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Hospitality and Event Planning Network (HEPN) for 20 April 2009

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

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please include the title, organization, and location, as well as a brief

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This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Director of Strategic Outreach Planning; Aircraft Owners and Pilots

Association; Frederick, MD

2. Programs and Outreach Administrator; Aircraft Owners and Pilots

Association; Frederick, MD

3. Meeting and Registration Intern; National Investment Center;

Annapolis, MD

4. Sales Manager/Association Market; Fairmont Tremblant; Mont-Tremblant,

QC, Canada

5. Events Associate; SPSS; Chicago, IL

6. Marketing/Event Coordinator; The Wizetrade Group; Plano, TX

7. Volunteer Event Planner; Noah's Ark Animal Welfare Association, Inc.;

Ledgewood, NJ

8. Client Services Intern; Los Angeles Convention and Visitors Bureau;

Los Angeles, CA

9. Independent Contractor; ICEBAR Orlando; Orlando, FL

10. Meeting Planner; National Defense Industrial Association; Arlington,

VA

11. Exhibits Manager; National Defense Industrial Association;

Arlington, VA

12. Instructor (online) – Event Management; Mount Royal College;

Alberta, Canada

13. Sales Representative; Tradeshow Week; Los Angeles, CA

14. Event Coordinator; HarbourVest Partners, LLC; Boston, MA

15. Hotel General Manager; Morrison-Clark Inn; Washington, DC

16. Dir-eCommerce; MARRIOTT INTERNATIONAL; Bethesda, MD

17. Director of Sales; MARRIOTT INTERNATIONAL; Washington, DC

18. Director of Sales; MARRIOTT INTERNATIONAL; Washington, DC

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

***********

1. Director of Strategic Outreach Planning; Aircraft Owners and Pilots

Association; Frederick, MD

Put your talent for strategic thinking at the service of the world's

largest, most influential aviation association. The Aircraft Owners and

Pilots Association (AOPA), with headquarters in Frederick, Maryland,

offers talented professionals uncommon advantages, among them

interesting and gratifying work, and collegial associates in a

collaborative environment.

As Director of Strategic Outreach Planning, in the Office of the

President division, you will develop strategic initiatives from concept

to implementation to create and enhance the visibility of AOPA outreach

programs. This position will work closely with other members of the

Programs and Outreach team to accomplish the goals of the department and

increase AOPA exposure, and will have budget oversight for various

components of the Programs and Outreach department.

You will initiate new growth strategies for AOPA's annual convention and

meetings, leading efforts to expand the audience and create engagement

with the non-flying public; seek out new partnerships with other

organizations, incorporating their participation into the convention;

and lead the marketing initiatives in conjunction with other departments

to create awareness for the convention.

Other responsibilities include program creation for the annual meetings

in accordance with audience needs within budget, with specific focus on

the AOPA Aviation Summit. The program includes educational forums,

general sessions, events, activities, design, and technology components.

Convention duties include managing vendors and contracts critical to the

production of the event.

You will also plan AOPA events and outreach initiatives, increasing

AOPA's presence in the general public, and initiate partnerships to

strengthen AOPA visibility in the aviation industry, and at non-aviation

venues.

Advance trips on behalf of the President will be part of this position,

and you will ensure that all logistics on the ground are handled prior

to his arrival.

To qualify, you must have a Bachelor's degree, at least seven years

experience with program management, events, and marketing/branding

projects, and previous budget responsibility. You have the ability to

create and implement strategies and tactics to create new programs, and

are a creative, outside-the-box thinker who has proven growth in

previous programs managed, with attention to detail and excellent follow

through. Some travel required.

Learn more about this position at www.aopa.org/info/jobs.

AOPA offers a highly competitive salary; an exceptional benefits

package, and a great location with an easy, reverse commute. To apply,

send your resume to hr@aopa.org or mail to AOPA, Human Resources, 421

Aviation Way, Frederick, MD 21701. AOPA is an equal opportunity employer

committed to diversity in the workplace. EOE, M/F/D/V.

2. Programs and Outreach Administrator; Aircraft Owners and Pilots

Association; Frederick, MD

The Aircraft Owners and Pilots Association (AOPA), the world's largest,

most influential aviation association with headquarters in Frederick,

Maryland, is seeking a Programs and Outreach Administrator to work

closely with the Director of Programs and Outreach in the Office of the

President division.

You will facilitate several aspects of AOPA's annual convention

including exhibit space sales and assignment, program coordination,

forum scheduling, the on-site program, convention web site, and other

duties as needed to produce the event. You will also manage all

financial aspects of exhibit sales including ensuring booth revenue

meets the budget, payment collection, and financial reporting.

This position will also coordinate many outreach initiatives for AOPA

that include aviation and non-aviation events throughout the country on

an annual basis. You will assist in producing an AOPA presence at each

event and promote AOPA through physical display materials and web

presence.

To qualify, you must have a Bachelor's degree, and three years work

experience in a multi-task environment or previous experience event

planning. Membership or association experience is a plus. You must

possess excellent oral, written, and interpersonal communication skills,

professional attitude, ability to handle multiple tasks simultaneously,

handle change with ease, and have a superb attention to detail, and

aptitude for customer service. Proficiency in Microsoft Word and Excel

is required, and the ability to become well versed in Oracle membership

database is essential. Some travel required.

Learn more about this position at www.aopa.org/info/jobs.

AOPA offers a highly competitive salary, an exceptional benefits

package, and a great location with an easy, reverse commute. To apply,

send your resume to hr@aopa.org or mail to AOPA, Human Resources, 421

Aviation Way, Frederick, MD 21701. AOPA is an equal opportunity employer

committed to diversity in the workplace. EOE, M/F/D/V.

3. Meeting and Registration Intern; National Investment Center;

Annapolis, MD

Company: NIC

Job Type: Internship

Domestic Travel: Yes

International Travel: No

Compensation: Stipend $4,000 to be distributed in 4 payments

City: Annapolis

State/Province: MD

Postal Code: 21401

Country: USA

Dates: July – September2009

Description: Detail-oriented intern needed to assist Vice President of

Events & Marketing with events managed by the organization including

conferences, executive meetings and company events. Responsibilities

include sponsorship paperwork, registration assistance, travel

arrangements, board correspondence, event program review, arranging

exhibit materials at other events, etc. 25-40 hours per week as your

schedule allows plus travel to larger events.

How to Apply: Please send your resume to Elisa Infante Freeman at

efreeman@nic.org.

4. Sales Manager/Association Market; Fairmont Tremblant; Mont-Tremblant,

QC, Canada

Only 1.5 hours from Montreal and Ottawa, this charming Resort Village

was voted # 1 Ski Resort in Eastern North America for 11 straight years

by Ski Magazine and Best Outdoor Activites Year Round by CondeNast

Traveller. This is a great opportunity to develop your career with high

end groups and very savvy leisure guests while enjoying an exciting

lifestyle in this rapidly growing region.

Reporting directly to the Director, Sales and Marketing, this position

is responsible for the following Market Segments:

-Canadian Association

-Provincial Association

-US Association

-Federal Government

-SMERF

Managing all leads from the GSO & colleague referrals:

-Ensure the achievement of sales activity, referrals and room night

quotas;

-Develop new client base, as well as repeat business from the existing

client base and key accounts;reflecting Market segment responsibilities;

-Play an active role within the Sales Team;

-Develop action plans relative to your Market segment;

-Prepare weekly, monthly and yearly sales reports, as directed;

-Assist with the compilation of competitive intelligence information;

-Participate in trade shows, sales trips, conventions and promotional

events as directed;

-Cover weekend sales and duty manager shifts as needed;

-Ensure upon the closing of sales that a proper follow-up with

convention services,catering and/or other hotel departments to ensure

delivery of services;

-Recommend and implement appropriate FAM trips;

-Coach sales coordinator in respect to markets and proposals.

QUALIFICATIONS:

-Minimum of 2 years experience in sales with Fairmont Hotels;

-Knowledge of the Association marketplace ,SMERF & Gouvernment markets;

-Highly organized, results-oriented and flexible;

-Excellent interpersonal, written and verbal skills are critical;

-Team player;

-Bilingual English & French;

-Able to travel as required;

-Knowledge of Delphi and Microsoft Office required;

-Excellent communication and presentation skills.

Please forward your resume to melanie.ouellet@fairmont.com or by fax at

819-681-7643

5. Events Associate; SPSS; Chicago, IL

Position Summary:

Reporting to the Manager of Events, the Events Associate oversees all

aspects of event planning, including seminars, online seminars and

tradeshows

Duties and Responsibilities include:

* Plan and coordinate the logistics of concurrent North American

trade shows, seminars and on-line seminars

* Arrange all aspects of web-based seminars, including registration,

training, rehearsals and live event management

* Research possible events and venues

* Work with outside vendors and inside show sponsors to ensure event

site needs are met, including meeting advanced discount deadlines

* Limited travel to key events (approximately 4-6 times a year) for

on-site coordination and management of activities

* Assists with SPSS-sponsored conference logistics

* Other duties as assigned

Position Qualifications:

* BA/BS or equivalent experience

* Minimum of 2 years previous corporate events experience including

planning and onsite management of trade shows, seminars and online

events.

* Experience in a fast-paced corporate environment

* Strong project management skills

* Proficiency at an intermediate level in Microsoft Word and Excel

* Knowledge and understanding of internet research methods

* Demonstrated success in managing multiple projects

* Ability to multitask and set priorities

* Superior organizational skills and attention to detail

* Ability to meet strict deadlines and proactively manage budgets

* Excellent communication skills

* Strong customer service orientation

* Must be self-motivated and able to work with little direction.

* Posses a “whatever it takes to get the job done” attitude

* Ability to travel (including overnight travel)

In order to be considered for this position SALARY REQUIREMENTS MUST BE

CLEARLY STATED

please apply directly to

http://www.resourcehire.com/clients/spss/publicjobs

Attn: LW11242

6. Marketing/Event Coordinator; The Wizetrade Group; Plano, TX

Junior level position responsible for assisting with managing, planning,

coordinating and implementing one large-scale multi-day convention and

other corporate and customer events as needed. Meetings and convention

responsibilities include contract negotiation, site selection, agenda

planning/management, on-site management, and budget management. Submit

RFPs to potential vendors for all items purchased within the

Organization. Review and evaluate vendor bids to select quality

merchandise and negotiate pricing. Manage company inventory and prepare

periodic reports.

Qualified candidates:

* Minimum two years experience coordinating events to include event

planning, hotel negotiations, vendor selection, travel arrangements, and

on-site management required.

* Convention experience preferred.

* Experience with logistics coordination, entertainment and site

selection and project management.

* Strong communication skills and thrives in a fast-paced

environment.

* Strong oral and written communication skills

* Strong computer proficiency including Microsoft® Office and

Internet

* Strong negotiation skills

* Excellent time management skills, ability to multi-task in a

fast-paced environment, outstanding organizational skills and attention

to detail

* Ability to troubleshoot problems.

* Strong customer service orientation.

* Hospitality industry experience, including travel planning

experience, is required.

* Experience in vendor management

* Experience developing and evaluating RFP's and vendor bids.

Compensation based on experience. Range between $33,000 – $38,000 with

benefits.

Applicants should send resume and references to careers@wizetrade.com or

fax to 775-368-9796. Microsoft Word format is preferred for e-mail

submissions. Any questions about career opportunities at Wizetrade can

be directed to the email address above or by calling 972-387-4728.

To apply for a position, please send your resume and references to:

Recruiting

The Wizetrade Group

6900 North Dallas Parkway, Suite 600

Plano, Texas 75024

Fax: (775) 368-9796

E-mail: careers@wizetrade.com

(Please include the position for which you are applying in your e-mail

subject line.)

7. Volunteer Event Planner; Noah's Ark Animal Welfare Association, Inc.;

Ledgewood, NJ

What do you have to give?

Noah's Ark Animal Welfare Association, Inc. a limited admission,

“no-kill” animal shelter located in Ledgewood, NJ could really use the

expertise of a volunteer event planner who will organize and execute a

special event in order to raise funds for Noah's Ark Animal Welfare

Association Inc. and increase public awareness of the dogs and cats

awaiting adoption.

Previous experience in coordinating events from inception to completion.

Ability to recruit, manage and energize volunteers. Skills including:

organization, communication (clear written and verbal), and technical

(Microsoft office, e-mail), have good “people skills”.

Planning for these events will begin May 1. Initially, the time

commitment for volunteer event planner will be about an hour a week, but

will accelerate as the event date approaches.

Please apply only if you love animals and have experience in event

planning, fundraising, or participating in the development and launch of

a (50-150 people in attendance) fundraiser. Event Planner is a volunteer

position (non paid)

Visit www.noahsarknj.org and fill out an online volunteer application

and/or email Lauren@noahsarknj.org.

Visit www.noahsarknj.org and fill out an online volunteer application

and/or email Lauren@noahsarknj.org with your resume and/or event

planning experiences.

8. Client Services Intern; Los Angeles Convention and Visitors Bureau;

Los Angeles, CA

The Los Angeles Convention and Visitors Bureau (LA Inc.) is the official

organization for the City of Los Angeles to advance the prosperity of

LA's visitor economy and the livelihoods that depend on it. We seek,

host, promote and retain meeting and conventions that stimulate the

economy by increasing tourism and spending and enhancing the image of

Los Angeles as an event destination. LA INC. is governed by its Board

of Directors. College students have the opportunity to learn more about

careers in the hospitality, meeting and events industry by participating

in the internship program offered by LA Inc. For more information about

LA Inc., please see our website at www.discoverlosangeles.com.

REQUIREMENTS

* Currently enrolled in a college/university and have two years of

undergraduate course work completed towards a degree in related fields

(preferred but not required)

* Display an interest in business marketing, communications,

hospitality or public relations

* Excellent verbal and written communication skills

* Good organizational skills. Attention to detail is necessary.

* Outgoing and enthusiastic

* Computer and typing skills (word processing, excel spreadsheets)

* Knowledge of Los Angeles and special events

* Knowledge of the various hotels and venues in Los Angeles (not

required)

* Interest in planning and organizing events

* Interest in the inner working of hotels and/or conventions

INTERNSHIP DESCRIPTION

* Internship is for a semester (10-12 weeks or equivalent)

* Hours are part-time (12-15 hours a week) and intern will work

on-site during regular business hours, as well as some evenings and

weekends

* Intern will work on a variety of projects (creating entertainment

calendar, coordination information booths, updating program databases,

marketing/PR assistance and administrative office support)

* Intern will assist with event planning and hosting (i.e.

registration, silent auction, receptions, hospitality) for special

events including media fams, advisory board meetings, national sales

meetings, PrimeTime Emmy's meeting professional familiarization, GRAMMY

Awards meeting professional familiarization and other events

* Intern will be in an office environment and assist with answering

phones, making copies, stuffing envelopes, working on spreadsheets, etc.

* Internship provides a great opportunity to meet new people,

network with outside companies and interface with hospitality and

convention industry executives

COMPANY: Los Angeles Convention and Visitors

Bureau (LA Inc.)

JOB TITLE: Client Services Intern

JOB TYPE: Internship

WAGE/SALARY: Non-paid

DAYS/HOURS: Monday – Friday; 12-15 hours/week (some

weekends)

JOB LOCATION: Downtown Los Angeles

Please e-mail clientservicesla@lainc.us for an Intern Program Entry

Application

9. Independent Contractor; ICEBAR Orlando; Orlando, FL

http://www.mpiweb.org/cms/mpiweb/JobBank/DisplayJob.aspx?JobId=7680

10. Meeting Planner; National Defense Industrial Association; Arlington,

VA

Major educational/trade Association in Arlington at Courthouse Metro,

supporting national security and legal and ethical forums between the

government, the services, and the defense industry, has an immediate

opening for a entry level Meeting Planner to assist one of five Events

Directors in coordinating and executing multiple symposia annually.

Duties include design & distribution of meeting announcements and

coordinating overall logistics required to produce meetings and

conferences, including registration setup and monitoring, calls for

papers, site visits, hotel and service support negotaitions, website

content maintenance, AV, F&B, Room Block management, etc. Position also

provides admin support for various conference and meeting related

activities. Works with exhibits team manager for events incoprporating

exhibit operations.

Requirements

Entry level preferred. Position requires familiarity with Windows PC

environment, solid writing and editing skills, and interactive

communication skills. Should enjoy a fast paced team environment with

the ability to work multiple events at a time. Desktop publishing

knowledge a plus. Familiarity with military/defense issues and protocol

helpful. Frequent travel required.

Salary commensurate with skills and related experience. Excellent

benefits. Entry level desired – excellent opportunity to get fully

immersed in the business. Applicants should go to

http://application.ndia.org/jobs/ and follow instructions therein for

submitting an application form and resume.

NOTES: Local Residents Preferred (No Relo).

Additional Salary Information: Salary in mid thirties but based on skill

set and qualifications. Local transportation allowance for back and

forth to work provided. Excellent benefits with 401k and profit share.

NDIA is a member of the ASAE Circle Club, and strongly supports

professional development to include professional association dues,

participation in certification programs, and extensive job related

training.

11. Exhibits Manager; National Defense Industrial Association;

Arlington, VA

Major educational/trade Association in Arlington at Courthouse Metro,

supporting national security and legal and ethical forums between the

government, the military services, and the defense industry, has

immediate opening for an Exhibits Manager.

Job Summary: A non-exempt position wherein the incumbent

plans, coordinates, promotes and executes assigned exhibit operations

and related support activities.

General Responsibilities: Assist in the development, planning,

production and administration of exhibitions and symposia.

Responsibilities include developing high value marketing content for

publicizing events to former and prospective customers, development and

execution of exhibit floor plans, management and execution of exhibit

booth sales, and on-site exhibit show management for up to 6-8 shows

annually. Coordinate frequently and closely with meeting planners to

synchronize exhibition planning, promotion and execution with the

conferences and symposia they support. Responsible for successfully

initiating and coordinating a variety of actions associated with

assigned exhibit shows.

Specific Duties:

· Publicize NDIA events to relevant customers and prospects

through print and online promotions.

· Perform assigned responsibilities in a manner that promotes

teamwork and cooperation across the Association.

· Develop and maintain online exhibitor information related to

booth sales, exhibits personnel registration, and vendor kits to

facilitate exhibitor registrations.

· Contact previous and prospective exhibitors personally to

encourage new/continued participation in exhibitions – i.e., manage

customer relationships.

· Respond to exhibitor inquiries in a timely and courteous

manner.

· In coordination with meeting planners, develop high value

marketing copy to sell exhibits, in print and online.

· Develop and maintain floor plans, exhibitor communications,

service kits, sales contracts and exhibitor agreements.

· Compile and distribute exhibitor lists periodically and as

necessary to ensure all vendors, customers, and staff are informed of

changes.

· Develop and coordinate barter/exchange agreements between NDIA

and other organizations/shows/publications to trade NDIA commodities,

i.e. booth space, print ads, literature distribution opportunities, etc.

for in-kind services that promote NDIA exhibits.

· Conduct exhibit booth sales and registrations to meet/exceed

assigned sales targets.

· Assist in the development of vendor RFP's for selected shows.

· Travel to and manage assigned NDIA exhibits to include

oversight of set up, operation and dismantling of the exhibition area.

· Serve as Exhibits liaison to facility staff, suppliers,

exhibitors and members during exhibition.

· Manage on-site vendors (decorators, security, etc.) at

assigned shows.

· Coordinate show orders, registration counters, signage, etc.

with meetings teams.

· Maintain exhibitor files, materials, records and show

statistics. Prepare and present show performance reports to Exhibit

Director and VP, Operations.

· Perform special projects and other duties as assigned.

Observable efforts to develop a teaming relationship and work as a

member of a team with other staff across the association, with support

contractors, and specifically with supported meeting planners and

operations directors , is a required performance parameter.

NOTES: Local Residents Preferred (No Relo).

Additional Salary Information: Salary based on qualifications and

experience. Transportation allowance for daily work travel. 401k w

profit share.

Qualifications: Entry level preferred. Previous event planning

experience, strong marketing skills, both direct and indirect, an

outgoing and enthusiastic personality, excellent communications skills,

both written and oral, strong customer service mentality, and

proficiency in MS Office applications a plus. Must be a strong

self-starter, comfortable with establishing and maintaining new contacts

and closing sales. Knowledge of the defense industry is beneficial.

Qualified applicants should submit application and resume by going to

http://application.ndia.org/jobs/

12. Instructor (online) – Event Management; Mount Royal College;

Alberta, Canada

http://careers.ises.com/c/job.cfm?site_id=553&jb=5410976

13. Sales Representative; Tradeshow Week; Los Angeles, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=5398921

14. Event Coordinator; HarbourVest Partners, LLC; Boston, MA

http://careers.ises.com/c/job.cfm?site_id=553&jb=5398181

15. Hotel General Manager; Morrison-Clark Inn; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28074431&jobSummaryIndex=1&agentID=

16. Dir-eCommerce; MARRIOTT INTERNATIONAL; Bethesda, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28063101&jobSummaryIndex=5&agentID=

17. Director of Sales; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28000736&jobSummaryIndex=7&agentID=

18. Director of Sales; MARRIOTT INTERNATIONAL; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28000746&jobSummaryIndex=8&agentID=

********************************

Today's theme song: “Redneck Woman”, Gretchen Wilson, “Here for the

Party”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward

will be posted at http://sonjahepn.livejournal.com/.

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This network is brought to you by:

Sonja Johnson

Arlington, VA

sonjahepn@comcast.net