Hospitality and Event Planning Network (HEPN) for 24 March 2008

Welcome to the Hospitality and Event Planning Network, a career and

relationship building newsletter network for all who work in the

hospitality and event planning industries, published by Sonja Johnson.

The objective of this network is to build relationships and help each

other with career issues and other professional and personal challenges.

Here's how to participate: Send any issue or job opportunity to

sonjahepn@comcast.net and I will post it in the weekly newsletter sent

to you and all other subscribers. If you are sending a job opportunity,

please include the title, organization, and location, as well as a brief

description/link/contact information. We also like to hear if you got a

job as a result of this network!

Some of the older HEPN editions are now listed at:

http://www.nedsjotw.com/blog/HospitalityEventPlanningJobs.

Issues from November 27, 2006 onward are also posted at

http://sonjahepn.livejournal.com/.

This network thrives on sharing. Invite your friends! Anyone can sign up

by sending a blank e-mail to hepn-subscribe@topica.com.

Neither Topica nor I rents, sells, or gives out your information on this

list.

This week's edition includes:

*** The Short Self-Pitch (SSP)

*** Upcoming Conferences

1. Scientific Program Administrator / Manager; American College of

Physicians; Philadelphia, PA

2. Sales Manager; American Camp Association (ACA); New York, NY

3. Meetings Coordinator; IPC; Bannockburn, IL

4. Meeting Planer; International trade association for the real estate

and retail industry; New York, NY

5. Meetings Manager; Specialty Graphic Imaging Asociation; Fairfax, VA

6. Tradeshow Operations Director; Questex Media Group, Inc.; Santa Ana,

7. Private Events Coordinator; The Adler Planetarium; Chicago, IL

8. Exhibit/Convention Manager; Confidential; New Jersey

9. Sales Executive; Triumph Expo & Events Inc.; Seattle, WA

10. Meeting Planner; National Association of Home Builders; Washington,

11. Industry Relations Manager; American Society for Microbiology;

Washington, DC

12. Director of Marketing and Communications; Palm Springs Bureau of

Tourism; Palm Springs, CA

13. Senior Vice President of Sales; San Diego CVB; San Diego, CA

14. Regional Convention Sales Managers; New Orleans Metropolitan

Convention & Visitors Bureau; Washington, DC/Atlanta, GA

15. Director of Tourism; Missouri Division of Tourism; Jefferson City,

16. Tourism Ad Sales; Miles Media Group; St Augustine, FL

17. Project Manager; PRIME Strategies Inc.; Vancouver, British Columbia,

Canada

18. Meeting Planner; BTF Enterprises; Santa Cruz, CA

19. Strategic Partnerships Manager; Meeting Professionals International;

Dallas, TX

20. Event Manager; Vistage International, Inc.; San Diego, CA

21. Operations Project Manager Contractor; Woodberry Events Inc.; San

Francisco, CA

22. Convention & Tradeshow Coordinator; SmithBucklin Corporation;

Washington, DC

23. Global Sales Director, Associations; Wyndham Hotel Group; Chicago,

IL and Washington, DC

24. Global Sales Director, Corporate Group, N.Y.C. ; Wyndham Hotel

Group; New York, NY

25. Global Sales Director, Pharmaceutical; Wyndham Hotel Group;

Parsippany, NJ

26. Events Manager; National Council for Community and Education

Partnerships; Washington, DC

27. Marketing/Project Manager; Confidential; Los Angeles, CA

28. Events and Customer Briefing Center Manager; Nancy Battey &

Associates; Silicon Valley, CA

29. Account Executive; Mondotels, Inc.; New York, NY

30. Event Coordinator/Administrative Assistant; Confidential; Los

Angeles, CA

31. Executive Assistant to the President; National Propane Gas

Association; Washington, DC

32. Meeting Planner; National Defense Industrial Association; Arlington,

33. Director of Meeting Services; American College of Radiology; Reston,

34. Senior Meeting Professional and Project Director; EDJ Associates;

Reston, VA and Rockville, MD

35. Meeting Planner; National Association of Home Builders; Washington,

36. Learning Services Manager; National Assembly of State Arts Agencies;

Washington, DC

37. Director of Strategic Event Management; Int'l Facility Management

Association; Houston, TX

38. Senior Meeting Planner, Meetings Planning Services; American Bar

Association, Washington Office; Washington, DC

39. Meeting Planner; NCARB; Washington, DC

40. Director of Events & Education; Oregon Association of Nurseries;

Wilsonville, OR

41. Senior Director, Sales Intermediary Analysis; MARRIOTT

INTERNATIONAL; Bethesda, MD

42. Sr. Director, Sales and Marketing, CSRT; MARRIOTT INTERNATIONAL;

Bethesda, MD

43. Manager, Operations; MARRIOTT INTERNATIONAL; Bethesda, MD

44. Intern, Link Marketing Specialist; Choice Hotels International;

Phoenix, AZ

45. Sales Manager; Capitol Hill Suites; Washington, DC

46. Director of Claims; Interstate Hotels & Resorts; Arlington, VA

47. Sales representatives; Choice Hotels International; Minot, ND

48. Director, Interior Design; Choice Hotels International; Silver

Spring, MD

************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you

are looking for a job opportunity or offer free-lance services, send a

brief paragraph to

sonjahepn@comcast.net. One SSP will be included each week.

************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be

aware of? Send the details to sonjahepn@comcast.net for inclusion in the

next newsletter!

********

1. Scientific Program Administrator / Manager; American College of

Physicians; Philadelphia, PA

The American College of Physicians (ACP), a medical membership

association located in Philadelphia, is seeking a Scientific Program

Administrator / Manager to handle the organization and implementation of

the education program at its annual meeting. This person will schedule

educational sessions, act as a liaison between program committee and

faculty, and coordinate interdepartmental responsibilities including

marketing, information services and meeting logistics.

To qualify, candidates must have a Bachelor's degree with extensive

related work experience in the development and implementation of

educational meetings, preferably in a medical environment. Excellent

writing and organizational skills are required as well as strong

computer skills including familiarity with relational databases.

Superior interpersonal skills are a must.

ACP offers a competitive salary, excellent benefits and a supportive

work environment. Interested candidates should apply by going to:

http://www.acponline.org/career_connection/acp/#spam

Contact: Deborah Quigley

Fax: 215-351-2449

recruiting@acponline.org

2. Sales Manager; American Camp Association (ACA); New York, NY

The American Camp Association (ACA) is a private, not-for-profit

educational organization dedicated to enhancing the quality of summer

camp experiences for children. The American Camp Association – New York

represents one of the largest networks of camp professionals in the

country with over 500 members representing over 300 affiliated camps.

The programs and services of the American Camp Association – New York

Section are aimed at responding to the particular needs of the region

while at the same time, adhering to the ACA\\\'s national agenda. The

American Camp Association, New York (ACA, NY ) seeks a Sales Manager to

assist the Director of Professional Development with the sales of

advertising space in our publications and exhibit hall booths for our

yearly camp industry conference. The Sales manager will be responsible

for recruiting new businesses relevant to the camp industry to exhibit

and advertise. The Sales Manager will also work with existing exhibitors

and advertisers. ACA, NY works with parents and camp programs throughout

the region to help promote safe, fun and developmentally appropriate

camp experiences. Interest in and/or experience with day or resident

children's summer camps, college degree and excellent interpersonal

skills required.

Salary is DOE and we provide excellent benefits. Please fax or e-mail

your resume, cover letter and salary history to Scott Rothschild at

(212)391-5207 or scott@aca-ny.org.

http://www.aca-ny.org

3. Meetings Coordinator; IPC; Bannockburn, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4297165

4. Meeting Planer; International trade association for the real estate

and retail industry; New York, NY

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4297143

5. Meetings Manager; Specialty Graphic Imaging Asociation; Fairfax, VA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4294390

6. Tradeshow Operations Director; Questex Media Group, Inc.; Santa Ana,

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4294250

7. Private Events Coordinator; The Adler Planetarium; Chicago, IL

The Adler Planetarium, Chicago, IL, is seeking a Private Events

Coordinator to sell and facilitate the use of the Adler's event space,

manage event logistics, bill clients, collect payments, keep records and

make outside inquiries. This position reports to the Director of Sales

and Private Events and the Private Events Supervisor in the Premier

Guest Services Division. Strong attention to detail and follow-up

skills are required. Applicants must be able to work weekends and

evenings.

Duties and responsibilities:

– sell event space, i.e. answer inquiries, network, conduct site

inspections and final walk-through with the client

– facilitate event logistics from beginning to end including accounting,

timing, and follow-up

– coordinate on-site event preparations and other details to ensure

excellent customer servicefor outside clients and internal Adler clients

– work closely with Adler's exclusive caterer on event logistics

– ensure that all details are covered and communicated

– generate leads, attend networking functions and be involved in

professional organizations

– strong attention to detail and follow-up skills

– assist with special projects and duties as required

Education required: A Bachelors Degree. A degree in hospitality

management, marketing or a related field is preferred.

Experience required: Two or more years of event management, sales or

convention services. Experience in a cultural institution, hotel or

catering company is preferred. Must have excellent writing and

telephone skills, the ability to multi-task, prioritize, maintain files

and meet deadlines.

To apply for this position, please email a cover letter, resume, and

salary history to:

Marguerite E. Dawson

Director of Human Resources

The Adler Planetarium

Telephone: 312.322-0591

Email Address: hr-PECoord@adlerplanetarium.org

URL Address: http://www.adlerplanetarium.org

EEO

8. Exhibit/Convention Manager; Confidential; New Jersey

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4292223

9. Sales Executive; Triumph Expo & Events Inc.; Seattle, WA

The Sales Executive will represent Triumph with the direct

responsibility of increasing sales and maximizing company profits. The

goals are to identify, understand, effectively communicate and negotiate

potential client objectives as they relate to the use and implementation

of Triumphs' products and services. The Sales Executive will work as a

solid sales team member to project a positive image in line with

Triumph's overall goals and objectives.

Contact: Donica Larson

Phone: 206.696.7112

donica.larson@triumphexpo.com

10. Meeting Planner; National Association of Home Builders; Washington,

Large trade association is seeking a self-motivated, detail-oriented

meeting planner to coordinate and manage logistics for fourteen (14)

networking meetings in support of the organization's members. The

candidate will communicate with group leadership, secure final

arrangements for hotel, group dinners, group activities and

transportation. This person is responsible for hotel contract

negotiations and the RFP process. Candidate will work closely with the

meeting facilitator and prepare meeting packet materials. Must have at

least 3 years of meeting management experience and familiarity with

hotel contracts. Must have strong knowledge of MS Office (Word, Excel).

Excellent oral and written communication skills are essential. Ability

to travel up to 3 times per year. We offer excellent benefits and

competitive salary. Must submit resume and cover letter with salary

requirements online at http://www.nahb.org/jobs.

11. Industry Relations Manager; American Society for Microbiology;

Washington, DC

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4282727

12. Director of Marketing and Communications; Palm Springs Bureau of

Tourism; Palm Springs, CA

INFORMATION ABOUT THE JOB: Oversees development, planning and

implementation of marketing, communications & collateral material to

generate tourism, conference, convention and leisure business. Main

contact between all public relations firms, advertising agencies and

representatives.

Qualifications:

Education: B. S. in marketing, business or related field. Experience: 3

years marketing & tourism industry experience. Extensive knowledge of

tourism & hospitality practices, broad diverse cultural understanding

including: Gay & Lesbian, arts & political communities. Apply:

http://www.palmspringscc.com

Compensation:

$70,000 / $80,000 DOE

Contact:

Kim Peacher

SMG Palm Springs

277 N Avenida Caballeros

Palm Springs, CA 92262

7603228417 (phone)

7603256611 (alt. phone)

7607784102 (fax)

kpeacher@palmspringscc.com

http://palm-springs.org

13. Senior Vice President of Sales; San Diego CVB; San Diego, CA

This newly created position will provide leadership and direction in

creation of sales strategies in order to fulfill the mission and long

term objectives. The goal is to bring both hotel meetings and leisure

visitors to San Diego. With an aggressive sales goal, it is the

responsibility of the SVP of Sales to coordinate and lead the efforts of

the Sales and Services teams to ensure the goals are achieved and

exceeded. A significant percentage of the sales team is deployed

remotely and the team is currently undergoing significant growth.

Qualifications:

A college degree and 10 years of professional experience in leadership

roles with convention bureau, hotel sales or related travel industry.

Compensation:

Salary plus bonus

Contact:

Mike Gamble, President and CEO

SearchWide

320 Myrtle Street W

Stillwater, MN 55082

888-386-6390 (phone)

gamble@searchwide.com

SearchWide

14. Regional Convention Sales Managers; New Orleans Metropolitan

Convention & Visitors Bureau; Washington, DC/Atlanta, GA

Responsibilities:

Regional, home-based convention sales position(s) available in

Washington, D.C. and Atlanta markets to develop leads for the New

Orleans CVB through personal contact, telephone solicitation and

participation at industry functions. Develop working relationships with

corporate and association meeting planners and maintain high visibility

in the meeting planning community. Identify potential leads, respond to

clients' requests for information, assist in developing proposals and

service existing accounts.

Qualifications:

Five to seven years of related experience.

Compensation:

Salary will vary on previous experience and location of position.

Contact:

John V. Tiano

New Orleans Metropolitan Convention & Visitors Bur

2020 St. Charles Ave.

New Orleans, LA 70130

504-566-5016 (phone)

504-556-5828 (fax)

hr@neworleanscvb.com

http://www.neworleanscvb.com

15. Director of Tourism; Missouri Division of Tourism; Jefferson City,

Responsibilities:

Missouri Tourism Commission seeking Director of Tourism to manage

statewide program. Eligible candidates will have significant experience

in tourism industry, staff and budget management, and marketing.

Qualifications:

Additional job description and eligibility requirements at visitmo.com.

Missouri is an Equal Opportunity Employer. Employment is subject to a

background check.

Compensation:

Salary commensurate with qualifications. Include salary requirements

with resume. Direct any questions to Suzy Schneider at 573-751-3051.

Must receive resumes by April 15, 2008.

Contact:

Suzy Schneider

Missouri Division of Tourism

P.O. Box 1055

Jefferson City, MO 65102

573-751-3051 (phone)

suzy.schneider@ded.mo.gov

http://www.visitmo.com

16. Tourism Ad Sales; Miles Media Group; St Augustine, FL

http://careers.hsmai.org/jobdetail.cfm?job=2845875

17. Project Manager; PRIME Strategies Inc.; Vancouver, British Columbia,

Canada

http://careers.site-intl.org/c/job.cfm?site_id=554&jb=4303302

18. Meeting Planner; BTF Enterprises; Santa Cruz, CA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6912

19. Strategic Partnerships Manager; Meeting Professionals International;

Dallas, TX

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6907

20. Event Manager; Vistage International, Inc.; San Diego, CA

Established in 1957, Vistage is the world's leading chief executive

organization.

With Vistage, CEOs become better leaders, make better decisions and get

better results. Members gain fresh perspective and find new solutions

through a unique combination of peer group meetings, one-to-one

coaching, expert workshops and access to “members only” conferences,

online best practices and a global network of more than 14,000

executives.

Vistage really works. Members' companies are better run and grow their

revenues, on average, at more than twice the percentage growth rate

after joining Vistage. Vistage has exceptional retention rates because

CEOs are highly satisfied and stay in Vistage month after month, year

after year.

Vistage is dedicated to increasing the effectiveness and enhancing the

lives of chief executives.

POSITION SUMMARY

The Events Manager is a member of the Corporate Events Team and is

responsible for planning and executing on a variety of conferences,

meetings, and special events. This position supports planning of

national and regional events, sponsored events, exhibits/trade shows and

other events as required in support of the company's priorities and

strategy. The Event Manager executes event logistics and details

according to the master meeting and event plan and may be assigned as

the “go-to” person at conferences, meetings and special events. .

Maintains familiarity and comprehensive knowledge of the organization's

event priorities to include goals, objectives, services/products offered

as well as roles and responsibilities of others. This position

interfaces directly Chairs, members, sponsors and prospects to

communicate event details and ensure satisfaction.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other

duties may be assigned.

* Work closely with the Director of Event Operations, Corporate

Events to prioritize department goals, review and analyze both new and

re-occurring events.

* Manage the planning and execution of multiple, simultaneous

meetings and events including venue sourcing, meal functions, meeting

room set-up, audiovisual, communications, shipping, budget, RSVP's and

other duties as needed.

* Manage process and development of event marketing efforts

including collateral, communications, invitations, ads and displays.

* Establish and maintain an up-to-date database of sites specifics,

locations and accommodations of different venues.

* Develop detailed pre-meeting budget estimates, track related

expenses and negotiated savings, post event invoice reconciliation and

final budget reports for each meeting/event.

* Update and distribute logistics documents for event owner and

traveling staff for each meeting/event.

* Work with internal customers based on projects assigned by

Director of Event Operations, Corporate Events to support the meetings

and events calendar.

* Create a good team spirit both within the event team and with the

client and provide leadership by encouraging cooperation and

communication between team members.

* Understand and utilize company's Salesforce.com software to track,

monitor and report event outcomes.

* Actively contribute to the improvement of event standards and

office processes.

* Monitor and ensure quality of all event components to ensure

compliance with Vistage brand standards and event protocol.

* Review event related invoices to ensure accuracy before submitting

them for approval.

* Stay current with specific changes in the meeting industry,

including contracts, sites, negotiations, hotels as well as trends in

the industry based on economic changes

* Collect RSVP's and print name badges, table tents and other items

as needed.

* Produce budget proposals, determine budgetary limitations and

monitor on-going expenses to ensure an event stays within the allocated

budget.

* Pack and ship meeting supplies for events including signage,

give-aways, collateral, etc. and ensure delivery prior to event

* Other duties as assigned.

QUALIFICATIONS

* B.A. in Communication, Marketing, Hospitality or related field

required

* Minimum of 3-5 years of experience as a corporate events

professional with increasing responsibility

* Experience to include large scale events (greater than 500

attendees) for a professional corporation.

* Strong oral and written communication skills.

* Strong project management skills

* Demonstrated organizational, budgeting and supervisory skills.

* Knowledge of computer systems and the ability to use them as

tools.

* Event Management Certification, CMP and/or CSEP certification

preferred.

BENEFITS:

Excellent benefits includind Health, Dental, Vision, and 401K.

Learn more about our organization at http://www.vistage.com/.

Please email cover letter, resume and salary requirements to Director of

Event Operations: Jennifer.conner@vistage.com

21. Operations Project Manager Contractor; Woodberry Events Inc.; San

Francisco, CA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6908

22. Convention & Tradeshow Coordinator; SmithBucklin Corporation;

Washington, DC

SmithBucklin is the world's largest association management and

professional services company providing flexible, tailored full-service

management and function/project-specific services to more than 225 trade

associations, professional societies, technology user groups, government

institutes/agencies and corporations. SmithBucklin's mission is to drive

growth and build sustained competitiveness for client organizations.

Our Washington, D.C. office has an opportunity available for a

Convention and Tradeshow Coordinator responsible for achieving excellent

customer service and satisfaction by implementing all Client convention

needs, coordinating the work of self and others in a fast paced

environment and demonstrating the ability to manage projects and people

resources to meet strategic objectives.

Demonstrated Experience:

. Coordinating all aspects of annual conferences and seminars

(pre-planning, on-site execution, and post event wrap up, research and

recommendations for future sites, and conference promotions).

. Financial management including budget creation, monitoring

revenue/expense performance, fee collection, and staff time and fees

. Allocating time according to budget while ensuring that work meets

specifications and deadlines.

. Adapting to crisis situations, changing procedures, methods or

processes.

. Developing and maintaining solid relationships with

exhibitors/sponsors.

. Contributing effective ideas to client strategic planning and analysis

processes.

. Travel and work overtime as needed to attend events and client

meetings

. Assuming lead meeting planning responsibilities for multiple accounts.

. Contributing to overall team success by identifying problems and

proactively seeking out methods to improve self-performance and/or

efficiency of an operation or task.

Qualifications:

. Bachelors degree required

. Minimum of 3-4 years experience in convention/tradeshow industry or

event/meeting planning

. PC experience with Windows operating system and a variety of software

programs (Microsoft Office, and/or exhibit software)

. Excellent knowledge of meeting industry terminology and comprehensive

knowledge of meeting planning processes

. Ability to self start as well as work as part of a team

. High level of professionalism

. Excellent written and verbal communication skills

. Strong time management and ability to manage concurrent tasks

efficiently

. High level of detail orientation

. Strong customer service skills

SmithBucklin is proud to offer the following benefits which include but,

are not limited to: Medical, Dental and Vision Insurance, 401(k),

Tuition Reimbursement and Educational Assistance. To learn more about

SmithBucklin Corporation, visit www.smithbucklin.com.

Please note! To be considered for this opening:

. Salary requirements must be included

. Attach resume as either a MS Word doc or pdf

. Submit resumes either via recruiting website or e-mail

We are an EOE M/F/D/V affirmative action employer.

HR Recruiter

SmithBucklin Corporation

2025 M Street, N.W. Suite 800

Washington, D.C. 20036

Email: WashingtonHR@smithbucklin.com

23. Global Sales Director, Associations; Wyndham Hotel Group; Chicago,

IL and Washington, DC

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6899

24. Global Sales Director, Corporate Group, N.Y.C. ; Wyndham Hotel

Group; New York, NY

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6900

25. Global Sales Director, Pharmaceutical; Wyndham Hotel Group;

Parsippany, NJ

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6901

26. Events Manager; National Council for Community and Education

Partnerships; Washington, DC

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=6903

27. Marketing/Project Manager; Confidential; Los Angeles, CA

Westside Entertainment Company that specializes in booking corporate

entertainment, keynote speakers and sports celebrities is seeking a

marketing exec with expertise in the following areas:

* Proven track record for brand/marketing creation and management

* Internet marketing experience (website optimization, web design,

video editing, graphics, photo shop)

* Creation and implementation of marketing and publicity plans

* IT – Computer networking experience

* Excellent verbal and written communication skills

* Contacting Editor's of magazines and trade publications

* Ability to generate measurable results

* Trade show experience

* Database management

* Resource maintenance and industry research

Salary: $50,000-$60,000 annually plus benefits

Qualified candidates please submit resume to tcastor@smenet.com

28. Events and Customer Briefing Center Manager; Nancy Battey &

Associates; Silicon Valley, CA

A profitable, pre-IPO enterprise application SW and SaaS company is

seeking an Events & Customer Briefing Center Manager. This progressive

company, backed by top VCs, has been consistently growing revenue

rapidly and is led by one of the top visionaries in Silicon Valley.

Recognized as an industry leader in their space, this company is

strikingly innovative. Come join one of the most exciting companies in

the Bay Area and be part of a world class team building the next cutting

edge company on a solid growth path to becoming a major player in their

space. This position is based in the San Francisco Bay Area – South Bay

and requires minimal to no travel.

Responsibilities

This key role on the marketing team is responsible for planning,

managing and executing company marketing and corporate events – as well

as the Customer Briefing Center program – to meet sales and corporate

goals.

* Plan and execute a wide scope of marketing events including trade

shows, conferences and executive events, generating maximum returns for

our investment.

* Handle all aspects of program planning and execution: outbound

promotions for driving event registration/traffic, securing speaking and

appropriate promotional opportunities, event staffing and pre-briefing,

on-site logistics, etc.

* Drive capture and appropriate distribution of quality leads and

measure ROI of programs.

* Manage relationships with conference organizers, booth logistics

agencies and other vendors critical to the event's successful delivery.

Handle contract negotiations.

* Research and recommend creative event options and off-site venues

based on program format and budget.

* Provide onsite event support, registration management and other

duties assigned by director of group as necessary.

* Manage the customer briefing center and executive visits to

corporate headquarters to accelerate sales cycles and enhance customer

and partner relationships.

* Build the program for our new customer briefing center,

implementing processes to efficiently schedule, plan and manage

exceptional visits.

* Act as point person and host for overall briefing, working closely

with account directors and executives to ensure all visit expectations

are met as a result of the meeting.

* Ensure all briefings are managed and executed effectively. Manage

briefing logistics. Help account teams connect with speakers and that

all participants understand account status and meeting objectives.

* Manage and execute corporate-wide employee communications events.

* Understand company brand and product positioning to ensure

consistent, on-brand messaging.

Qualifications

5+ years successful marketing and corporate event management experience

planning both large events (tradeshows, conferences and seminars) as

well as small-scale events (receptions, executive events, customer

briefings, roundtables, etc) – in a B2B, high-tech, fast-paced

environment.

* Must thrive on delivering successful events/briefings with strong

drive to deliver exceptional results and to constantly improve. Must

have eye toward not only executing events well, but ensuring they meet

business objectives.

* Ability to work cross functionally across many levels and

departments including sales, marketing, product management, engineering

and executives. Ability to work with executives is a must.

* Strong results-oriented attitude with excellent skills in project

management, vendor management/negotiation and budget management.

* Self-starter with exceptional time management, multitasking and

organizational skills. Able to assess and prioritize workload in a

fast-paced, dynamic environment.

* Exceptional attention to detail – and willingness to handle

logistical components of the job – with strong follow-through and

execution skills.

* Critical to grasp our messaging and positioning as well as

understand account expectations of visit.

* Excellent written, verbal and interpersonal communication, as well

as customer service skills.

* Ability to work a flexible schedule and travel when required.

* Must be a team-player with high energy and positive, can-do

attitude.

Nancy Battey and Associates has been recruiting Marketing

Communications, Product Marketing, Product Management, Business

Development, Sales, and Professional Services executives for over 12

years. Since 1996, NBA has focused almost entirely in the enterprise

software and e-business industries, having recruited for PeopleSoft,

Siebel Systems, Oracle, Kana Communications, and numerous start-ups.

If you or someone you know is qualified for the above job description,

please contact us as soon as possible by forwarding your resume for

consideration to: hlee@nbatteyassociates.com

29. Account Executive; Mondotels, Inc.; New York, NY

Sales Executive to represent 3 international Convention Bureaus,

responsible for Corporate, Incentive and Meeting Planner segments in

Western Region US. Some experience required. Salary commensurate with

experience

PRIORITIES: 1) cultivate relatiionships thru regular contact with

existing database clients 2) devise & implement strategies to develop

new business in specific industry segments via telemarketing, sales

visits and presentations 3) organize projects for Mondotels' Convention

Bureau clients in Western Region 2-3 times yearly, eg.: sales missions,

networking events, familiarization trips 4) effectively represent

convention bureaus at specific trade shows, handling all aspects

(travel, booth set up, networking with potential clients, brochure

dissemination, report writing, updating database)

SKILLS REQUIRED: self-motivated and able to work independently; highly

organized and adept at cultivating clients thru meticulous follow up;

strong oral and written communication skills; flexible, adapting easily

to changing situations; team player; effective working with diverse

cultures and styles; eager and willing to learn; extremely reliable.

Interested parties should email resume and cover letter to:

Diane Satriano – dsatriano@mondotels.com

30. Event Coordinator/Administrative Assistant; Confidential; Los

Angeles, CA

Prominent Brentwood firm specializing in Entertainment and Keynote

Speakers for corporate/private events requires Event

Coordinator/Administrative Assistant. Company has built a reputation for

providing high profile Keynote Speakers, Sports Personalities and

Headline Entertainers to Fortune 500 companies.

Minimum 2+ years in event planning as an Event

Coordinator/Administrative Assistant or equivalent position in the

special event industry; entertainment industry, incentive, conference or

tradeshow, destination management, or production experience. Candidate

must have the ability to prioritize multiple projects in a fast paced,

multi-faceted creative environment and work well under pressure.

Meticulous organization and research abilities, strong negotiations

experience and skills, and concise and effective verbal and written

communication are required. Ability to adapt to unforeseeable challenges

and opportunities every event presents. Interact with executive clients

and vendors.

Duties include:

* Event Coordination and administrative support

Pre-Event Duties:

* Prepare proposals for clients

* Check on speaker/entertainment availability and fees

* Research speakers and talent requests

* Assist in the preparation of offer letters to both client and

talent

* Assist in the creation of contracts for both talent and client

* Send material to client relating to the talent at their event

Contracts Administration:

* Interface with accounting to make sure deposits and balances are

paid to talent

* Follow up with talent and accounting for additional expenses

* Make sure contracts have been signed and countersigned and sent

back to client/talent

Event Advancement:

* Coordinate and participate in conference calls with client &

talent

* Make sure event information is forwarded to client/talent

* Work with both client & talent to finalize logistics such as

travel itineraries, ground transportation, catering, a/v needs,

production, floor plans, timelines, sound checks, hotel rooms, parking,

etc.

* Complete event information sheets for client and talent

* Prepare event folder to go on-site

* Assist with the purchasing of books or CDs for client

* Act as liaison between client and talent

On Site at Events:

* Walk the space and learn layout to escort talent properly

* Meet with client to review timeline and how event will run

* Arrange with client to have the talent's rooms pre-keyed

* Meet talent upon their arrival

* Review event with talent

* Make sure talent is where they need to be at the appropriate time

* Make sure all catering requirements are fulfilled and that

dressing rooms and speaker ready rooms are set up properly

* Assist with ad hoc duties while on-site

Salary Range : $40,000-$45,000 annually + benefits

Qualified candidates please email resume to Sara at skeith@smenet.com

31. Executive Assistant to the President; National Propane Gas

Association; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2847017

32. Meeting Planner; National Defense Industrial Association; Arlington,

Major educational/trade Association near Courthouse Metro, supporting

national security and legal and ethical forums between the government,

the services, and the defense industry, has immediate openings for a

entry level or experienced Meeting Planner to assist one of five Events

Directors in coordinating multiple symposia annually. Two positions

available. Duties include design & distribution of meeting announcements

and coordinating overall logistics required to produce meetings and

conferences, including AV, F&B, etc. Position also provides admin

support for various conference and meeting related activities. Salary

commensurate with skills and related experience. Excellent benefits.

Entry level desired – excellent opportunity to get fully immersed in the

business – experienced level also needed. Qualified applicants should

go to http://www.ndia.org/jobs/ and follow instructions therein for

submitting an application and resume.

NOTES:

2 openings. Local Residents Preferred (No Relo). salary based on skill

set and qualifications. Local transportation allowance for back and

forth to work provided. Excellent benefits with 401k and profit share.

Telecommuting is allowed, but is reviewed/approved on an individual

basis. NDIA is a member of the ASAE Circle Club – Platinum Level, and

strongly supports professional development to include professional

association dues, participation in certification programs, and extensive

job related training.

Requirements

Entry level or experienced level applicants will be considered. Position

requires familiarity with Windows PC environment, solid writing and

editing skills, and interactive communication skills. Should enjoy a

fast paced environment with the ability to work multiple events at a

time. Desktop publishing knowledge a plus. Familiarity with

military/defense issues and protocol helpful. Travel required. Qualified

applicants should go to http://www.ndia.org/jobs/ and follow

instructions therein for submitting an application and resume.

33. Director of Meeting Services; American College of Radiology; Reston,

The American College of Radiology, the premier professional association

for radiologists, seeks a Director of Meeting Services for our

Association & Meeting Services department. The director will support the

Senior Director of Association & Meeting Services with all activities

and manage the growing meetings area.

The director provides general oversight, direction and management for

the department; coordinates the logistics/planning for all ACR or ACR

managed society meetings, manages on-site meeting logistics; acts as

liaison with staff and vendors and negotiates contracts; solicits

proposals for future meetings from eligible sites and analyzes and

reports data with recommendations to decision makers; conducts site

visits; and develops and monitors department budgets.

Qualified candidates will typically have a:

. Bachelor's degree; Certified Meeting Professional (CMP) desirable. .

Management/Supervisory experience . Minimum of 4 years meeting planning

experience including logistics, food & beverage, AV, housing, budgeting,

exhibit management, and shipping; on- site meeting management and

contract negotiation experience. . Strong MS Office proficiency;

knowledge of Filemaker Pro and/or TIMMS desired. . Excellent verbal,

written, and presentation skills. . Strong organizational skills,

customer service approach, and attention to detail.

. **Must be available for travel**

If you would like to put your experience to great use in a family

friendly, professional, and team-oriented environment, please apply

online by clicking on the link below:

https://www1.recruitingcenter.net/Clients/acr/PublicJobs/canviewjobs.cfm?

ACR offers competitive compensation and an exceptional benefits package

including a defined contribution pension plan, 403B, paid vacation, paid

personal days, paid holidays and sick days, all major insurances – life,

health, dental, prescription, AD&D, short and long term disability, LTC,

flexible spending, tuition reimbursement, physical fitness benefit, a

business casual/people friendly work environment and more! ACR Is an EOE

M/F/D/V

34. Senior Meeting Professional and Project Director; EDJ Associates;

Reston, VA and Rockville, MD

http://asi.careerhq.org/jobdetail.cfm?job=2841980

35. Meeting Planner; National Association of Home Builders; Washington,

Large trade association is seeking a self-motivated, detail-oriented

meeting planner to coordinate and manage logistics for fourteen (14)

networking meetings in support of the organization's members. The

candidate will communicate with group leadership, secure final

arrangements for hotel, group dinners, group activities and

transportation. This person is responsible for hotel contract

negotiations and the RFP process. Candidate will work closely with the

meeting facilitator and prepare meeting packet materials.

Requirements

Must have at least 3 years of meeting management experience and

familiarity with hotel contracts. Must have strong knowledge of MS

Office (Word, Excel). Excellent oral and written communication skills

are essential. Ability to travel up to 3 times per year. Must submit

resume and cover letter with salary requirements online at

http://www.nahb.org/jobs

36. Learning Services Manager; National Assembly of State Arts Agencies;

Washington, DC

The National Assembly of State Arts Agencies (NASAA) is recruiting a

Learning Services Manager to coordinate virtual and in-person learning

services for NASAA's member agencies. The individual in this position

facilitates the delivery of high-quality programs that enhance the

knowledge, leadership expertise and career development of state arts

agency staff and volunteers. Responsibilities include:

*Manage a year-round series of Web seminars.

*Administer Web conferencing systems used for virtual convenings.

Train staff, presenters and participants to use those tools.

*Assist with organizing topical sessions, breakout groups and peer

gatherings at NASAA conferences.

* Coordinate communications and scheduling with presenters.

*Secure session agreements, speaker bios and other key documents.

Identify speakers' A/V, equipment, supply and room setup needs.

*Organize training materials, session transcripts, presentations and

nedsjotw.com

Hospitality and Event Planning Network (HEPN) for 24 March 2008

Leave a Reply Cancel reply

Search Here:

Ned Lundquist

Other Ned Lundquist Sites:

Recent Posts

Pages

Site admin

Tags