looking for a Meetings Specialist to join our
Pri-Med Updates team. S/he will be responsible for developing and
executing meeting management-related plans, which would include
production timelines, vendor contract negotiations, capital purchasing
input, and financial management oversight for meeting planning related
areas. S/he would plan the logistics for a number of meetings each
season and would also be responsible for the on-site management for
several programs as well. The Meetings Specialist would communicate
with internal departments to ensure that all details and deadlines are
passed along to the appropriate parties. Site visits will also be made
to scope out venues for future meetings. Travel is required.
The successful candidate will have a BS/BA or equivalent and a minimum
of four years of professional experience; three plus years of meetings
related experience required. S/he must be extremely organized, be able
to manage multiple projects and clearly identify priorities. Required
computer skills for this candidate are a working knowledge of MS Office
applications. The Meetings Specialist must have strong written and
verbal communication skills with acute attention to detail.
Please submit resumes to: mccommhr@mc-comm.com and include the title of
the position for which you are applying in the subject header when
submitting your resume. Please ensure you are submitting a formal cover
letter and resume in Microsoft Word version.
4. Consultant, Event Management; AARP; Washington, DC
Responsibilities:
* Works collaboratively to define the programmatic aspects of
events. Uses member segmentation research to shape event program to
provide the best in class value-added experience for a diverse
membership.
* Coordinates housing, travel and other logistics. Works with
Purchasing to negotiate hotel, catering, and other logistical contracts.
Manages the coordination of meeting space requirements and set-up, food
and beverage functions, and audio-visual needs.
* Manages on-site registration process and maintains responsibility
for directing and implementing logistical supports; serve as the primary
contact for hotel vendors and speakers.
* Directs the preparation of pre- and post-event processes by
finalizing the development and delivery of standard meeting documents,
e.g., list of registrants, program, and evaluation.
* Demonstrates WORLD CLASS cultural attributes and behaviors in all
interactions.
Qualifications:
* Ability to supervise multiple projects and ensure that deadlines
are met.
* Demonstrated customer focused, highly responsive attitude combined
with the ability to remain calm and professional in pressured
situations.
Education:
* Completion of a Bachelor's degree in Business Administration,
Management, or Marketing and 5 -7 of experience in event management or
event marketing.
* Event Management certification (CSEP) preferred.
Due to the competitive nature of today's job market only those
candidates that most closely match the current needs of this position
will be contacted.
Comments:
FULL-TIME POSITION
Contact Information:
Qualified candidates are invited to apply on-line at: www.aarpjobs.com
(see Membership). We are an Equal Opportunity Employer that values
workplace diversity.
Contact: Kim Tolbert
5. Meetings Assistant; National Medical Society; Rockville, MD
Busy National Medical Society seeks a Meetings Assistant who will report
to the Director of Meetings. Duties include: coordination of all
administrative tasks for Annual Meeting and all other related meetings
and seminars; handling all aspects of registration for Annual Meeting
including on-site management; processing exhibitor applications for
annual meeting trade show; coordinate 9-12 one day seminars including:
site selection, registration, prepare function sheets, coordinate travel
for presenter, and post conference follow up; develop collateral
materials to promote meetings (print and electronic), coordinate
production of workshop and seminar materials; and update and maintain
society's calendar of events on the website and in house calendar. The
successful candidate will have excellent verbal and written
communication skills, be highly organized; customer service oriented,
and have excellent computer skills with knowledge of Word XP (especially
mail merge), Excel and Databases. Must be able to multi-task. Four
year degree preferred with at least 1-3 years relevant experience.
Travel required. Office is located directly across from Twinbrook Metro
in Rockville, MD. Highly motivated individuals who wish to join this
fast paced friendly team-oriented environment should send their resume
and salary requirements to meeting@renalmd.org or fax to 301-468-3511
attn: Director of Meetings. No phone calls please. Salary mid to upper
thirties.
6. Conference Logistics Manager; Harvard Business School Publishing;
Watertown, MA
Reporting to the Managing Director of Conferences, the Conference
Logistics Manager will manage all logistics for Harvard Business School
Publishing conference programs.
HBSP Conferences create a powerful connection between company leaders
and content experts around subjects of strategic importance ranging from
specific industry challenges to broader business and management issues.
We bring together the world's top organizations to help foster a dynamic
exchange of ideas. Our attendees are executives who want to shape and
direct the course of their organization's progress and look to HBSP
Conferences for innovative, breakthrough ideas and best business
practices.
HBSP has approximately 300 employees, primarily based in Boston, with an
office in New York City. In addition to HBSP Conferences, our business
units are Harvard Business Review magazine and article reprints, Harvard
Business School Press books, Harvard Business School Publishing
Newsletters, Harvard Business School Publishing Higher Education, and
Harvard Business School Publishing Corporate Learning.
Through these publishing platforms, HBSP is able to influence real-world
change by maximizing the reach and impact of its essential offering
ideas.
Responsibilities include: venue research and negotiation; audio/visual
coordination; menu selection; speaker transfers; logistics budgeting and
expenses; management of on-site activities; and other responsibilities
to ensure a superior experience for all stakeholders. The Logistics
Manager will also be a liaison to the HBSP finance department and other
internal department. Travel will be approximately 30%.
Required Qualification
2 – 4 years experience in meeting planning, conference services, or
related field including responsibility for contracts and negotiation.
Exceptional attention to detail and solid verbal and written
communication skills a must. Proficiency with Excel, Word, Acrobat, and
PowerPoint required. Familiarity with major meeting markets a plus.
Education
Bachelor's degree (hospitality or related major preferred).
We Encourage E-mail!
Send cover letter and resume in Word compatible attachments to:
Openjobs@hbsp.harvard.edu
Fax: (617) 783-7485
U.S. Mail: Human Resources
Visit our website, www.harvardbusinessonline.org!
7. Director of Sales; Crystal Springs Resort; Vernon, NJ
The Director of Sales is responsible for the Resort's overall sales
efforts and includes the following responsibilities:
– Generating sales
– Development and implementation of annual sales plans
– Monitoring and analyzing local competition and market trends
– Planning and overseeing the sales effort of the hotels specifically
the achievement of targeted room revenues and sales mix
– Setting parameters for rate quotes and for negotiating group contracts
– Keeping informed of the competition's sales and marketing strategies
and reporting sales intelligence of benefit to our organization on a
timely basis
– Evaluating and initiating opportunities for developing new sources of
business in all market segments, and thereby broaden the account base
– Evaluating, preparing and reviewing business forecasts
– Directing and managing all sales training, yearly sales targets, sales
quotas, incentive plans and all other corporate and hotel learning
required to maintain and retain the most effective sales professionals
in the market
– Upon closing, coordinating and following up with convention services,
catering and/or other resort departments to ensure delivery of promised
services
– Leading a team of 8-10 direct reports to achieve career goals and
interests while growing revenue against the competitive set, exceeding
occupancy and sales revenue targets
The ideal candidate will have the following skills/experience:
– Previous experience as a Director of Sales or Senior Sales position
– 10+ years experience in Sales with a minimum of 4 years hotel sales
management experience including catering, banquets, group and corporate.
– Experience with e-Marketing
– Excellent written and verbal communication skills
– Computer literacy
– Ability to understand and interpret financial data
– Results oriented with the ability to be flexible
– Positive attitude and a supportive, team-based approach towards the
attainment of the Resort's goals
– Bachelor Degree and/or Hotel Management Degree
Email resume and salary requirements to Mr. Art Walton-
awalton@crystalgolfresort.com
8. Associate Director of Corporate and Strategic Partnerships; Society
of Nuclear Medicine; Reston, VA
http://asi.careerhq.org/jobdetail.cfm?job=2601088&keywords=&ref=1
9. Meetings Manager; American Association of Airport Executives (AAAE);
Alexandria, VA
Qualified candidates are invited to apply for the position of Meetings
Manager at the American Association of Airport Executives (AAAE)in Old
Town Alexandria
Summary of Responsibilities:
The ideal candidate is an experienced meetings professional ready to
work in a six person department that handles 100 meetings annually in a
very fast-paced environment. Position will have direct responsibility
for a minimum of 20 meetings annually (domestic and international) with
attendance ranging from 25 to 3,000 people.
Primary duties and responsibilities:
.Handles RFP process and negotiates all requisite contracts with hotels
and vendors.
.Coordinates food and beverage, room sets, AV and other logistical
needs.
.Assists with sponsorship and marketing for meetings.
.Liaison with accounting department for registration process.
.Creates badges, signs, speaker tent cards and other related materials.
.Provides on-site staff support as needed at meetings.
.Works with program staff on budget preparation and management.
.Organizes ancillary meeting activities, such as golf tournaments,
spouse programs, etc.
.Maintains history of performance for all meetings.
.Handles all post conference meeting duties, such as surveys, bills,
final rosters and pick up performance.
.Liaison with all meeting attendees.
.Performs other related duties and assignments as required.
Applications:
If you are qualified please apply online by pasting this website address
into the browser, https://home.eease.com/recruit/?id=12599 and you will
receive an acknowledgement; OR you may send your cover letter (with
salary requirements) and up-to-date resume to hr@aaae.org. Sorry only
responses that are selected for interview will be contacted.
NOTES: Local Residents Preferred (No Relo). Benefits:
AAAE offers a competitive compensation and benefits package that
includes medical, dental and life and disability insurance, two
retirement savings plans, vacation, sick leave, free parking, gym
subsidy and more.
10. Revenue Management Consultant; Amadeus; United States
http://careers.hsmai.org/jobdetail.cfm?job=2600837&keywords=&ref=1
11. Sales Manager; Richter Scale Productions; Denver, CO
Sales Manager needed ASAP to sustain our continued growth. Sell
production services (sound, lighting, video, staging, set design) for
events like concerts, conventions, festivals, and fundraisers. Technical
experience preferred, but not required (we have an extensive training
program.) Proven sales record and event planning and/or hospitality
experience necessary. We've got so many incoming calls & lead sources we
need more people now! Service these incomings as well as target & bring
in new clients. Manage and maintain client relationships as well as help
coordinate the events themselves. Team attitude a must! Email resume
to jrichter@richter-scale.com
12. Account Executive; Image Technologies Corporation; Kansas City, MO
Image Technologies Corporation is a full service provider of production
resources specializing in corporate meetings and events. Continued
growth of our Kansas City operation provides great opportunity for a
disciplined and highly motivated individual to prove his/her drive for
results. Successful candidate will have a proven track record in SALES,
preferably in the field of audio visual technology or closely related
field. Excellent communication skills, work ethic, and demonstrated
knowledge, experience, and ability to source leads and convert them to
sales are a must. Minimum of 3-5 years of similar sales experience is
required.
Job Description:
* Identify sales opportunities through prospect research, cold calls,
industry contacts, lead follow-up, etc.
* Design and conduct sales campaigns for prospective clients and
successfully convert opportunities to sales.
* Serve as liaison between prospect and internal staff to source
proposal pricing and assure that client's needs are met in professional
and timely fashion. Requires thorough knowledge of products offered and
ability to work with all parties in a productive and professional
fashion.
* Proficient on Internet, Microsoft Office suite and contact management
software.
Education/Experience:
* 3 – 5 years of sales experience, preferably in industry
* Experience with live event or video production preferred
Wages & Benefits:
Competitive base salary and commission opportunity are available. Our
company offers an excellent benefits package including medical, dental,
vision and life insurance, 401k retirement savings plan with company
match, 125 savings plan, and much more. We maintain a drug-free and
weapon-free workplace and conduct pre-employment substance abuse
testing.
Contact: Karen Helwig-Marchand
karen_helwig@itcx.net
13. Conference Center Director; Stonybrook Corporation; Keene, CA
The Stonybrook Corporation is seeking a Conference Center Director who
is responsible for the overall operation of the Conference Center and
National Chavez Center (NCC). The Director reports directly to the Cesar
E. Chavez Foundation (CECF).
RESPONSIBLILITIES:
* Directs and supervises all Conference Center and NCC staff,
including employee development and training, performance management, and
policy enforcement.
* Develops an effective business plan for Conference Center and NCC
that includes the Chavez Memorial and Visitor Center.
* Oversees all aspects of conferencing and special events at
Conference Center and NCC, including sales, marketing, catering,
grounds, security, and maintenance.
* Manages and monitors the finances and budget for Conference Center
and NCC operations.
* Develops and implements a marketing and outreach plan for
Conference Center and NCC.
* Maintains client relations, including addressing clients
complaints within scope of authority.
* Provides a high degree of visibility to diverse communities by
representing the Conference Center and NCC at the local, regional,
state, national, and international level.
* Develops and strengthens partnerships with relevant groups to
further the visibility of the Conference Center and NCC.
* Develops and carries out Conference Center and NCC strategic and
operational plans.
* Manages and participates in project fundraising and audience
development programs.
* Maintains and develops knowledge of best practices within all
areas of responsibility.
* Oversees the alterations to, or maintenance, upkeep, landscaping
or reconditioning of Conference Center and National Chavez Center.
* Ability to communicate in English and Spanish a plus.
SKILLS AND ABILITIES
Experience in multi-tasking of projects and project management.
Proficient Knowledge of MS office to include, Word, Excel, Access,
Powerpoint, and MS Project. Working knowledge of catering sales
systems. Working knowledge of liquor control procedures and basic food
handling and sanitation standards. Ability to work well with people, in
a team environment, and to communicate effectively both written and
oral. Ability to function in a fast paced environment, under short time
constraints, and within established deadlines. Ability to work flexible
schedule including extended hours, weekends, and holidays.
EDUCATION and/or EXPERIENCE
Position requires a bachelor's degree in hospitality with an emphasis in
food and beverage, business administration or related field. Five years
experience in conference services or related position with three years
supervisory/management experience.
Interested candidates send resumes via fax (661) 822-1058 or email
fwmrecruiter@hotmail.com
14. National Sales Manager; Disney; Orlando, FL
National Sales Manager
· Develop accounts in order to Create and Deliver qualified lead
opportunities for all business units, WDW, Disneyland, DCL, DI, DEP,
Tickets, Parks and Events
· Responsible for building relationships within the African
American and Government markets
· Ability to discover, understand and communicate client needs.
· Assess business potential of accounts
· Network with many levels of customer contacts and in different
formats, receptions, trade shows, golf, educational seminars, etc.
· Host events and client entertainment opportunities
· Organize trade show participation and attendant follow up.
· Assess the balance between budget expenses and return on
investment
· 3-5 year property sales experience, preferably at a large
hotel.
· Ability to work independently in a remote location
· Manage key industry relationships
Knowledge of the Below Preferred
· Walt Disney World (WDW) and Disneyland (DL) Resort and Park
venues
· Disney Cruise Line Ships
· Disney Institute Programs
· Golf and Spa
Computer Skills Required
· Microsoft Office Suite
Market knowledge
· Trends in industry
· Current reading of trade journals
· Understanding of the market conditions of buyers in the
location of the national sales office
Must Be Able to
· Develop working relationships with industry representative
· Be proficient in writing, verbal and non-verbal communication
skills
· To create and deliver a dynamic group presentation that
inspires trial or purchase of Disney product
· Recognizes challenges and submits creative solutions
· Create and deliver a dynamic group presentation that inspires
trial or purchase of Disney product
· Contributor in building the strategic plan
If you are interested in applying for this position, please visit
DisneyCareers.com. Keyword: National Sales Manager.
15. Convention Manager; American Gastroenterological Association;
Bethesda, MD
Responsibilities include site research, vendor contract negotiation,
on-site management, preparing & distributing meetings
materials/programs, creating logistics information, maintaining meeting
history, monitoring meeting expenditures and reconciliation of meeting
related invoices.
Qualified candidates will have 5-7 years experience with a high volume
of pop-up meetings (all phases of planning) or minimum of 2 years
experience with medical meetings of no less than 5000+ attendees.
Knowledge of all components of meeting planning process and industry
procedures is required. Candidate should be highly motivated, able to
set & shift priorities to meet deadlines, capable of handling multiple
projects simultaneously and have outstanding problem solving ability.
Must be able to work independently and be a strong team player, have a
professional demeanor, strong administrative skills and be proficient in
all MS Office applications. Workable database knowledge is a plus. Some
travel is required. Walk to office from Bethesda MetroRail.
Send resume and cover letter along with salary expectations/history to:
AGA, 4930 Del Ray Avenue, Bethesda, MD 20814 or email to karm@gastro.org
or fax to (301) 654-5920. Attn: Personnel.
Contact: Kathi Armitage
Fax: (301) 654-5920
karm@gastro.org
16. CME Specialist; Mayo Clinic; Scottsdale, AZ
Job satisfaction, great benefits and competitive salaries are just a few
reasons why Mayo Clinic has been recognized by Fortune magazine as one
the “100 Best Companies to Work for in America.” Explore what Mayo
Clinic can do for your career.
Mayo Clinic currently has a part-time, CME Specialist position at our
Scottsdale campus.
Qualifications include:
* Minimum of 3 years Continuing Medical Education preferred
* Minimum of 5 years meeting management or related experience
required.
* Bachelor's degree in Education, Business, Communications,
Marketing or related field required.
* Certified Meeting Professional (CMP) designation preferred.
Mayo Clinic offers outstanding benefits, competitive compensation and a
generous relocation package. To build an online application, please
visit the Mayo Clinic Web site at www.mayoclinic.org/jobs-sct. Search
under job category Business Professional. For more information, call
Human Resources (480)-342-3102.
As an equal opportunity employer, we value diversity. Mayo Clinic
conducts reference and background checks; drug testing is required of
all new hires.
17. Convention Planning Coordinator; National Communication Association;
Washington, DC
The National Communication Association, located in the DuPont Circle
neighborhood of DC, is seeking a motivated and highly organized
Convention Planning Coordinator to help support the Association's annual
convention. We need a self-starter willing to learn and assume
responsibility for scheduling over 1300 sessions and programs that take
place over the course of a five-day national convention that attracts
5000+ attendees. The Convention Planning Coordinator will be a member
of the NCA National Office convention team and will be required to
attend the annual convention. This position will report to and assist
the Convention Manager.
Responsibilities
– Work closely with a large and diverse group of program
planners to coordinate the conference agenda and schedule its programs.
– Become an expert in the convention programming software in
order to provide instructions and support to program planners.
– Respond to and provide convention related information in a
timely manner.
– Assist in the coordination with convention outsourcers to
ensure the entire program (including room set up, food and beverage, and
signs) is executed efficiently and effectively.
– Assist the Convention Manager in implementation of high
profile convention programs and events.
– Coordinate the grad school open house and job fair events at
the direction of the Convention Manager.
– Assist the Convention Manager to orient association officers
to convention planning policies and procedures.
– Other office duties as assigned
Qualifications
– Bachelors degree required
– Previous experience working in an association or member driven
organization
– Ability to work independently as well as collaboratively
– High level of organizational ability, significant attention to
detail, project focus.
– Previous experience in meeting or event planning preferred
– Proficient with the Microsoft Office Suite
– Familiarity with Adobe InDesign and/or Photoshop preferred
– Familiarity with databases preferred
Review of resumes will begin immediately. Candidates will be asked to
complete a background check prior to hiring.
To apply, please send cover letter, resume, salary expectations, and
contact information of three professional references to
resume@natcom.org. Please include Convention Planning Coordinator in the
subject line.
National Communication Association
1765 N Street, NW
Washington, DC 20036
http://www.natcom.org/
18. National Sales Manager; Pennsylvania Convention Center Authority;
Philadelphia, PA
The Pennsylvania Convention Center Authority (PCCA) seeks a dynamic
National Sales Manager to secure future events for this prominent
hospitality leader. The National Sales Manager will conduct sales
activities to include but not limited to: Generating customer contact
with new and existing clients, selling short term events, preparing
licenses, coordinating filing and follow-up activities, and such other
functions and duties that will maximize revenue for the PCCA. The
National Sales Manager reports to the Director of Sales. Background in
hotel or convention sales is preferred.
Requirements: Minimum two (2) years of experience. A college degree is
preferred with emphasis in business or management. Additional years of
experience may be substituted for formal education. Must possess
ability, flexibility, and willingness to work irregular hours in a
fast-paced environment. Position offers a competitive salary with a
comprehensive benefits package.
Please forward cover letter, salary history, and resume in MSWord format
to jobs@paconvention.com, or mail this information to the attention of
Human Resources Department, Pennsylvania Convention Center Authority,
1101 Arch Street, Philadelphia, PA 19107-2299. No telephone calls
please! Pre-employment reference and background check is required of
all successful applicants. PCCA is an Equal Opportunity Employer.
19. Administrator, Event Planner, SQFI; Food Marketing Institute;
Arlington, VA
Are you looking for a temporary, part-time position that allows you to
gain experience in meeting planning? Do you have strong time management
skills and excellent organizational skills? Do you want to work for a
dynamic, fast-paced industry on the cutting edge of food and consumer
trends?
The SQF Institute is a Division established by the Food Marketing
Institute (FMI) to manage the Safe Quality Food (SQF) Program. We are
seeking a temporary part-time Administrator/Event Planner to provide
administrative support in the organization of conferences, seminars,
workshops and meetings for the SQF Program. Candidate will handle
meeting logistics for SQF conferences, maintain email and mailing lists,
ensure speaker materials are received in timely manner, and assist in
preparation of conference programs and advertising materials. Additional
responsibilities include maintaining records of sponsor contributions,
organizing travel and accommodation arrangements for SQF staff, tracking
conference budgets and other duties as assigned. Some limited domestic
be required to assist in facilitating conferences and meetings.
The ideal candidate will have experience in meeting planning, excellent
oral and written communication skills, and the ability to work with
minimal supervision. The ability to organize, prioritize, and accomplish
multiple tasks with strict attention to detail is a must!
This is a temporary, part-time position. Candidate will work
approximately 15-20 hours each week through November 16, 2007, with the
possibility of extension. We are conveniently located in Crystal City,
Virginia just a few blocks away from the Metro. If you want to work in
a flexible, fun environment we encourage you to apply!
HOW TO APPLY: Send cover letter, resume and salary requirements to
ssimpson@fmi.org or feel free to visit our website at
www.fmi.org/careers/ to apply.
For more information on SQFI please visit our website at:
http://www.sqfi.com/
FOOD MARKETING INSTITUTE is an equal opportunity employer
20. Meetings Manager; American Society of Appraisers; Herndon, VA
Professional society is seeking a Meetings Manager to plan, organize and
manage all aspects of meeting planning logistics for approximately 50
courses and small seminars/committee meetings. Responsibilities include
hotel contract negotiations, instructor care, marketing support,
management and implementation of logistics in accordance with budget
guidelines. Acts as liaison with vendors, hotels, convention bureaus and
members/instructors; provides backup and administrative support to the
director of Meetings and Conferences and assists in the management of
the annual conference including selling exhibits and sponsorships. The
ideal candidate must be self-sufficient; be extremely detail-oriented;
possess excellent communication, interpersonal and organizational
skills; and be able to handle multiple tasks simultaneously.
Organizational skills, attention to detail and deadlines are critical.
Computer literacy with Microsoft Office and database applications is
essential. This position requires five years' experience in the meetings
industry. Association background is a plus. Travel to the annual
conference; must be available to travel periodically on weekends.
Benefits package includes 401(k), medical and dental insurance, tuition
reimbursement and free parking plus a casual work environment and
friendly, caring staff. Please send resume with cover letter and salary
requirements (resumes without all three components will not be
considered).
Janet Coe, Dir., Mtgs. & Conf.
janet@appraisers.org
21. Manager, Conferences & Events; Hanley Wood LLC; Washington, DC
Manages conferences and events for the Magazines Division including:
— Site evaluation, visits and selection
— Contract negotiation
— Set room blocks and monitor to avoid penalties
— Select menus appropriate to each event and prepare BEOs
— Registration
— Conference materials (notebooks, signage, etc.)
— Audio Visual planning and execution
— Sponsor communication/management
— On-site management of events
— Decor
— Transportation
— Entertainment
Manage financials related to conferences and events; prepare accurate
budgets annually for: food & beverage; audio visual; decor;
registration; entertainment; speaker fees and expenses; sponsor
expenses; on-site miscellaneous costs; transportation.
Manage projects of each of the above line items to ensure budget
compliance; prepare and code invoices related to the above expenses;
submit financials back-up and projections to marketing managers; review
monthly financial reports to ensure financials are correctly assigned.
Plan and develop special projects and events for Hanley Wood Magazines
and provide support for corporate events as needed. Develop budgets and
schedule; site evaluation and selection; decor; food & beverage; on-site
management as required.
Communicate regularly and effectively with external and internal event
staff, with particular emphasis on marketing directors/managers,
publishers, editors, sales people and executives. Ensure staff at all
levels is aware of schedules, feedback, requirements, changes. Keep
management apprised of potential deadline, budget and other problems.
Explain technical and cultural requirements to vendors in order to
produce high level events for Hanley Wood LLC.
Follow departmental procedures and rules for executing work including:
project and time tracking in Clients & Profits; complete event files;
prompt review and resolution of all vendor invoices; correct coding and
processing of all vendor invoices; purchase orders for all vendor
payment; complete and up-to-date reports to marketing managers and
department director.
Manage day-to-day operations in conferences and events group. Research
and recommend process improvements. Research and recommend high quality
vendors, including freelance seminar and registration staff. Evaluate
expenses regularly and seek ways to contain costs while maintaining
service.
Computer skills: Advanced Excel and Word skills required. Familiarity
with Access, PowerPoint, Clients & Profits a plus.
We are proud to be an EEO/AA employer M/F/D/V.
Contact: Stacey Chattman
Phone: 202-725-3503
Fax: 202-785-1974
schattman@hanleywood.com
http://www.resourcehire.com/clients/hanleywood/publicjobs/
22. Director of Sales, Associations; Chicago Convention & Tourism
Bureau; Chicago, IL
The Chicago Convention and Tourism Bureau is seeking a high-profile
Director of Sales for the Association market to be responsible for
aggressively soliciting large national accounts and non-profit trade
shows that have 1,000 peak rooms or more, selling all Bureau services
and creating awareness and competitive distinctness of McCormick Place,
Navy Pier and the city of Chicago as a global destination.
Along with your superior communication and presentation skills, you
should have 7-10 years related, progressive sales experience in the
hospitality or convention bureau environment with sound knowledge of
associations, trade shows, exhibit facilities and hotel capabilities.
Must be able to effectively use MS Office products including, Word,
Excel, Power Point, Access and Outlook; knowledge of D3000 helpful.
Your time-management skills will be important for managing multiple
projects/priorities.
If you're interested in joining a winning team, forward your
confidential resume, with desired salary, to:
Donald Arneberg
Director of Human Resources
Chicago Convention and Tourism Bureau
2301 S. Lake Shore Drive.
Chicago, IL 60616
darneberg@choosechicago.com
Learn more about us at www.choosechicago.com.
23. Conference Manager; Pacific Life; Newport Beach, CA
The Conference Manager position maintains accountability on an ongoing
basis for the day to day responsibilities associated with the larger,
high profile programs managed by the Meeting and Event Marketing
Department for the Life Insurance Division of Pacific Life.
Programs consist of anywhere from 200 – 500 attendees and include both
domestic and international destinations.
Responsibilities include but are not limited to, site research and
selection, contract and vendor negotiations, budget maintenance, budget
reconciliation, catering & events, all forms of transportation,
production including audio visual, staging and video, registration
process, security, and so on. Budgets may range anywhere from $250,000
to 4.5 million. Conference Manager must also conduct reconciliations and
prepare periodic reports on activities costs.
Typically requires at least 7+ years of progressive meeting & incentive
planning experience, as well as experience planning meetings overseas,
and has strong communication and organizational skills.
Bachelors degree and CMP preferred. Domestic and Overseas travel is
required in conjunction w/both the planning and execution of some
meetings.
Please visit our website at http://www.pacificlife.com/ and click on job
opportunities to submit your resume.
24. Event Manager; CommPartners; Elkridge, MD
CommPartners, a Columbia, Maryland based organization and a partner to
ASAE Services, seeks an experienced virtual event manager.
CommPartners offers strategic technology solutions including: managed
online events, Web and audio conferencing, e-marketing (html
email/e-newsletter templates, deliverability), creative design,
programming and network consulting.
We're looking for someone with 3+ years of event management experience,
preferrably organizing and moderating virtual events (Webinars,
Webcasts, distance learning events, etc.) that is also:
– Web-savvy and able to learn and use multiple online applications.
– An excellent communicator (oral and written), with a pleasant, calm
phone demeanor.
– Highly organized and able to prioritize and manage multiple projects
independently.
– Proficient using Microsoft Office, Power Point and CRM databases.
– Has some experience using virtual meeting applications.
Responsibilities
– Manage Web events for multiple clients.
– Consult with clients to develop successful Web seminars and distance
learning programs.
– Coordinate all logistics, from account setup to event registration and
post-event evaluations / media archives / follow-up.
– Act as live-event moderator.
– Train clients on various Web meeting technologies (Premiere Global
Services, WebEx,, Microsoft Live Meeting, etc.).
– Full-time, onsite position in our Elkridge/Columbia, MD office¿ not a
telecommuting job.
– Very little travel (if any).
– Limited overtime.
Required Qualification
3+ years of event management experience, preferably organizing and
moderating virtual events (Webinars, Webcasts, distance learning events,
etc.)
Education
College degree preferred.
Email resume and letter of interest to: mfontaine@commpartners.com
25. Vice President of Event Solutions; Go West Events & Multimedia;
Westlake Village, CA
Position Description
– Will support and lead a variety of projects for the department
– Assist in negotiating contracts & maintaining vendor relationships
– New Proposal Design and Development including preparing and reviewing
RFP's, contracts and budgets
– On-site event management experience a must (8+ years)
– Oversee events team and freelance talent
– Extensive Client correspondence
– Client relationship development
– Review organizational flow and staffing of events by the event
planning team
– Ensure all systems are implemented and consistent
– Represent GO West in prospective/new client presentations and meetings
as appropriate
– Responsible for working closely with other departments on a variety of
projects
– Strive to maintain profitability in all event related programs
– As a senior executive with the company, is responsible for adherence
and implementation of all company processes, procedures and policies
Required Qualification
– Proficiency in Power Point, Excel and MS Word
– Previous event management experience a must (8 + years preferred)
– Excellent communication skills
– Client correspondence
– Supervisory skills a must
– Solution oriented
– Extremely detail oriented & able to multitask
– On-site event management experience a must (8+ years)
Please forward resumes to: tfregeau@gowestevents.com
26. Business Development Associate; Warner Bros. Studio Facilities;
Burbank, CA
Warner Bros. Studio Facilities, a division of WB Studio Enterprises Inc.
seeks a Business Development Associate for the Special Events
department. Creating and implementing new programs to better market the
studio and the Special Events department. Working with the Special
Events production team throughout the event process, from proposal to
the end event to insure continuity with the marketing strategy. Managing
the marketing of events from lead development, through pre-production
and beyond the event completion. Marketing to external corporations and
organizations for on and off-site events. Developing and producing
marketing materials utilizing Photoshop and Illustrator etc. Working
with corporation and PR Firms on event sponsorship and donations to help
subsidize internal events, i.e. movie and network premiere parties.
Researching and developing marketing leads via third party lists and
marketing agencies. Cold calling potential clients. Fielding all calls
and creating event inquiries for all third party business referred to
the studio. Marketing to local visitor bureaus and convention centers.
Requirements
BA or equivalent work experience. Three to fives years of sales/
marketing experience. One to three years experience in special events a
plus. Production and/or Advertising/Publicity experience preferred.
Proficiency in MS Word, Excel, Photo Shop, Act, Web development.
Excellent Communicator. Interpersonal skills. Product knowledge (Food,
beverage, rentals, staffing, entertainment, event production etc.
Creative Development. Negotiation skills.
Contact: Imelda Heindel
imelda.heindel@warnerbros.com
27. Meeting Manager; California Water Environment Association; Oakland,
CA
The Meeting Manager is responsible for providing meeting planning
services and management to the staff and volunteers of CWEA, including
pre-conference planning, food and beverage arrangements, exhibitor
management, working with volunteer committees, budgeting, audio-visual
requests for proposals and contracting, on-site conference management;
and other office duties. The job requires tact, efficiency and ability
to handle multiple on-going tasks with minimal assistance.
Knowledge of, and years of experience in meeting and convention planning
and registration; use of personal computers in the areas of database
management; graphics; and word processing; experience in marketing and
event promotion, experience in working with volunteers. Also, publishing
and editing experience.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: The Meeting Manager is
responsible to, and works at the direction of the Director of
Professional Development & Member Services (Director). He/She must be
able to accomplish tasks, which include, but are not limited to:
Meeting Manager Duties:
This position would manage Northern Regional Training Conference
(September), Northern Safety Day (October), P3S Annual Conference
(February) and Specialties (ongoing). The position will also support
Annual Conference (April) , Tri-State Seminar (September), WEFTEC
(October), SSO-WDR (ongoing), as well as any new training events that
may be added to the program of work.
For a more detailed job description, please email Sheryl Sookman at
sheryl@themeetingconnection.com.
Required Qualification
Knowledge of, and experience in meeting and convention planning and
registration; use of personal computers in the areas of database
management; graphics; and word processing; experience in public
relations.
Ability to meet schedules and deadlines; communicate clearly and
concisely, both orally and in writing; work professionally and
effectively with representatives of the hospitality industry; visitors
and convention industry; and with contractors; vendors and suppliers to
the trade show; work constructively and cooperatively with a workforce
composed of volunteers at distant locations; understand and work
effectively in an electronic processing environment.
Licenses: Possession of a valid California Driver's License, and
evidence of insurance.
Education
Bachelors degree in business, marketing or communications. Certificate
in meeting planning and/or association management preferable. Five or
more years of experience in working with a volunteer-driven organization
that produces seminars and/or conferences; and five or more years of
experience in the hospitality, customer service, corporate meetings or
visitors/convention industry.
Candidates are being pre-screened by The MeetingConnection, a
specialized placement/recruiting company for meeting professionals.
Forward your resume and salary requirements to Sheryl Sookman, CMP at
sheryl@themeetingconnection.com.
Please be sure to note in the Subject Heading – CWEA-MPI
28. Senior Meeting Planner; Hill-Rom; Batesville, IN
Hill-Rom has been an industry leader in providing customers with
high-quality, innovative products and outstanding services in the health
care industry since 1929. The company is a subsidiary of Hillenbrand
Industries (NYSE:HB) and currently employs more than 6,500 people
worldwide, including approximately 2,000 at its global headquarters. Our
mission is simple: Everyday we strive to make a positive difference in
the lives of patients and those who care for them.
We are currently seeking a Senior Meeting Planner for our corporate
location in Batesville, IN. We offer an excellent compensation package
and comprehensive benefits, including: competitive salary, 401K,
Medical, Dental, Vision, Life Insurance and tuition reimbursement.
JOB SUMMARY:
In this role you will be responsible for planning and managing meetings
of any size for the company and serves as senior consultant to customers
and other staff members providing leadership, value added advice and
expertise for the successful completion of meetings.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Serves as liaison between vendors and company staff in arranging
meetings, training sessions, and conference and trade show hospitality
suites.
Researches, evaluates, negotiates with, establishes, and maintains
relationships with preferred vendors.
Leads program budget development, compiles estimated cost models,
submits final budget, tracks budget statistics, and prepares management
reports.
Assists in selection of meeting site and inspects to determine site
suitability.
Negotiates and confirms meeting site, group air, and hotel contracts to
meet approved budget.
Sets up meeting schedule, organizes materials, reviews transportation
itineraries, and books venues and services with a high level of
accuracy.
Coordinates registration and payment procedures, promotional advertising
and mailings, and corporate sponsorship activities.
Organizes required catering services and room and communication
equipment setup.
Serves as on-site sole planner, manages on-site staffing and
registration and resolves on-site emergencies.
Meeting detail is kept up-to-date in all databases to ensure accurate,
working information to all department work groups.
Develops innovative uses of Internet, Intranet and software applications
for integration into day-to-day meeting planning functions.
Ensures adherence to the company's standard operating procedures travel
policy.
EDUCATION AND/OR EXPERIENCE REQUIRED:
Associate's degree (A. A.) or equivalent from two-year college or
technical school; and five to six years related experience and/or
training; or equivalent combination of education and experience.
To perform this job successfully, an individual should have knowledge of
standard Database software; Internet software; Spreadsheet software;
Word Processing software; and Travel Reservation software.
Certified Meeting Professional (CMP) certification preferred.
Ability to travel and work flexible hours, including on-site contact for
meetings on a 24-hour basis.
Ability to work effectively under pressure with high profile customers.
Extensive meeting planning experience.
Extensive knowledge of company travel policy.
International meeting planning skills preferred.
At Hill-Rom, we strive to build a diverse work force through equal
opportunity employment that embraces and leverages the differences each
individual has to offer.
M/F/D/V
To apply, please go to:
https://v2.projectix.com/hillenbrand/jobboard/NewCandidateExt.aspx?__JobID=949
29. Event Manager; Westfield, LLC; San Francisco, CA
Westfield San Francisco Centre is seeking an experienced Event Manager
to develop, manage and promote a revenue generating facility rental
program for the center.
Responsibilities
Prepare license agreements; Collect monies and insurance; Maintain
annual budget; Maintain consistent and strategic marketing and public
relations plan; Coordinate logistics of events; Maintain event calendar;
Handle client and customer complaints, Maintain preferred vendor
relationships, Maintain website; Prepare reports.
Required Qualification
Minimum five years related event experience preferred.
College degree or equivalent preferred.
Email resume to towen@westfield.com
or, fax resume to 415 512.6770
ATT: Event Manager Position
30. Conference & Events Internship; U.S. Green Building Council;
Washington, DC
The U.S. Green Building Council, DC-based national nonprofit
organization of over 9,000 corporate and organizational members from
every sector of the building industry united to transform the building
marketplace to sustainability, is currently seeking an aspiring meeting
and event planner to support the Conference & Events department in
administering conference, committee and retreat details with a special
focus on supporting the Greenbuild International Conference & Expofrom
summer 2007 through the completion of the 2007 Greenbuild in Chicago.
This internship will provide the selected individual with experience in
coordinating many logistical aspects and administrative needs of
professional corporate meetings and a major industry tradeshow.
Note: This internship is ideal for individuals with a specific interest
in a career in the field of conference planning.
Responsibilities
* Coordinate conference room calendar and staff programming
* Coordinate office tours and schedule evening sponsor events
* Assist in coordination of meeting logistic planning for all USGBC
committee meetings, trainings, retreats and staff events specifically:
Travel agency air manifest, attendee list coordination and communication
and rooming list changes
* Track expenses and reconcile vendor bills for Greenbuild and
Committee meetings (Event invoice notebooks and Post conference/Event
reports)
* Assist in coordination of meeting logistic planning for
Greenbuild, specifically:
o Continuing education unit (CEU) administration and reporting
o Bookstore assistance
o Signage tracking
o Pre/post conference seminar administration
o Pre/ post survey administration
o Merchandise assistance
o Run of show documents
o Shipping
* Assist in the coordination of Conference communication:
Newsletter, website, e-vites, e-mail
* Serve as main contact for e-mail and phone customer service
* Assist in updating Conference & Events timelines
* Handle fulfillment of all mailings, event list and invitations
* Lend administrative support to Greenbuild Subcommittees
Required Qualification
* High school diploma or equivalent required, some college in
relevant subject area preferred.
* Interest in learning overall knowledge of all aspects of
conference planning, including exhibits, registration, logistics, CEUs,
program development, audio visual and housing.
* Experience with use of advanced communication techniques like
email, web-sites
* Excellent written communication
* Strong strategic, tactical, and linguistic skills
* Creative, innovative approach
* Deadline-oriented, multi-tasking
* Exceptional Computer skills including demonstrated proficiency
with MS Word, Excel, PowerPoint, database management, internet, e-mail
* Appreciation for USGBC mission
Please submit résumé and letter of interest via email to jobs@usgbc.org
or fax to 202-478-5046, attn: E. Tarring.
31. Senior Meetings Manager; American Geophysical Union; Washington, DC
The Senior Manager provides day-to-day assistance to the Director with
the operations of the department and assures that the Director receives
adequate support so that she can devote her time to long term objectives
and committee activities. This position ensures that income projected is
based on accurate contractual information and in sufficient time to set
registration and exhibit fees for all meetings. This position also
serves as the liaison to the AGU Marketing Department to develop
meetings campaigns, undertakes assigned projects such as identifying a
new abstract system, and provides back-up support to the Meetings
Managers as needed.
Responsibilities
Work directly with hotels and suppliers to manage the full range of
meeting activities, including specifications related to housing, meeting
and exhibit space, and social events. Identify concerns and seek
solutions for any problem areas. Assure the delivery of contracted
services and review/confirm meeting invoices.
Negotiate and discuss hotel and convention center options for holding
future meetings with appropriate staff and/or volunteers, as required.
Serve as the primary liaison to the scientific program committees and
develop committee communications/correspondence for all related
materials.
Oversee processes related to abstract submissions, housing, and
registration systems. Make recommendations for improving the
functionality and quality of these systems. Document procedures, prepare
timelines, test systems, and provide statistical reports and quality
mechanisms.
Provide assistance to internal departments that hold programs and events
at AGU meetings. Work with internal departments to ensure that
information on meetings is advertised accurately and provided to the
membership according to timelines. Assist auxiliary groups in scheduling
events at AGU annual meetings.
Train and manage the workflow of the Meeting Coordinators. Provide
on-site leadership and assistance, and oversee the work activities of
temporary support staff.
Assist the Director with overall departmental activities, such as
budgets, committee appointments, surveys, and other duties as assigned.
Required Qualification
Requires 8 – 10 years of meetings management experience with progressive
responsibility, supervisory experience, an emphasis on project
management, and experience with leading volunteer program committees.
Experience planning scientific, engineering, or medical meetings with
more than 15,000 people is preferred. International meeting planning
experience is a plus. Strong computer skills, including internet
applications, database experience (abstract, registration, or membership
systems) and spreadsheet applications. Excellent communication skills to
interact with volunteers and all levels of staff. Excellent
organizational and negotiation skills, and the ability to meet
deadlines. Ability to travel (10-15%) and perform on-site activities.
Education
Bachelor's degree or equivalent expertise gained from course work and
experience; continuing experience i the meetings industry preferred. CMP
designation is desired.
AGU, located near Dupont Circle Metro, offers a competitive salary and
excellent benefits. Mail, fax or e-mail resume, cover letter, and salary
history to: American Geophysical Union, Attn: HR Dept., 2000 Florida
Avenue, NW, Washington, D.C. 20009. Fax: 202-777-7390. E-mail:
resumes@agu.org.
32. Manager, Conference Services; LPL Financial Services; San Diego, CA
LPL Financial Services is currently searching for a Manager, Conference
Services. As a key member of the Conference Services team, this
individual will coordinate and oversee specific phases of assigned
corporate-client business meetings and events with an emphasis on the
online registration process. The position will be based in their
corporate offices in San Diego, California and reports to the Director,
Conference Services.
A polished professional who is outgoing and motivated by frequent team
interaction is essential. Candidate will be a resourceful,
self-motivated, enthusiastic and friendly individual comfortable
collaborating and communicating externally with LPL Financial Advisors
and vendors; and internally across the organization (including LPL
senior executives and VIPs). The candidate will have excellent attention
to detail and know how to multi-task autonomously with accuracy and
speed, in a fast-paced environment. Position requires independent
judgment and general knowledge of hospitality industry trends and terms.
High consideration is given to candidates coming from a corporate
environment with strong experience in working with internal/external
designers and programmers to develop online registration systems for
events of various size and scope.
Responsibilities
– Develop and manage event logistics including site selection/contract
negotiation, financial management, travel/housing, registration,
promotional marketing (including invitations/confirmations, agenda,
amenities and speaker/entertainment recruitment), food and beverage,
security, space usage, audiovisual requirements, staffing/on-site
execution, post-event analysis
– Build and track milestones/project plans which support event
objectives
– Manage, maintain and publish key internal events on a company master
calendar
– Development/management of detailed budgets for assigned events
– Knowledge of Microsoft Office programs (MS Access, Word, Excel,
Outlook, PowerPoint) is necessary
Qualifications:
– 5 or more years experience in event planning
– Minimum 3 years supervisory expertise (including third-party
management), in a Fortune 500 company
– Certified Meeting Planner (CMP), Certification of Meeting Management
(CMM) or other industry designation are preferred
Professional Competencies and Attributes:
The ideal candidate will possess the following competencies and
attributes:
– Excellent interpersonal and communication skills (oral, written),
across various constituencies
– Experience that illustrates the ability to manage multiple priorities
simultaneously
– Self-motivated professional who takes the necessary steps to stay
abreast of current hospitality industry trends, skills, resources and
knowledge
– Articulate, driven professional with the ability to work with
like-minded professionals in a results-oriented, fast-paced and growing
environment
– A good listener with the ability to understand other's viewpoints and
needs
– Comprehension of legal terms and conditions as they apply to vendor
contracts
– Desire to contribute to the success and growth of the organization
– Willingness to work overtime travel for site inspections and on-site
management of key events
Education
Bachelor's Degree from accredited four-year college or university
Please apply online at
http://track.jobviper.com/ViewJob.asp?id=361943-3-603
33. Manager, Meeting, Group & Incentive Development; RPMC; Calabasas, CA
Position Description
Full time position working in an energetic and creative environment
supporting all the new business efforts of the company.
Position responsibilities to include (but not limited to):
– Research & Development for Group, Incentive and Meeting Events and
Travel Programs
– Research & Development for FIT Incentive and Consumer Promotion Travel
Programs
– Comprehensive Budget preparation utilizing Microsoft Excel and
Data-Base systems
– Comprehensive Event Itinerary, Proposal and RFP Response preparation
utilizing Microsoft Work, Power Point and Data-Base systems
– Creative and logistic conceptualizing to present cutting edge events
and travel programs
– Participate in preliminary review of legal contracts and agreements
from vendors
Position responsibilities do not require or include:
– Travel
Skills Required
Must be detail oriented, resourceful and able to communicate well. Must
be able to manage time-lines with minimal or no supervision. Must
possess the ability to research out of the ordinary components and work
within tight deadlines. Must be proficient in Microsoft Excel, Word and
PowerPoint. Financial and/or travel background a plus.
Attributes that are a plus or can be part of on the job training:
– Knowledge and experience with Consumer Sweepstakes
– Event Marketing
Please forward resumes to hr@rpmc.com or via FAX – Attention
HR/Development at (818) 222-0048
34. Sales Executive, Meetings/Incentive Management Company; ADI Meetings
& Incentives, Inc.; Tempe, AZ (or home based)
A well established, entrepreneurial, full service meeting and incentive
company with a wide range of clients in the United States seeks an
experienced, successful Sales Executive with a successful track record
and established strong relationships with corporate and association
clients. Must possess the ability to prospect and close new client
contracts.
Our company has been in business for over 25 years and is well versed in
managing incentive programs, meetings, product launches, corporate
events and registration programs in over sixty countries for a variety
of industries.
Base salary plus strong incentive commission structure. Current book of
business will be considered. Benefits offered.
The ideal candidate will be able to develop a sharp Sales Strategy and
increase business in a defined period of time. Candidate should be able
to prospect new potential clients and sell to corporations and
associations of all sizes throughout the United States. Must be a
self-starter and work independently.
The ideal candidate must have at least five years experience in the
industry developing and selling services within a meeting/incentive
management company, DMC, hotel or related organization. Must also bring
strong presentation skills and knowledge of the creative process and
development of successful programs.
Please send cover and resume including most recent base salary,
commissions and/or bonus to lcampanile@adimi.com.
35. Account Executive; Image Technologies Corporation; Kansas City, MO
Image Technologies Corporation is a well-established production company
specializing in designing and executing corporate meetings and special
events for our national client base. Continued growth of our Kansas City
operation provides a great opportunity for a disciplined and highly
motivated individual to prove his/her drive for results. Ideal candidate
will come with a portfolio of contacts in the meetings and events
industry that can be converted to new customers in our business.
Successful candidate will have a proven track record in SALES,
preferably in the field of audio visual technology. Excellent
communication skills, work ethic, and demonstrated knowledge,
experience, and ability to source leads and convert them to sales are a
must. Minimum of 2-5 years of relevant sales experience is required.
Primary responsibility is to solicit and book new business, meeting
established sales goals and generating revenue.
* Prospect and develop new customers through cold calling, industry
contacts, lead follow-up, networking, field visits, etc.
* Design and conduct sales campaigns for prospective clients and
successfully convert opportunities to sales.
* Serve as liaison between prospects and internal staff to source
proposal pricing and assure that client's needs are met in professional
and timely fashion.
* Information compilation and delivery via contact management software
* Develop and prepare professional quality RFP responses, working in
concert with internal staff.
Required Qualification
* 2 – 5 years of sales experience, preferably in industry.
* Thorough knowledge of products offerings.
* Experience with live event or video production preferred.
* Computer proficiency in MS Office, contact management software, and
the Internet
* Excellent verbal and written communication skills and customer
service.
Education
Degree is preferred, but will substitute experience in field.
For consideration, please send cover letter to include salary
requirements along with resume via email to: karen_helwig@itcx.net.
PLEASE REFERENCE “Account Executive Resume” IN SUBJECT LINE of the
email. NO PHONE CALLS please.
36. VP, Events; Confidential; New York, NY
Our client is one of the premier leaders in providing expert knowledge
consulting. Their unique services and web-based software help the
world's leading financial services firms, consultancies, corporations
and not-for-profit institutions find, engage, build and manage expert
networks.
Our client focuses exclusively on providing a platform for consultation
and collaboration. They identify and provide appropriate and timely
access to the world's expertise in all industries.
Our client has grown quickly since inception in1998 and currently
employs more than 550 people. Their diverse, energetic staff and
innovative technologies enable them to compete successfully with much
larger organizations.
Their offices are located in major cities throughout the U.S. and are
also located in Europe and Asia Pacific. They are a privately held
organization with revenues approaching $200 million.
The Vice President, Events will report directly to the Head of Research
Operations.
The Vice President of Events will be responsible for managing all
branding, marketing and communications as well as recordings of events
distributed on our client's web portals and third party websites.
The VP, Events will be responsible for the P&L of our client's
multi-million dollar seminar and small-group events products.
Responsibilities will include but are not limited to:
– Drive quality of programming and attendee experience at all of our
client's events.
– Focus on major events to include but not limited to: Detroit Auto
Show, Paris Air Show, ASCO, AHA, E3, and NYC Fashion Week.
– Create business and functional requirements for internal events
management systems.
– Collaborate with the Finance team to develop and update all events
budgets.
– Formulate and monitor core productivity and progress metrics.
– Supervise pricing and packaging decisions.
– Manage the below team to facilitate and implement these events:
– Senior Budgets and Finance Manager
– Senior Events Systems Manager
– Programming Coordinator
– Communications Manager
S/He will work with a team of twenty Events Managers who are based at a
facility in Texas. S/He will collaborate and coordinate closely with the
management team to ensure the events overall success and visibility in
the marketplace as well as maintain a consistent client company message
throughout all programs.
The successful candidate should have at least five to ten years of
leadership experience in managing worldwide and/or major regional
business events and/or conferences.
S/He should have a clear track record of excellence in several
categories including: teamwork, professionalism as well as excellent
communication and organization skills.
Additional candidate qualifications include:
– Proven experience in product or service P&L management.
– Fluency in process management and workflow design.
– Familiar with global/multi-office communication issues.
– Strong analytical skills.
– Outstanding communication skills with all media venues to include:
writing, public speaking, presentations, and internet.
– Technical skills internet savvy, knowledge of events software or in
the creation of cutting-edge event planning and marketing systems.
Candidates should be comfortable articulating the value of our client's
expert networks, professional services and client-facing software
systems.
S/He should excel at acting as the Spokesperson representing our
client's events to a wide array of outside constituencies.
The successful candidate will possess the following attributes:
– Highly organized, results-driven.
– Passion for advocating our client¿s events and business model to a
wide array of constituencies.
– Enthusiastic, adept at motivating others.
– Capable of managing a high level of complex tasks in a fast paced,
diverse and entrepreneurial culture.
– Adept at collaborating with both internal and external teams on a
multitude of projects simultaneously.
– Can identify and focus on growth opportunities.
– Acts with the highest integrity and professionalism in all endeavors.
Education
A bachelor's degree is required. A graduate degree is preferred.
Please forward your resume to Ami Chokshi – achokshi@knpassoc.com
37. Event Sales Manager; Jillian's Billiards Club; Norfolk, VA
A Jillion Things to do…All under one roof!
Jillian's Billiard Club is a national concept known for it's high
volume, fast pace, and high energy. We offer a great restaurant
experience, packaged with world-class billiards, exceptional sports
viewing, the most current video games, night clubs, and banquet rooms,
all in a highly socially interactive atmosphere. Check out our website:
www.jilliansbilliards.com.
We are currently seeking a fun, energetic sales professional to grow and
coordinate party sales in our Norfolk, VA location. Responsibilities
include: networking in the community, driving new business, and
administration functions.
Outside sales and banquet execution experience preferred.
Interested candidates should send resumes to:
JBC Entertainment
11851 Commonwealth Drive
Louisville, KY 40299
critzie@jbchq.com
Jillian's is an equal opportunity employer.
38. Events Manager; ETA; Lakewood, CO
About the company: Events & Transportation Associates, Inc. (ETA) is a
small company, with an impressive portfolio, located near Denver,
Colorado specializing in transportation consulting and management for
special events across North America. Founded in 1990, ETA has
demonstrated success and efficiency in managing events and
transportation for some of the largest, most prestigious, and
security-conscious events in North America. Our programs entertain and
move guests with quality and precision by providing hands-on resources
and oversight of every aspect of events of all sizes, each with their
own unique complexities. Events vary from a few sedans for VVIP's to
hundreds of buses for multi-sport, multi-venue events. Please visit our
website at EventTransportation.com for more company information.
Job Concept:
The Events Manager is responsible for overseeing transportation
operations for the convention and major events market. This includes,
but is not limited to, creating proposals, budgets, vehicle and staff
procurement, staffing charts, bus system development and maintaining
positive relationships with clients and vendors. Manager is also
responsible for on-site management and implementation.
Responsibilities
Proposals
Assist VP of Sales in creating proposals for mid to large programs.
Negotiating vehicle needs and costs
Review all proposals for accuracy and correctness.
Operations
Generation of proposals, budgets, contracts and financials.
Transportation system design and development
Implementation and management of mid to large programs and assist VP of
Operations with large programs
On-Site staff scheduling and management of staff availability and skills
Track and maintain excellent relationships with key vendors in all
markets.
Maintain knowledge of venues and operations
Post event financial reconciliation
Misc. Tasks
Management of client, staff and vendor databases
Grow client base
Necessary Skills – Extensive experience in event transportation
management A MUST!!, ability to travel to various locations (including
Canada), detail oriented and organized, comfortable working in high
demand situations. Working knowledge of Word and Excel programs.
Education
College Degree or Equivalent Experience
Email your resume to Kclark@eventtransportation.com or fax to
303-757-4661
39. Account Manager – Travel Operations; USMotivation; Atlanta, GA
USMotivation is a full service incentive marketing company that
specializes in providing creative incentive solutions from exciting
travel programs to rewarding award-based offerings that motivate
employees and customers.
PURPOSE OF POSITION:
Responsible for developing and managing client programs and building
client relationships. Responsible for overseeing staff from program
inception to completion, managing the goals and objectives of the
program, monitoring cost controls and keeping within client budget.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
-Total project and program management with multi-task capabilities.
-Manage all of the components of a group incentive travel or meeting
program.
-Develop, manage and monitor budgets for each program from inception to
completion.
-Initiate and manage program development and changes.
-Manage the profitability of the account.
-Supervise Account Coordinators and staff during the entire program.
-Relay accurate information to the client contact in a timely manner.
-Coordinate all food & beverage, air and hotel elements.
-Manage and develop all trip specifications including ground
transportation.
-Conduct travel staff briefings and coordinate with the lead Travel
Director.
-Coordinate with DMC's if applicable.
-Research/negotiate/purchase room gifts as needed.
-Develop and manage client expectations and timelines of each program.
-Develop client programs based on the client's agenda.
-Manage program changes with client, suppliers, and internal staff.
-Initiate and negotiate contracts with vendors and suppliers.
-Supervise production of printed materials and mailings.
-Develop new business with client whenever possible.
-Manage all internal processes and timelines including final billing
closeout files.
-Provide creativity and client history feedback to all program elements.
-Build and maintain relationships with each client.
-Maintain Excel reports and complete a financial analysis of each
program.
-Site Inspections – provide input onsite and feedback to the planning
department.
-Network among the client managers to expand our contact base and
prospects.
-Develop prospecting opportunities for new business with each client.
-Maintain a list for improvement suggestions for the next program.
-Organize and chair Pre/Post-con meetings
-Other duties and projects as assigned.
PHYSICAL REQUIREMENTS:
-Must be able to travel as needed.
-Must be able to use telephone and computer without assistance
-Ability to handle and life packages in excess of 10 pounds
-Ability to work well under pressure
-Must be able to use office equipment such as printers, copy machines,
fax machines without assistance.
KNOWLEDGE, SKILLS AND ABILITIES:
-Degree in related field and/or 3-5 years experience in the travel
field.
-Must possess good oral and written skills.
-Must have good relationship skills.
-A team-oriented, positive attitude is essential.
-Capable of making solid and quick judgment calls in a crisis.
-Strong organizational, multi-tasking, and time management skills.
-Proficiency in Word and Excel are required.
-Proficiency in Access at Intermediate level or above is required.
-Must be proficient in working with the Internet.
Apply to: www.talewis@usmotivation.com
40. Premium Concierge; LesConcierges, Inc.; Broomfield, CO
Quintess, a partner of Leading Hotels of the World, LRW is the world's
premier luxury residence club. More than just a revolutionary new way to
vacation, a Quintess, LRW membership establishes an incredible new
luxury lifestyle. Quintess Members enjoy private access to an
extraordinary portfolio of multi-million-dollar vacation homes.
Members enjoy access to a remarkable collection of vacation homes, the
anytime, anywhere service of our OnQ Concierge, as well as exceptional
experience and opportunities not available anywhere else.
The goal is to provide the setting for the most remarkable, personalized
vacation experiences leading to the most cherished memories. In
addition, we make every effort to ensure that the club becomes part of
our member's everyday lives. The Premium Concierge position is in the
Boulder, Colorado area and will report to the on site Premium Account
Manager.
Responsibilities
Provide MTA's and customers with a high level of personalized services.
Fulfill requests in areas such as Vacation Planning, Personal Special
Event Planning, Concert/Sporting Event Ticketing, and Holiday
Promotions. Meet volume service level agreements, work in conjunction
with SF Operations.
Required Qualification
-Extensive customer service background with the ability to work with
employees at a variety of levels.
-Demonstrated professionalism and excellent interpersonal communication
skills and the ability to work under tight constraints.
-Ability to multi-task and complete most requests within 24 hours.
Attention to detail and resourcefulness a must.
-Problem resolution skills and the ability to ensure complete customer
satisfaction.
-Self-motivated, self-starter, extremely organized individual. Must have
a belief that the customer is your most important asset. Must deliver
same high level of customer service to each customer.
-Must have a strong ability to work as a team.
-Strong computer skills including a strong Internet background.
-Ability to maintain and develop new outside vendor relationships.
-Must have a concept of 4 customers your client contact, your account
end user, your teammates and LesConcierges.
Please send resume and cover letter to nabarber1@cox.net
41. Senior Meeting & Incentive Planner; BCD Meetings & Incentives;
Chicago, IL
BCD Meetings & Incentives (BCD M&I) is an independent operating unit of
BCD Travel – the third largest travel management company in the world.
BCD Travel operates in more than 90 countries on five continents, with
$12 billion in total sales and a combined worldwide workforce in excess
of 12,000. BCD M&I is a division within BCD Travel that employs
approximately 350 employees worldwide specializing in meetings,
incentives, conferences and events. To find out more about our company,
check us out at www.bcdmi.com.
We currently have an exciting opportunity available in our downtown
Chicago office for a Senior Meeting & Incentive Planner. The Senior
Meeting & Incentive Planner is responsible for the development, planning
and overall operational execution of complex meetings, conferences,
conventions, high-level incentive travel programs, and/or special events
for customers. The Senior Meeting & Incentive Planner works on a variety
of programs simultaneously and serves as the day-to-day planning contact
for each respective client.
Responsibilities
-Plan and manage complex meetings, conferences, and/or conventions that
include multiple hotels/venues, audiences and agendas, and 20+ on-site
travel staff
-When required, work with Director, Business Development or Account
Director to create, develop, price and facilitate new and repeat
business proposals, including, but not limited to destination, hotel,
activity and event overviews
-Plan and manage high-level incentive travel programs, which include
multi-million dollar budgets, VIP audiences and complex level of details
-Work with the Director, Business Development and client to develop,
coordinate and implement travel program agendas and itineraries
-Day to day/main contact with client/decision-maker providing
consultative approach to program planning, ensuring the client has
identified clear objectives for the outcome of the meeting, conference
or program and determine steps to ensure these objectives are achieved
-Manage day-to-day internal and client version program budgets
Required Qualification
-Minimum of 8 years experience in planning meetings, incentives,
conventions, conferences and/or special events
-Minimum of 8 years experience managing outside vendors, sourcing and
negotiating contract services
-Minimum of 4 years experience in account/client management
-Proficiency in Microsoft Office applications
-First hand experience of domestic and international group travel
-Successfully planned and operated high-level incentive travel programs
and complex meetings both domestic and international with 1500+
participants with on-site Travel Staff of 20+
-Bachelor's degree strongly preferred
-CMP certification strongly preferred
To express interest and apply for this position, please email your
resume and salary history and requirements to resumes@bcdmi.com or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.
42. Purchasing Manager; BCD Meetings & Incentives; Chicago, IL
BCD Meetings & Incentives (BCD M&I) is an independent operating unit of
BCD Travel¿the third largest travel management company in the world. BCD
Travel operates in more than 90 countries on five continents, with $12
billion in total sales and a combined worldwide workforce in excess of
12,000. BCD M&I is a division within BCD Travel that employs
approximately 350 employees worldwide specializing in meetings,
incentives, conferences and events. To find out more about our company,
check us out at www.bcdmi.com.
We currently have an exciting opportunity available for a Purchasing
Manager position supporting a Fortune 100 client in our Charlotte
location. This position is responsible for site selection, vendor
contract negotiation, and initial budgeting for assigned meetings and
events.
Responsibilities
-Act as a primary liaison between the Meeting Host and hotel/supplier
during the research stage of all meetings
-Prepare preliminary budgets and initiate vendor contact for information
and pricing on assigned meetings
-Utilize preferred vendors for quality of service and maximum pricing
advantage, along with maintaining supplier relationships
-Negotiate all supplier contracts for the best possible prices and
concessions in order to eet client's expectation of savings and cost
avoidance on meeting spend.
-Keep vendors up-to-date on proposal status and block appropriate space
or release all space not needed on a timely basis.
Required Qualification
-Minimum 3 years purchasing and meeting planning experience
-Proficient in Microsoft Word and Excel
-Strong negotiation skills
-Strong organizational and interpersonal skills
-Bachelors Degree Preferred
To express interest and apply for this position, please email your
resume and salary history and requirements to resumes@bcdmi.com or fax
to (404) 923-6293. We are an Equal Employment Opportunity Employer.
43. PLANNER – MEETINGS & GROUPS; American Express; Jacksonville, FL
When you represent a name like American Express, you have an immediate
professional advantage … respect.
In this key role, you will be part of a team responsible for the overall
planning and logistics of 40+ training classes held annually onsite at
Vistakon. Candidate should be thoroughly familiar with the travel and
hospitality industry.
Qualifications:
* Excellent verbal/written communication and organizational skills
* Ability to work within budgetary parameters and handle multiple
projects
We offer top compensation and exciting benefits including
medical/dental/vision plans, 401(k) and much more!
To join our winning team, please visit www.americanexpress.com/jobs and
enter req # 86770BR in the keyword field. EOE
44. TEAM LEADER; American Express; Milwaukee, WI
When you represent a name like American Express, you have an immediate
professional advantage … respect.
You will be responsible for leading a team of meeting managers,
providing leadership, feedback and direction to staff by assessing skill
levels and overall readiness. You will also act as a conduit for
communication, ensuring that direct reports are well informed about
issues which affect them and their customers while managing change
effectively to motivate and retain employees.
Qualifications:
* Familiar with hospitality industry
* 3+ years experience with procurement/contract negotiation
* 5 years leadership experience managing a team whose responsibilities
include meeting planning
* Strong knowledge of group industry, destinations, hotels and suppliers
* Excellent verbal/written communication skills
* Ability to work within budgetary parameters and handle multiple
projects
We offer top compensation and exciting benefits including
medical/dental/vision from day one, 401(k) + company match and much
more!
To join our winning team, please visit
www.americanexpress.com/traveljobs and enter req # 85127BR in the
keyword field. EOE
45. Educational Programs Manager; ASIS International; Alexandria, VA
ASIS International is seeking an Educational Programs Manager for a
35,000 professional membership organization located in Alexandria,
Virginia across from the King Street Metro. Responsibilities include,
but are not limited to, general meeting planning, site selection, hotel
negotiation, speaker coordination, session scheduling, logistics, AV
selection, and budgeting for approximately 12-15 programs per year.
Additionally, responsibilities include logistics planning and execution
for large annual convention. The successful candidate will need to
develop excellent working relationships with member committees to
coordinate various aspects for both smaller meetings and annual
convention. Significant travel required.
Required Qualification
Experience in nonprofit organization with 5-7 years meeting management
experience. Bachelor degree or equivalent experience required. Must be
self-motivated, highly organized with attention to detail, and able to
work well under pressure. Experience with Microsoft office suite.
Education
Bachelor degree or equivalent experience required.
Send cover letter, resume and salary requirements to: EPM Search, 1625
Prince Street, Alexandria, VA 22314, fax: 703-706-3702, email:
recruitment@asisonline.org. EOE
46. Director of Event Sales; Destination Services of Colorado, Inc.;
Denver, CO
Denver is becoming a Mecca for Worldwide Corporate Events. Destination
Services of Colorado Inc. is the Premier Destination Management Company
(DMC) in Colorado serving Meeting Planners and Corporate and Incentive
Groups for 22 years.
Offering competitive compensation, incentive plan and health, dental,
flexible spending account, 401k, STD, LTD, VC & PTO.
If you have proven event sales and supervisory success, enjoy working in
a mach speed environment in a fun, downtown Denver location, read on…
Responsibilities
Seeking experienced individual to spearhead sales in our Denver
Division. Responsible for establishing and meeting Denver sales revenue
targets, devising budgets, participation in management meetings and
providing key direction to sales team. Responsible for developing and
strengthening Key Accounts and Hotel Relationships. Will set and
maintain job guidelines, procedures and policies for the sales managers
and sales coordinators.
Required Qualification
– 5-10 years minimum experience in Event Sales Management or Director of
Event Sales experience.
– Direct Sales & Quota Experience. Proposal & Client Presentation
experience.
– Supervisory experience managing a staff of 3 or more.
– Strong MS Office Skills
– Current driver's license and satisfactory driving record
Education
Bachelor's Degree or a combination of education and experience.
Please apply via fax or email, include your salary history to DSC-HR,
Fax #970-328-2331, or hr@dsc-co.com.
For more information or to download an employment application, visit our
website at www.dsc-co.com.
47. Event Manager; Jack Morton Worldwide; Norwalk, CT
Jack Morton's Norwalk office has an opening for an Event Manager. In
conjunction with the Director, the person in this role will be
responsible for the logistics and hotel management of client events.
Responsibilities
– Plan, implement, and manage all meeting functions
o Evaluate potential meeting sites
o Visit, inspect and analyze properties
o Solicit and secure proposals from potential sites
o Negotiate contracts and coordinate with hotels, caterers/restaurants,
transportation companies, and other miscellaneous vendors
o Advise and assist in development of programs with hotels, make initial
arrangements for function rooms and guest rooms, follows up on setup,
staging, food & beverage functions and other physical arrangements
o Coordinate the financial, administrative and staffing aspects of
meetings
o Manage on-site logistics at meetings, conferences and workshops
o Work in tandem with registration producer on client management issues
o Produce meeting specification documentation
o Prepare written report on programs managed on site regarding hotel
efficiency, etc.
Required Qualification
– Bachelors Degree and 6 years of meeting management experience;
city-wide conventions a plus
– Knowledge of the Meeting Industry including current trends within the
industry
– Knowledge of policies and procedures pertaining to meetings management
– 4 years of vendor and relationship management experience
– Strong contract negotiation and budget management skills
– Excellent verbal, written and interpersonal skills.
– Third-party experience a plus, but not required
– CMP a plus, but not required
Please visit www.jackmorton.com and apply on-line.
48. Events Manager; Arizona Restaurant & Hospitality Association;
Phoenix, AZ
DUTIES
* Manages the strategy and planning of meetings and special
events for an organization.
* Manages marketing campaigns to build event attendance.
* Monitors and controls event budgets and negotiates all
necessary contracts.
* Updates events on website.
* Manages the delivery of direct mail pieces for upcoming
events.
MINIMUM QUALIFICATIONS
* Self-starter with experience in event management.
* A wide degree of creativity and latitude is required.
* Relies on extensive experience and judgment to plan and accomplish
goals.
* Good interpersonal skills, possesses high energy, good
communication and telephone etiquette.
* Strong computer skills with an extensive working knowledge of
Microsoft Office, including Word, Excel and Outlook.
* Should be comfortable working in a small office with a fun and
outgoing staff.
* Must be detail oriented and good at prioritizing tasks.
* Must be confident in making independent decisions and carrying out
those decisions without extensive supervision.
* A college degree is preferred.
The salary range for the position is low to mid 30's depending on
experience. Health and retirement benefits are included at specified
time after hire date. Fax your resume to Steve Chucri, President and
CEO at 602-307-9139 or contact him at 602-307-9134.
Contact: Steve Chucri
Phone: 602-307-9134
Fax: 602-307-9139
steve@azrestaurant.org
49. Development Department Coordinator; Special Olympics Connecticut;
Hamden, CT
QUALIFICATIONS:
· At least two years related experience
· Good organizational, time management and clerical skills
· An ability to handle multiple tasks
· Experience with Windows XP, Microsoft Word, Excel, Publisher,
Powerpoint
· Experience with Blackbaud Raiser's Edge preferred
· Excellent typing skills
· An ability to work independently and as a team to accomplish
objectives
· Good interpersonal and communication skills
· Valid Connecticut driver's license with own transportation
· Ability to work nights and weekends when needed.
PRIMARY RESPONSIBILITIES:
The primary responsibilities of the Development Department Coordinator
include but are not limited to:
· Provide support to development staff for special events,
corporate relations, sponsorships and fundraising activities, as
directed.
· Coordinate Matching Gifts & Corporate Donations process of
inputting and acknowledgements.
· Maintain files and reports associated with the Development
Department Special Events/Fundraisers.
· Coordinate Penguin Plunge Mailings for State Office and
Regional offices.
· Assist in the identification/ordering of marketing
materials/incentives needed for Torch Run and Penguin Plunges on a
statewide basis.
· Maintain and Track Merchandise Inventory for Torch Run Program.
· Maintain an accurate record of Torch Run departments/contacts.
SECONDARY RESPONSIBILITIES:
· Assist PR staff in the production and distribution of press
releases, press kits and related materials for special events and misc.
fundraisers.
· Provide telephone coverage for the organization and deliver
mail to the post office as needed.
· Coordinate registration/volunteers/refreshments for special
events.
· Perform other tasks as requested by the Vice President of
Development & Corporate Relations.
Please send/fax/e-mail to: Development Search, Special Olympics
Connecticut, Inc. 2666 State Street, Suite 1, Hamden, CT. Fax: (203)
230-1202. E-Mail: devsearch@soct.org
50. Event Planner- Trade Shows #122095; The McIntyre Group; Norwalk, CT
Seasoned Event Planner sought to coordinate logistics of and travel to
company trade shows. This is a fabulous temp to hire opportunity to
work for an industry leader for the individual with:
* The ability to multi-task effectively and prioritize as duties as
needed
* The ability to review contracts for fine details
* The ability to negotiate with vendors
* Proficiency in Excel, Word and PowerPoint
* At least 1 year of related experience, preferably out of the
pharma industry- MPI or CMP certification is preferred
* Intermediate financial skills and an interest in working with
numbers
* A flexible schedule and the ability to travel as needed
Apply today if you are the qualified individual seeking a challenging
opportunity!
Contact: Courtney
Phone: 203-750-1111 Ext. 140
Fax: 203-750-1119
cem@themcintyregroup.com
http://www.themcintyregroup.com
51. Senior Manager, Media Relations; Walt Disney Parks & Resorts;
Burbank, CA
The Senior Manager of Media Relations for Walt Disney Parks and Resorts
(WDPR) will manage and monitor the day-to-day media relations function
for the segment, proactively telling our story to the business press in
creative and interactive ways. This individual will develop external
proactive strategies to support the segment's key business objectives –
and work closely with each of the segment's business units and the
segment PR team to ensure consistent strategies, messaging and
positioning. In addition, this individual will help manage/monitor the
press dialogue to help inform reporters' thinking about our business and
shape the perception of our segment. This position is based in
Burbank, Calif., and will report to the Vice President of External
Communications for Walt Disney Parks and Resorts.
Responsibilities
Ø Develop story ideas and pitch the national and local business
press and key trade publications on story ideas that further the
positioning of our segment and strengthen the reputation of the WDP&R
brand
Ø Prepare/media train WDP&R executives for interviews on
segment-wide issues, performance and growth (media training, message
development, feedback, etc.)
Ø Develop press releases, fact sheets, media alerts and other
collateral on segment initiatives and/or on high-profile issues that
impact multiple business units and/or corporate
Ø Establish/maintain relationships with key business reporters;
develop communication tools/processes to provide key reporters timely
and relevant information about the segment/key initiatives that inspire
story ideas and shape thinking
Ø Develop key message grids for executives, spokespeople and
business units; develop media guidance for specific issues and hot
topics
Ø Establish system for real-time media monitoring of
stories/information that impacts the business; elevate information in
timely manner to senior management as warranted
Ø Write weekly report for senior leadership of TWDC and WDPR,
previewing key events and news drivers for the coming two weeks from
around Walt Disney Parks and Resorts
Ø Work closely with the segment's Director of External
Communications and local and global PR teams to ensure consistency of
messaging across all global media events and activities
Ø Manage/handle/coordinate media requests regarding the global
business unit
Ø Manage daily press clippings and archive coverage for the segment
Ø Facilitate and run a weekly global conference call for the
various Public Affairs teams within Walt Disney Parks and Resorts
Ø Support the ongoing implementation of a comprehensive emergency
preparedness/crisis communications plan
Ø Develop a segment-wide press kit to better educate stakeholders
such as the media, analysts, executives and others about the WDP&R
segment
Required Qualifications
· Demonstrated strong writing, research and editing skills
· Ability to create documents quickly and communicate effectively under
pressure
· At least 7-10 years of professional corporate communications, public
relations or media relations experience
· Ability to interact with and effectively engage senior executives in
discussions to reach desired goals
· Excellent interpersonal skills and the ability to deal effectively
with people at all levels of the organization
· Bachelor's degree
Desired Qualifications
· Demonstrated ability to develop effective communication products
requiring minimal editing and rework.
· Experience in developing products that are designed to tell our
story by educating and persuading key stakeholders.
· Demonstrated leadership, strategic-thinking and
problem-solving skills.
· Ability to work well independently, as well as in a team
environment.
· Ability to consistently meet deadlines and maintain a high
level of quality in work produced or performed.
· Ability to manage multiple priorities and work under pressure.
· Business savvy.
· Strong client-service orientation.
· At least two years experience as a reporter.
· Proficiency with Associated Press style guidelines and online
media resources such as Lexus-Nexis, Vocus, AP Newstracker, etc.
https://disney.recruitmax.com//main/careerportal/Job_Profile.cfm?szOrderID=91928&szReturnToSearch=1&szWordsToHighlight=91928
52. Special Event Coordinator; Cystic Fibrosis Foundation; River Edge,
NJ
Does your present job offer you.
* Opportunity to apply your skills & learn new ones
* Team oriented, friendly and energetic environment
* Growth and advancement opportunities
* Great benefits including 3 wks paid vacation, 11 paid holidays,
medical, dental, vision, 401k, others!
Cystic Fibrosis Foundation has immediate opening for a creative,
enthusiastic, team-oriented individual to assist with the logistics of
implementing and marketing a variety of fund-raising special events in
our River Edge. Individual will be responsible for administrative
functions, maintaining volunteer database, working with vendors,
soliciting donations for events and assisting with volunteer
recruitment.
Qualified candidate has professional demeanor with superb telephone,
communication/client service, time management, attention to detail, &
organizational skills. Special events/fund-raising or non-profit
experience preferred. Computer proficiency in Microsoft Word, Excel,
Publisher, Access, & Database Management and the ability to be creative
in marketing and solicitation of materials required.
EOE Please submit resume with salary history directly online to
http://www.cff.org/ under Employment Opportunities.
Click on link below or copy and past to browser:
http://www.prohire.com/candidates/default.cfm?szCategory=JobList&szFormat=search&szWID=10906&szCID=49079
53. President and Chief Executive Officer; Amputee Coalition of America
(ACA); Eastern/Midwestern US
http://asi.careerhq.org/jobdetail.cfm?job=2607629&keywords=&ref=1
54. Abstract/Education Coordinator; AASLD; Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?job=2607762&keywords=&ref=1
55. Conference Coordinator; American Association of Exporters and
Importers; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2607080&keywords=&ref=1
56. Director of Professional Education & Research; Casualty Actuarial
Society; Arlington, VA
Nonprofit Professional Society in Ballston has an opening for an
experienced Director of Professional Education & Research to head newly
organized department. Responsibilities include working with volunteers
to produce educational events including Annual and Spring Meetings,
Reserving and Ratemaking seminars, workshops, audio conferences,
webinars, and to deliver research content to varied audiences through
educational programming. Directing staff support for the Research and
Development Committees, Task Forces, and working parties through
supervision of the Research Manager/Librarian and Research Coordinator.
5-8 years experience in staff supervision, education curriculum
development, speaker management, program evaluation and analysis,
writing speaker bios and seminar content summaries is necessary.
Requirements
Bachelor's degree required, masters preferred. Property Casualty
insurance background strongly preferred. Familiarity with research and
library operations preferred. Strong computer, written and oral
communications skills are essential. Travel required.
Competitive salary, excellent benefits and metro location. For
consideration please send cover letter, resume and salary requirements
to sgrossi@casact.org. Resumes without salary requirements will not be
considered. No phone calls. No relocation
57. Director of Sales & Marketing; Cal South; Fullerton, CA
http://asi.careerhq.org/jobdetail.cfm?job=2606250&keywords=&ref=1
58. Conference Program Director; League of California Cities;
Sacramento, CA
http://asi.careerhq.org/jobdetail.cfm?job=2605710&keywords=&ref=1
59. Logistics Manager, Trade Shows; Society of the Plastics Industry,
Inc.; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?job=2605291&keywords=&ref=1
60. CLE & Event Manager; Nixon Peabody LLP; Washington, DC
Voted a Best Place to Work in 2007 by the Washington Business Journal,
Nixon Peabody LLP, a growing law firm with over 700 attorneys in 17
locations, is seeking a CLE & Event Manager for its Washington office.
Reporting to the Executive Director, individual will manage continuing
education, specialized training programs and conferences for the firm,
as well as oversee development of collateral materials for CLE programs.
Qualified applicants must possess a Bachelor's degree, preferably in
journalism, marketing or communications and minimum of 4 years directly
related experience in a law firm or professional services setting. Send
cover letter with salary requirement and resume to
dcresumes@nixonpeabody.com or 202.354.4869 (Fax). Reference job title in
the subject line. All inquiries will be kept confidential. EOE M/F/D/V
61. Program Assistant-Annual Meeting; American Society of Clinical
Oncology; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23571011&jobSummaryIndex=1&agentID=
62. Event Services Coordinator; National Rifle Association; Fairfax, VA
Responsible for a variety of duties within Volunteer Fundraising
including support for The NRA Foundation store, Friends of NRA (FNRA),
the state volunteer structure and administrative support as assigned.
Oversee apparel program responsibilities including printing and accuracy
of the different flyers, product sales and customer service issues.
Assist Event Services Manager in developing effective communications
tools to market Friends of NRA to NRA members and the general public.
Assist Event Services Manager in developing and designing support
materials for Friends of NRA and the national sponsor program, including
designing flyers, ads, brochures and other support materials as
directed. As needed, provide design and development assistance for
newsletters and articles with promotion and special merchandise
opportunities.
High visibility with NRA field staff, vendors, affiliated organizations
and volunteers. Position functions in a fast paced, deadline oriented
work environment with varied priorities and responsibilities with
minimal direct supervision. Weekend work is occasionally required.
Ability to lift and carry 25-30 pounds required. Travel occasionally
required. Bachelor's degree in Marketing, Business Administration or
Fine Art required. Relative work experience may be considered.
Experience with program marketing, promotion, special event coordination
and development is a plus. Excellent oral and written communications
skills required. Strong computer skills, including work processing and
database proficiency required. Experience with Web design, HTML, Quark
and Photoshop are desired.
To apply, please send resume, cover letter (required) with salary
requirements to: careers@nrahq.org or fax: 703/267-3938. The NRA offers
excellent benefits and is proud to be an Equal Opportunity Employer.
63. Sales Account Executive; Cvent, Inc.; McLean, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23306361&jobSummaryIndex=4&agentID=
64. Campaigns/Event Coordinator; Pace Global Energy Services; Fairfax,
VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23964816&jobSummaryIndex=9&agentID=
65. Developer; Cvent, Inc.; McLean, VA
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23954466&jobSummaryIndex=60&agentID=
66. Special Events Coordinator; Georgetown University; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23947256&jobSummaryIndex=79&agentID=
67. Assistant Director – Meeting Planning; American Bar Association;
Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23954221&jobSummaryIndex=6&agentID=
68. Senior Meeting Planner; JMG Human Resource Consulting; Arlington, VA
Government Contractor has the following immediate openings in Reston,
Va. and Rockville, Md.:
Sr. Meeting Professional responsibilities include:
* Manage and coordinate all logistical aspects of special events,
government-sponsored meetings and exhibit plans from concept to closing,
in accordance with the Federal Travel Regulations (FTR).
* Direct all arrangements for events involving 200-3500 participants
including annual conferences, workshops, retreats, trainings, town hall
meetings, focus groups, symposia, seminars, and other types of meetings.
* Negotiate with and secure facilities and vendors in accordance with
the FTR (e.g., hotel, catering, audiovisual equipment, transportation,
communications)
* Review and reconcile meeting-related invoices
* Direct post-meeting activities, such as coordination of meeting
summaries, evaluation reports, and thank-you letters
Ideal candidate should have a BA degree or equivalent exp. and at least
3 yrs. of meeting planning mgmt exp. Ability to demonstrate knowledge of
RFP preparation, spec writing, contract negotiations, logistics
planning, budget planning, knowledge of the FAR and managing vendors and
suppliers. Must have excellent organizational and communications skills
(written and verbal), and supervisory skills. Exp. with word
processing/personal computer applications req'd (MS Office).
Demonstrated ability to set priorities and follow through on work
assignments. Must have excellent customer service skills. Federal
Government contracting exp., a plus.
Reston applicants, please send resume and salary requirements to:
Jacquie@jmghrconsulting.com. Rockville applicants, please send resume
and salary requirements to: hr@edjassociates.com
69. Meeting Coordinator; National Academies; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=23967651&jobSummaryIndex=5&agentID=
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