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Hospitality and Event Planning Network (HEPN) for 13 March 2010

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Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

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This week's edition includes:

*** The Short Self-Pitch (SSP)

1. Event Planner; ASM International; Materials Park, OH

2. Director of Multi-Cultural Convention Sales; Visit Baltimore;

Baltimore, MD

3. Part Time Meeting Planning Assistant; National Association of Boards

of Pharmacy; Mount Prospect, IL

4. Convention Coordinator – Student Preferred (internship); NAIFA; Falls

Church, VA

5. Sales & Fundraising Coordinator; Texas Assoc. for the Gifted &

Talented; Austin, TX

6. Manager of Special Events; Women for Women International; Washington,

DC

7. Events Intern (Unpaid); Pennsylvania Association for Justice;

Philadelphia, PA

8. Director of Special Events; Orlando Science Center; Orlando, FL

9. Publications/Client Care Coordinator; Meeting Professionals

International; Dallas, TX

10. Events/PR Internship; Confidential; New York, NY

11. Exhibit & Sponsorship Sales Manager; Direct Marketing Association;

New York, NY

12. Education and Meetings Administrator; Society of Petroleum

Engineers; Richardson, TX

13. Events Coordinator; International Partnership for Microbicides;

Silver Spring, MD

14. Director, Exhibits Sales; Association of Equipment Manufacturers;

Milwaukee, WI

15. Part Time Meeting Planner; NABP; Mount Prospect, IL

16. Meeting Planning Coordinator; Washington Hospital Center;

Washington, DC

17. Special Fundraising Event Coordinator; Fairfax Court Appointed

Special Advocates (CASA); Fairfax, VA

18. Meetings Planner; Advisory Board Company; Washington, DC

19. Conference & Events Specialist; ICF International; Fairfax, VA

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to sonjahepn@comcast.net. One SSP will be included each

week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter.

**********

1. Event Planner; ASM International; Materials Park, OH

The Event Planner is responsible for supporting budget development,

hotel & vendor contracts, room planning, F&B planning, Audio Visual

management, registration, and logistical support. As a “utility player”

this role will support Event Managers on individual events and function

as the Event Manager on Regional events.

ESSENTIAL RESPONSIBILITIES:

. Develops marketing communications in conjunction with the Marketing

Department, on-line registration, budgets for Regional events, vendor

management, negotiation, and advanced communications at all levels.

. Develops copy for the Advance Brochure, emails, Proceedings and Final

Programs.

. Create and manage the request for proposal process for vendors, as

requested.

. Manage the Abstract Management System; reports, author communications,

proceedings, final program, etc.

. Support Event Manager in locating, contracting and all final details

for Education Courses for all events, as appropriate and assist with

development of project tasks, project plans, historical data and budgets

for upcoming events/conferences.

. Work with Event Managers to support strict adherence to budgets.

. Gather all pertinent data for preparation of all Final Reports for

events/conferences.

. Determine registration needs for assigned Events (outside registration

service or internal mechanism) and work with Event Managers to ensure

proper implementation.

. Serve as primary liaison to all vendors; both internal and external

and for internal departments.

. Support Event Managers in venue research, menu selection, logistical

and on-site needs.

QUALIFICATIONS:

· Working knowledge of financial management with regard to budget

development and oversight.

· Ability to analyze data and compile management reports.

· Ability to work collaboratively with all Events staff as well

as with interdisciplinary teams.

· Excellent attention to detail.

· Excellent communications skills.

· Proficiency with Microsoft Office programs, including Word,

Excel, PowerPoint and Outlook.

· Sound project management experience.

· High level of initiative and self-motivation.

· Team player with positive, can-do attitude.

EDUCATION AND EXPERIENCE:

· Minimum of 4 or more years of planning experience and the

ability to work independently

· Bachelor's Degree or combination of college level courses and

equivalent experience is preferred. Formal Project Management experience

is essential.

Contact: Human Resources

Email Address: hr@asminternational.org

Phone: 440-338-5151 Ext. 5571

Fax: 440-338-6614

2. Director of Multi-Cultural Convention Sales; Visit Baltimore;

Baltimore, MD

Visit Baltimore is seeking a Director of Multi-Cultural Convention Sales

to drive convention sales business from the multi-cultural market

segment for the City of Baltimore. Specific emphasis will be given to

African American, Hispanic, Asian and Indian markets however, the

director will work to secure and manage business from all multi-cultural

segments as directed by the Director of Group Sales. The Director of

Multi-Cultural Convention Sales will work independently as well as with

the Sales team to optimize existing business and to cultivate new

business and will be responsible and accountable for meeting and/or

exceeding sales goals and objectives as defined in the marketing plan.

Experience/Requirements:

Candidate must have experience in soliciting new business, sending leads

hotel and convention center sales as well as the meeting industry. Must

also have experience with using assessments, rate negotiations, special

deals, rebates, and other negotiating tools to develop business proposal

and presentations. Candidate must also have experience with the formal

bid process and be able to make presentations to Meeting Planners, Board

of Directors, and/or Government agencies. Candidate will also be

required to indentify target account list in accordance with Visit

Baltimore sales goals and booking guidelines. Qualified candidate must

have 5-7 years experience in the hospitality industry preferably in

hotel sales or CVB sales and service management. Must have basic

understanding of computers and requires excellent written and oral

communication skills. Candidate must have a valid driver's license and

reliable transportation able to carry a minimum of three clients. All

final candidates will be subject to a financial credit check and

candidate must be able to obtain a cell phone with email capabilities.

Resume and cover letter must be received via email only, and will be

accepted until position is filled. Please include salary requirements

in cover letter. NO PHONE CALLS PLEASE. Visit Baltimore is an Equal

Opportunity Employer.

Salary and incentive are proportionate with experience.

resumes@baltimore.org

3. Part Time Meeting Planning Assistant; National Association of Boards

of Pharmacy; Mount Prospect, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=6572884

4. Convention Coordinator – Student Preferred (internship); NAIFA; Falls

Church, VA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=6572837

5. Sales & Fundraising Coordinator; Texas Assoc. for the Gifted &

Talented; Austin, TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6587120

6. Manager of Special Events; Women for Women International; Washington,

DC

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6586816

*** From Ned Lundquist ***

7. Events Intern (Unpaid); Pennsylvania Association for Justice;

Philadelphia, PA

Get real-world experience and build your resume with the Pennsylvania

Association for Justice [www.pajustice.org] . We are a professional

association of 2900 attorneys across the state. As we are a small

non-profit, your internship experience will be varied and hands-on (you

wont just make coffee and run the copy machine!)

Any event planner knows its all about the details, so we seek a

motivated individual who can manage both small clerical-level details

and can balance multiple assignments. Ability to work collaboratively

and independently.

Experience with the following software preferred: Access, Excel and Word

(especially mail-merging).

– Assist with registration of members for the PaAJ 2010 Convention

– Handle the fulfillment process for all registrations, including

confirmation letters, tickets, packets, etc.

– Assist in promoting PaAJ Convention activities, including emails,

mailings, faxes, and on our website.

– Assist in executing PaAJ Convention activities and details.

Opportunity for creative input. Special duties will be assigned based

upon your experience level and interests.

– Internship hours may include travel June 23-27, and long working days

on site.

– Phone calls to follow up with event participants, volunteers and

vendors.

– Assist with other PaAJ events & meetings locally

Qualifications

– excellent interpersonal, oral and written, communication skills and

organizational ability

– strong research and writing skills

– Advanced computer research, database management and word processing

skills; Microsoft Word, Access,

– research experience

Contact: Pia King, Business Development Associate at pia@pajustice.org

*******

8. Director of Special Events; Orlando Science Center; Orlando, FL

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6587601

9. Publications/Client Care Coordinator; Meeting Professionals

International; Dallas, TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6584117

10. Events/PR Internship; Confidential; New York, NY

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6583894

11. Exhibit & Sponsorship Sales Manager; Direct Marketing Association;

New York, NY

The Direct Marketing Association is looking for a dynamic exhibit and

sponsorship sales manager for its global integrated marketing event (500

exhibitors). The position will increase exhibit sales and sponsorships

through the generation of leads, development of prospect lists and

marketing opportunities. The sales manager will also help plan and

conduct marketing campaigns to prospective exhibitors followed up by

sales calls. More information about our event can be found on the event

website www.DMA2010.org and our association can be found at

www.the-dma.org.

The position will be responsible for conducting exhibit sales

strategies, building the prospect sales database and conducting outbound

sales campaigns. The sales manager will also support the Director of

National Sales for additional association events and work closely with

operations staff to establish space assignment and procedures for the

annual trade show and other events.

The successful candidate will have a solid understanding and knowledge

of general integrated sales and marketing principles, demonstrated

project and budget management skills along with sales contact management

(ACT, Salesforce). He/She will be an enthusiastic, creative self-starter

who can multi-task and thrive in a busy, fast-paced environment. They

must be highly driven and results-oriented. They must possess strong

oral, written and presentation skills.

Requirements:

. 2 years of proven sales experience preferably in the association

and/or convention industries

. Bachelors degree in marketing preferred (equivalent work experience

will be considered)

. Excellent communication skills, both written and verbal along with

stellar presentation skills

. Multi-task oriented; ability to function in a fast-paced environment;

self-starter

. Superior people skills; customer-focused attitude and ability to adapt

within an evolving culture

Benefits

. Salary $45k base + $25k commission package

. 401k; medical, dental

. Casual work environment

. Unlimited marketing education through events and seminars

Contact Information:

Please send a resume and cover letter to Gerald F. Longo, CMP, Vice

President, Event Operations at the Direct Marketing Association. Email

address is glongo@the-dma.org.

12. Education and Meetings Administrator; Society of Petroleum

Engineers; Richardson, TX

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6568754

13. Events Coordinator; International Partnership for Microbicides;

Silver Spring, MD

http://careers.mpiweb.org/c/job.cfm?site_id=8168&jb=6568356

14. Director, Exhibits Sales; Association of Equipment Manufacturers;

Milwaukee, WI

http://careers.ises.com/c/job.cfm?site_id=553&jb=6578710

15. Part Time Meeting Planner; NABP; Mount Prospect, IL

http://careers.ises.com/c/job.cfm?site_id=553&jb=6572902

16. Meeting Planning Coordinator; Washington Hospital Center;

Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=29018702&jobSummaryIndex=0&agentID=

17. Special Fundraising Event Coordinator; Fairfax Court Appointed

Special Advocates (CASA); Fairfax, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=29013932&jobSummaryIndex=51&agentID=

18. Meetings Planner; Advisory Board Company; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28898822&jobSummaryIndex=150&agentID=

19. Conference & Events Specialist; ICF International; Fairfax, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=28736792&jobSummaryIndex=178&agentID=

********************************

Today's theme song: “Breaking All The Rules”, She Moves, “Breaking All

The Rules”

Past and present issues can be read at

http://lists.topica.com/lists/hepn/read. Issues from November 27 onward

will be posted at http://sonjahepn.livejournal.com/.

To contribute your job opportunities or questions/issues for comments by

the network, send an e-mail to sonjahepn@comcast.net.

Share the love! Invite your friends and colleagues to join the network

by sending a blank e-mail to hepn-subscribe@topica.com.

This network is brought to you by:

Sonja Johnson

Woodbridge, VA

sonjahepn@comcast.net